Total 12 job vacancies by Brook Street

Brook Street (UK) Ltd are recruiting a Helpdesk Operator for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary-full time Helpdesk Operator you will provide administrative and secretarial support within the Maintenance department and carry out the functions of the Maintenance Help Desk.

MAIN DUTIES AND RESPONSIBILITIES INCLUDE

• You will act as initial contact between the Maintenance Manager/Senior Maintenance Officer and the clients of the Education Authority, including principals, Education Authority members, and officers from other Education Authority's, the Department of Education and other educational agencies and the general public.
• You will deal with incoming and outgoing correspondence of a general nature, including drafting responses and/or forwarding to the appropriate officer
• You will prepare and collate all relevant material for the maintenance department.
• You will word process letters, memos, reports and other documents, including those of a confidential nature.
• You will maintain databases, spreadsheets and other documents.
• You will prepare materials for the maintenance manager using appropriate software packages.
• You will respond to all Helpdesk calls / emails / faxes received, ensuring that all communications are logged and actioned appropriately.
• You will operate Helpdesk software, monitoring customer use and software performance and informing Maintenance of actions required.
• You will maintain a professional Helpdesk service at all times, keeping customers informed of the progress of issues logged on the Helpdesk.
• To complete the daily printing of all works orders.

YOU WILL BENEFIT FROM:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
• Contribute positively to Education Authority NI's values and mission statement
• The opportunity (however not guaranteed) to apply for internal roles
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring
• Ability to work across school admissions teams in all admissions regions across NI.
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £12.52 per hour, the hours of work are 0900-1700 Monday to Friday.

If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

MONDAY - FRIDAY 0900-1700
36 hours per week

Brook Street (UK) Ltd are delighted to be working on behalf of one of the biggest Public Sector Organisation's located in Northern Ireland.

Our reputable client, he Education Authority NI, is seeking Senior Clerical Officer's to provide administration support within the Statutory Assessment and Review Service based in their Belfast City Centre Office.


As a Senior Clerical Officer you will provide administrative, clerical and secretarial support to Senior Officers on all matters relating to the organisation and work of the department and the service it provides, on behalf of the EA for pupils with Special Educational Needs.



MAIN DUTIES AND RESPONSIBILITIES

Statutory Assessment

• Ensure the appropriate and timely issuing of all documentation in relation to Statutory Assessment and Annual Reviews;
• Assist Administrative and SEN Link Officers with processes in relation to placement of pupils with statements of Special Educational Needs including liaison with parents, schools, other EA departments regarding transport, classroom assistant provision, equipment etc;
• Assist with the processing of the Annual Reviews, Transition Plans, Change of Placement and Cessation of Statements;
• Arrange meetings for Officers to discuss statements with parents, schools and professionals;
• Ensure accuracy of the computerised and manual records of all children with statements of special educational needs and those undergoing statutory assessment;
• Prepare information on children who move into or out of the EA ensuring pupil records are forwarded to the appropriate education authority;
• Check the receipt of advices, reports, information from parents and professionals in relation to Statutory Assessment and Annual Reviews;

General Administration and Secretarial Support

• Provide individual secretarial assistance for Officers within the Statutory Assessment & Review Service (SARS) which includes checking correspondence, screening and distribution of mail/telephone calls, making appointments, receiving visitors and maintaining officers' diaries;
• Arrange appointments, preparation of materials for meetings and general correspondence for Senior Officers;
• Attend meetings as required acting as Secretary, preparing minutes for circulation to all involved;

Maintain databases/spreadsheets;

• Ensure the appropriate and timely issuing of all documentation in relation to the SARS;
• Deal with telephone queries and engage in follow-up action, where appropriate;
• Provide a confidential and discreet service when dealing with information of a personal and sensitive nature having regard to GDPR legislation;
• Provide information and support to schools, parents, other professionals and EA Officers;
• Preparation and compiling of documentation as required.
• Any other duties commensurate with the grade of the post.

As the successful applicant you must:

• Hold Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Hold at least 1 year`s suitable Clerical and/or administrative experience with sound knowledge of Microsoft Office Suite.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £ 12.52 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client

Education Authority Northern Ireland, Belfast.

