Total 13 Others level Business Management / Project / Planning job vacancies in WR5 2RH

JOB DESCRIPTION Post Title: Deputy Business Advisor (Clinical Division) Pay Band: Band 7 Hours: 37.5 hours per week Location / Department: Finance Accountable to: Deputy Director of Finance Reports to: Business Advisor (Clinical Division) Key Working Relationships: Internal Divisional Triumvirate Directorate Managers Clinical Directors Lead clinicians Departmental/ ward managers Trust Senior Managers Internal Audit HR Department Finance Department Staff External Workforce Confederation Commissioners and other NHS bodies Private Providers External Audit External Consultants Risk Assessment: - Frequent and pro-longed use of VDU/keyboard. - Light or occasionally moderate physical work such as carrying laptop to meetings. - Periods of concentration and mental agility with numerial and non-numerical information in electronic, verbal and written form. - Line Management and interaction with colleagues in a variety of situations including tight deadlines. - Busy shared office environment. - Travel to other locations required. Job Purpose: The post holder will be responsible for supporting the Business Advisor (Clinical Division) in providing a comprehensive financial management and business support service to the Division. The post holder will be responsible on a day to day basis for the management of a small team providing financial planning, reporting, training and business support to the Division in addition to deputising for the Business Advisor (Clinical Division) in their absence. Key Duties: Financial Planning and Reporting Supports the Business Advisor (Clinical Division) in providing financial support to the Division and Service Lines. Co-ordinates and manages the process of annual budget setting for Division working within an agreed corporate framework. Support the Business Advisor (Clinical Division) in monitoring and reporting upon potential financial risks and risk minimisation strategies Monitor and forecast expenditure trends/budgetary performance on a monthly basis, identifying variances & service issues for managers & advising them appropriately Develops and maintains systems to monitor and update Division and Service Line financial plans and advise them on corrective actions where necessary. Provide information on a monthly basis to contribute to corporate financial reports. Supports the Business advisor (Clinical Division) and Division Managers in the identification of efficiency savings and provides a monthly schedule of progress against agreed targets Provision of Financial Advice and Training Provide formal and informal training, advice and guidance to a wide variety of staff on Standing Financial Instructions and finance and business management issues in order to improve financial awareness, performance, cost effectiveness, and efficiency, revenue generation and to maximise the use of assets. Provide Business Management and Decision Support Support the Business Advisor (Clinical Division) in undertaking robust financial evaluation of proposed service changes/developments. Assists in the development and production of business cases and tender responses, generating options for investment, appraisal of the options and identification of project resources. With the Business Advisor (Clinical Division) ensure all changes in services or developments are identified and that resource implications are quantified and accounted for. Contribute to the development on service line reporting in the Division and wider Trust. With Budget Holders, negotiate Service Level Agreements with a range of external organisations and ensure income is recovered. Develop and maintain benchmarking and costing apportionments/information to support the business including the production of Reference Costs for the relevant service lines within the Division. Introduce, adapt and improve financial and information systems within the Division and the wider Trust to assist budget managers in decision making and planning. Be an active Member of Multidisciplinary Teams Prepare and present accurate financial information to inform a variety of decision making forums, including formal reports and presentations to meetings linking and interpreting financial, activity, and performance management information. Work to develop strong relationships with clinicians and managers to develop a culture of shared responsibility for financial issues. Manage a Small Team of Staff Leads, manages and motivates a small team on a day to day basis, communicates clearly and openly, creating a sense of trust and encouraging two way discussions/dialogue. Monitors the work completed by Team members ensuring it is completed to time and quality requirements, and ensure members of the team are regularly appraised. Complete appraisals of FMA staff and identify the training needs of the team members and ensure PDPs are in place. Active Member of the Finance Directorate Participate in finance staff training & development activities Represent the Finance Directorate contributing to and participating in Trust wide projects and groups to provide a range of financial and business management support. Identifies and takes responsibility for own development and helps to develop others. Contributes to improvement activities across the directorate. The range of duties outlined above is not exhaustive and is subject to modification in light of changing service needs. In addition to the above the post holder may be required to undertake other duties which fall within the grade of the job, in discussion with the manager. General Duties: To support the Business Advisor (Clinical Division) in providing robust financial planning and reporting service to a Division including financial forecasting and risk assessment. To provide expert financial advice and training to a range of managers and clinicians within the division. To support the Business Advisor (Clinical Division) in providing business management support to enhance decision making within the division. To be an active member of multi-disciplinary teams contributing to the management of the Division and Service lines. Manage a small team of staff ensuring regular appraisal and development opportunities. To be an active member of the Finance Directorate contributing to its development. Deputise for the Business Advisor in their absence.

