Total 14 job vacancies by National University Of Singapore Society

Responsibilities:

1. Meetings

• Arrange and prepare presentations for meetings
• Take minutes of meetings for F&B Sub-committee or any other meetings as required

2. Licences

• Track the expiry/renewal of licences relating to F&B such as Halal certification, liquor licences, catering licence, music licence etc
• Submit applications for the renewals on time

3. Purchases

• Assist with inventory management, stock controls and put up purchase requisitions.

4. Enquiries/Feedback

• Respond to general phone/email enquiries relating to F&B promptly and professionally
• Assist to track and reply feedback from members & guests

5. Documentation

• Maintain proper documentation of agreements/contracts with vendors
• Prepare reports and performance metrics and ensure proper filing
• Keep track of invoices and receipts for submission to Finance Department

6. Disciplinary of Members

• Assist the CEO/Ops Director with the administration of disciplinary of members; preparation for Disciplinary Sub-committee meetings, minutes of meetings and the follow-ups

7. Others

• Assist with special F&B promotions or events especially events involving VIP guests
• Co-ordination with other departments on training/departmental activities

Any other duties as may be assigned from time to time.

Requirements

• Degree in relevant discipline or equivalent
• Preferably with working experience in the F&B/hospitality industry or in a secretarial position
• Proficient in MS Office applications
• Strong organisational skills with the ability to multi-task
• Good verbal and written communication skills
• Strong interpersonal skills to collaborate with members, external partners, management, and colleagues

Contract Period: 1 to 31 December 2024

Responsibilities

• Assist in updating members' application in membership system
• Respond to members' queries
• Assist in any other administrative requirements

Requirements

• Min Diploma
• Able to work independently with minimal supervision and good teamwork

Free lunch daily

Responsibilities:

1. Achieve optimal profitability and overall success by managing costs and service quality.

2. Supervise and co-ordinate daily banquet operations including control of Banquet inventory

3. Ensure set-up of banquet room, food presentation, serving, customer service and clean-up are carried out according to standards.

4. Schedule full time and part time staff to provide adequate and consistent level of service within approved/budgeted manpower cost.

5. Ensure all staff (including part time staff) are given proper training

6. Work with the Chefs, Banquet Sales and Facilities department to ensure all arrangements and details of the event are dealt with.

7. Handle customer feedback and follow up on problems which may arise from event

Any other duties as may be assigned from time to time

Requirements

1. At least ‘O’ level and above with 3-5 years of relevant experience in banquet operations and managerial position

2. Ability to establish good rapport with customers for repeat sales

3. Strong leadership and communication skills

4. Service oriented with a positive personality and comfortable with interacting with people of all levels.

Responsibilities

1. Take charge of the coffee bar, ensuring cleanliness and tidiness

2. Take and deliver orders, consistently demonstrating high levels of customer service

3. Operate espresso machines, grinders, and other coffee-making equipment with care and precision

4. Have a comprehensive knowledge of the drink menu

5. Maintain quality and consistency of the coffee

Any other duties as may be assigned from time to time

Requirements

1. 2-3 years of relevant experience and proficient in latte art

2. 5 days work week (weekends and PH will be rostered to work)

3. Excellent communication and interpersonal skills.

Responsibilities

• Ensure accuracy and maintain the Society’s corporate identity through copywriting, editing, and reviewing collateral and publicity materials
• Collaborate with stakeholders to create content for various mediums
• Support executive communications, including letters, speeches, and presentation slides for President/ CEO
• Produce two to three articles monthly and moderate site content for The Graduate Microsite
• Monitor and update the corporate website daily to ensure information accuracy. SEO optimisation to drive website traffic
• Enhance NUSS' social media presence (Facebook, Instagram, LinkedIn, Telegram) through crafting engaging content, collaborating with creative designers for visually appealing stories across different media
• Support the production of annual report
• Assist and execute the Annual General Meeting
• Liaise with vendors for Society’s events & manage the digital media gallery.
• Invite and host media representatives at Society functions
• Support Sub-Committee(s), Panel(s), and Task Force(s) including minutes writing taking
• Perform any other duties as assigned from time to time

Requirements

1. Minimum degree in Mass Communication, New Media, Public Relations, or related fields with at least 2 years of relevant work experience
2. Proficient in WordPress, Canva, and video editing software
3. Strong understanding and active use of social media, including proficiency in Google Analytics and social media analytics
4. Knowledge of HTML and experience with content management systems (CMS) is advantageous
5. Independent and excellent team player with the ability to multitask, meet tight deadlines, and thrive under pressure with a positive attitude

Responsibilities:

Graphic Design

• Design and produce high-quality graphics for various mediums, including print and digital media.
• Collaborate with other departments to develop visually appealing and cohesive marketing and publicity materials.
• Create engaging visuals for the website and assist in updating website content.
• Manage and update content on Plasma TV displays.
• Maintain and uphold brand guidelines across all design projects.

Food Photography

• Plan, style, and execute food photography sessions to create appealing images for marketing materials, social media, and the company website.
• Edit and retouch photos to ensure high-quality, professional results.

