Total 30 business management project planning job vacancies in Coventry, CV2 2DX

As outlined in the Job Description, this roles key responsibilities include supporting the delivery of antimicrobial stewardship, medicines management, and research activities, all while contributing to the quality of patient care across the Trust. You will work to implement antimicrobial initiatives, ensure accurate and timely dispensing, and assist in research projects that enhance our understanding and management of infection control. Additionally, youll play a crucial role in identifying development needs and creating opportunities for technical and support staff to advance their skills, ensuring our pharmacy team is prepared to provide exceptional service. For further details, please refer to the attached Job Description.

Planning and Organising Demonstrate the ability to manage own and others workload effectively. Ensure that workload is planned effectively to meet a number of complex deadlines. Effectively deal with unplanned events, which may impact on the smooth running of projects. Identify and implement action/plans on day-to-day issues or in agreement with the Clinical Lead for management issues. Play a leading role in project team meetings, Steering Committee and other governance and oversight committees, and participate in project procedure reviews and setting standards for project protocols. Managing People and Resources Take responsibility for the supervision and management of research administration and ensuring effective communication. Demonstrate the ability to support and supervise research staff effectively, dealing with unexpected issues, eg. Sickness. Delegate staff according to skill mix and work load. Training and Teaching Take responsibility for own continuing professional development and maintain own portfolio in line with KSF. Recognise gaps in practice knowledge in self and others. Supervise and train new and junior staff in the performance of their duties to ensure that project protocol and Research Governance is observed. Research and development Produce summary reports and material for WISDEM departmental meetings or funding bodies as required. Responsible for the on-going development and quality of research systems e.g. databases. Provide project management expertise in the organisation and monitoring of the project and other internal/external studies as appropriate. Co-ordinate the production of research management protocols for individual projects in liaison with Clinical Lead and research personnel. Ability to think and react appropriately to adverse conditions e.g. high stress levels. Manual handling tasks e.g. carrying notes or moving research equipment. For further details please see the attached job description.

1. Provide support to the Materials Management function by putting away stock in ward and department storerooms. 2. Assist in the receipt and distribution of ad hoc deliveries including the management of stock ordered for the bulk stores facility. 3. Ensure stock is put away in the correct location and the store rooms are kept tidy at all times. 4. Support the expansion of the Materials Management function across the remaining wards and departments within the Trust in accordance with the proposed Materials Management 'roll out' plan. 5. Ensure stock items delivered are correct and that agreed stock levels are maintained. 6. Assist in the development and improvement of relationships between the Procurement Dept. and ward staff. For further details of the role please see the attached job description.

The post holder will support the Coventry &Warwickshire Continuing Health care Service (CHC) and Individual packages of care (IPOC) Leads and Managers to ensure effective delivery of NHS CHC and IPOC priorities across the C&W system The Project Lead will work collaboratively with various partners , and external stakeholders to facilitate and lead projects to secure system-wide transformation and delivery of strategic priorities. The Project Lead role will ensure workstreams are planned and managed effectively, taking the lead in ensuring their successful delivery against agreed timelines and plans, and for the management and reporting of risk. This includes overseeing the implementation and delivery of projects against the key milestones within agreed timescales. A key dimension to this role will be to lead projects within the workstreams with the engagement of relevant partners and clinicians in the complex management agenda to ensure they are heavily involved in the development of plans and any service pathway design, improvement and change management and that there is the necessary capacity and capability within the system to deliver both the local and national targets. Has a key responsibility to lead project management and provide service analysis, service redesign and capability building expertise to the services that fall within Coventry and Warwickshire Integrated Care System (ICS). Actively contribute to the delivery of the CHC and IPOC programme and project key objectives providing professional project leadership to allocated workstreams. Manage and implement an effective and planned programme of activities utilising agreed tools and skills including those based primarily but not exclusively on lean thinking ensuring that progress can be tracked, and risks mitigated. Work closely with the workstreams ensuring strong engagement, cross working, shared learning, and delivery against their individual workstream plans. Liaise and communicate extensively with key stakeholders across the health economy. Liaise with appropriate functions within the ICB.

