Total 29 business management project planning job vacancies in bristol bristol bs16 7fs

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate. Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. Organising and planning events as directed, providing all necessary supporting in local materials. Supporting teams in project management and participating in department events. Required to input, monitor and check data produced and required for on-going programmes and projects. Working with all team members in the collection of information for performance reporting on relevant team projects. Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously. Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sendinginvoices for payment. Responsible for ordering stationery and consumables for the department, ensuring they are kept securely Running and collating reports which may include reports to the Board and senior management as required. Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary. Working together with other administrators/PAs across the organisations to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators general duties on the base. Providing guidance and advice on relevant policies and procedures. Participate in Research and Development activities when required and as directed. To carry out other appropriate delegated duties as required

To provide a Medicines Management service to the allocated prison(s) on a weekly basis with the professional support of a prison services pharmacist To oversee the ordering/supply of repeat prescriptions To supervise assistants, when in the dispensary in providing dispensing services for all the prisons To dispense prescriptions and stock items when in the dispensary To work towards accreditation as a checking technician and/or medicines administration to provide final dispensing checks and medicines administration services, if not already achieved To ensure high standards of work in the dispensary and when out on prison visits and to ensure all Standard Operating Procedures (SOPs) are read and adhered to. To manage own workload when providing medicines management services. To provide weekly clinical visits to the allocated prison(s), under the professional supervision of a pharmacist. On these visits the post-holder will: undertake a stock top-up service for all areas in which medicines are stored. review the expiry dates and storage facilities for all such medicines and report any deficiencies to the prison service pharmacist for that prison assist the prison service pharmacist to provide advice to prisoners and staff about the appropriate use of medicines undertake 3-monthly controlled drugs stock checks and report any issues to the prison service pharmacist for that prison Promote healthy lifestyles for offenders in line with local and national guidelines or promotions. Administer medicines to offenders against a valid prescription on the house blocks To demonstrate on-going continual professional development (CPD) and be responsible for self-development and learning within the field of pharmacy or other specialty where appropriate. To participate in clinical and departmental audits as required. To appreciate the secure environment, you are working in and to adhere to all prison procedures as necessary. To undertake any other tasks at the request of the Lead Prison Services Pharmacist. Oxleas Prison Services Ltd is a wholly owned subsidiary of Oxleas NHS Foundation Trust and provides the pharmacy services to the prison pharmacy contracts. Due to the recent contract award from NHS England, we are now providing pharmacy services (OPS Ltd) and Healthcare Services (Oxleas NHS Foundation Trust) to the Bristol, South Gloucestershire, Wiltshire, Devon and Dorset Prisons and are recruiting to newly established posts. Oxleas Prison Services Ltd and Oxleas NHS Foundation Trust has a long history of innovation, with established prescribing guidelines, excellent relationships with medical staff, a strong culture of leading clinical audit and research projects and an excellent publication record. All of these attributes we wish to extend to the prison pharmacy and healthcare services. IMPORTANT INFORMATION, PLEASE READ: All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team. You will need to provide: Proof of right to work documentation Proof of ID, needs to include 1 photographicID Proof of address documentation Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code. Address History: 5 years address history will be needed. Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously. Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited. In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).

