Financial and resource management Management of budgets, ensuring a balanced financial position is maintained for the programme w.....
Financial and resource management Management of budgets, ensuring a balanced financial position is maintained for the programme with multiple funding sources. Responsible for ensuring robust processes are in place to record and code activity within the Programme, ensuring income is received and spend is accurately forecast and tracked. Support the Programme in ensuring that it delivers financial performance in line with the Trusts agreed financial plan and Programme budget Provide regular financial reports to the Programme Exec & SMT with assurance that appropriate follow up actions will be completed. Identify performance objectives, develop and operate effective reporting arrangements with the Programme to accurately record and monitor performance against delivery timeframes and the service maintains its service obligations to its partners. Regularly support review of non-clinical administrative workforce within the programme, alongside the Deployment Director and Programme Head, and lead on recruitment of staff within the programme to ensure the right numbers and the right level of knowledge skill and expertise to deliver services in the most effective and efficient way. Planning and strategy Leads the development of business cases whether for changes to service, addition of new NHS partner organisations, new equipment or new posts. Support the Deployment Director, and Programme Head with the production of the Programmes long term strategic deployment plan, engaging with Clinical Leads, senior managers and staff, as appropriate. Challenge existing practices, ensuring that progressive solutions, which take into account models of best practice, are incorporated into service plans. Ensure that all income required to support delivery of the service is identified and secured. Responsible for ensuring that local and national policies are properly and consistently interpreted and implemented within the Programme. Work with the Deployment Director & Programme Head to identify business development opportunities, arising from changes in the internal/external environment. Pursue and secure contractual agreements to underpin these. Build and maintain strong effective relationships with central NHS Organisations such as NHS England and private sector industry suppliers Identify a positive marketing strategy plan and evaluate external opportunities to support the delivery of the deployment strategy Work closely with other corporate services in the Trust to ensure delivery plans are compatible and to maximise opportunities for more efficient ways of working across the wider organisation. Support the Programme Deployment Director & Programme Head in the development and preparation of business cases strategies and commercial models. Supports the Programme Head with the production and regular review of the programmes Major Incident Plan, Business Continuity Plan. Promote a culture where health and safety, governance and risk management are seen to be everyones responsibility. Help ensure that patient safety is at the center of service planning, analysis and delivery. Promote clinical information for benchmarking and audit to improve patient experience, sharing with teams and supporting actions arising from this information. Programme management The post holder will manage a number of complex projects which involve engagement with various departments and functions of the Trust. This will entail the creation and management of project teams, the development of project initiation documents and project plans, the maintenance of a project risks and issues log, the regular reporting of progress to the Programme senior management team and Trust Directors and the on-going liaison with and co-ordination regarding implementation. Staff management Provide direct support to the Deployment Director and Programme Head on a day to day basis Line management of programme team members Ensure regular and effective appraisal and personal development planning for managed programme staff. Develop management capability within the team, providing supervision, coaching and mentorship to others and supporting managers in this process. Responsible for ensuring that conduct, poor performance/capability/staff attendance and grievance issues are addressed within the programme in line with Trust policy. Regularly support review of non-clinical administrative workforce within the programme, alongside the Deployment Director and Programme Head, and lead on recruitment of staff within the programme to ensure the right numbers and the right level of knowledge, skill and expertise to deliver the deployment strategy in the most effective and efficient way. Promote a culture where staff feel empowered and accountable for service improvement at local level. Working with HR Business Partners and training teams, ensure that all managed staff in the programme receives appropriate training and on-going development to enable them to competently and safely fulfil their roles. Ensure that all managed staff meet their statutory and mandatory training requirements. Support the Services in providing opportunities for talent to be developed to ensure the programme and service continues to improve. Promote a culture of lifelong learning, engagement and success. Policy development and implementation To develop and implement policy, procedures and practices for NPICs national deployment strategy and service delivery. To comply with all Trust policies, procedures and practices and to be responsible for keeping up to date with any changes to these. Information The post holder will regularly write reports and papers for the Programme senior management team / Programme Exec to support adherence to Programme governance Core Knowledge and Understanding The key knowledge needed to undertake the role is listed in the attached person specification. The post holder should be able to demonstrate the following: Comprehensive knowledge of NHS Improvement Plan and timescales for delivery. Comprehensive knowledge and understanding of pathology services within an NHS Trust Sound knowledge and understanding of developing and presenting effective business cases. Understanding of Standing Orders, Standing Financial Instructions and Clinical Governance arrangements. Sound knowledge of Capital and Corporate Planning procedures. Comprehensive knowledge of relevant National Service Frameworks, NICE guidance and other governance initiatives and how they may impact the programme and the service provided. Implicit knowledge of key policies and procedures particularly those related to HR, Risk Management/Clinical Governance. Firm grasp of the principles and practice of robust financial management. Understanding of management and operational arrangements in the Trust and wider health community