To reproduce and collate meeting papers on a monthly basis, including folder management; To answer the telephone in the office and deal with enquiries appropriately; To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts; To maintain filing systems for the Estates and Facilities admin office; To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked; Participate in appraisals and personal reviews and work to achieve set objectives; Consistently demonstrate and promote behaviours and actions reflective of Trust values; Undertake any other tasks as required and in accordance with the grade and nature of the post For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

Providing R&D Project Management administration for R&D Projects and throughout the project life cycle. Supporting several areas of work concurrently with the assigned project or programme and manage competing demands. Managing the team incoming email inbox and using their initiative to deal with emails appropriately. Working autonomously with effective time management skills to manage own workload. Acting as a point of contact and passing on relevant information to appropriate team members sensitively and autonomously. Ensuring that all project and programme documentation is shared and accessible across the team. Engaging with key stakeholders and staff, were necessary, to ensuring all project plans, actions, risk logs and trackers are kept up to date. Undertaking the storing, configuration and management of electronic data. Scheduling and arranging meetings, preparing agendas and taking accurate and concise minutes and distributing them. Organizing and planning related events, meetings and training courses as necessary. Working autonomously on a day-to-day basis, providing cover for all matters of day to day administration, including taking the initiative to ensure necessary follow-up actions are undertaken. For further details please see the attached job description.

Support the successful delivery of the small projects within an acute hospital environment, managing conflicting demands, whilst minimising any potential disruption or disturbance to patients, staff, or other visitors. Planning, co-ordination, and management (including of small budgets) of a number of different projects or workstreams at any time. This will include liaison with various key internal and external stakeholders to ensure the demands of the Trust are appropriately met. Developing and monitoring projects using project management tools and templates ensuring appropriate reporting at all levels. Liaise with other members of PMO team, Strategy, Finance, Workforce, ICT, external suppliers and clinical teams to ensure that projects are delivered successfully. Provide, receive and interpret information to ensure successful delivery of the projects. Recognise complex information and escalate accordingly. Effectively document and monitor project risks in line with organisation priorities. Awareness of mitigation and contingency planning. Support the identification, documentation, and monitoring of benefits to ensure projects deliver against agreed deliverables. Plan and support the implementation of changes. Recognise when there is a need to adjust deliverables to meet unexpected circumstances. Produce and maintain the formal project documentation required throughout the project lifecycle including the collection of information to support review and/or development of policies and procedures. To work to tight deadlines under pressure in a complex environment. To contribute to management and administrative processes and structures including managing resources. To be competent in the use of applications including Word, Outlook, Excel, PowerPoint, MS Teams. For further details please see the attached job description.

Project Management. Support the preparation of Risk assessments including resolving failures to meet project standards. Prepare Project plans and progress actions with the project team members and produce progress reports using the most appropriate tool. Prepare and maintain Project documentation as required of the Project. To provide project management support and expertise to those involved. Communicate sensitive information about performance and change. Have awareness of all Projects within the remit of the Medical Education Directorate and the dependency between to report on conflicts should they occur. Financial and Physical Resources Support and inform the requirement and targeting of resources, monitoring, implementing, and evaluating projects and delivery of financial benefits and providing high quality information and analysis. Contribute to the financial delivery of the agreed portfolio ensuring it is delivered on time. Communication Persuades staff of the importance of the project, negotiates with, and motivates sites on project delivery. Communicate information and issues, including briefings and reports, to the Project Leads and the Head of Medical Education as appropriate. For further details please see the attached job description.

