Total 7 Others administrative clerical job vacancies in Quality Assurance / Control category in Australia

Key Responsibilities

1. Compliance Monitoring & Reporting

• Assist in implementing and enforcing compliance policies and procedures to ensure alignment with regulatory requirements.
• Maintain compliance records: Organize and update documents, policies, and procedures in accessible formats.
• Conduct preliminary audits and support the audit process by gathering and reviewing necessary documentation, tracking findings, and coordinating corrective actions.
• Monitor regulatory updates: Research changes in regulations, prepare summaries, and communicate relevant updates to team members.
• Incident management: Track, document, and assist in investigating compliance incidents, following up as necessary to close out issues.
• Coordinate compliance training: Help develop training materials and schedule sessions for team members across departments.

2. Risk Management

• Perform risk assessments: Identify potential compliance risks and propose actions to mitigate them.
• Support compliance testing to evaluate effectiveness of policies, controls, and compliance programs.
• Follow up on remediation actions: Ensure timely follow-up and completion of required actions to address identified risks.

3. Administrative Support

• Meeting coordination: Schedule and manage meetings, prepare agendas, and organize compliance training sessions.
• Document preparation: Create and format documents, presentations, and reports for internal and external stakeholders.
• Manage correspondence: Handle incoming and outgoing communications for the department, including emails, phone calls, and memos.
• File organization: Organize physical and digital files, ensuring data protection and easy retrieval as per company protocols.
• Order office supplies and manage inventory for the department, ensuring adequate resources are available for operations.

Requirements

Education & Experience

• Bachelor’s degree in Business Administration, Compliance, Finance, Law, or a related field (or equivalent experience).
• Experience: Minimum of 1-3 years in a compliance, administrative, or similar support role, ideally within a regulated industry (e.g., finance, healthcare).

Skills & Competencies

• Attention to Detail: Strong ability to identify and address discrepancies in documentation and processes.
• Organizational Skills: Excellent time-management and multitasking skills; able to manage multiple priorities.
• Analytical Skills: Capable of analyzing compliance documents, identifying regulatory issues, and supporting risk assessments.
• Communication Skills: Strong written and verbal communication skills for preparing reports, presentations, and interacting with team members.
• Technology Proficiency: Advanced skills in Microsoft Office (Excel, Word, PowerPoint) and familiarity with compliance software or databases.

General admin: Answering the telephone, responding to emails, photocopying, stationery ordering and monitoring, organising meetings. Organising team diaries, including the Director of Improvements. Support the Improvement Facilitator with the coordination of Team Away days. Administer the teams WhatsApp group. Manage the teams shared mailbox. Manage the bookings for the ground floor meeting room. Support the Improvement Facilitator with the 6S methodology management within the Quality Academy office. Electronic systems: Accessing and updating of information via the internal NHS systems. Improvement, Marketing and Communications: Support the Improvement Facilitator with the coordination and planning of the People First training programmes that the team deliver including tasks such as; room bookings, organising refreshments, preparing packs and resources. Support the whole process of designing, creating, printing and distribution of engagement & marketing/ promotional literature including the teams Lightbulb Moments Newsletter and People First posters. Support the use of social media accounts accurately and creatively using inviting language and work with the wider team to identify stories to publicise. Support the development & increase participation of online engagement (Twitter, Microsoft Teams, Zoom, Webinars, YouTube, and the team webpage). Support the smooth running of the Quality Academy monthly People First virtual Report Out session assisting the Improvement Facilitator with coordination of the sessions as well as the sharing of slides during and sharing the recording of the session on the team YouTube account afterwards. Support completing the feedback loop, using analytical skills to conduct post-event follow-up, reporting and analysis to measure effectiveness of the services that the wider team deliver. To provide support in ensuring that the department complies with all Trust policies & in monitoring compliance across the directorate, as a whole. These duties to include the (but not exclusively) the following duties: Administration of the sickness/absence/ annual leave records. Ensure that risks are managed in accordance with Trust procedures. Ensure that all personnel files are managed in accordance with Trust procedures. Continuing Development To maintain personal and professional development to meet the changing demands of the post this may require undertaking qualifications that are not already specified. To keep knowledge current on relevant Acts and Trust policies in relation to Data Protection, Confidentiality, Freedom of Information, etc Any other duties as required by the Department Standard Work Development To support the development and implementation of office Standard Work to help ensure all Quality Academy colleagues are executing tasks following the same rules and processes. Support the wider team with the development and distribution of Standard Work to assist teams across the wider Trust when required.

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

With $139 billion of assets under management, Blackstone’s corporate private equity business has been a global leader since 1985. We uncover value by identifying great companies and enhancing their performance by providing strategic capital and outstanding management talent. We aim to grow stronger enterprises, create jobs, and enable our portfolio companies to build lasting value for our investors, their employees and all stakeholders.    

The Compliance Manager will work on a variety of compliance matters pertaining to Blackstone’s Private Equity funds. Primary job responsibilities will include:

• Work closely with the investment team and other key internal stakeholders to provide broad support for the compliance program for Blackstone’s Private Equity business, team members, and investment portfolio consistent with applicable laws and regulations (with particular focus on the U.S., U.K. and European Union)

• Coordinate across business unit and corporate teams to prepare regulatory reports and filings (e.g., Form ADV, Form PF, Reg D, AIFMD and Annex IV) and to perform annual 206(4)-7 compliance review (including for Blackstone’s Life Sciences group).

