Total 49 Senior Executive job vacancies in College Station, Texas

Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf
Social Work: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-Social-Worker-Career-Flyer.pdf

Duties may include but are not limited to:
-Evaluates potential residents, conducts screenings, intakes, psychosocial assessments, groups, individual and family counseling, referrals, collateral contacts, recommending passes, discharge planning and completes required documentation from admission to discharge.
-Conducts groups for Veterans who are pending admission to residential care to support their psychosocial stability. Conducts psychotherapeutic and psychoeducational groups in the residential setting.
-Works as the case manager of the interdisciplinary treatment team and works to coordinate the Veteran's care while admitted to the program, from admission to discharge.
-Provides multiple causation diagnostic evaluations and psychotherapy to Veterans, including making psychosocial and psychiatric diagnoses within approved clinical privileges or scope of practice.
-Completes the C-SSRS, Comprehensive Suicide Risk Assessment, Suicide Behavior Overdose Report, and Suicide Prevention Safety Plan as per national and local policy.
-Develop content for individual, family, and group therapy to obtain MHRRTP goals and objectives.
-Provide consultation services to colleagues, new social workers, social work graduate students, and other staff about the psychosocial needs of patients and the impact of psychosocial problems on health care and compliance with treatment.
-Provides education about VA mental health programs to both internal and external stakeholders.

Work Schedule: Tuesday-Saturday, 7:30a.m. to 4:00p.m. or 8:00a.m. to 4:30p.m.
Recruitment Incentive (Sign-on Bonus): Not Authorized
Permanent Change of Station (Relocation Assistance): Not Authorized
Pay: Competitive salary and regular salary increases When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)
Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Ad-hoc
Virtual: This is not a virtual position.
Functional Statement #: 000000
Permanent Change of Station (PCS): Not Authorized

Duties may include but are not limited to:
-Evaluates potential residents, conducts screenings, intakes, psychosocial assessments, groups, individual and family counseling, referrals, collateral contacts, recommending passes, discharge planning and completes required documentation from admission to discharge.
-Conducts groups for Veterans who are pending admission to residential care to support their psychosocial stability. Conducts psychotherapeutic and psychoeducational groups in the residential setting.
-Works as the case manager of the interdisciplinary treatment team and works to coordinate the Veteran's care while admitted to the program, from admission to discharge.
-Provides multiple causation diagnostic evaluations and psychotherapy to Veterans, including making psychosocial and psychiatric diagnoses within approved clinical privileges or scope of practice.
-Completes the C-SSRS, Comprehensive Suicide Risk Assessment, Suicide Behavior Overdose Report, and Suicide Prevention Safety Plan as per national and local policy.
-Develop content for individual, family, and group therapy to obtain MHRRTP goals and objectives.
-Provide consultation services to colleagues, new social workers, social work graduate students, and other staff about the psychosocial needs of patients and the impact of psychosocial problems on health care and compliance with treatment.
-Provides education about VA mental health programs to both internal and external stakeholders.

Work Schedule: Tuesday-Saturday, 7:30a.m. to 4:00p.m. or 8:00a.m. to 4:30p.m.
Telework: Ad-hoc
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

The incumbent is a recognized subject matter expert in a specialized area and provides leadership for highly complex and challenging activities under the minimal direction of a manager or executive.

Serves as a confidential integrator in all aspects of program responsibilities to include, but not limited to, conducting program studies, potential bargaining unit impacts/issues/resolution, operating practices or procedures with a view toward their acceptability within organization/national plans. Identifies problems and devises appropriate courses of action acceptable to management officials, and assures effective follow-through within program responsibilities to accomplish desired improvements.

Creates and maintains channels of communication by interfacing with key stakeholders and a wide range of other external groups. The incumbent must be able to explain, advocate, and express factual information and ideas in a convincing manner to negotiate with groups and individuals internal and external to the Service Center, develop an expansive professional network with other organizations (government and non-government) and identify internal and external issues that impact the work of the Service Center.

Performs a variety of special and/or sensitive assignments, independently or with the Group Manager, involving research, analysis, development of written materials, and coordination of substantive program issues and activities.