Key Duties: Financial Planning and Reporting Supports the Business Advisor (Clinical Division) in providing financial support to the Division and Service Lines. Co-ordinates and manages the process of annual budget setting for Division working within an agreed corporate framework. Support the Business Advisor (Clinical Division) in monitoring and reporting upon potential financial risks and risk minimisation strategies Monitor and forecast expenditure trends/budgetary performance on a monthly basis, identifying variances & service issues for managers & advising them appropriately Develops and maintains systems to monitor and update Division and Service Line financial plans and advise them on corrective actions where necessary. Provide information on a monthly basis to contribute to corporate financial reports. Supports the Business advisor (Clinical Division) and Division Managers in the identification of efficiency savings and provides a monthly schedule of progress against agreed targets Provision of Financial Advice and Training Provide formal and informal training, advice and guidance to a wide variety of staff on Standing Financial Instructions and finance and business management issues in order to improve financial awareness, performance, cost effectiveness, and efficiency, revenue generation and to maximise the use of assets. Provide Business Management and Decision Support Support the Business Advisor (Clinical Division) in undertaking robust financial evaluation of proposed service changes and developments. Assists in the development and production of business cases and tender responses, generating options for investment, appraisal of the options and identification of project resources. With the Business Advisor (Clinical Division) ensure all changes in services or developments are identified and that resource implications are quantified and accounted for. Contribute to the development on service line reporting in the Division and wider Trust. With Budget Holders, negotiate Service Level Agreements with a range of external organisations and ensure income is recovered. Develop and maintain benchmarking and costing apportionment and information to support the business including the production of Reference Costs for the relevant service lines within the Division. Introduce, adapt and improve financial and information systems within the Division and the wider Trust to assist budget managers in decision making and planning. Be an active Member of Multidisciplinary Teams Prepare and present accurate financial information to inform a variety of decision making forums, including formal reports and presentations to meetings linking and interpreting financial, activity, and performance management information. Work to develop strong relationships with clinicians and managers to develop a culture of shared responsibility for financial issues. Manage a Small Team of Staff Leads, manages and motivates a small team on a day to day basis, communicates clearly and openly, creating a sense of trust and encouraging two way discussion and dialogue. Monitors the work completed by Team members ensuring it is completed to time and quality requirements, and ensure members of the team are regularly appraised. Complete appraisals of FMA staff and identify the training needs of the team members and ensure PDPs are in place. Active Member of the Finance Directorate Participate in finance staff training & development activities Represent the Finance Directorate contributing to and participating in Trust wide projects and groups to provide a range of financial and business management support. Identifies and takes responsibility for own development and helps to develop others. Contributes to improvement activities across the directorate. The range of duties outlined above is not exhaustive and is subject to modification in light of changing service needs. In addition to the above the post holder may be required to undertake other duties which fall within the grade of the job, in discussion with the manager. General Duties: To support the Business Advisor (Clinical Division) in providing robust financial planning and reporting service to a Division including financial forecasting and risk assessment. To provide expert financial advice and training to a range of managers and clinicians within the division. To support the Business Advisor (Clinical Division) in providing business management support to enhance decision making within the division. To be an active member of multi-disciplinary teams contributing to the management of the Division and Service lines. Manage a small team of staff ensuring regular appraisal and development opportunities. To be an active member of the Finance Directorate contributing to its development. Deputise for the Business Advisor in their absence.

