Total 9 Junior Executive level Transportation / Logistics job vacancies in Manassas, Virginia

Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures. Assists managers, support staff and other employees in day-to-day operations.

Applies experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities. Specialized assignments may include the following: Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.). Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance. Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status. Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements. Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures.

Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines. Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Utilizes travel system to initiate, complete, review, and validate travel authorizations and vouchers to ensure compliance with governing guidelines. Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitors. Independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts. Accomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher level professional.

Demonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources.

Established policies/procedures provide guidance for most assignments but allow some discretion for the employee to select the most appropriate approaches or to recommend new approaches. Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Provides guidance to lower-level support staff members for handling routine problems and issues. Work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities.

Completed work is compliant and accepted without significant changes. Work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district. The workforce and the organization rely heavily upon this position for accuracy and timeliness in the completion of assigned tasks.

Work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units and/or major subdivisions.

• Plans, coordinates and controls shipment of material and equipment. Prepares shipment documentation for material and equipment shipped to include hazardous materials.
• Provides advice and assistance to customers concerning all aspects and phases of the DLA Distribution Depot transportation and distribution functions. Provides status, resolves problems, prepares reports and traces shipment upon requests.
• Provides traffic management support through selection, approval, procurement and use of safe and effective services carriers at the least cost to the government.
• Determines the most efficient economical rates and routes to final destination involving domestic inbound and export shipments, originating at any point worldwide.
• Is responsible for the classification, rating, routing and movement of a wide range of commodities, which includes hazardous materials.
• Plans shipping dates, material pick up and loading times of equipment and material to be shipped from DLA Distribution Depot to other government activities, both overseas and CONUS.
• Performs the day to day functions of the verification and payment of invoices utilizing various automated systems.
• Computes and verifies transportation costs and contacts carriers for rates when required.
• Determines economical routing based on technical review of guides and tariffs.
• Reviews automated documentation for all types of shipments taking appropriate action to correct any invalid, void, or missing information.

• You will allocate all rental equipment to maximize utilization and maintain all records of vehicle assignments.
• You will be responsible for all administrative matters pertaining to managing rental lease assets.
• You will assign all rental equipment to maximize utilization and maintain all records of vehicle assignments.
• You will input fuel data into the MAXIMO computer program for all fuel delivery transactions not recorded by either electronic or automatic tabulations.

The Deputy Assistant Administrator (DAA), Legislative Affairs (LA), Transportation Security Administration (TSA), U.S. Department of Homeland Security (DHS) assists the Assistant Administrator (AA), LA in managing and directing the overall operations of the Office which includes analyzing, developing, strategizing, coordinating, and monitoring all TSA legislative issues and activities. In the absence of the AA, the DAA oversees all TSA legislative operations and issues and represents the office to internal and external stakeholders.

Duties include:

• Providing accurate and timely legislative advice and preparation to the Administrator, and other senior leaders in preparation for engaging Members of Congress or their staffs.
• Consistent with AA direction, developing, planning, directing, and managing the legislative affairs program for TSA.
• Directing the management and review of legislative proposals and bills to determine their impact on TSA policies, programs and processes, and prepares written reports on such proposals and bills.
• In coordination with the Administrator's Office and other DHS and TSA organizations including Chief Counsel and the Chief Financial Officer, articulating TSA's mission, goals, and transportation and security policies in unified and cohesive presentations to Congress. Reviewing and providing comments on formal and informal correspondence, reports, presentations and other materials provided to Congress or DHS/OMB recording Congressional matters.
• Managing and attending, as appropriate, various hearings, committee meetings and conferences, and ensures the development of accurate and timely reports for presentation to senior management.
• Overseeing and managing internal organizational procedures and processes associated with management control objectives, budget planning, human resource management and administrative principles and procedures.
• Promoting an equal opportunity environment by fostering fairness in selections, encouraging and recognizing achievements, ensuring fair treatment of minority group employees, and demonstrating sensitivity to the developmental needs of all employees including minority groups, women and the handicapped.
• Providing management oversight and direction concerning personnel, policies and programs (e.g., human resources, budget, information technology, facilities, equipment, procurement); and ensuring the efficient and effective acquisition, use, distribution and disposal of Office resources in compliance with applicable policies, procedures, laws, and directives.

This Security Assistant position is located in the Personnel Security Branch, Security and Administrative Services (SAS), Enterprise Support (ES), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:

• Performs multiple, moderately complex duties in connection with the Personnel Security (PERSEC) program.
• Assists higher-level specialists with the implementation and execution of personnel security matters in accordance with applicable regulations, policies, directives, and issuance's.
• Using different processes and methods, plans and carries out a variety of moderately complex security support assignments, reviews and reconciles various documents and records, and resolves a variety of problems through coordination with organizational representatives and personnel security supervisors and managers.
• Conducts background research and fact finding as requested by security management or program officials to obtain additional information from other files or researches governing rules, regulations, or policies that address specific issues.
• Provides recommendations to security specialists and program officials on appropriate courses of action to resolve and/or respond to specific questions.
• Assembles and reviews various security packages that involve numerous items, provisions, and attachments for incompatible information or administrative discrepancies.
• Prepares authoritative correspondence responding to inquiries on internal operations based upon an in-depth knowledge of the commonly applied policies, regulations, and precedents used in the organization.
• Takes the lead in adapting and implementing new office policies and procedures.
• Provides guidance to team members in day-to-day assignments ensuring overall consistency and quality of work.
• Compiles, tracks, and analyzes statistical and narrative data from a variety of sources to develop case files for use of senior employees.

