Total 285 administrative clerical job vacancies in Australia

You will be responsible for administrative duties in the daily operations of the company.

Key Responsibilities as following:

· Manage incoming phone calls and correspondence (e-mail, letters, packages etc.)

· Provide general administrative support, coordinate office activities and operations to ensure the efficient operation of company.

· Manage all paperworks & data entry such as issue Purchase Order, Delivery Order, Invoice & etc.

· Ensure good function of office facilities and equipment and keep track of office supplies inventory.

· Provide assistance and adhoc duties that may be assigned whenever necessary.

We are on the lookout for an experienced Admin Executive to join us

Job Responsibilities:

• Attending to phone and email enquiries
• Maintain proper filing and disposal of confidential documents
• Communicating and following up with clients
• Following up with clients on invoicing, billing and payment matters
• Data entry and ensuring data integrity

Requirements:

• Proficient in MS Office applications
• Strong interpersonal and communication skills
• A team player who helps foster a cooperative work environment

Traits to thrive in this role:

• Excellent time management and communication skills
• High attention to detail
• Highly Organised
• Experienced in a service-oriented environment, resolving customer questions, issues and enquiries

A competitive remuneration package commensurate with relevant experience and qualifications will be offered to the successful candidates.

Other Benefits & Perks

• 2 days of wellness leave
• Birthday leave and Birthday Token $100
• Medical and Dental Benefits

Please state your current or last drawn salary, expected salary, and availability in your CV. We regret that only shortlisted candidates will be notified.

Responsibilities

• Observe and improve company structure, and SOP .
• Responsible for daily office management of the company
• Serve as the lead point of contact for all customer account management matters.
• Facilitating communication throughout with company and clients
• Implement and execute company's policies.
• Oversee and improvise on company's daily operations
• Establish and nurture relationships with charging point operators, car park operators) and other key partners in support of our business
• Negotiate and track partnership agreements.
• Collaborate closely with internal stakeholders to support our relationships with partners.
• Perform any ad-hoc duties as assigned.

Requirements

• Bachelor’s degree in Business Administration, Management, or related fields
• At least 5 years of relevant experience in adminstrative, administration Manager role or similar.
• Strong business acumen with an analytical mindset and ability to use data to influence decision-making
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities
• Excellent interpersonal, communication and relationship-building skills

• You will serve as the Facility Organization Property Administrator (OPA).
• You will manage the Transportation Hub Tool, monitor mileage report submissions from vehicle users, and submit monthly mileage report to NAVFAC Transportation Liaison.
• You will manage QR code/fuel key reprogramming and card replacements. Reviews and validates new FY estimates for long-term and ST vehicles, maintenance and bulk fuel.
• You will coordinate vehicle purchase requests (PRs) between Budget Financial Managers (BFMs) and NAVFAC.
• You will manage replacement license plates, corrective and preventative maintenance (CM and PM) for smog checks and oil changes, and vehicle turn in or trades.
• You will track and report on government furnished property.

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings

Required skills

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• 24 hours on call is needed

Preferred skills

• Previous success in office management
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

• You administer expert level execution of FLCPS's financial and manpower management, processing of all command civilian personnel actions, and Government Commercial Purchase Card (GCPC) procurement.
• You will serve as the senior financial advisor on budget and financial matters impacting FLCPS operations and as the primary financial interface with Commander, Naval Supply Systems Command (NAVSUP) and other external activities.
• You will provide technical expertise on Navy/DOD accounting, budgetary and disbursing matters.
• You will advise on changes to organizational structures, organizational charts, and mission and function statements to implement reorganizations to reduce or eliminate functional overlap among command programs.
• You will direct allocation of funds and civilian personnel staffing to FLCPS operating departments based on negotiated funding.
• You will coordinate procurement of all command purchasing under the micro-purchase threshold, ensuring compliance with both procurement and financial regulations.
• You will supervise the Resource Management Division, which includes financial management, position management, HRO liaison, and procurement functions.

• You will assist and provide personnel with guidance on applicable procedures, instructions, and regulations pertaining to official correspondence in the preparation of official correspondence per the Naval Correspondence manual.
• You will respond to routine nontechnical requests regarding status, reports, meeting schedules, duty status of respective member, and suspense dates for action items based on information from the files provided by other offices.
• You will be the liaison with the Installation civilian manpower training officer in the maintenance and tracking of yearly civilian workforce training for office civilians and supervisors of civilians ensuring all training is timely.
• You will prepare reports using word processing software, spreadsheets, databases, or presentation software to provide managerial support.
• You will assist the office timekeeper to maintain time and leave records.
• You will assist the supply management officer, monitors personal accountable property inventories and asset management activities.

