Total 15 administrative clerical job vacancies in Federal Territory of Kuala Lumpur

Job Description 

• Provide day-to-day administrative support to the Manager and other departments as needed. 

• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.

• Track project timelines and ensure timely submission of required documents and reports. 

• Coordinate with internal teams and subcontractors to facilitate seamless project workflows. 

• Ensure accurate documentation for legal and regulatory compliance, including building permits and

safety regulations. 

• Assist in maintaining compliance with industry regulations, including safety standards, environmental

requirements, and labor laws. 

• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications. 

• Ensure proper filing and easy retrieval of important project documentation, both in physical and

electronic formats. 

• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary

documentation for ongoing projects.  

Job Qualifications

• Candidate must possess at least a Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language.
• Fresh graduates are welcome to apply.

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

• Exercises direct supervisory authority over the staff of the Directorate's Administrative Office staff, comprised of 12-16 professional, technical and support positions.
• Serves as a member of the Directorate leadership team and is the principal advisor to the Associate Director for developing or reviewing plans and authorizations for business operations and administrative support.
• Oversees the total Washington Cultural Resources Directorate budget including formulating both current and future year needs, allocating funds, and executing the directorate's budget and financial operations.
• Serves as liaison to the National Park Service HR office, and coordinates the human resources management program of the Cultural Resources Directorate.
• Supervises and coordinates information technology policy and planning activities of the Cultural Resources Directorate.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As an Administrative Specialist, duties include, but are not limited to, the following:

• Provide high level administrative support to the Section Chief and Deputies.
• Serve as Correspondence Tracking System Coordinator to track all incoming and outgoing packages to the Front Office and other DOJ components.
• Provide support to the Expert Witness and Judgment Fund Programs.
• Serve as a Timekeeper for the Section; review all requests for accrual of travel compensatory time; perform audits of leave balances; resolve or troubleshoot issues.
• Represent the Section on work groups for building security; serve as fire drill monitor.
• Assist with planning for the Section's Continuity of Operations Planning exercises.
• Set up conference rooms for management meetings including video teleconference with assistance from the Office of Information Technology.
• Maintain spreadsheets of applicants for attorney hiring; track metrics; coordinate candidate interview schedules; liaise with hiring committee members.
• Prepare new employee packets; coordinate office assignments; and provide office equipment and supplies.
• Maintain annual telework forms and training completion certificates.
• Edit and proofread training materials created by others.
• Liaise with management and employees to coordinate volunteer opportunities.
• Assist with administrative aspects for intern hiring.
• Serve as a Section-wide purchase card holder, ensure that all invoices are properly stamped and filled out.
• Answer transit subsidy questions; liaise with Office of Administrative Services.
• Assist with building & office equipment support (phones; computer; furniture)

The candidate selected for this position will:

• Receive and screen telephone calls and visitors, referring to staff members and forwarding to the supervisor and/or staff member for calls or visitors requiring the supervisor’s or staff member’s attention.
• Prepare correspondence for the signature of the supervisor, manager and/or staff members and maintain records and files.  
• Serve as the timekeeper and payroll liaison. Coordinate with the payroll office regarding travel and make travel arrangements for the office staff. Prepare travel authorizations and travel vouchers for office staff.

The incumbent of this position will serve as the EAC's primary administration official, with supervisory responsibility and oversight for the program areas of space and facilities management, and travel management, micro-purchases, support services, emergency preparedness, health and safety, events management, and miscellaneous administrative programs and services. The incumbent has responsibility for the day-to-day management and supervision of workflow and business processes to ensure operational tasks are completed properly, timely, and per customer service standards. The incumbent serves as a member of the management team and participates in the decision-making process and is accountable for solving EAC administrative management issues. The job is expected to perform occasional work-related travel.

The supervisory AO position is located within EAC's Office of Chief Financial Officer, Administration Team, and the incumbent is responsible for providing first-line supervision and leadership for assigned subordinates.