We are looking for a values-led, compassionate and capable senior lead with a demonstrable commitment to improving and supporting mental health, learning disabilities and autism services, offering best patient care and enabling staff as well as the ability to deliver high quality, robust programmes, drive delivery and manage relationships at all organisational levels.



The postholder will oversee and enable delivery of the team’s transformational portfolio, as well as project lead their own complex areas, and provide dedicated work on strategic developments. This involves direct management of project managers who are delivering transformational change projects for adults and older adults, and for people with learning disabilities and autism.



This post is a senior lead position in the Jameson Strategy, Transformation and Partnerships team, working across the Jameson Division within Central and North West London NHS Foundation Trust (CNWL) which provides adult mental health and learning disability services across North West London boroughs.

The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

This postholder is expected to take a specific leadership focus on the delivery of programmes relating to older adult mental health, learning disability and autism pathways while also working flexibly across other areas as needed in response to transformation priorities. This includes working across internal and external partners as necessary and providing strategic direction, design and delivery & meaningful co-production. The postholder needs to be dedicated to partnership working and appreciate the value community partnerships, including with VCSE, can bring to statutory health and care services.

This means the postholder will need to be able to hold complex programmes, drive delivery at a senior level and delegate work to wider team members to enable successful implementation as required. The post will be expected to show clear leadership, reporting to senior members of the division and the trust on high profile work programmes and work streams.


This advert closes on Monday 23 Sep 2024

Proud member of the Disability Confident employer scheme

This postholder is expected to take a specific leadership focus on the delivery of programmes relating to older adult mental health, learning disability and autism pathways while also working flexibly across other areas as needed in response to transformation priorities. This includes working across internal and external partners as necessary and providing strategic direction, design and delivery & meaningful co-production. The postholder needs to be dedicated to partnership working and appreciate the value community partnerships, including with VCSE, can bring to statutory health and care services. This means the postholder will need to be able to hold complex programmes, drive delivery at a senior level and delegate work to wider team members to enable successful implementation as required. The post will be expected to show clear leadership, reporting to senior members of the division and the trust on high profile work programmes and work streams.

For a copy of the full job description please see job description document in supporting/attached files. The Assistant Project Support Officer will support the Improvement Team in delivering a variety of projects both across the Trust and in conjunction with wider healthcare system partners. The post holder will provide assistance with tasks to support the delivery of Improvement projects and programmes run by the Improvement Team and support the wider workplace leaders and colleagues throughout our Trust using the tools and techniques of the Improvement System. The Project Lead for each Improvement Project will usually be an Improvement Facilitator, Improvement Specialist or Senior Improvement Specialist. The post will be a blended role in conjunction with the Project Management Office providing project support. The postholder will be specifically involved in supporting the acceleration of share and spread of improvement initiatives across the organisation. Key Duties: To ensure all staff within the Improvement Team are fully supported with Improvement projects and programmes work including timely completion of associated administration tasks. Develop a working knowledge of all aspects of the Improvement System Support the accurate production of project and programme correspondence and documents utilising Microsoft Office suite to a high standard. Collate, analyse, monitor and present project and programme data and information as required using Improvement System tools and techniques. Build and maintain positive working relationships with stakeholders across all levels of the Trust and with our wider healthcare partners. Communicate effectively with internal/external stakeholder, resolving and answering queries promptly and escalating queries to the Project Lead where necessary. Develop a process to accurately record and monitor the progress of projects and programmes and ensure tracking of key milestones. In conjunction with the Improvement team, plan and prepare for improvement projects and programmes, e.g. data gathering to understand the current state. Co-ordinate and provide support for relevant Project Leads meetings. Co-ordinate and prioritise own workload on daily basis, supported by the Improvement Specialist. Effectively plan, resource, and monitor small-scale projects independently or under supervision of an Improvement colleague. Support with the acceleration of share and spread of improvement initiatives across the organisation. Other Improvement project and programme duties as and when required.