• Provide compliance coverage for Private Equity’s fundraising efforts, including fund registrations, the review of private placement memoranda and the negotiation of certain LP side letter provisions

• Help develop, revise, and maintain compliance and regulatory policies, procedures and controls taking into account the specific needs of the Private Equity business, firm-wide policies and practices, and evolving legal and regulatory requirements

• Assist with compliance testing and coordination with an outside compliance consultant for testing, including in connection with Private Equity’s annual compliance review

• Reviewing and processing wall-cross requests and assisting with the administration of the firm’s internal information walls

• Ensure compliance with investor side letter obligations

• Serve as the primary point of escalation for matters pertaining to fund marketing and LP communications

• Assist with the preparation of quarterly and annual LP disclosures and provide compliance support for periodic investor reporting

• Oversee responses to third-party AML, KYC and sanctions compliance requests pertaining to the Private Equity funds and their investments

• Support selected firm-wide legal and compliance initiatives

Qualifications:

• 8+ years of professional compliance and or law firm experience (preferably covering asset management or at a regulatory consulting firm)

• Experience with private funds and related regulatory filings

• Possess interest in financial markets and compliance processes with an ability to step in and work directly with business stakeholders

• Highly motivated, enthusiastic, proactive, intelligent, and proven excellence in prior endeavors

• Strong time and task management skills; possesses an ability to manage multiple priorities and raise issues in a timely and productive fashion

• Strong skills in Microsoft Office suite

• Team player

• Strong organizational and communication skills, as well as a demonstrated ability to write effectively

• Desire to work as part of a collaborative team and willingness to embrace a variety of matters

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$140,000 - $200,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please email Human Resources at HR-Recruiting-Americas@Blackstone.com.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

Job Title:

Global Tax Compliance - Reporting & Compliance –SVP

Job Description:

The individual will help implement best practices for reporting and compliance as well as:

• Oversee day to day quarterly and annual ASC 740 income tax provision calculations in connection with SEC reporting requirements including:
  • Preparation of tax footnotes and disclosures in financial statements
  • Preparation of cash taxes forecast
  • Earnings and profits calculations for corporate entities
  • Review return to provision calculations of federal and state/local income taxes
• Review federal and state/local income tax returns, quarterly tax estimates, and extensions
• Assist in tax planning analysis and involvement in various special projects
• Assist in various process enhancements to streamline and automate flow of data
• Research tax issues
• Assist with responding to tax authority requests
• Interface and collaborate with other departments

Qualifications:

We are looking for a self-motivated, diligent and hard-working team player who can work independently. The ideal candidate:

• Must have relevant tax experience with a concentration in corporations
• Must have knowledge and working experience in ASC 740
• 15 years minimum of public accounting and/or private experience  
• CPA and/or MST preferred
• Up C Structure experience strongly preferred
• Partnership tax experience is a plus
• International tax experience is a plus
• knowledge of tax return or tax provision preparation systems is a plus
• Knowledge of US reporting of foreign investments including PFIC’s, CFC’s and CFP’s is a plus
• Strong verbal and written communication skills
• Must be organized, detail oriented and able to function in a dynamic environment with the ability to take initiative
• Must produce timely and accurate records and understand that supporting work paper documentation is paramount
• Must be proactive, follow through on commitments and understand that deadlines are meaningful
• Must be a quick learner and be able to apply knowledge learned to future projects

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$200,000 - $275,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please email Human Resources at HR-Recruiting-Americas@Blackstone.com.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.

Main Duties and Responsibilities

• Maintain the Quality Assurance documents in the Quality Management System.
• Support various QA functions, including but not limited to the Quality Management system and maintaining standard operating procedures.
• Coordinate and schedule all document control reviews and audits utilizing the Quality Management system.
• Support the creation of standardized forms, work instructions, SOPs, POPs, and policies.
• Ensure all documentation aligns directly with the Quality Assurance Manual
• Assist in Corrective/Preventative Action, Non-Conformance and Return Material Authorization procedures.
• Support and prepare monthly reports.
• Any other duties that commensurate with this role

• Support planning and implementation of all IPC activities for the hospital.
• Work closely with key stakeholders to execute work plans in delivering better value to patients and staff.
• Monitor, review and communicate key indicators to Senior Management and stakeholders.
• Support department in platforms to improve communications and staff engagement in strategic meetings and updates.
• Support department in monitoring trend, analyse and interpret data.
• Propose strategies and plans to address challenges and changing needs including reviewing of plans, workflows etc.
• Assist and support process reviews, recommend work re-design, anticipate adjustments and implement change accordingly.
• Support development of IPC indicators - surveillance, epidemiologic capabilities and isolation requirement and resources.
• Assist in coordinating collation of activities, data and reports. Provide data-driven reports to projects and teams where needed.
• Collate and coordinate reporting to authority required.
• Undertake adhoc assignments

Requirements:

• Min Degree in any discipline
• Minimum 1-2 years' relevant work experiene
• Meticulous, able to multi-task and work in a fast paced environment, good team player
• Proficient in Microsoft Office e.g. Excel using formulas, chart creations, VLookup and PIVOT functions etc.

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Infection Prevention Control Executive

Andrea Eunice Tan Min Er
(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

The client is a global aerospace component manufacturing company.

• Daily review of ARC issued.
• Download furnace chart.
• Reviewing and checking of document/file to ensure no errors.
• Assist in printing of Mattag, calibration tags, etc.
• General filing of aviation authorities correspondence, etc.
• Coordination of calibration activities.
• Provides administrative support to Quality Department as required.
• This is a one-year contract position.

Requirements

• Diploma in business administration, aerospace, mechanical engineering or relevant field.
• Proven admin or assistant experience.
• Tech-savvy, proficient in MS Office.
• Attention to detail and problem-solving skills
• Experience in the aerospace industry or mechanical engineering background is preferred.