Applies knowledge of FAA's policies and objectives to identify, define, and organize work for multiple work activities. Provides advice, counsel, or instruction on work matters. Identifies potential issues and proposes recommendations for preventive action. Assures that activities are efficiently carried out and that program objectives are being effectively accomplished. Assures uniformity and consistency of performance by the Service Center and adherence to national policies.

Presents briefings to representatives within FAA and to various national/international organizations. Provides operational expertise in representing the FAA at meetings and seminars.

Provides expert guidance and instruction both internally and externally to address diverse, complex issues which often cross multiple projects, programs, and/or functional areas. Develops and recommends approaches to address current and anticipated problems and issues. Works with senior management to identify and resolve problems.

The incumbent is expected to perform work independently resolving potentially controversial or sensitive issues. Broad policies and objectives provide general guidance for addressing issues but often require the development of new approaches. Often asked to develop new policies, procedures and approaches that take into consideration FAA policies, Government-wide rules and regulations and external concerns. Creates new solutions and policy interpretations as situations require. Works with senior management to identify and resolve problems.

Final work is subject to review by the Group Manager. Work is typically reviewed only at completion for success in achieving planned results. Has broad discretion to ensure the alignment of organizational goals and policies and the requirements of national goals and program objectives.

VA Careers - Social Work: https://youtube.com/embed/enRhz_ua_UU
VA Careers - Licensed Clinical Social Worker: https://youtube.com/embed/U_xC25QsN0w
Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf
Social Work: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-Social-Worker-Career-Flyer.pdf

Recruitment or Relocation Incentive may be authorized for a highly qualified individual.

This vacancy will remain open until filled. The first cut-off cate is 12/02/2024. Additional applicants will be referred as needed.

Duties include, but are not limited to:
Administrative

• Coordinating programming within both various mental health and primary care programs in coordination with managers of such programs as well as with discipline supervisors of affected staff assigned to these programs
• May serve as a clinical supervisor for employees in lower grades

• Providing a full range of psycho-diagnostic services including the use of psychological testing for patients within VATVCBHCS in areas of
  specific interest and within scope of expertise, referring to the PCMHI psychologist for guidance and interpretation as appropriate
• Performing psychological evaluations for individual with mental health and medical disorders for purposes of diagnostic clarification and
  treatment planning recommendations within scope of expertise, referring to the PCMHI psychologist for guidance and interpretation
  as appropriate. These evaluations employ a comprehensive diagnostic interview, review of available records, collateral contract when available, as well as objective, and cognitive tests when indicated.
• Consulting with and serving as resource for other professional personnel concerning the needs for, evaluation of, and development of psychological services in VATVCBHCS, within scope of expertise, referring to the PCMHI psychologist for guidance and interpretation as appropriate.

• May be asked to prepare and teach seminars/workshops for VATVCBHCS trainees/staff on topics within interest/competency areas
• May choose to conduct approved psychological research that supports the mission of VATVCBHCS alone in collaboration with other professional in VATVCBHCS or affiliated academic institutions.

Works under general supervision of the Supervisory Program Analyst (Chief Technical Development and Training) in the Army Recreation Machine Program. Create, update, and completes HQ technical documents and assignments related to research, documentation, testing, evaluating, and maintaining gaming devices and related equipment. Researches, identifies, and tests new and current gaming products. Maintains laboratory test equipment and machines in working condition. Assists in development and publishing of organization gaming machine technical SOPs, including security procedures, organization technical memoranda and bulletins related to operation of gaming machines and supporting peripheral equipment.

Researches and stays abreast of developing technology and gaming machine applications. Develops processes to test and validate that operational systems and data support systems are secure and operating properly. When directed, conducts periodic quality control inspections of field operations to ensure compliance with SOPs, technical memoranda, technical bulletins, and machine/network security. Provide technical support and guidance to district staff as required. Evaluate and troubleshoot technical compatibility of gaming devices with Slot Management System (SMS). Liaise with vendors to coordinate troubleshooting and solutions for known issues. Maintain an in-depth technical knowledge and understanding of gaming devices and related infrastructure. Proactively stay abreast of the latest industry, gaming technologies, and solutions. Fully conversant with all gaming equipment installed in the locations. Perform administrative duties such as typing technical memorandums (TM) for the gaming products, writing Concept of Operations for new ideas to be implemented. Also, responsible for parts ordering and requisitions of gaming equipment. Document in detail gaming devices problems and present resolutions for future reference. Support user acceptance testing and communicate solutions to peers and supervisors. Uses diagnostic and analytical tools to troubleshoot, isolate, and remedy both mechanical and electronic engineering problems with gaming equipment and supporting peripherals.

