Total 37 administrative clerical job vacancies in Washington, District of Columbia

Job Description 

• Provide day-to-day administrative support to the Manager and other departments as needed. 

• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.

• Track project timelines and ensure timely submission of required documents and reports. 

• Coordinate with internal teams and subcontractors to facilitate seamless project workflows. 

• Ensure accurate documentation for legal and regulatory compliance, including building permits and

safety regulations. 

• Assist in maintaining compliance with industry regulations, including safety standards, environmental

requirements, and labor laws. 

• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications. 

• Ensure proper filing and easy retrieval of important project documentation, both in physical and

electronic formats. 

• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary

documentation for ongoing projects.  

Job Qualifications

• Candidate must possess at least a Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language.
• Fresh graduates are welcome to apply.

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

職位描述

• 視需要提供經理和其他部門日常行政支援。

• 協助安排會議、現場考察以及協調專案管理團隊的任命。

• 追蹤專案時間表並確保及時提交所需的文件和報告。

• 與內部團隊和分包商協調，以促進無縫的專案工作流程。

• 確保準確記錄法律和法規合規性，包括建築許可和

安全規定。

• 協助維持對產業法規的遵守，包括安全標準、環境標準

要求和勞動法。

• 協助管理安全文件、事故報告，並確保所有員工均獲得最新的所需認證。

• 確保重要專案文件的正確歸檔和輕鬆檢索，無論是實體文件或

電子格式。

• 與專案經理、工程師和外部供應商聯絡，協調和編譯必要的內容

正在進行的專案的文檔。

任職資格

• 候選人必須至少擁有商業研究/行政/管理、秘書或同等學歷的文憑。
• 至少具有 1 年管理階層的相關工作經驗，最好在建築或其相關行業。
• 精通 MS Office 和 MS Excel。
• 良好的人際溝通能力，能夠與專案團隊進行有效的溝通與協調。
• 良好的工作態度
• 能夠用國語和英語交談。
• 歡迎應屆畢業生申請。

Service: Education

Closing Date: Friday 29th November 2024

An opportunity has arisen for a Clerical assistant to join a dedicated team of staff in Small Isles Primary school.

Applicants should note that:-

• This post requires Protection of Vulnerable Group (PVG) Membership in relation to working with children.
• This post is not suitable for job share.
• The salary shown is the full time equivalent salary, the actual salary will be paid pro rata for the hours worked, on a term time basis.
• The Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013, as amended, applies to this post.

To apply for this vacancy, please click on the Apply Now button at the top of this page.

If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting manager.

• Andrew Welch, Head Teacher
• Telephone: 01496 820244
• Email: andrew.welch@argyll-bute.gov.uk
• Reference: ARB15313/AED02219

Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.

Please also note that we do not accept CV’s, only applications completed and submitted via the Apply Now button on this page.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy.

Proud member of the Disability Confident employer scheme

• Exercises direct supervisory authority over the staff of the Directorate's Administrative Office staff, comprised of 12-16 professional, technical and support positions.
• Serves as a member of the Directorate leadership team and is the principal advisor to the Associate Director for developing or reviewing plans and authorizations for business operations and administrative support.
• Oversees the total Washington Cultural Resources Directorate budget including formulating both current and future year needs, allocating funds, and executing the directorate's budget and financial operations.
• Serves as liaison to the National Park Service HR office, and coordinates the human resources management program of the Cultural Resources Directorate.
• Supervises and coordinates information technology policy and planning activities of the Cultural Resources Directorate.

• You administer expert level execution of FLCPS's financial and manpower management, processing of all command civilian personnel actions, and Government Commercial Purchase Card (GCPC) procurement.
• You will serve as the senior financial advisor on budget and financial matters impacting FLCPS operations and as the primary financial interface with Commander, Naval Supply Systems Command (NAVSUP) and other external activities.
• You will provide technical expertise on Navy/DOD accounting, budgetary and disbursing matters.
• You will advise on changes to organizational structures, organizational charts, and mission and function statements to implement reorganizations to reduce or eliminate functional overlap among command programs.
• You will direct allocation of funds and civilian personnel staffing to FLCPS operating departments based on negotiated funding.
• You will coordinate procurement of all command purchasing under the micro-purchase threshold, ensuring compliance with both procurement and financial regulations.
• You will supervise the Resource Management Division, which includes financial management, position management, HRO liaison, and procurement functions.