General Information Haresfield Surgery is situated within the Worcester City locality boundary and provides general medical services to approximately 18,000 patients. The Practice has seven partners, seven Salaried GPs, Advanced Nurse Practitioners, Registrars, GP Clinical Pharmacist, dedicated Management and a strong Nursing Team, all of which are supported by skilled Receptionists and Administrators. It is ideally located with excellent road links to surrounding towns and villages. Haresfield Surgery prides itself with its team ethos, making it a great place to work. In its modern, purpose built building, Haresfield Surgery is able to offer its staff a working environment with comfortable rest rooms, free on-site parking and an in-house gym. Staff welfare is of utmost importance, as well as a focus on professional development and job satisfaction. Job Summary As a Business Management Assistant, you will support the Practice Manager and Assistant Practice Manager with overseeing the day-to-day operations of the practice. You will have a broad understanding and have proven experience in the smooth running of General Practice, as well as the ability to work independently where required, whilst observing confidentiality at all times. This role requires a good team player, with an eye for detail and accuracy in order to support the excellent patient care provided to our patients. Working hours will depend on the right candidate but will need continuity during the working week to ensure the smooth running of the practice. Main Purposes The post-holder will need to quickly become familiar with all functions of the Practice. The post holder will be aware of the various statutory requirements and will assist in implementation as directed by the Practice Manager and Partners. There will be a need to work closely with all staff covering all departments in order to maintain all levels of local and national standards and requirements. The post holder will work within the management team therefore confidentiality is of utmost importance. Training requirements will be monitored by yearly appraisal. Personal development will be encouraged and supported by the Practice. It is the individuals responsibility to remain up to date with recent developments. Key Responsibilities Practice Management Support Support the Practice Manager and Assistant Practice Manager in the day to day running of the practice across both sites. Provide first line administrative support to the Management Team across all multi-functional areas. Human Resources: Provide support to the Practice Manager with recruitment, onboarding and personnel administration. Support management with new starter inductions. Manage internal training records for all staff. Booking external training courses and resources. Update daily absence and sickness records, liaising with management where necessary. Commissioning: Assist with implementation of new and updated commissioning policies, liaising with other Team Members where necessary. Update weekly and monthly workforce and practice capacity reporting to commissioners. Premises: Manage room bookings for practice, including external bookings of shared Boardroom. Maintain register of premises issues reported by colleagues for both sites, whilst liaising with management to resolve reported problems. Governance, Compliance and Quality: Manage the Policies and Procedures register, support and administer updates and annual reviews, and help support the adoption and acceptance from the wider practice team. Assist with the maintenance of all processes and compliance, in preparation for CQC inspections and ongoing governance. Conduct internal audits, quality control checks, and participate in external inspections to maintain accreditation and certification standards. Assist where directed with the investigation of any incidents, errors, or complaints related to practice activities, implementing corrective actions as necessary. Support Management to investigate complaints and Significant Events, whilst maintaining an up-to-date register of events and outcomes. Support planned meetings such as Clinical Governance and PPG Meetings, and provide minute taking support where needed. Team Collaboration: Support colleagues by monitoring generic email addresses when needed. Collaborate with team members, wider practice colleagues, and other healthcare professionals to optimise a high standard of patient service and patient safety. Promote effective communication and teamwork. Qualifications and Skills: Proven experience in a General Practice setting, with a broad range of skills and knowledge. Willingness to develop leadership and supervisory skills. Strong organisational skills, attention to detail, and ability to prioritise tasks in a fast-paced environment. Trustworthy, with an ability to maintain business confidentiality at all times. Excellent communication, interpersonal, and teamwork abilities. Proficiency in General Practice clinical software and computer literate. Commitment to patient-centred care, confidentiality, and ethical conduct. Working Conditions: Flexibility to accommodate operational needs when required Place of Work: The main place of work will be based at Haresfield Surgery, but there may be occasional times where travel is required to the practices branch Surgery in Kempsey. Health & Safety: Working within a healthcare environment, the post-holder must take responsibility for their own and others health, safety and security. This will include (but will not be limited to): All staff within the department adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management. Maintain an up to date knowledge of health and safety and infection control statutory and best practice guidelines and ensure implementation across the Practice. Using personal security systems within the workplace according to Practice guidelines. Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the Practice. Making effective use of training to update knowledge and skills, and initiate and manage the training of others in these areas. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed. Actively identifying, reporting on and correcting health and safety hazards and infection hazards immediately when recognised. Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other staff. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner that is welcoming to the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional Development: The post-holder will participate in any training program implemented by the Practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Business Support Officer needed in Worcester, £13.69ph PAYE - Reference:RQ1275054