This Security Assistant position is located in the Personnel Security Branch, Security and Administrative Services (SAS), Enterprise Support (ES), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:

• Performs multiple, moderately complex duties in connection with the Personnel Security (PERSEC) program.
• Assists higher-level specialists with the implementation and execution of personnel security matters in accordance with applicable regulations, policies, directives, and issuance's.
• Using different processes and methods, plans and carries out a variety of moderately complex security support assignments, reviews and reconciles various documents and records, and resolves a variety of problems through coordination with organizational representatives and personnel security supervisors and managers.
• Conducts background research and fact finding as requested by security management or program officials to obtain additional information from other files or researches governing rules, regulations, or policies that address specific issues.
• Provides recommendations to security specialists and program officials on appropriate courses of action to resolve and/or respond to specific questions.
• Assembles and reviews various security packages that involve numerous items, provisions, and attachments for incompatible information or administrative discrepancies.
• Prepares authoritative correspondence responding to inquiries on internal operations based upon an in-depth knowledge of the commonly applied policies, regulations, and precedents used in the organization.
• Takes the lead in adapting and implementing new office policies and procedures.
• Provides guidance to team members in day-to-day assignments ensuring overall consistency and quality of work.
• Compiles, tracks, and analyzes statistical and narrative data from a variety of sources to develop case files for use of senior employees.

• You will provide customer service by answering transportation questions accurately via in-person, phone and email.
• You will closely monitor travel details for budgeting and disposition purposes and communicate status changes and/or clearance information to appropriate personnel.
• You will make transportation mode selections for small shipments, and at times, will divert to quicker methods.
• You will compile information and produce daily and monthly reports as required.

Major duties include but are not limited to:

• Maintains communications with receiving facilities regarding beneficiaries return travel arrangements.
• Reviews requests for reimbursement of travel costs for the purpose of assuring compliance with regulations and procedures, completeness, accuracy, internal consistency, and agreement with basic authorization.
• Reconciles vouchers against authorizations for accuracy prior to preparing certification for payments. Responsible for balancing, reconciling, and adjusting invoices for payment.
• Prepares daily expenditure reports.
• Manages activities for beneficiary travel control points.
• Determines legal entitlement to travel reimbursement, applies deductible requirements and computes amount to be paid to beneficiaries.
• Maintains a master list of deductibles met for each month on every patient that visits this facility and authorizes or denies reimbursement accordingly.
• Process requests for travel reimbursement utilizing various systems to determine service connection eligibilities, hardship qualification, appointment verification at local and outside facilities, proof of address, and other criteria.
• Serves as record keeper and coordinator of patient funds on deposit.
• Maintains accounting records and control log.
• Records money from the Emergency Department safe and releases the money to the patients or, if necessary, next of kin, in coordination with Decedent Affairs.
• Responsible for the accuracy of all patient funds transactions, including all deposits and withdrawals.
• Determines if a Patient Funds account is restricted or unrestricted and indicates the status on each signature card and computer entry.
• Prepares and submits monthly Patient Funds monitors as required by the Fiscal Service in a timely manner.

Upon request, the incumbent will assist patrons only to the extent of absolute knowledge with instructions or advice on repairing automotive vehicles.

The incumbent will insure that he/she does not convey any misleading, incorrect or unsafe information or practice. May supervise patrons using all tools and machines ensuring safety precautions are used. All patron service will be responsive, polite and delivered in a manner.

Check tools in and out using a custody receipt to ensure their return. Advises customer on safety instructions concerning tools and equipment in the shop and ensures protective equipment is used as required. Operates shop machinery as required, which may include valve grinding, wheel-balancing, timing lights and spark plug cleaning machines. Instructs customer in proper use of machinery as needed and oversees to ensure safe and appropriate use. Assists with the preventative maintenance, repair and record-keeping of all Mid-Atlantic owned vehicles.

Collects and records all fees and sales. Operates cash register, and performs all necessary cash recording in accordance with established regional policy. Displays stock and refills displays as necessary. Assists with shop inventory as requested.

Maintains facility in clean and orderly fashion to ensure high level of cleanliness at all times. Cleans and stocks restrooms. Upon closing, ensures the facility has been cleaned according to directives, checks internal and external lighting and holds fire and security checks to ensure facility is secured.Performs any other related duties as assigned.