This role will be starting immediately and is expected to last several months. Most roles across Northern Ireland with EANI have been extended beyond the original timeframe, some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

The opportunities are endless with our leading Public Sector client.

As the Clerical Officer, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.

You will provide efficient administrative support for the daily functional and operational staff.

You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:

Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

YOU WILL BENEFIT FROM:

• Full training and induction
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.

If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street (UK) Ltd have an exciting opportunity for an Assistant Category Officer within Procurement for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Assistant Category Officer, you will be responsible for the delivery of compliant procurement competitions and associated activities.

JOB PURPOSE

To assist the Category Officer in the provision of best practice procurement and contract management services within a category area or manage a specialist area of work within Procurement Services;

As an advisor in a specialist role the post holder will be required to solve problems within a designated procurement category and will provide specialist support and advice to internal and external EA procurement customers and suppliers.

MAIN DUTIES AND RESPONSIBILITIES

Delivery of Strategic Procurement

• Provide advice and guidance to clients relating to procurement life cycle from initiation to contract management.
• Provide support and assist in all aspects of the delivery of procurements and contracts.
• Contribute to and review administrative systems and procedures to ensure records are accurate and comprehensive and to improve service delivery, including SharePoint, procurement service sourcing register and procurement service Quality Management System.
• Collating and analysing procurement category Management Information to assist and support the work of Category Officers
• Responsible for ensuring computerised tendering portal (eTendersNI) is utilised and maintained in accordance with agreed procedures.
• All general administration in support of work undertaken including preparation of draft letters, minutes, notes, reports, documentation, contracts, variations to contract etc.

Service Delivery

• Plan, organise and prioritise work to ensure timely completion of tasks and deadlines met.
• Allocate work, check quality and quantity of work and monitor performance.
• Train or ensure the effective training of staff in the procedures, processes and information systems required for effective administration of assigned procurement category functions.

General

• Carry out such training as necessary for all users of the service to ensure effectiveness;
• Prepare correspondence, agenda items and take and compile minutes from meetings
• Provide statistical data to permit the completion of statistical returns to Government Departments;
• The post holder will be required to carry out the duties of any other officer when they are absent or as directed by the Category Officer;
• Dealing with telephone and email queries and engaging in follow up action where appropriate;
• Any other duties which may be commensurate to the grade.

Other Responsibilities

• Comply with the Authority's policy on Data Protection (processing sensitive tender information)
• Proactively contribute to a culture of excellence within EA procurement service to ensure retention of Centre of Procurement Expertise status.
• Undertake other related duties within the grade and competence of the post-holder as required.
• The post holder may also be required to work outside normal office hours on occasions.

Essential Criteria:

You will also have either an NVQ Level 3, BTEC National or two A levels or equivalent and a minimum of one year's experience in an office based administrative role.

• Ability to organise a busy workload to deliver effective results on time
• Supervision of administrative staff in the section including the management and allocation of duties.
• Flexibility to meet changing demands as required and to priorities and delegate as required.
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take a responsible and customer focused approach to work
• Ability to lead and direct a team or provide specialist advice and guidance where required,

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
• The opportunity (however not guaranteed) to apply for internal roles
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• Ability to work across school admissions teams in all admissions regions across NI.
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

The rate of pay is £ 12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Have you always wanted to work with a Public Sector Organisation?


Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, to join their busy Accounts Payable Team based in Belfast.


Now is the time for you to take that leap!

This role will be starting immediately and is expected to last several months. Many of our temporary-ongoing roles with our client, The Education Authority, have been extended beyond the original time frame. Some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, Head Office Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.


You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier`s details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel

You should have:

• Five GCSEs at Grade C or above or equivalent
• Good knowledge of Microsoft Office 365
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusion
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

No weekend work (Shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to contact us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland.

(NORTHERN IRELAND APPLICANTS ONLY)

As a temporary Senior Clerical Officer in the Transport Administration Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.
You will provide administrative support for the daily functional and operational staff.

