Total 120 Purchasing / Procurement / Inventory job vacancies in San Clemente, California

Serves as the first line Supervisor for Store Associates.

• Directs the following work in multiple areas of the commissary. - Front end operations including patron identification, customer inquiries, check out and cash control.
• Non-perishable stock control including transporting item and stocking shelves.
• Meat display and case stocking.
• Produce inspection display and rotation.
• Accounts maintenance, supply, and computer operations.

• Directs the following work in multiple areas of the commissary.
• Front end operations including patron identification, customer inquiries, check out and cash control.
• Non-perishable stock control including transporting item and stocking shelves.
• Meat display and case stocking.
• Produce inspection display and rotation.
• Accounts maintenance, supply, and computer operations.

• Participates in achieving the efficient execution of the program by collecting, tracking compiling, inputting in a timely fashion and analyzing various data.
• Verifies accuracy of data, prepares reports and information and bring trends to the attention of management.
• Maintains a library of current and historical data, statistics, procedures, policies, instructions and reports used by FFSC staff in preparing for and delivering programs in accordance with Navy guidelines and policy.
• Establishes, maintains, purges, and disposes of files and records in accordance with established regulations and procedures.
• Creates, reviews, processes and expends non-appropriated fund (NAF), sponsorship and appropriated fund (APF) purchase requests, marketing requests, expenditures, and obligations for approval by supervisor.
• Serve as APF purchase cardholder, tracking purchases, communicating with vendors, and ensuring all APF purchasing requirements are met.
• Liaises with NAF Accounting and Procurement for NAF and sponsorship fund obligations.
• Reviews financial controls and reports obligations and expenditure, verifying accuracy of all financial data using the appropriate NAF or APF tracking system,
• Consolidates budget estimates and assists with the preparation of NAF and APF projected funding needs
• Reviews data submitted for consistency with previous estimates, current levels of operations and anticipated changes.
• Serves as Trusted Agent for Trusted Agent Sponsorship (TASS) to issue contractor credentials and tracks successful completion of background checks, initial and reoccurring, for government and contract personnel.
• Ensures compliance with applicable directives and instructions, regulations and generally accepted standard of the profession.
• Forwards guidance under area of responsibility to all FFSC staff.
• Tracks completion of required employee training.
• Enters and/or tracks routine reports and surveys and updates to data bases.
• Completes and/or updates web-based or database program input and reports.
• Responsible for coordination and management of APF and NAF property inventories, facility programs, facility work requests and special projects that reside under the FFSC Director,
• Supports supervisors with timekeeping services and personal actions related to NAF and APF staff, including processing mileage claims, processing leave requests, utilizing KRONOS to track time as a timekeeper and providing logistical and administrative support to arrange travel preparation and reimbursement for approved training conference.
• Schedules appointments and meetings in accordance with policies and priorities, and coordinates with the staff as necessary.
• In additional to logistical support, contacts participants and ensures all required materials and services are provided.
• Informs supervisory or conflicts, re-scheduling appointments as needed.
• May serve as representative of FFSC San Diego for certain meetings as directed by supervisor, taking notes/minutes and reporting back to supervisor.
• Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Prepares a wide variety of technical recurring and non-recurring correspondence and other documents ensuring proper format, syntax structure, grammar, timely completion and distribution.
• Composes correspondence, Standard Operating Procedures and other materials of non-technical nature.
• Review and finalizes documents prepared by other for procedural and grammatical accuracy.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations and directives.
• Receives telephone calls and visitors.
• Based upon knowledge of the organization's programs and functions and operations, directs customer to appropriate staff or organizations for assistance.
• Locates and selects appropriate references and procedures references and procedures for application to specific questions.
• Must be able to instantly assess and respond appropriately and conscientiously to crisis situations to include family violence, suicide risk and individual crisis situations, and is able to make knowledgeable and accurate judgment in providing hands-on assistance or self-help resources.
• Familiar with Privacy Act requirements and serve as Functional Privacy Act Coordinator for FFSC San Diego.
• Performs other related duties for program support as assigned.

• Distributes and balances workload among employees, assuring timely accomplishment of assigned workload.
• Monitors the status of work and makes adjustments in accordance with established priorities.
• Provides on-the-job training in specific tasks and job techniques.
• Recommends changes in work methods to improve timeliness and quality of work.
• Provides input to supervisor on employee performance, conduct and training needs.
• Performs work in various areas of the commissary.