Communications and Digital Content Creation

• Assist in writing notices, eBlasts, letters, and speeches.
• Assist to produce engaging multimedia content.

Requirements:

• Minimum Diploma in Graphic Design / Multimedia or equivalent with minimum 2 years of relevant experience in graphic design, communications, and food photography, preferably in a corporate or agency setting.
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, AfterEffect) and other design software.
• Proficient in WordPress for website maintenance.
• Expertise in food photography, including styling, lighting, and editing.
• Knowledge of digital marketing strategies and tools, including social media platforms and content management systems.
• Basic writing and editing skills, with a keen eye for detail and meticulous attention to accuracy.

As the Head of Department, the Director shall:

Responsibilities:

1. Direct and review all periodical financial reports, provide timely and accurate financial data to senior management for decision making
2. Implement and monitor a control system and/or other accounting quality management system.
3. Implement and ensure compliance of accounting policies, measures, procedures that are necessary for proper accounting practices, controls and services.
4. Plan and prepare annual and long-term capital and annual budgets for senior management’s approval.
5. Monitor the preparation of cash-flow statements, forecast and interact with the Banks and other external bodies.
6. Oversee purchasing and store to negotiate for best prices without compromising on quality and ensure all activities are carried out in accordance with SOPs.
7. Oversee and ensure that the Jackpot operations comply with appropriate SOPs in the handling of monies.

Requirements:

1. Degree from a recognized University with Accounting related professional qualification.
2. 12 years of relevant experience of which at least 6 years should be in a senior managerial position.
3. Well versed with various aspects of finance and accounting.
4. Well versed with Microsoft Office with special proficiency in Excel.
5. Effective verbal and written communication

Primary Role

The incumbent is responsible for providing good customer service by efficiently attending to Members and Guests of the Society in a professional and courteous manner.

Responsibilities

• Set tables according to operation’s SOP.
• Familiarise with restaurant’s menu and F&B promotions.
• Allocate tables and take orders for Members and Guests.
• Ensure food and beverages are served promptly and correctly.
• Tidy work station after each operation.
• Maintain cleanliness of the restaurant at all times.
• Any other tasks as assigned from time to time.

Requirements

• Minimum secondary education.
• An excellent team player who is able to multitask.
• Comfortable with interacting with people of all levels.
• 6 days work week, able to work shifts including public holidays and weekends.

Job Highlights

• Meals provided
• Attractive incentive and Bonus
• Friendly working environment

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing

Period of work: March - May 2024

Responsibilities:

1. Create communication materials such as flyers, posters, menus, brochures advertisements for various events, activities and promotions
2. Work closely with other departments to conceptualise, develop and produce suitable marketing and publicity material
3. Provide photography assistance for F&B promotions and other purposes
4. Liaise with vendors for production of print materials
5. Manage and update the website and Plasma TV as needed
6. Provide logistical support for the Annual General Meeting

Any other duties as assigned from time to time.

Requirements:

1. Min Diploma in Graphic Design/ Multimedia or equivalent
2. Proficient in various graphics, multimedia and digital design tools eg. Photoshop, Freehand, PageMaker, FrontPage, Illustrator, Flash etc
3. A teamplayer with excellent artistic and creative design skills
4. Able to work independently with initiative and a good eye for details, highly meticulous and observe all deadlines.

Responsibilities

• Ensure and maintain the cleanliness in the Jackpot Room.
• Responsible for the coffee and tea making facilities, e.g. replenishment, cleanliness and maintenance. Keeps proper record of all activities in the Jackpot Room (repair, maintenance, bonus claims and refills).
• Ensure that all the Jackpot machines are maintained in good working conditions and are available for member’s use.
• Ensure that sufficient currency notes of various denominations are maintained at all times.
• Enforce the Bye-Laws governing the Jackpot Room.

Requirements

• Training will be provided
• Ability to speak English and good communication skill
• 6 days work week including weekends and public holidays
• Shift work (Shift 1: 10am-5.20pm, Shift 2: 3.50pm to 11.10pm)
• Rotating Guildhouses (Kent Ridge and Suntec City)
• Able to work under minimal supervision

Benefits

Attractive bonus and incentive

Meals provided

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing

Main Responsibilities

1. Co-ordinate and manage the development of new facility or renovations within the Guild Houses
2. Manage all maintenance, housekeeping and security activities, and sub-contractors
3. Evaluate and update all mechanical specifications and operations manuals on a regular basis
4. Administer the leases of the Guild Houses and maintenance contracts to ensure timely renewals or terminations
5. Ensure full compliance to legal and corporate regulations of safety and security including fire safety regulations
6. Drive the Workplace Safety and Health Committee to comply with MOM requirements
7. Plan and manage the annual budget to ensure cost effectiveness in all initiatives and programs
8. Support Management Committee, Sub-committee(s), Panel(s) and or Task Force(s) as may be assigned.

Requirements

1. At least a Diploma with minimum 5 years of relevant experience
2. Possess a Fire Safety Manager (FSM) Certificate
3. Strong technical skills and excellent communication skills
4. A team player with excellent leadership, conflict resolution and interpersonal skills.

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing