We are delighted to present an exciting opportunity for the position of Band 5 Administrator & Data Co-ordinator within the r.....
We are delighted to present an exciting opportunity for the position of Band 5 Administrator & Data Co-ordinator within the recently established Adult Critical Care Emergency Support Service (ACCESS).
ACCESS is an adult critical care transfer service focused on safe, consistent, compassionate, and expert-led transfer of critically ill patients across the capital. We work with London Ambulance Service NHS Trust (LAS), the London integrated commissioning boards and associated critical care networks to provide a transfer service for critically ill patients throughout London between 0800-2200, 365 days a year, with a future goal of transitioning to a 24-hour service.
We are seeking to appoint an experienced and highly motivated individual with excellent communication skills, a strong command of information technology and an interest in data. Knowledge of IPROC and rostering systems would be advantageous. A range of administrative experience is required, accompanied by confidence, composure, strong communication skills and flexible approach. Applicants must be comfortable working in a busy environment. Excellent customer service skills and a flexible work approach are paramount.
If you think you have the right skills and experience for this role and want to join our team.
For additional information or to arrange an informal visit, please reach out to the following contacts:
• Transfer Service Manager Anastasia on anastasia.evangelides@nhs.net
The Adult Critical Care Emergency Support Service (ACCESS) is an adult critical care transfer service providing safe, consistent, compassionate, and expert-led transfer of critically ill patients across London. It integrates with London Ambulance Service NHS Trust (LAS) and all five integrated commissioning boards and associated critical care networks.
The service is designed to support hospitals across London with the transfer of critically unwell patients using a dedicated transfer team. The service currently runs 0800-2200, 365 days a year with an aspiration to move to a 24-hour service. The London ACCESS administrator is critical to providing support to allow the service to function on a day-to-day basis.
The post holder will be responsible for providing comprehensive high level administrative support to the service.
This is a new and exciting role with an opportunity to join a dynamic and evolving team who are committed to improving patient care and communication across London.
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect. We aim to create an equitable working environment where every i
This job description is intended as an outline of the areas of activity and can be amended in the light of the changing needs of the service and will be reviewed as necessary in conjunction with the post-holder.
Data
• Support the Transfer Service Manager in keeping accurate information and provide reports when required
• Ensure that there is accurate and timely data collection on each referral
• Support the team in producing activity reports
• To support and maintain an accurate and retrievable filing system of any required records or databases and ensure patient referrals and transport forms are filed correctly and recorded accurately
• Be able to generate reports, collect and collate data
Admin & Clerical
• Support the clinical workforce team with rota co-ordination for clinical workforce and for training and observer shifts
• Monitor ACCESS mailbox and triage emails to appropriate personnel
• Support the team administrative processes ensuring appropriate plans are in place in order to meet timeframes.
• In conjunction with the Transfer Service Manager guide new starters in the administrative department and other duties associated with the service
• Support the clinical team with the photocopying, preparing and distributing information as required maintaining confidentiality at all times.
• Diary management of clinical staff and booking meeting rooms.
• Keep accurate and up-to-date information in relation to the clinical team members and that this information is updated as necessary
• Undertake additional PA duties as requested by allocated ACCESS consultant, nursing team or manager.
• Responsible for booking all forms of emergency transportation at the instruction of the consultant team.
• To manage, order, supervise and maintain all stock and ordering processes in association with the Transfer Service Manager
• To be able to work independently, using knowledge and experience to manage workload
• To provide operational support to the service, this will include organising minor works
• Be responsible for maintaining service continuity through consumable management using specialist procurement sites and following procedure, process orders of stock and non-stock items
• Forecasting stock requirements and analysation of slow-moving stock actioning accordingly
• Input and retrieve information from the departmental and/or Trust computer systems in accordance with departmental guidelines
• Implement improvements to the administrative element of the service, proactively identifying emerging issues
• Ensure administration SOPs are implemented and make suggestions to support changes in service delivery
• Support the team with meetings by arranging dates, preparing agendas, collating supporting papers, attending to take notes and preparing accurate minutes for approval as required
• Actively participate in projects by using knowledge and experiences to provide measured opinion, feedback and administrative support
Ensure all policy documents are standardised in the trust template
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below
This advert closes on Friday 19 Jan 2024