You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one`s own initiative.
• Excellent typing skills
• Diary Management
• Minute Taking skills
• Microsoft Office 365 including Access and Power BI

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.
• Attend monthly meetings with key stakeholders, prepare meeting minutes and distribute meeting minutes.
• Preparing dashboards and presentations via Power BI

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

EXCELLENT OPPORTUNITY TO WORK WITH THE BIGGEST PUBLIC SECTOR ORGANISATION

NORTHERN IRELAND BASED

EXECUTIVE OFFICER'S REQUIRED

HYBRID WORKING





Based in Belfast and working 36 hours per week Monday to Friday 9-5pm, the successful candidate will work at an Executive Officer grade on a temporary basis, for our client's Recruitment and Selection department that specialises on youth and education support programmes and services across NI. This role will entail both working in the office in one of the five sites and working at a hybrid approach, working from home as and when required. You must live within a radius of one of the five site areas listed above to work in this role.

The successful candidate will work within the Recruitment & Selection Division and will provide administrative support, follow set procedures, and exercise some independent judgement in carrying out instructions under general supervision. Training is provided for the first initial weeks.



The length of this temporary role is 5-6 months initially with no guarantee of it being extended. The rate of pay for this role is £12.94 per hour.



Duties will include:

• Plan, organise and prioritise work to ensure timely completion of tasks and deadlines met.
• Allocate work, check quality and quantity of work and monitor performance.
• Train or ensure the effective training of staff in the conditions of service, procedures, processes, and information systems required for effective running of the department
• Collating and analysing information or data, submitting results in a written report
• Assisting with budget preparation and control if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Providing administrative support in relation to all aspects of the work of the section using the full range of IT equipment including typing, databases, spreadsheets, email, intranet, and internet facilities
• Assist Education Authority officers, customers, the public and other professionals in respect of agreed aspects of the service
• Assisting in the collation of factual data and statistical information from various sources to support the work identified.
• May be given responsibility for supervising the work of up to 5 staff to ensure effective service delivery

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all the essential criteria, Brook Street will interview the best candidates from within that group.

To apply for this role, candidates must have the following:

Hold a minimum of NVQ Level 3, BTEC National or two 'A' levels or equivalent and a minimum of one year's experience in an administrative support role

OR


Have a minimum of one years' experience in an administrative support role



To apply for this role, please click `Apply` to upload your CV.

Brook Street (UK) Ltd are recruiting a Personal Assistant for our leading Public Sector client
Education Authority Northern Ireland located in their Belfast Office.

You will be confident in Minute taking and the use of MS Packages such as Excel, Outlook, and Word. You will be proficient in daily use of spreadsheets and databases and will conduct typing and word-processing duties as necessary.

You will be responsible for the provision of diverse, confidential administrative support to the Assistant Director.

You will also be required to work flexibly and collaboratively with other administrative staff within the office, for example in order to provide cover for periods of annual leave or to support the effective management of peaks and troughs in workload.

Key duties and responsibilities are as follows:

• Providing a high quality, confidential administrative support service across a diverse range of areas.
• Diary management including organising and prioritising diary commitments.
• Organising meetings, including collating papers, briefing delegates, greeting and escorting visitors and making cost-effective travel arrangements.
• Minute taking as required, particularly at Programme Boards and other technical meetings.
• Answering and vetting all incoming calls, whenever possible responding to callers directly by providing information or redirecting to an appropriate member of staff.
• Logging, prioritising and tracking all correspondence from arrival - drafting responses where appropriate, redirecting to and following up on responses from other members of staff, updating the Assistant Director and bringing important issues and target dates to his/her attention.
• Typing, compiling and issuing emails, letters, acknowledgements, minutes, memos and reports. Circulating documents on the Assistant Director's behalf. Collating inputs from various sources into a coordinated response.
• Using sources such as the intranet/internet, Hansard or press articles to research information.
• Maintaining records, ensuring that information is recorded, stored, managed and disposed of appropriately and in line with relevant guidance.
• Supporting the Assistant Director in managing his/her relationships with education and business partners at a senior level.
• Any other duties, related to the role, which may arise from time to time.
• In addition to the above, the post-holder will, in accordance with Section 75 of the Northern Ireland Act (1998), be expected to promote Good Relations, Equality of Opportunity and always pay due regard for Equality Legislation .