Your key responsibilities will include: Provide support on contract and agreement matters, business operations and diagnostic output monitoring to the laboratory management team and members of the divisional office. Ensure Specialist Microbiology Services Network Managers and Laboratory Management receive appropriate contract management, business operations and diagnostic output monitoring support; this involves working closely with the Microbiology Network Managers and Laboratory Management Teams in the provision of appropriate information. To support the production of contracts, activity reports, diagnostic outputs and business reporting and support the maintenance of a monitoring systems and agreements databases. Support ensuring those NHS contracts and reports submitted for review are compatible with the standard NHS contract clauses and strategic objectives and highlight issues including financial, safety and quality impacts. Provide information and support to the SMS Operations lead on all aspects of activity data including data collection and validation relating to regular outputs such as the regional activity indicators, and monitoring and analysis of such data. Assist the Head of Operations in the establishment and maintenance of robust systems and processes for administration, risk management and business support across the division. Assist the Head of Operations lead in undertaking any necessary analysis of financial and management information in accordance with corporate policies and procedures. Comment on, propose changes and support in the implementation of policies and procedures used by the laboratory (in relation to Business Management). Support for the monthly invoicing of NHS contracted work for NHS customers. Respond to internal and external customer inquiries/ problems regarding invoicing. To keep up to date on developments within UKHSA and to identify and assess and inform the Specialist Microbiology Services Network Managers and the SMS Operations lead about developments in the NHS and Public Health Community. Assist in the development of business cases submitted to the SMS Divisional Office. Provide general administrative and financial support to the Laboratory Office. Attend key operational meetings. Any other tasks commensurate with the grading and duties of this post. Provide the development of business intelligence to monitor Laboratory activity You will be assessed on the below 10 essential criteria, which have been selected from the Job Description Essential criteria: Experience of managing and motivating a team. Must be able to prioritise own work effectively and be able to direct activities of others. Strong computer literacy including the development and use of spreadsheet applications, databases and word-processing. Good communication skills to people at all levels either on a one-to-one basis or to groups. Good written communication skills e.g. ability to draft policy/procedure documents, write reports/presentations and business cases. Dealing with documents and correspondence of a confidential and/or sensitive matter. Good organisational skills and systematic approach to working. Sound analytical skills and good judgment when providing opinion or advice to others. Strategic thinking ability to anticipate and resolve problems before they arise. An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems Selection ProcessDetails: This vacancy is using SuccessProfiles and will assess your Behaviours and Experience Stage 1:Application& Sift Success profiles You willbe requiredto complete an application form. You will be assessed on the above listedessentialcriteria,and this will be in the form ofa: Application form(Employer/ Activity history section on the application) 1250 word Statement of Suitability. This should outline how your skills,experience,andknowledge, provide evidence of your suitability for the role, with reference to the essential criteria. TheApplication formand Statement of Suitability will be markedtogether, and you must to to move forward to interview. Please do not exceed 1250 words.We will not consider any words over and above this number. Feedback will not be provided at this stage. Stage 2: Interview (success profiles) You will be invited to a (single) face to face interview. In some special circumstances where candidates cannot attend a face to face interview, a remote interview can take place. Behaviours will be tested at interview. The Behaviours tested during the interview stage will be: Working Together Delivering at Pace Making effective decisions Changing and Improving Interviews will be held week commencing TBC. Please note, these dates are subject to change. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants). Security Clearance Level Requirement Successful candidates will require Basic Personnel Security Standard (BPSS) as a minimum with willingness and capability to work towards Counter Terrorism Check (CTC)

Key Responsibilities and activities Working with the Business Manager play a leading role in the overall business support of the Cancer Alliance. Enhance SWAG Cancer Alliance patient experience and outcomes by helping to deliver efficient and responsive business management. Contribute to service planning and development including the preparation of business case and plans. Effective communication and stakeholder management with a range of organisations and individuals, drafting correspondence and papers and ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and activities. Work with the senior management team, NHS England Regional Assurance Team and the National Cancer Programme Team to ensure the objectives of the Long-Term Plan for Cancer are achieved through strong business support activities. Assist with the planning and assurance/reporting processes. Proactively devise and provide improvements to current management information, analysing, reporting, and suggesting procedures to enhance decision making processes. Support development and implementation of the communications plan including annual reports and newsletters. Develop, implement and maintain departmental policies and guidelines. Skills/Experience Knowledge and proven track record of health service management, including business management and communications (essential). Knowledge and experience of the national context and strategy for cancer (desirable). Good information management and IT skills, including common software packages (Word, PowerPoint, Excel, Access, design software Canva) (essential). Experience of project management including key stakeholder engagement (essential). Experience with finance systems and budget management including procedures for procurement and for invoicing (essential). Management experience, including experience of staff training, staff supervision, sickness management, appraisal, prioritisation, and allocation of workload (essential) Excellent planning and organisational skills to enable the post-holder to complete own workload in an efficient and effective manner; to delegate work as required and to make adjustments to people and processes where necessary; and to ensure that the resources within the department are used effectively to ensure delivery of service that meets user needs (essential)

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification.