This position is telework eligible as determined by the agency. After the first 6 to 12 months on the job, there may be an option for this position to become remote.

This position is located in the Human Capital Directorate (HCD) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, HCD is comprised of the Human Resources Section, Paralegal Unit and Training and Professional Development.

As an Administrative Specialist, the responsibilities of this position will include, but are not limited to:

• Preparing, proofreading, and reviewing reports, letters, and other documents providing recommendations for management programs, policies, and activities.
• Providing advice and guidance to managers and employees on questions and situations related to administrative services.
• Responsibility for team administrative duties to include travel administration, document management, timekeeping, scheduling, correspondence management, invoice management, records management, performance management, training coordination, office supply management, using automated systems to log and track data, escorting visitors, and managing team office space allocation.
• Gathering information, identifying, and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency.
• Participating in the development of new plans, schedules, or methods to accommodate changing program requirements.
• Identifying objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs.
• Participating in planning sessions with supervisors and program managers to provide necessary information pertaining to the team's administrative operations.
• Performing a variety of duties related to special projects involving program issues that contain complicating elements. Managing special initiatives and working groups to accomplish programmatic goals.
• Conducting various ad-hoc analyses, preparing reports and compiling information for team management.
• Managing all aspects of the Division's transit benefits program.

• Manage and track actions received for ESDMD response and assist with development of correspondence based on information provided in various HQ forums while maintaining schedule and calendar of due dates for actions and deliverables.
• Establish, manage, and maintain relationships/partnerships with HQ Mission Support providers to ensure timely awareness of HQ information pertinent for ESDMD awareness.
• Collaborate with other members of the ESDMD Business Office to facilitate quality checks of correspondence and action responses.
• Assist with the development/vetting of templates used for correspondence and assist with the establishment of controls for safeguarding correspondence and the documentation of workflows for correspondence reviews and approvals.
• Establish, manage, and maintain contact and distribution lists for various types of correspondence.
• Coordinate the assignment of actions while tracking responses and assisting with related reporting.
• Maintain knowledge of action tracking systems and ensure new employee training as applicable.
• Assist with the development and implementation of processes for improved correspondence and control.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

The candidate selected for this position will:

• Receive and screen telephone calls and visitors, referring to staff members and forwarding to the supervisor and/or staff member for calls or visitors requiring the supervisor’s or staff member’s attention.
• Prepare correspondence for the signature of the supervisor, manager and/or staff members and maintain records and files.  
• Serve as the timekeeper and payroll liaison. Coordinate with the payroll office regarding travel and make travel arrangements for the office staff. Prepare travel authorizations and travel vouchers for office staff.

Supervision

• Directly Supervises (2) GS-0679-07, Lead Medical Support Assistants and (7) GS-0679-06, Medical Support Assistants. The incumbent provides the full range of supervisory duties for selected clerical staff within Surgery Service. Responsibilities include:
• Planning the work to be accomplished by subordinates by setting and adjusting short-term priorities and prepares schedules for completion of work.
• Assigning work to subordinates based on priorities and selective consideration of the difficulty and requirements of assignments and the capabilities of employees.
• Evaluating the work performance of subordinates, developing and/or updating annual performance plan for subordinates and ensuring the staff has competency assessments completed in accordance with the expectation of HR-12.
• Gives advice, counsel, and/or instructions to employees on both work and administrative matters. Interviewing candidates for positions in the unit and recommending appointment, promotion, or reassignment. Hearing and resolving complaints from employee and referring group grievances and more serious unresolved complaints to the Administrative Officer and Program Manager.

• Performs qualitative and quantitative analysis for the Surgery Service specialty clinics including data retrieval, data analytics, report creation, records and statistical computations for accuracy and propriety. Routinely develops and prepares graphic charts with narrative comments to supplement reporting systems. Conducts competitive sourcing studies for all of the Surgery Contracts.
• Analyzes and researches workload processes, office procedures, coding practices, statistics, records, reports, and other pertinent issues such as Veterans Choice Act to work through data issues and assist in determining the best practice for capturing data and ensuring its accuracy. Analyzes statistical reports to ensure data is reasonable and if the data is in line with or represents a variance from historical data. Identifies improvement opportunities and coordinates findings with clinical leaders and the Business Officer to implement improvements and resolve deficiencies.
• Analyzes, interprets and summarizes a variety of clinical data. This includes: Tracking internal Urology and Gynecology studies and clinical exams for patients i.e. tracking gynecology patients as it relates to Veterans Choice Act, and surgeries. Validates data for accuracy and completeness and refines into format for specific individual responses or summary reports.
• Conducts special studies and analyses of activities, which present problems of clinic efficiency and access. After review and in-depth analysis the incumbent will provide full information and specific recommendations concerning the clinical activity reviewed. Interacts responsibly with clinical and administrative staff at all levels throughout the Surgery Service.
• Develops and utilizes budget estimates to make resource allocation recommendations and decisions by reviewing the budget estimates, analyzing programmatic needs and developing plans to ensure optimal utilization of funding resources.