Essential Criteria

You must have a minimum of five year's experience in a paid capacity of providing administrative support which must include the following:

• Using Microsoft Word for compiling letters and reports;
• Drafting correspondence;
• Diary management;
• Preparation and dissemination of papers for meetings; and
• Maintaining records.

and

(ii) hold a minimum of OCR level 2 Text Processing (with either the Word Processing,

Audio Transcription or Typewriting Intermediate unit) or RSA Stage II Word Processing/Typewriting (parts 1 & 2) or equivalent examination qualification.

• Flexible and adaptable approach to work;
• Ability to use own initiative;
• Ability to work as a member of a team;
• Tact and discretion for dealing with confidential information;
• Ability to manage conflicting deadlines;
• Ability to work under pressure.

You will benefit from

• Full training and induction
• Contribute positively to Education Authority NI`s values and mission statement
• Competitive rates of pay
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £15.33 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Senior Clerical Officer in the Estate Management Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.
You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street (UK) Ltd have an exciting opportunity for an Assistant Category Officer within Procurement for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Assistant Category Officer, you will be responsible for the delivery of compliant procurement competitions and associated activities and may have supervisory responsibilities for up to 5 members of staff.

JOB PURPOSE
To assist the Category Officer in the provision of best practice procurement and contract management services within a category area or manage a specialist area of work within Procurement Services;
As an advisor in a specialist role the post holder will be required to solve problems within a designated procurement category and will provide specialist support and advice to internal and external EA procurement customers and suppliers.

MAIN DUTIES AND RESPONSIBILITIES

Delivery of Strategic Procurement

• Provide advice and guidance to clients relating to procurement life cycle from initiation to contract management.
• Provide support and assist in all aspects of the delivery of procurements and contracts.
• Manage and deliver under £30k procurements and assist in the delivery of all procurement services in a specific procurement category to include, tender initiation, evaluation, award and contract management, ensuring the most efficient and effective Procure to Pay system is implemented for each contract
• Contribute to and review administrative systems and procedures to ensure records are accurate and comprehensive and to improve service delivery, including SharePoint, procurement service sourcing register and procurement service Quality Management System.
• Collating and analysing procurement category Management Information to assist and support the work of Category Officers
• Responsible for ensuring computerised tendering portal (eTendersNI) is utilised and maintained in accordance with agreed procedures.

Procurement Management Information System / Administration

• Responsible to produce standard and non-standard computerised reports, including from SharePoint and eTendersNI. Provision and presentation of management information to support management decision making.
• Implement and carry out compliance checks on EA Procurement Service Quality Management System and ensure compliance for a particular procurement category.
• Process all tender and contractual data on eTendersNI and relevant tender folders.
• Administration associated with tender challenges and disputes, supplier poor performance procedures, and other legal proceedings.
• All general administration in support of work undertaken including preparation of draft letters, minutes, notes, reports, documentation, contracts, variations to contract etc.

Service Delivery and Staff Supervision

• Supervise the work of staff to ensure effective service delivery in an assigned area of procurement activity.
• Plan, organise and prioritise work to ensure timely completion of tasks and deadlines met.
• Allocate work, check quality and quantity of work and monitor performance.
• Train or ensure the effective training of staff in the procedures, processes and information systems required for effective administration of assigned procurement category functions.

Essential Criteria:

You will also have either an NVQ Level 3, BTEC National or two A levels or equivalent and a minimum of one year's experience in an office based administrative role.

• Ability to organise a busy workload to deliver effective results on time
• Supervision of administrative staff in the section including the management and allocation of duties.
• Flexibility to meet changing demands as required and to priorities and delegate as required.
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take a responsible and customer focused approach to work
• Ability to lead and direct a team or provide specialist advice and guidance where required,

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
• The opportunity (however not guaranteed) to apply for internal roles
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Senior Clerical Officer in the Free School Meals Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.

You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client
Education Authority Northern Ireland, Belfast.

As the Clerical Officer, within the Free School Meals Dept, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.

You will provide efficient administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:

Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Pension Scheme
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.