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position. We are unable to provide sponsorship for this role and can only accept applications from UK based applicants.

This role sits within the HRA Resources directorate which consists of various functions that work collaboratively to provide and deliver a range of services to staffcommittee members and suppliers of goods and services to the organisation.The directorate functions are:- HR- Finance- Governance- Commercial- Equality & Diversity- Learning & DevelopmentTo find out more and to understand the full duties of the role, please refer to the jobdescription attached.In submitting your application with us, please note the following:We currently do not accept applications via recruitment agencies.We do not hold a sponsorship licence and are unable to offer employment under any sponsorship arrangement.Where applicants fail to demonstrate how they meet any one of the essential criteriaof the person specification, the application will not be shortlisted. You will beconsidered based only on the information in your application form. CVs will not beconsidered.The HRA reserves the right to close this vacancy early should it receive a sufficient number of applications.

To provide a Medicines Management service to the allocated prison(s) on a weekly basis with the professional support of a prison services pharmacist To oversee the ordering/supply of repeat prescriptions To supervise assistants, when in the dispensary in providing dispensing services for all the prisons To dispense prescriptions and stock items when in the dispensary To work towards accreditation as a checking technician and/or medicines administration to provide final dispensing checks and medicines administration services, if not already achieved To ensure high standards of work in the dispensary and when out on prison visits and to ensure all Standard Operating Procedures (SOPs) are read and adhered to. To manage own workload when providing medicines management services. To provide weekly clinical visits to the allocated prison(s), under the professional supervision of a pharmacist. On these visits the post-holder will: undertake a stock top-up service for all areas in which medicines are stored. review the expiry dates and storage facilities for all such medicines and report any deficiencies to the prison service pharmacist for that prison assist the prison service pharmacist to provide advice to prisoners and staff about the appropriate use of medicines undertake 3-monthly controlled drugs stock checks and report any issues to the prison service pharmacist for that prison Promote healthy lifestyles for offenders in line with local and national guidelines or promotions. Administer medicines to offenders against a valid prescription on the house blocks To demonstrate on-going continual professional development (CPD) and be responsible for self-development and learning within the field of pharmacy or other specialty where appropriate. To participate in clinical and departmental audits as required. To appreciate the secure environment, you are working in and to adhere to all prison procedures as necessary. To undertake any other tasks at the request of the Lead Prison Services Pharmacist. Oxleas Prison Services Ltd is a wholly owned subsidiary of Oxleas NHS Foundation Trust and provides the pharmacy services to the prison pharmacy contracts. Due to the recent contract award from NHS England, we are now providing pharmacy services (OPS Ltd) and Healthcare Services (Oxleas NHS Foundation Trust) to the Bristol, South Gloucestershire, Wiltshire, Devon and Dorset Prisons and are recruiting to newly established posts. Oxleas Prison Services Ltd and Oxleas NHS Foundation Trust has a long history of innovation, with established prescribing guidelines, excellent relationships with medical staff, a strong culture of leading clinical audit and research projects and an excellent publication record. All of these attributes we wish to extend to the prison pharmacy and healthcare services. IMPORTANT INFORMATION, PLEASE READ: All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team. You will need to provide: Proof of right to work documentation Proof of ID, needs to include 1 photographicID Proof of address documentation Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code. Address History: 5 years address history will be needed. Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously. Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited. In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).