The Administrative Officer of Care Management and Social Work (CMSW) Service reports to and serves as the principal assistant to the Chief of the Service and works with supervisors within the Service to facilitate efficient and effective operations and administration. The incumbent is an integral member of the Health Care System's Care Management and Social Work administrative team by providing personnel administration, financial management and administrative management essential to the direction and operation of the Service:

MAJOR DUTIES AND RESPONSIBILITIES

• preparing job analyses for job postings, coordinating personnel actions, maintaining personnel-related records in the six-part system
• Advises management on the administrative and clinical orientation processes for new staff to the Service and program areas
• Provides Service administrative orientation and training, and assures appropriate documentation is completed and filed in the employee's competency folder.
• Audits competency folders for all Social Work staff within the Health Care System on a quarterly basis to assure competency folders meet facility, The Joint Commission, CARF and other accrediting body requirements
• Consults with supervisors to draft, implement and review Service level personnel policies ensuring they are in accordance and compliance with internal operations and policies, agency personnel policies, AFGE Master Agreement, budgetary constraints, and work priorities
• Serves as an approving official for purchase orders for the Service
• Attends Director's Morning Report with Service administration and follows-up on issues as assigned by members of the Executive Leadership
• Assists the Chief in assessing the effectiveness of the professional services provided to the patients utilizing automated programs and through the use of feedback mechanisms; including surveys
• Conducts special studies and analyzes complex problems of manpower, office equipment, workload statistics, space utilization, etc. to monitor needs of the Service
• Prepares and certifies timecards, administers the unplanned leave system, and tracks leave in collaboration with the supervisors to ensure adequate coverage
• Responsible for the overall administrative management of the Service

1) Admin duties such as data entry, answered phone call, reply email, issuing invoice and quotation.

2) Apply and renew work passes and courses of employees

3) Organize insurance, roadtax, parking of company vehicle

4) Handle account transaction

5) Assits on other ad hoc duties

WHAT IS THE HEADQUARTERS (HQ) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Chief Operations Officer, FIELD OPS - WESTERN AREA

This position is in the Internal Revenue Service University (IRSU). The mission of the IRS University is to equip the workforce with skills development and career advancement opportunities to meet identified business needs.

The following are the duties of this position at the full working level.

• Represents the SCR in contacts with other IRS executives/officials, representatives of other agencies, and officials from the private sector regarding cross-functional or building/geographic area-wide administrative support matters and initiatives. Provides key linkage/coordination between customers and providers in ensuring cross-functional support activities and initiatives are carried out. Serves as the primary liaison with service providers requiring information about activities impacting multiple functions within a single location.
• Serves as the SCR's principal 'problem solver' for identifying, analyzing, and resolving building/geographic area-wide or multi-functional problems and complex issues. Develops new or 'cutting edge' solutions/courses of action that ensure all related issues are identified and effectively integrated across functional lines as appropriate. Ensures that the appropriate senior leadership/managers or other service providers are alerted of any emerging issues, systemic problems, developing trends, etc. As necessary, coordinates with service providers to implement solutions/courses of action.
• Assumes a leadership role in coordinating building/geographic area-wide or cross-functional administrative activities and initiatives. Continually studies, analyzes, and anticipates building/geographic area-wide program activities, initiatives, and/or requirements. As needed, coordinates the development of action plans and schedules for initiating multiple cross-functional projects, including projected personnel, equipment, and/or budget requirements. Establishes criteria for measuring degree of project achievement and customer satisfaction.
• Ensures plans are consistent with Service goals and policies while meeting customer needs and expectations. Provides briefings and prepares comprehensive reports to keep the SCR, other executives/managers, and NTEU (National Treasury Employees' Union) officials apprised of all facets relative to cross-functional program initiatives and projects.
• Develops and implements strategies for creating effective partnering with NTEU representatives. Creates unique methods and approaches for establishing and maintaining positive work relationships in order to foster trust and cooperation. On behalf of the SCR, serves as the initial key focal point in addressing/developing remedies to extremely significant building/geographic area-wide or cross-functional administrative support issues/disputes/concerns between management and labor.

Join Our Fun Family as an Administrative executive! ⭐

We’re on the lookout for enthusiastic and detail-oriented individuals to support our dynamic teams!

Job Responsibilities:

• Prepare and organise documents
• Documentation check using Microsoft word & Excel
• Manage appointment scheduling and phone communications
• Handle various ad-hoc tasks as required

Requirements:

• Qualifications: Local Diploma or Degree.
• Skills: Strong communication, interpersonal, and organisational skills
• Experience : Prior experience and proficiency in Microsoft word/Excel would be a plus!
• Communications: Proficient command of English

What are the benefits you can receive from us?

• Environment: Supportive and Fun Company Culture
• Career progression: Opportunities for career advancement
• Additional Performance incentives : attractive salary with performance incentives
• Travel opportunities: Frequent travel and development opportunities - regional and international
• Industry Insights: Gain valuable experience in the finance industry.

**Application Process:**

Interested candidates are invited to submit their resumes detailing their experience and suitability for the role. Note: Only shortlisted candidates will be contacted.