• Serves as the Surgical Service Equipment Program Manager. Performs management analysis duties related to the Equipment Authorization and Usage Program. Evaluates requests and conducts research of all available information for equipment requirements, authorizations, documentation and usage. The SAS would be responsible for developing and managing an Equipment Program for the entire Surgery Service Line.
• Evaluates requests from activities/units for nonstandard files equipment and supplies. Provides advice and assistance for acquisition and use of these supplies and equipment to ensure effective management and compliance with established procedures and controls. Maintains and inventory of nonstandard files equipment and submits recommendations or needed equipment to the activity/unit's Records Manager. Serves as the point of contact for the section for specialty specific clinical information, reports completion, data pulls, controlled correspondence and local, VISN or national suspense items.
• Performs other duties as assigned.

The incumbent of this position will serve as the EAC's primary administration official, with supervisory responsibility and oversight for the program areas of space and facilities management, and travel management, micro-purchases, support services, emergency preparedness, health and safety, events management, and miscellaneous administrative programs and services. The incumbent has responsibility for the day-to-day management and supervision of workflow and business processes to ensure operational tasks are completed properly, timely, and per customer service standards. The incumbent serves as a member of the management team and participates in the decision-making process and is accountable for solving EAC administrative management issues. The job is expected to perform occasional work-related travel.

The supervisory AO position is located within EAC's Office of Chief Financial Officer, Administration Team, and the incumbent is responsible for providing first-line supervision and leadership for assigned subordinates.

The position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

For a full list of Duties and more information, please visit: https://www.eac.gov/about/careers.

• Providing clerical and administrative support to office staff, the Administrative Officer, and other personnel within the branch.
• Screening incoming visitors and telephone calls, providing answers to inquiries and referring questions/issues to appropriate persons.
• Submitting and preparing payroll and travel arrangements, including processing travel orders and vouchers.
• Performing record keeping and data entry.
• Prepare and edit correspondence, forms, plans, reports and other documents from rough drafts or oral instruction ensuring correct grammar, formatting, abbreviations, spelling and punctuation.
• Maintaining property accountability reports, spreadsheets, and inventories.
• Tracking various administrative related deadlines and tasks for an office utilizing automated computer systems.
• Serves as a clerical point of contact on matters that include but are not limited to time, travel, appointments, pay issues, on/off boarding employees, etc.
• Serve as the office timekeeper which includes inputting time and attendance, identifying payroll discrepancies, and reconciling timekeeping reports.
• Coordinating the purchase of office supplies and assisting with basic office procurement duties.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.

• Provides executive leadership and direction in the formulation, development, and execution of assigned OSHA-related program functions that are carried out by subordinate employees working under the supervision of Office Directors in the following offices: Office of Management Operations, Office of Training and Education, Office of Financial Management, Office of Technology Assistance, and the Office of Audit.
• Develops goals and objectives that integrate organization, resource management and financial management objectives. Establishes, revises, or reviews OSHA policies, procedures, mission objectives, and organization design for the staff, as necessary to eliminate work problems or barriers to mission accomplishment, promote team building, implement quality improvements, or in response to concerns with regulatory compliance and/or customer requirements.
• Participates in establishing, revising, and updating agency policy and plans for the accomplishment of OSHA administrative programs, and providing advice concerning the implications of major administrative program decisions and recommendations which affect the needs and priorities of national and field components and of participating state-plan states.
• Provides advice on the assigned administrative and management programs and overall agency concerns related to proposed legislation, major changes in OSHA program policies, long-term planning, major reorganizations, significant reprogramming requirements and similar matters, all of which affect DAP responsibilities.
• Maintains working relationships with entities outside OSHA, such as administrative officers in other DOL subagencies and other federal agencies, academic, State plan and consultation partners through grants oversight and management, and stakeholders and interested members of the general public to promote the agency's programs and available services.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.