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

Key Duties: Strategy Support the Director and Deputy Director of Strategy & Planning to develop the Trust strategy and Clinical Services Strategy so that they reflect national health and care policy, the aspirations for the Herefordshire and Worcestershire Integrated Care System (ICS) and internal priorities. In doing so, support work with key stakeholders to identify clear objectives, priorities and programmes of work. Support the development of specialty and directorate level clinical service strategies, plans and transformation programmes to enable delivery of the Trusts overarching strategy by working closely with clinical and non-clinical staff from across operational and corporate divisions. Develop and implement quantitative and qualitative measures to determine and report performance against the strategy. Work with corporate and operational colleagues to ensure strategies and associated plans are underpinned by an evidence base that promotes and demonstrates business benefits, return on investment and value for money, whilst also securing improvements in quality, safety, operational performance and improved patient and staff experience. Support the development of underpinning and supporting strategies and plans (e.g. Workforce, Estates, Digital), ensuring that they are aligned with the Trusts overarching strategy. Engage with internal and external stakeholders (including patients, their carers and familes), facilitating their participation in development and implementation of the trusts plans. Develop processes that enable identification of business development opportunities (e.g. through on-going market assessment , identification of tendering opportunities) and engage with divisions to manage the Trusts response to such opportunities. Planning Support the development of the Trusts business plans ensuring that they are aligned to the Trusts strategy, clinical services strategy and underpinning strategies. Work closely with planning leads from partner organisations to enable triangulation and alignment of relevant plans. Manage the development of an annual plan for the Strategy, Improvement and Planning Directorate. Maintain the Directorate Risk Register and any relevant risks on the Corporate Risk Register and Board Assurance Framework. Business cases Manage the ongoing development and implementation of the trusts process for developing, approving and monitoring business cases, ensuring emphasis on identification and realisation of business benefits and return on investment. Act as the key point of contact for advice and guidance provided to business case authors. Manage the writing of complex strategic business cases (including capital cases), liaising closely with internal service and corporate leads as well as external organisations, including those providing advice and consultancy. Manage assigned complex projects, including robust management of interdependencies to ensure delivery on time and budget. Partnership and wider health system Build and maintain positive and constructive relationships with staff from all Herefordshire and Worcestershire ICS partner organisations and wider partners. Support the Director of and Deputy Director of Strategy and Planning to develop strategic partnerships which ensure sustainable implementation of ICS strategies, plans and operating model. Participate in and maintain an overview of the Trusts involvement with ICS work streams, as appropriate Support the formation and development of new partnerships with external organisations, including provider collaborative arrangements. Section 106 Agreements Support the Deputy Director to develop and oversee the Trusts approach to Section 106 (Town & Country Planning Act) applications, working closely with local planning authorities, specialist planning and legal advisors. General Duties: Chair and facilitate a range of meetings, networks and other events to support achievement of the job role. Actively participate in meetings which require communication with a variety of audiences. Produce and develop reports for Trust Board, Board sub-committees, Trust Management Executive, Chief Executive Team Meeting and other relevant internal and external groups to keep them appraised of developments associated with the portfolio of work. Lead on the recruitment process for any assigned roles, including developing JDs/PS, the ATR process, interviewing and completion of the recruitment and induction process. Manage, motivate and inspire assigned or matrix managed staff and provide professional development and training. Undertake day to day management, annual leave approval, sickness absence management, regular supervision and performance development reviews/plans in line with Trust policies and procedures. Ensure that mandatory training for assigned staff is up to date. Use the internal online staff systems for all HR processes. Take a collaborative approach to leadership, working with and influencing others to achieve the best outcomes for patients. Contribute to an inclusive working environment within and beyond the Strategy, Improvement and Planning Directorate. Actively promote and support the drive for continuous improvement via the trusts Improvement System Be a nominated budget manager/holder as required, taking responsibility for budget setting and ongoing monitoring of pay and non-pay expenditure. This will also include i) checking and authorising staff expenses; ii) monitoring timesheets and pay for zero hours, bank, agency and contract staff; iii) approving orders on iproc or similar systems; iv) payment of invoices. Constantly strive for value for money and greater efficiency in the use of assigned budgets to ensure that they operate in recurrent financial balance and in a way that is compliant with the Trusts Standing Financial Instructions. Be responsible for procuring specialist advice and services from third party organisations when required and agreed for specific pieces of work. This includes responsibility for development of service specifications, the procurement process, overseeing the selection of preferred provider, contract monitoring and payment, in conjunction with supporting services such as the finance and contracts teams. Responsible for day to day proactive and responsive decision making to ensure the efficient running of the team in line with existing Trust policies, processes and guidelines Freedom to act independently to meet the role requirements, deciding when it is necessary to escalate items to senior line management Take responsibility for own continued professional development and mandatory training Deputise for the Chief Strategy Officer and Deputy Director of Strategy and Planning when required. Be flexible in working hours to accommodate late evening or weekend meetings when scheduled Improving Diversity and Inclusive Recruitment: As part of the Trust's aim to improve diversity across the Trust, positive action is being taken and all applications for this post from BAME, Disabled and LGBT+ candidates can request to be considered under an expanded Guaranteed Interview Scheme if they meet the minimum criteria as specified in the person specification for this role. Applicants will be prompted in the application form to declare if they wish to be considered under this expanded Guaranteed Interview Scheme, and their response would be visible to the Shortlisting Panel. If you have any queries about expanded Guaranteed Interview Scheme, please contact Rob Saunders (HR Manager - Recruitment) in confidence via email robert.saunders1@nhs.net