Tests, evaluates, and distributes gaming machine software and firmware in a secure and verifiable fashion. Develops and conducts standardized training for all organization Field Service Technicians and Supervisors. Interprets technical guidance from State Gaming Licensing Boards and independent Testing Laboratories. Manages projects related to testing and fielding of new gaming machines and/or peripheral equipment. Maintains ongoing communication and ensures ongoing coordination with commercial vendors of gaming machine products. Evaluates and recommends adoption of new technical systems and equipment that support enhanced business operations to enhance revenues and/or reduce operating expenses. Assures property and resources are protected against fraud, waste, abuse or misappropriation.

Evaluate and maintain proper internal control standards in conjunction with standard Army policies. Take immediate corrective action to correct any identified deficiencies. Support Army and ARMP procedures and guidance to identify potential areas of risk for theft or loss of funds or assets and initiates corrective actions.

VA Careers - Social Work: https://youtube.com/embed/enRhz_ua_UU

• Patient Care Coordination:

  • Facilitate seamless healthcare transitions from Military Treatment Facilities (MTFs) to VA facilities.
  • Provide consultation on complex discharge planning and care coordination.
  • Assess psychosocial and medical needs of Service members, Veterans, and their families.
  • Develop and implement treatment plans in collaboration with MTF and VA teams.
  • Educate patients and families on VA health benefits and resources.

• Interagency Collaboration:

  • Collaborate with MTF staff, including social workers, nurses, and case managers.
  • Coordinate with VA Enrollment Coordinators and Military-to-VA (M2VA) teams for patient registration and referral processing.
  • Communicate with Veterans Benefits Administration (VBA) staff and other federal, state, and local agencies.
  • Serve as the VA representative at MTFs, facilitating information exchange and building relationships.

• Administrative Responsibilities:

  • Document activities in VA systems, including the Computerized Patient Record System (CPRS) and Federal Case Management Tool (FCMT).
  • Manage the VA Liaison initiative and ensure program effectiveness.
  • Identify and address gaps in the transition system, recommending improvements.
  • Provide reports, briefs, and presentations to VA, DoD, Congressional staff, and community organizations.

• Program Development and Evaluation:

  • Develop and evaluate policies and programs to improve the transition of care process.
  • Act as a Subject Matter Expert (SME) on transition policies and guidelines.
  • Coordinate with interdisciplinary teams to enhance program outcomes and compliance with standards.

• Professional Standards and Ethics:

  • Address ethical concerns and adhere to professional codes of ethics.
  • Provide guidance on ethical issues affecting patients, families, and staff.

• Regulatory Compliance:

  • Ensure adherence to VA, DoD, and national healthcare policies, including The Joint Commission (TJC) and Commission on Accreditation of Rehabilitation Facilities (CARF) standards.
  • Safeguard patient data and comply with privacy and security regulations.

• Communication and Reporting:

  • Facilitate communication with patients, families, and healthcare teams to address ongoing needs.
  • Report patient-level referral and outcome data to national program managers.
  • Participate in interdisciplinary and facility-level meetings to share knowledge and insights.

WHAT IS THE TAXPAYER SERVICESDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Services Customer Assistance, Relationship and Education

The following are the duties of this position at the full working level.

• Develops leveraged partnerships with state and local/community organizations, as well as state and local government entities that serve targeted taxpayer populations. Utilizes consultative sales skills to develop leveraged partnerships. Serves as the Relationship Manager for these partnerships and coalitions in order to ensure effective delivery of outreach, education and free tax preparation programs. Communicates key program messages, supports partners with program delivery, and monitors compliance with program quality standards.
• Develops, recommends and implements marketing plans, including targeted key messages, information dissemination methods, and optimum communication vehicles. Develops and recommends effective, research driven marketing strategies for agency programs, products and messages.
• Working with leveraged partners, reviews and analyzes taxpayers' financial information to recommend alternatives for filing and payment of federal taxes. Independently reviews tax liability issues, reviews data, identifies and addresses potential tax issues; explores issues to determine nature, scope and direction of inquiries; evaluates alternative courses of action to resolve issues/problems; develops marketing plans and products.
• With some guidance, plans, prepares and conducts, or arranges for leveraged partners to conduct, a variety of innovative and customized seminars, speeches, workshops and feedback sessions that highlight IRS benefits emerging issues and new legislation to targeted audiences. Delivers objectives through a portfolio of partners, requiring customized marketing strategies to promote voluntary compliance.
• Conducts studies and surveys to evaluate marketing efforts for demographic or customer segment assigned in order to measure and maintain quality of tax products and information disseminated. Adjusts marketing practices or techniques according to data collected and/or customer feedback related to agency compliance activities.
• Collaborates with partners and others to assess the effectiveness of local marketing efforts. Provides feedback and recommendations to management and partners regarding marketing events, marketing program effectiveness and additional needs for marketing products and/or communication vehicles. Coordinates activities to plan and resolve unusual or controversial issues regarding marketing/promotional ideas. Coordinates with area and headquarter offices on marketing program development and implementation. Provides support to product development.

This position will serve as a Senior Police Officer at the VA Texas Valley Coastal Bend VA Medical Center in McAllen, Texas (McAllen VA Clinic). The Police Officer will perform a full range of police duties by following and executing rules, regulations, or procedures covering law and rules enforcement, physical and personal security operations, patrol duties, control desk duty, coordination with local courts, and/or crime prevention activities for the local jurisdiction.

Duties include, but are not limited to:

• Protects the civil rights of all individuals on VA controlled property;
• Prevents, detect and investigate crimes;
• Patrols assigned areas on foot or by motor vehicle;
• Subdues persons causing disturbance or who threaten harm to themselves or others;
• Follows rules/procedures concerning search and seizure of evidence and contraband;
• Takes charge of significant and catastrophic events;
• Conducts investigations, apprehensions, and detention;
• Obtains search and arrest warrants;
• Arrests violators;
• Uses independent judgment in cases where policy is not clear;
• Provides basic first aid and CPR prior to arrival of emergency medical personnel;
• Prepares report of activities and events that occurred during shift;
• Performs traffic control; and
• Assists citizens in emergency situations;
• Performs other related duties as assigned.

WHAT IS THE TAXPAYER SERVICESDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Services Customer Assistance, Relationship and Education

The following are the duties of this position at the full working level.

• Develops leveraged partnerships with state and local/community organizations, as well as state and local government entities that serve targeted taxpayer populations. Utilizes consultative sales skills to develop leveraged partnerships. Serves as the Relationship Manager for these partnerships and coalitions in order to ensure effective delivery of outreach, education and free tax preparation programs. Communicates key program messages, supports partners with program delivery, and monitors compliance with program quality standards.
• Develops, recommends and implements marketing plans, including targeted key messages, information dissemination methods, and optimum communication vehicles. Develops and recommends effective, research driven marketing strategies for agency programs, products and messages.
• Working with leveraged partners, reviews and analyzes taxpayers' financial information to recommend alternatives for filing and payment of federal taxes. Independently reviews tax liability issues, reviews data, identifies and addresses potential tax issues; explores issues to determine nature, scope and direction of inquiries; evaluates alternative courses of action to resolve issues/problems; develops marketing plans and products.
• With some guidance, plans, prepares and conducts, or arranges for leveraged partners to conduct, a variety of innovative and customized seminars, speeches, workshops and feedback sessions that highlight IRS benefits emerging issues and new legislation to targeted audiences. Delivers objectives through a portfolio of partners, requiring customized marketing strategies to promote voluntary compliance.
• Collaborates with partners and others to assess the effectiveness of local marketing efforts. Provides feedback and recommendations to management and partners regarding marketing events, marketing program effectiveness and additional needs for marketing products and/or communication vehicles. Coordinates activities to plan and resolve unusual or controversial issues regarding marketing/promotional ideas. Coordinates with area and headquarter offices on marketing program development and implementation. Provides support to product development.