WHO ARE WE? Newmedica is one of the leading providers of NHS-funded ophthalmology services in England. Our Purpose is to make a positive difference to peoples lives Our Vision is to change lives through better sight and eye health We provide services for NHS ICBs, NHS Trusts and Foundation Trusts, and other providers of NHS funded services. We deliver over 225,000 patient interactions annually, including outpatient appointments, diagnostic testing and eye surgery. Our services are delivered through a variety of models including Managed Services and Ophthalmology Joint Venture (OJV) Partnerships. ROLE SUMMARY As Stock Management & Procurement Lead you are responsible for ensuring that the service maintains the right level of clinical & non-clinical stock by working closely with the all areas of the business including our clinical teams and the Operational Director. You will be placing orders and liaising externally with key suppliers to maintain good levels of stock and working closely with our central Newmedica procurement team. As a key member of the team, you will regularly check stock levels of the business and look for financial opportunities to ensure that our service is cost effective. You will be required to perform monthly stock checks and audits across our three Bristol locations and also be responsible for receiving stock, issuing stock via our electronic system Genesis, as well as stock rotation, weekly and monthly checks on expiry and supporting clinics and theatres. You will have a friendly and accessible personal manner and be able to deliver an effective service to Newmedica Bristol. You will be able to work within a small team to maintain and enhance processes to maximise quality and efficiency. Newmedica Bristol has developed a strong relationship with the Integrated Care Boards (ICB) and the local Trust, and this post will be a pivotal part of that ongoing relationship. KEY RESPONSIBILITIES Placing all stock orders to ensure that theatre, clinic, treatment room and the administration function have the consumables required in accordance with the schedule. Chase late orders and ensure anything on back order is communicated to the appropriate team Responsible for Goods In/ Out and stock rotation, minimising wastage where possible. Ensuring the stock management software, Genesis, is accurate. Maintaining stock levels in line with the schedule versus managing the cash flow. Completing monthly stock takes and audits across all three locations while liaising with the finance team. Ensuring that all stock is turned around in a timely manner according to the contract versus the schedule. Ensure that records are maintained regarding stock orders versus stock received so that finance can approve invoices. Ensure that records are maintained regarding the stock received, transferred to clinic date etc. as per the medicines management policy. Maintaining a positive relationship with internal and external stakeholders at every interaction. Maintain a committed approach to continued professional development and clinical governance, including participating in appraisal process, clinical audits and research as required. Support the business with general administrative duties as requested by the management team. Knowledge and Expertise To have good experience of stock management and purchasing in previous roles, with understanding good practice principles. To have excellent organisation skills and good attention to detail. To gain a full understanding of the pathways and resources needed for various clinic appointments as well as theatre. To gain comprehensive knowledge of stock requirements per clinical session and surgeons preferences with consumables. To have experience in or gain a full understanding of the CQC regulatory standards. To gain a good understanding and good working knowledge of the Newmedica systems e.g., InPhase and the stock ordering portals. To gain comprehensive knowledge of timetables for all clinicians over a number of clinical sub specialties and sites. To support in the administration of stock levels, invoices and other associated financial elements of the business, as requested by the management team. THE INDIVIDUAL EDUCATION & QUALIFICATION GCSE Math and English or equivalent EXPERIENCE & KNOWLEDGE Previous experience of stock management and purchasing in previous roles, with understanding good practice principles. Exceptional administrator who can understand and deliver within a complex working environment and is committed to the delivery of consistently high standards of administration. Have ability to concentrate on various tasks and prioritise whilst working in a fast-paced environment Must have an understanding and take responsibility for always maintaining patient confidentiality. Must have proven experience of building good working relationships both internally and externally. Must ensure appearance is always professional, adhering to the New Medica brand and uniform guidelines. Have the ability to go above and beyond for patients and colleagues to give them the best possible experience whilst in our care. Good organisation skills and the ability to multi-task. Enjoys working with a range of people and is able to tailor their approach to a diversity of service needs. Outstanding telephone manner with the ability to adapt approach to different situations. Excellent verbal and written communication skills. Self-starter with the ability to work on own initiative, as well as working well within a team. Enjoys the routine and rhythm of a process driven environment. Comfortable making a significant contribution in a small team. Able to balance working independently with appropriate escalation. Previous healthcare administration is desirable, but not essential. Excellent computer skills. Comfortable with Microsoft Office products and the ability to learn new software and platforms applicable to the role. SUPPLEMENTAL INFORMATION COMMON TO ALL ROLES ADDITIONAL RESPONSIBILITIES Actively promote and market Newmedica and present a positive image of the Company and its activities both within and outside the Healthcare environment. Ensure the quality standards and performance measures applying to the work of the section are met and facilitate continuous improvements in all aspects of the post. Undergo any self-development and training as necessary for success in the role and provide support and development for others where appropriate. Carry out any duties at all times in accordance with the Companys policies including Equality and Diversity and Health and Safety. Promote by positive example both internally and externally, the purpose and vision of Newmedica. Undertake all responsibilities in adherence with Newmedica Policies and Protocols for Infection, Prevention and Control. Undertake any other responsibilities commensurate with the grade of the post, which the Principal or their senior management representative may from time to time require. STATUS OF THIS DOCUMENT This job description is a guide to the work that you will initially be required to undertake. It may be changed from time to time, in consultation with you, to meet changing circumstances. It does not form part of your contract of employment. CRIMINAL RECORDS DECLARATION Newmedica is exempt from Rehabilitation of Offenders Act (1974) and we will ask applicants to disclose details of convictions, irrespective of whether they are spent or not. SAFEGUARDING It is the responsibility of all Newmedica employees and contractors to fully comply with Newmedicas safeguarding policies and procedures. Individuals must ensure that they understand their role in protecting adults and children that may be at risk of abuse.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification. Please also view the benefits information sheet which details the benefits of working for NHSBT and the hours of work, salary, leave entitlement etc. for this role