Clinical To work as part of the multidisciplinary Specialist Weight Management team, under the supervision of the Specialist Weight Management Dietitians, supporting the provision of high-quality weight management support for patients. To work under the supervision of Specialist Weight Management Dietitians, to provide follow up for patients requiring weight management support, using behavioural management techniques to overcome barriers to change. To undertake a comprehensive anthropometric, clinical and social assessment of Specialist Weight Management patients Facilitating weight management patient group sessions, to support behaviour change To undertake data collection for the National Obesity Audit To obtain patients, weight, height and calculate BMI To obtain patients biochemical results using EPR as requested by Specialist Weight Management dietitians using defined criteria. To review selected patients with a care plan in place by Specialist Weight Management Dietitians to assess progress towards goals To liaise with Specialist Weight Management Dietitians and the wider multi-disciplinary team regarding patient monitoring and progress To correspond with referrers into the Specialist Weight Management service about patient care To support the discharge of patients from the Specialist Weight Management service To develop dietetic displays relating to Specialist Weight Management Management Maintain and keep up to date patient / client records in accordance with departmental guidelines To receive telephone enquiries, dealing with as appropriate, in a polite and courteous manner. To assist in admin and clerical tasks as appropriate, in the absence of clerical staff and order nutritional products as required in the absence of dietetic assistant. To attend multidisciplinary meetings To participate in department projects or audits as required Training and Development To support the organisation, delivery, monitoring and audit of education for patients or healthcare professionals in relation to Specialist Weight Management To prepare information for nutrition education within speciality Professional To communicate nutrition information in an understandable form to staff, clients and carers, requiring negotiation, persuasion skills including situations where there are barriers to understanding or communication. To comment on departmental guidelines and procedures and be involved in any forward planning of Dietetic services within the Trust To keep up to date with developments in dietetics participating in appropriate training and development activities Participate in personal reviews and work to achieve agreed set objectives. To ensure that all Trust wide standards are maintained and monitored to improve the quality of total care to all who come into contact with services provided by University Hospitals Coventry and Warwickshire NHS Trust. For further details of the role please see the attached job description

To work autonomously to provide timely specialist dietetic advice to patients, their carers and staff within agreed protocols and guidelines and with support from senior colleagues including: Carry out nutritional assessments (interpretation of biochemistry, anthropometrics, clinical condition, consideration of medications, social environment and diet history) to determine nutritional problem. Development of treatment plans (calculation of nutritional requirements, analysis of nutritional intakes sometimes using specialist IT systems, client centred goals and discharge planning including patients on artificial nutritional support). Prescription of dietary treatment and ACBS products for conditions where there are limited professional / clinical guidelines available. Monitor patient progress through agreed pathways for pre and post-surgery. To be clinically competent following appropriate training to give specialist dietetic advice, treatment and dietary counselling to patients in, in-patient and out-patient clinic locations including consultant led clinics and structured group education programmes as appropriate. To communicate nutrition and dietetic information in an understandable form to a range of healthcare professionals in different settings, clients and carers, requiring negotiation, persuasion, motivation and counselling skills including situations where there are barriers to change. To use appropriate communication skills and resources to ensure that suitably accessible information is available to individuals on their dietary treatment/care plans. To liaise with nursing and dietetic staff to ensure the provision of service for individual patients To attend and participate in multidisciplinary meetings, raising concerns and requesting referrals to other healthcare professionals, or further investigations as required. To participate in the health promotion activities of the department. To work flexible hours to meet the needs of the patients and the service as required To cover the work of colleagues and deputise for senior colleagues during periods of absence or peak workloads For further details of the role please see the attached job description.

Key aspects: To ensure an effective internal governance framework and communication system within the group To ensure standards for clinical data and quality metrics within the group are met. To continually contribute to the groups patient and business improvement agendas. Provide support for specialities and governance leads to drive the quality agenda and ensure improvement in performance across all of the Trusts quality metrics. This will require: Being proactive, adaptive, and responsive to each specialitys requirements and needs. Building up effective relationships with individuals within the group. Participating in regular meetings within the Quality and Data team, and wider meetings for the specialties and Group to achieve the objectives set for the post. Developing and maintaining data/information systems and processes to enable the specialities to monitor and measure its performances. Provision of high quality project, service and administrative support including information, analysis and report writing. Sharing of ideas for potential service improvement by identifying areas for change where appropriate and recommending actions to resolve problems and review practise. Providing and improving services in line with Trust objectives and nationally agreed initiatives. To review and validate the groups data quality regularly to ensure compliance with Trust and local policies and standard operating procedures. Identifying and developing improvement plans with clinical and operational leads. Representing the specialities in appropriate quality forums. Undertaking relevant project work as directed, including obtaining information from the Internet, collation, manipulation and reporting of data in order to produce reports and spreadsheets. Utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include iPM, CRRS, Opera, etc. Administrative Tasks: To support with effective functioning of Quality Improvement and Patient Safety (QIPS) meetings and ensuring the appropriate Trust templates for agenda, minutes and action plans are used. Providing administrative support for meetings as and when appropriate. Facilitating meetings including preparing documentation, collecting data, coordinating and attending meetings. Adhering to Trust wide standard operating procedures and policies developed for processes as well as devising, documenting and managing new policies and processes. Managing and prioritising work in line with agreed schedules and in accordance with the Sub-Groups professional standards. Keeping a well-managed and organised system in place for all administrative tasks. This can include meeting minutes, meeting agendas, action logs, action trackers and reports. Data and Quality Management: Managing data quality by supporting each speciality with clinical guidelines, mortality reviews, clinical and national audits, e discharges, e results, and patient information leaflets. This includes keeping a track of all data and ensuring that each speciality is aware of any data due for review and ensuring that, where appropriate, each speciality has necessary administrative support with tasks involved for data to be in date. Ensuring that all data is reviewed, corrected and recorded in Trust approved templates and all necessary paperwork is sent to appropriate teams to action. Facilitating the creation and maintaining of multiple databases and external systems, including Amplitude, NICOR, Shunt Registry, and NNAP and monitoring performance with these, working collaboratively with the specialties to ensure accurate completion. Collating data for the QIPS meeting presentation as per speciality requirements. This can include data from Datix (incident, actions, risk register reports, legal claims, complaints, PALS, and compliments), data regarding clinical effectiveness (clinical guidelines, mortality reviews, audits as well as reports on e-results and e-discharges), and patient experience (patient information leaflets, friends and family tests (FFT)) as well as any speciality specific reports Utilising Datix to support teams with: Risk management, incident investigation and closure, SIG actions facilitation and updating/closure, complaints reviews, report designing and analysis. For further details of the role please see the attached job description. The above duties and responsibilities are intended to represent current priorities and are not meant to be an exhaustive list. The post holder may from time to time be asked to undertake other reasonable duties and responsibilities. Any changes will be made in discussion with the post holder according to service needs.

Support the supply of pharmaceuticals including controlled drugs, aseptically prepared products and cytotoxics from the dispensary, pharmacy stores and pharmacy aseptic unit to patients, wards and departments against signed requisitions. This may include supporting dispensing and manufacturing and is carried out following departmental SOPs and under the direct supervision of a technician or pharmacist. Carry out the requisitioning, distribution (movement of stock) and receipt of stock in all pharmacy departments and on wards (ward replenishment incorporating Omnicell automated cabinets) utilising the stock control programme on the pharmacy management (computer) system. Store and retrieve medication using both automated robots within the pharmacy department. Receive into the department (this includes dispensary, stores and aseptic unit) work requests for patients and wards. Provide the patient or ward staff with appropriate information on how the drugs will be dispatched and the likely waiting time. Dealing with any basic queries concerning the supply of medication from patients or staff members, including phone queries, referring them to an appropriate member of the team to answer any clinical or technical queries. Keep all work areas clean and tidy. Adhere to cleaning and hygiene procedures in the aseptic unit. Ensure stock is rotated and in date. Following the Returns and disposal of medicines in pharmacy SOP ensure all excess stock is removed from wards and returned to pharmacy stock. Assist in basic clerical duties including filing and photocopying. Work flexibly across all of pharmacy departments including Rugby St Cross, covering the work of colleagues during peak periods or absence. Participate in appropriate training and development activities including your own personal development and participate in the education and training of colleagues. Participate in Personal Development Reviews (PDRs) and work to achieve agreed set objectives. Please see attached Job description for further details.