The position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

For a full list of Duties and more information, please visit: https://www.eac.gov/about/careers.

• Provides executive leadership and direction in the formulation, development, and execution of assigned OSHA-related program functions that are carried out by subordinate employees working under the supervision of Office Directors in the following offices: Office of Management Operations, Office of Training and Education, Office of Financial Management, Office of Technology Assistance, and the Office of Audit.
• Develops goals and objectives that integrate organization, resource management and financial management objectives. Establishes, revises, or reviews OSHA policies, procedures, mission objectives, and organization design for the staff, as necessary to eliminate work problems or barriers to mission accomplishment, promote team building, implement quality improvements, or in response to concerns with regulatory compliance and/or customer requirements.
• Participates in establishing, revising, and updating agency policy and plans for the accomplishment of OSHA administrative programs, and providing advice concerning the implications of major administrative program decisions and recommendations which affect the needs and priorities of national and field components and of participating state-plan states.
• Provides advice on the assigned administrative and management programs and overall agency concerns related to proposed legislation, major changes in OSHA program policies, long-term planning, major reorganizations, significant reprogramming requirements and similar matters, all of which affect DAP responsibilities.
• Maintains working relationships with entities outside OSHA, such as administrative officers in other DOL subagencies and other federal agencies, academic, State plan and consultation partners through grants oversight and management, and stakeholders and interested members of the general public to promote the agency's programs and available services.

As an Administrative Law Judge (ALJ) you will:

• Preside over formal and informal quasi-judicial hearings, adjudicate appeals, and issue written decisions on behalf of the Secretary of Energy.
• Decide questions of law and fact necessary to decisions in matters affecting industry regulation, personnel security, Freedom of Information Act (FOIA) requests, and personnel health and safety.
• Exercise certain powers as provided by law and exercise independent judgment in resolving administrative cases and appeals. Decisions may be subject to review by the OHA Director or the Secretary of Energy, and decisions in formal hearings may be further reviewed by U.S. Federal Courts.

• Enforcement actions for alleged violations of energy efficiency regulations;
• Eligibility of personnel to hold an access authorization (security clearance);
• Contractor-employee whistleblower claims; and
• FOIA and Privacy Act appeals.

As a Budget Analyst, you will:

• Plan, organize, and carries out a major, substantive budget for a significant program component, ensuring the effective integration of program and budget planning.
• Provide advice to top management on the Federal budget process. May develop, recommend, and implement budgetary policies affecting the financing and accomplishment of national programs.
• Review and/or prepare budget schedules and related financial documentation related to presentation of Office of Administration's Budget.
• Prepare briefing materials and develop data required for use during congressional hearings. Assist in responding to routine budget-related inquiries submitted by the congressional staff, public interest groups, the press, and private individual.

The Platform Solutions Branch is responsible for serving as the business owner for innovative software platforms supporting key judiciary initiatives. The position reports directly to the Chief of the Emerging Technology Division and is responsible for the strategic direction, growth, and overall success of the software platform(s) within the organization. This role requires a deep understanding of the market, technology, and business operations of the judiciary to drive innovation, customer satisfaction, and effectiveness.

The incumbent is responsible for serving as the business owner for several platforms such as CI/CD, low-code/no-code, RPA, etc., and will lead and mentor teams of federal IT specialists and contractor resources to provide new capabilities and platforms to the judiciary in support of all judiciary modernization efforts. In alignment with the mission of the Emerging Technology Division, the incumbent also works closely with platform stakeholders across the judiciary to identify opportunities for innovation and optimization and supports the evolution of the Emerging Technology Division's services and operations.

