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Professional Personnel Management Ltd

Administrator

Full-time

Stoke-on-Trent, Staffordshire, ST4...

Others

4 months ago

Job Title: Administrator Overview: We are seeking a dedicated and organized Administrator. The Administrator will be responsible.....

Job Title: Administrator

Overview: We are seeking a dedicated and organized Administrator. The Administrator will be responsible for overseeing various administrative tasks to ensure efficient operations within the organization. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities:

Office Management:Maintain office operations by organizing office procedures, controlling correspondence, managing filing systems, and ensuring the smooth running of day-to-day activities.
Communication:Serve as the primary point of contact for internal and external communications, including answering phones, responding to emails, and handling inquiries promptly and professionally.
Scheduling:Coordinate meetings, appointments, and travel arrangements for staff members, executives, and clients as needed.
Documentation:Prepare and manage documents, reports, and presentations, ensuring accuracy and confidentiality at all times.
Data Management:Maintain and update databases, spreadsheets, and other records, ensuring data integrity and accessibility.
Supply Management:Monitor inventory levels and order office supplies as needed to ensure adequate stock levels.
Support Functions:Provide administrative support to various departments, including assisting with project coordination, drafting correspondence, and performing other tasks as assigned.
Event Coordination:Assist in planning and coordinating company events, meetings, conferences, and other special occasions.
Compliance:Ensure compliance with company policies and procedures, as well as regulatory requirements, and assist in the implementation of new policies and initiatives as needed.
Team Collaboration:Collaborate with colleagues and department heads to facilitate efficient workflow and achieve organizational goals.
Continuous Improvement:Identify opportunities for process improvements and implement best practices to enhance efficiency and effectiveness.

Qualifications:

Proven experience as an administrator, administrative assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy in all work tasks.
Effective communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
Ability to maintain confidentiality and handle sensitive information with discretion.
Demonstrated problem-solving skills and ability to work independently with minimal supervision.
Flexibility and adaptability to handle changing priorities and responsibilities.
Bachelor's degree in business administration, office management, or related field preferred (but not required).

Location: Waters Edge Business park ST4

Salary: £13.04 per hour

Please send CV to apply or call us on 0121 450 8950

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