• Assisting customers by answering questions such as item price or location, and handling bulky/heavy items.
• Operating an electronic checkout system to record unit price, total customer purchase, and make change.
• Performing a variety of duties in handling, preparing and maintaining stock levels of grocery and produce items.
• Reviewing stock levels and gathering inventory data in order to maintain the Computer Assisted Ordering (CAO) system.
• Preparing and maintaining a variety of documents to order commissary items, reconcile invoices and submit requisitions.
• Maintaining security, safety, and sanitation practices and procedures.

• Assist customers answering questions such as item price or location and handling bulky/ heavy items.
• Operate an electronic checkout system to record unit price, total customer purchase and make correct change.
• Perform a variety of duties in handling, preparing and maintaining stock levels of grocery and produce items.
• Review stock levels and gather inventory data in order to maintain the Computer Assisted Ordering (CAO) system.
• Prepare and maintain a variety of documents to order commissary items, reconcile invoices and submit requisitions.
• Maintain security, safety and sanitation practices and procedures.

Major duties and responsibilities will include:

• Initiates ordering requirements of pharmaceuticals, specialty, and supply items through pharmacy prime vendors multi complex accounts or other mandatory sources.
• Assists in determining ordering intervals and stock levels appropriate to meet changes in formulary, brand to AB rated generic drugs, contract changes, conversions, new drug indications including backorders and seasonal changes.
• Procures all types of pharmaceuticals including controlled and non controlled drugs within established VA ordering guidelines, policies, and procedures within inventory management specialized area with the understanding of proper budget utilization.
• Purchases using government issued credit cards for micro purchase limits with understanding of when to use; while maintaining required proper documentation, and reconciliation of receipt of all orders for auditing and accountability purposes, training, etc.
• Utilizes proper inventory management to ensure sufficient stock of medications and supply are available to meet the needs of the pharmacy and patient care.
• Removes expired medications from stock and processes them for safe removal, according to VHA Directives and standard operating procedures.
• Possesses technical working knowledge and follows established policies and procedures of usage rates, stock levels, inventory maintenance concepts including just-in-time inventory and assist in annual or semiannual pharmacy wall-to-wall inventory.
• Possesses technical knowledge of all aspects of drug characteristics and nomenclature for procurement and stock maintenance including: (1) Generic and brand names (2) Dosage forms (3) Various systems of weights and measures (4) Drug product codes (5) Drug AB rating equivalence.

Performs various duties in connection with the stocking of shelves in an Exchange store or storeroom.  Unpacks, segregates and stocks counter and/or shelves with merchandise in accordance with established Planogram (POG) instructions.  May be required to move and stock merchandise within the storage area, as necessary.

Price stamps merchandise. May operate a price tag machine.  Assists in the conduct of periodic inventories by counting stock items remaining on shelves. Assists in keeping storage and sales area clean and orderly. May assist sales personnel in bagging and wrapping customer purchase.

Picks up empty boxes/containers from work areas using hand cart. Moves to assigned area for disposal. Operates a compactor machine to crush empty boxes. Removes crushed boxes from machine and ties up for pickup by authorized vendor. May perform light custodial duties/ general housekeeping duties such as cleaning or dusting fixtures.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner.  Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.  Adheres to safety regulations and standards.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as required.

• Maintaining adequate stock of resale items.
• Identifying any obvious spoilage, damage, and out-of-date merchandise.
• Receiving supplies, equipment and resale items.
• Operating a computer system that calculates and marks prices, and determines weights of merchandise.
• Transporting items to shelving and display areas.

• Duties and Qualifications
• How to Apply (including a preview of the assessment questionnaire, if applicable)
• How You Will be Evaluated

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties and responsibilities include:

• Purchasing Support- Purchases various equipment, supplies, and services through the use of the government purchase card for micro purchases; reviews and edits purchase requests to ensure the item or service is adequately described based on the requester's need; ensures all information has been provided and the request is consistent with legal requirements; obtains necessary product information, price information and procedures for written or verbal purchase orders.
• Procurement Support- Examines incoming requests for completeness including presence of purchase request number, accounting codes, item description estimated cost, and quantity; ensures all critical information is included in the solicitation package; prepares and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists; utilizes various web-based applications to identify required sources of supply.
• Administrative Support- Provides clerical support and coordination to approving officials and administrators. Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility; uses departmental software to produce printouts for logistic and medical staff; establishes office files and record systems; utilizes a variety of automated systems to enter, update, revise, sort, and calculate data; monitors purchase requests; process receipts; and monitor active and delinquent invoices; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes.
• Performs other related duties as assigned.