Key aspects: To ensure an effective internal governance framework and communication system within the group To ensure standards for clinical data and quality metrics within the group are met. To continually contribute to the groups patient and business improvement agendas. Provide support for specialities and governance leads to drive the quality agenda and ensure improvement in performance across all of the Trusts quality metrics. This will require: Being proactive, adaptive, and responsive to each specialitys requirements and needs. Building up effective relationships with individuals within the group. Participating in regular meetings within the Quality and Data team, and wider meetings for the specialties and Group to achieve the objectives set for the post. Developing and maintaining data/information systems and processes to enable the specialities to monitor and measure its performances. Provision of high quality project, service and administrative support including information, analysis and report writing. Sharing of ideas for potential service improvement by identifying areas for change where appropriate and recommending actions to resolve problems and review practise. Providing and improving services in line with Trust objectives and nationally agreed initiatives. To review and validate the groups data quality regularly to ensure compliance with Trust and local policies and standard operating procedures. Identifying and developing improvement plans with clinical and operational leads. Representing the specialities in appropriate quality forums. Undertaking relevant project work as directed, including obtaining information from the Internet, collation, manipulation and reporting of data in order to produce reports and spreadsheets. Utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include iPM, CRRS, Opera, etc. Administrative Tasks: To support with effective functioning of Quality Improvement and Patient Safety (QIPS) meetings and ensuring the appropriate Trust templates for agenda, minutes and action plans are used. Providing administrative support for meetings as and when appropriate. Facilitating meetings including preparing documentation, collecting data, coordinating and attending meetings. Adhering to Trust wide standard operating procedures and policies developed for processes as well as devising, documenting and managing new policies and processes. Managing and prioritising work in line with agreed schedules and in accordance with the Sub-Groups professional standards. Keeping a well-managed and organised system in place for all administrative tasks. This can include meeting minutes, meeting agendas, action logs, action trackers and reports. Data and Quality Management: Managing data quality by supporting each speciality with clinical guidelines, mortality reviews, clinical and national audits, e discharges, e results, and patient information leaflets. This includes keeping a track of all data and ensuring that each speciality is aware of any data due for review and ensuring that, where appropriate, each speciality has necessary administrative support with tasks involved for data to be in date. Ensuring that all data is reviewed, corrected and recorded in Trust approved templates and all necessary paperwork is sent to appropriate teams to action. Facilitating the creation and maintaining of multiple databases and external systems, including Amplitude, NICOR, Shunt Registry, and NNAP and monitoring performance with these, working collaboratively with the specialties to ensure accurate completion. Collating data for the QIPS meeting presentation as per speciality requirements. This can include data from Datix (incident, actions, risk register reports, legal claims, complaints, PALS, and compliments), data regarding clinical effectiveness (clinical guidelines, mortality reviews, audits as well as reports on e-results and e-discharges), and patient experience (patient information leaflets, friends and family tests (FFT)) as well as any speciality specific reports Utilising Datix to support teams with: Risk management, incident investigation and closure, SIG actions facilitation and updating/closure, complaints reviews, report designing and analysis. For further details of the role please see the attached job description. The above duties and responsibilities are intended to represent current priorities and are not meant to be an exhaustive list. The post holder may from time to time be asked to undertake other reasonable duties and responsibilities. Any changes will be made in discussion with the post holder according to service needs.

The post holder will need to work on their own initiative, with the ability to prioritise and manage competing demands, confident in problem solving and making informed decisions, attention to detail and effectively recording accurate data in a timely manner is a key requisite of this post. The post will be varied and include, diary management, organise and coordinate routine and urgent meetings, room bookings, minute taking, managing the recruitment process via TRAC, organising and recording supervisions and PDRs and updating ESR, maintaining e-rosters with annual leave requests and sickness reporting. Applicants will need to be computer literate in the use of Microsoft word/outlook and experienced in using Excel spreadsheets will also be an advantage. Being able to demonstrate proficient use of TRAC and ESR/e-roster systems will be beneficial, but not essential as training will be provided. Although the Business Support Officer post will be part of the overall admin team based at the locality, they will have very limited patient access and dedicated to the requirements of the Clinical Team Managers on a day-to-day basis, but line managed by the Locality Admin Co-ordinator, who will provide training, supervision and appraisal reviews. This role requires you to help improve the efficiency and effectiveness of clinical services and we are looking for individuals with a positive approach to change and supportive of service improvements.

To reproduce and collate meeting papers on a monthly basis, including folder management; To answer the telephone in the office and deal with enquiries appropriately; To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts; To maintain filing systems for the Estates and Facilities admin office; To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked; Participate in appraisals and personal reviews and work to achieve set objectives; Consistently demonstrate and promote behaviours and actions reflective of Trust values; Undertake any other tasks as required and in accordance with the grade and nature of the post For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.