Duties of the position include, but are not limited to:

1. Collaborating with the Chief of the Emerging Technology Division and the Chief Technology Officer to establish and support the business owner role for judiciary software platforms.
2. Developing and executing a comprehensive program management plan for the software platform(s), aligning with the judiciary's overall business and IT strategies.
3. Conducting market research and analysis to identify trends and opportunities.
4. Overseeing the entire platform lifecycle, from ideation to launch and eventual retirement, while collaborating with operational offices to ensure that products meet technical specifications, quality standards, user requirements, and properly maintained.
5. Prioritizing features and enhancements based on customer feedback and business objectives.
6. Fostering a collaborative and innovative work culture.
7. Identifying and evaluating new technology opportunities to enhance the platform(s), and drive innovation and continuous improvement within the product portfolio.
8. Collaborating with the Innovation and Research Branch on Proof of Concepts and Prototyping efforts.

As a Supervisory Inventory Management Specialist, you will:

• Serve as the main agency contact point for the implementation of the Federal Management Regulations for personal property.
• Manage and oversee Departmental personal property inventory programs.
• Plan and conduct management studies and analyses of Departmental property inventory operations, process, and programs.
• Direct all activities involving the administration of bank card purchase, Blanket Purchase Agreements and contracts for various personal property functions, including office equipment maintenance and repair, conventional furniture and case goods purchase, furniture repairs and reconfiguration, and carpet purchase and installation.
• Develop Departmental budget estimates for furniture and equipment needs based upon historical data, knowledge of property requirements and equipment capabilities.

As a Budget Analyst, you will:

• Plan, organize, and carries out a major, substantive budget for a significant program component, ensuring the effective integration of program and budget planning.
• Provide advice to top management on the Federal budget process. May develop, recommend, and implement budgetary policies affecting the financing and accomplishment of national programs.
• Review and/or prepare budget schedules and related financial documentation related to presentation of Office of Administration's Budget.
• Prepare briefing materials and develop data required for use during congressional hearings. Assist in responding to routine budget-related inquiries submitted by the congressional staff, public interest groups, the press, and private individual.

The AO is seeking an exceptional leader to serve as the Legislative Affairs Officer in the Office of Legislative Affairs (OLA). The OLA is responsible for working with the Judicial Conference of the United States and its committees to develop Judicial Conference positions on legislative issues; promoting legislative initiatives approved by the Judicial Conference; identifying and monitoring congressional activity that could impact the Judiciary; and developing and coordinating responses to all policy or legislative inquiries from Congress. The incumbent of this position serves as the subject matter expert on all matters relating to congressional initiatives in the Judiciary. The incumbent will report to the Deputy Director.

The duties of the Legislative Affairs Officer include, but are not limited to:

1. Leading and overseeing the work of the OLA which includes a staff of attorneys, paralegals, and administrative professionals.
2. Overseeing and monitoring legislative and congressional initiatives for the Judiciary and its officers.
3. Serving as a primary advisor to the AO Director and Deputy Director, and the Judicial Conference of the United States and its committees on legislative matters of interest to the Judiciary.
4. Providing and overseeing staff support to the Judicial Conference Committees on Federal-State Jurisdiction and the Judicial Branch and assisting in carrying out the planning of activities as well as implementing Committee decisions.
5. Promoting and engaging in communication with Congress, the executive branch, state governments, bar associations, and other groups.
6. Fostering strategic partnerships with members of Congress, its committees, federal agencies, and relevant national organizations.
7. Serving as a member of the AO's senior staff for strategic planning and decision making.
8. Communicating and interacting with managers from other government entities and the private sector to advance programs, solve problems, negotiate solutions, and accomplish goals.

As a Budget Analyst, you will:

• Plan, organize, and carries out a major, substantive budget for a significant program component, ensuring the effective integration of program and budget planning.
• Provide advice to top management on the Federal budget process. May develop, recommend, and implement budgetary policies affecting the financing and accomplishment of national programs.
• Review and/or prepare budget schedules and related financial documentation related to presentation of Office of Administration's Budget.
• Prepare briefing materials and develop data required for use during congressional hearings. Assist in responding to routine budget-related inquiries submitted by the congressional staff, public interest groups, the press, and private individual.