• Maintaining adequate stock of resale items.
• Identifying any obvious spoilage, damage, and out-of-date merchandise.
• Receiving supplies, equipment and resale items.
• Operating a computer system that calculates and marks prices, and determines weights of merchandise.
• Transporting items to shelving and display areas.

• Duties and Qualifications
• How to Apply (including a preview of the assessment questionnaire, if applicable)
• How You Will be Evaluated

Duties include, but may not be limited to the following:

• Lifecycle Management: responsible for the lifecycle management of non-expendable assets; develops multi-year equipment/NX plans; utilizes advanced automated non-expendable planning tools; participates in strategic planning, quality management of the equipment program, equipment replacement planning on a progressive basis, integrated with management budgetary plans and consistent with life expectancy of equipment; utilizes performance improvement methodologies to improve the overall management of NX assets; and conducts analysis and uses intensive knowledge of NX assets to make recommendations about standardization opportunities;
• Supply Management: responsible for the management and control of NX equipment and the inventory management of all NX assets; provides full logistics and supply chain support of pre-planning, preparation and equipment purchases; implements and monitors automated NX inventory management systems; and analyzes, studies, develops, and directs systems in connection with the NX requirements;
• Supervision: supervises employees from separate but interrelated units; makes recommendations for promotions, reassignments and awards; develops position descriptions and performance standards; conducts semi-annual and annual performance reviews; assists subordinate staff with performance issues; schedules and grants leave; monitors overtime usage; resolves informal complaints and grievances; develops the ability of subordinate staff; develops individual development plans for professional growth and development; coordinates and integrates various technical units to ensure compliance; conducts on the job training and in service training; and assesses training and educational needs and implements training programs;
• Performs other related duties as assigned.

Performs various duties in connection with loading, unloading, verifying of merchandise, in an Exchange store, storeroom and/or location. Loads and unloads merchandise; examines for damage or shortages. Verifies type and quantity of merchandise received for agreement with documentation provided; brings to attention of supervisor discrepancies and/or deficiencies found. Assists in assembly and loading of merchandise in connection with requests received. Unpacks, segregates and stocks counters and/or shelves with merchandise in accordance with established Planogram (POG) instructions. May be required to use RF devices in support of Planogram (POG) and shelf label execution at the store level. May price stamp merchandise. Assists in the conduct of periodic inventories by counting stock items remaining on shelves, and in keeping storage and sales area clean and orderly.

Picks up empty boxes/containers from work areas using hand cart. Moves to assigned area for disposal. Operates a compactor machine to crush empty boxes. Removes crushed boxes from machine and ties up for pickup by authorized vendor.

May be required to perform such other duties as operating price tag machine, unloading boxes and packages, and pulling merchandise from stock or stock shelves. As required, assists customers in locating merchandise and answering questions of a general nature. May operate a cash register on an occasional basis.  May perform light custodial duties/ general housekeeping duties such as cleaning or dusting fixtures.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner.  Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.  Adheres to safety regulations and standards.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as required.

• Maintaining adequate stock of resale items.
• Identifying any obvious spoilage, damage, and out-of-date merchandise.
• Receiving supplies, equipment, and resale items.
• Operating a computer system that calculates and marks prices and determines weights of merchandise.
• Transporting items to shelving and display areas.

• Operating an electronic checkout system, making change, and verifying the change fund and amount of currency received during an assigned shift.
• Managing change machines and ensuring proper amounts of cash and coins are available.
• Assisting customers by answering questions concerning prices, identification, and location of items.
• Counting cash and negotiable instruments to prepare an accountability report.
• Managing the self-checkout registers assisting customers in the correct processing of their purchases.
• Changing register tape, and clearing routine equipment and scanning jams on registers.