CLINICAL RESPONSIBILITIES, LONG TERM CONDITION MANAGEMENT: (30 - 40%) Managing and treating patients with Asthma and or COPD, including routine reviews and exacerbation Completing annual review and medication review, patient education, diagnostics and planning Work through telephone consultations, face to face and online / virtual Arranging referral to secondary care if appropriate Ensure clinical practice is safe and effective and remains within boundaries of competence, and to acknowledge limitations TREATMENT ROOM NURSE (60- 70%) ECGs/ venepuncture/ wound care/ routine immunisations according to national guidelines/ chaperoning and assisting patients where appropriate who are being seen by another clinician/ requesting pathology tests e.g. urine culture, swabs, blood tests. Cytology if qualified to do so, and if required Provide contraception advice including reviews and emergency contraception within limits of competency with support from GPs and Nurse Manager as needed. GENERAL CLINICAL underpinning principles: Work from the surgery and within communities (if needed) as an autonomous practitioner caring for patients and families General health promotion work, e.g. weight management and lifestyles Where the post holder is a prescriber: Prescribe/issue medications as appropriate following policy, patient group directives NICE (national) and local clinical guidelines and local care pathways. Formally and informally impart knowledge and skills to colleagues promoting peer review and best practice within the work environment Communicate at all levels within the team ensuring an effective service is delivered Pathological specimens and investigatory procedures Undertake the collection of pathological specimens including intravenous blood samples, swabs etc. ADMINISTRATION AND PROFESSIONAL RESPONSIBILITIES Ensure the clinical computer system is kept up to date, with accurate details recorded and amended Attend and participate in practice meetings as required Restocking and maintenance of own clinical areas and consulting rooms Ensure evidenced-based care is delivered at the highest standards ensuring delivery of high-quality patient care Work within local policies and procedures Participate in the audit process, evaluation and implementing plans and practice change Contribute positively to the effectiveness and efficiency of the team and work colleagues TRAINING AND PERSONAL/PROFESSIONAL DEVELOPMENT Training requirements will be monitored by both yearly appraisal and interim reviews and will be in accordance with practice requirements. In addition to maintaining continued education through attendance at any courses and/or study days necessary to ensure that professional development requirements are met, the post-holder will participate in any training programme implemented by the practice as part of this employment Personal development will be encouraged and supported by the practice.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process. This vacancy will close at 23:59 on Wednesday 7th August 2024 Interviews are anticipated to be held week of 19th August 2024 – subject to confirmation. For informal enquiries please contact: Matthew Bend, Blood Stocks Management Scheme Manager at matthew.bend@nhsbt.nhs.uk.