• Responsible for supervision and management of live fire training and maneuver area utilization.
• Routinely assess range facilities required to support current and future missions and equipment to include digital technologies, usage rates, recurring maintenance requirements, and major renovation/upgrade projects.
• Provides construction review of ongoing modernization and completed project phases, and makes recommendations on acceptance and approval of contractor work.
• Directs the workforce to plan the accomplishment of work, set and adjust short term priorities, and prepare schedules for completion of work.

This vacancy will remain open until filled. The first cut-off date is 11/21/2024. Additional applications will be referred as needed.
VA Careers - Social Work: https://youtube.com/embed/enRhz_ua_UU
VA Careers - Licensed Clinical Social Worker: https://youtube.com/embed/U_xC25QsN0w
Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf
Social Work: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-Social-Worker-Career-Flyer.pdf
A Recruitment/Relocation Incentive may be authorized for a Highly Qualified Individual.

Duties include, but are not limited to:
Disruptive Behavior Committee (DBC)

• Responsible for coordinating/managing a multidisciplinary committee DBC, which may include Police, Patient Advocates, Patient Safety Personnel, Physicians, Pharmacists, etc.
• Coordinating/operationalizing DBC and ensuring compliance/collaboration with local facility and VA Central Office WVPP initiatives
• Conducting risk assessments for violence risk using structured professional judgment as an evidence-based best practice
• Using findings in collaboration with DBC members to assess/manage risk for violence and other safety-compromising behaviors
• Engaging best practices in threat management to prevent violence in the workplace in accordance with applicable State, Federal, local and Tribal laws, directives and policies
• Responsible for management of computer-based flagging systems for identifying potentially violent or dangerous veteran patients
• Working closely with executive leadership and service line leadership to ensure DBC is adequately staffed/resourced and that information pertaining to organizational safety is communicated effectively/efficiently

• Collaborating with PMDB program. As such possess or acquire and maintain PMDB facility trainer status
• Providing consultation and guidance to colleagues, role model effective social work practice skills, teach or provide orientation to less experienced social workers and develop innovations in practice interventions

• Administering information and analytical systems to evaluate and enhance the quality of service provided to Veterans, families, Caregivers and VA employees impacted by intimate partner violence
• Developing and implementing information systems to track service activities including visits, referrals, demographics, equipment utilization and Veteran satisfaction.
• Advising and collaborating with interdisciplinary teams throughout the medical center on workplace violence and risk management issues.
• Creating educational tools, developing programs and implementing training focused on specific workplace violence prevention needs/issues.

• Review of incoming tasks, projects, correspondence and/or other communications.
• Prepares documentation and/or automated reports
• Manage an automated calendar to schedule appointments.
• Coordinating travel arrangements for supported personnel.
• Planning or coordinating distinguished personnel visits

The Firearms Specialist provides a Dress Blue Experience and executes departmental procedures and follows all firearms regulations. Reports to the Department Manager, Assistant Store Manager, Operations Manager or Store Manager.

Focuses on delivering a best-in-class customer experience and driving strong customer engagement with the firearms department.  Focuses on solution-based selling, offering applicable accessories and services to the customer in addition to the firearm.  Required to strictly adhere to all governing bodies¿ processes/requirements including but not limited to: ATF, FFL, DOD, Marine Corps, State, Corporate and local command for selling, handling, receiving, transferring, inventory management, and records management for all weapons and ammunitions.

Communicates with management to support customer inventory requests and general business needs.  Uses exception reporting to identify merchandise categories requiring corrective action to protect sales and customer service levels. Follows the special-order process according to standard processes. Supports advertisement and promotional set up requirements including, merchandising, signing, pricing and other tasks as needed. 

Must be flexible to support the operations of the building/command they work in.   Will actively engage with Sales Managers on all departmental operations including ensuring RIMA (Retail Inventory Management Application) scans are completed and follow through is executed to include inventory adjustments when necessary. Supports and participates year-end inventory planning, execution and researching variance reports.  

Will be asked to support store operations in areas of POGs (Planograms), replenishing the sales floor, managing on hand integrity, receiving of products, backroom organization, customer program engagement, cash register duties and other operational tasks both within and outside of the assigned department. May be periodically assigned to work in other areas of the store (outside firearms) when firearms workload is not present, is significantly diminished, or there is more staffing than required workload within firearms.

Mentors, trains and leads by example for firearms employees to achieve best practice and brand standards. 

Maintains highest service levels, and communicating with all stakeholders, including customers, associates and all management levels.  Completes all required training to maintain Firearms eligibility. May work outside of retail in other firearms activities within MCCS including but not limited to the firing range, or target practice facility.

May maintain some or all key holder standards; Opening, closing, vendor management, light custodial duties and register operations/cash handling.  May require additional training, certifications or licenses as required by the business / position including but not limited to, food safety training and military star card access. Participates in year-end inventory. Identifies and communicates potential risk of loss and/or theft.

Provides World Class Customer Service with an emphasis on courtesy. Delivers a Dress Blue Experience to all customers throughout the customer's shopping journey every day.  Strongly promotes the cultivation of MCX corporate culture, mission, core values and promotes Marine Corps Community Services at the store level. Articulates MCX value stories and engages with all management and team members through conversations, modeling behaviors, supporting store team-centric initiatives and driving team member satisfaction.  Adheres to safety regulations and standards. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. 

Performs other duties as assigned. This is a white-collar position where occasional lifting up to 45 lbs. with assistance may be required.  May require loading and unloading of trucks, carts, or pallets. 

• Serves as executive assistant for Director, FFR and reports directly to the N92/N94 Program Director. Performs duties of a highly confidential nature, receiving inquiries and multiple email tasking's from DON, CNIC, CNRSE and outside agencies.
• Ensures all correspondence directed to and from FFR Executives is reviewed for content, recorded, routed correctly and properly prepared/formatted.
• Prepares, directs and coordinates taskers and special projects within FFR, assuring the full range of administrative/office support services. Prepares a wide variety of special and reoccurring projects and assignments that cross program lines and have significant impact on the operation of FFR. Knowledge of Navy program goals and objectives, federal and Navy polices statutes, requirements and policies relative to FFR programs.
• Coordinates all aspects of the FFR Executives trips; makes travel arrangements, prepares itineraries, and verifies/assures proper administrative details. Assures the FFR Executives have necessary information papers, read-aheads, trip books, speeches, etc. required for each trip.
• Prepares travel vouchers and any necessary correspondence upon completion of trips. Arranges appointments, determines key meetings which the FFR Executives should attend and what staff elements should be involved and arranges for those meetings. Attends staff meetings to keep informed of changes in administrative needs, requirements and practices.
• Receives and reviews incoming administrative and military personnel related correspondence, directives, regulations, instructions, publications and other written materials. Reviews outgoing correspondence, directives and publications. Edits to assure completeness and conformance to format and policy using the Navy Correspondence Manual. Knowledge of formats forms, typing policies and common terminology of the program for which the work is to be performed.
• Authenticates correspondence, orders, records, reports and other official communications and obtains authorized signatures as appropriate. Distributes written materials ensuring dissemination to appropriate units and personnel. May assist with composing correspondence for signature of Director RPM's with preparation of various reports and special projects concerning administration of the program.
• Answers telephone, ascertains nature of call and directs caller to appropriate staff takes a message or personally provides desired information. Provides administrative support including preparation of briefs, mail preparation, copying, distribution, typing, fax, scan, and travel orders.
• Plans and executes a variety of administrative functions, to include but not limited to, such duties as preparing and reviewing correspondence; preparing briefings and charts; developing reports; arranging meetings and maintaining executive calendars; making travel arrangements; screening calls and tracking suspense items. Performs, coordinates, and/or participates with staff members to accomplish work. Performs a variety of internal administrative management services. Provides administrative and logistical support and overall office management for the regional administrative office in connection with the accomplishment of assigned functions.
  

Description -

Job Summary
• This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.

Responsibilities
• Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
• Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
• Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.
• Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
• Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
• Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Education & Experience Recommended
• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Preferred Certifications
NA

Knowledge & Skills
• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoicing
• Marketing
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software
• Purchasing
• SAP Applications
• Travel Arrangements

Cross-Org Skills
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope
• Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

Complexity
• Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Disclaimer
• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
 

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Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

If you’d like more information about HP’s EEO Policy or your EEO rights as an applicant under the law, please click here: Equal Employment Opportunity is the Law Equal Employment Opportunity is the Law – Supplement