To provide data inputting using the OASIS system, partially booking and recording activity carried out within out-patient patients during OT assessment and treatment sessions. To assist provide reception duties for the Occupational Therapy out-patient services Receive and make work related telephone calls and take accurate messages, respecting patient and staff confidentiality. Provide general administration support to Occupational Therapy department, including typing, dealing with post and correspondence, photocopying, scanning, laminating. To support the Out-patient Services Business Support Administrator ensuring smooth running of reception , completion of required administrative and clerical tasks and out-patient activity collection. To log maintenance and IT requests and follow up on calls. To assist with housekeeping duties within the departments, ensuring security of the department and its property. To comply with the trusts policies and procedures

Key Duties: Clearly and effectively communicate, direct and motivate the project team. Clearly and effectively communicate complex issues with clinical and non-clinical personnel, non- Digital personnel in an effective and simple way using a range of communication techniques. Ensure all organisations involved are negotiated with to ensure issues are rectified quickly and effectively to maintain project flow. Influence and persuade stakeholders and project steering groups. Engage with stakeholders, users and decision makers using workshops and formal presentations. Manage third party supplier relationships / account managers. Report to the project steering group (and Programme Director - Digital Systems) through highlight reports and stage assessments various information regarding delivery and performance. Liaise with the project steering group or its appointed project assurance roles to assure the overall direction and integrity of the project. Knowledge of project management skills gained through professional qualifications in leadership and management. Experience in managing projects through the full lifecycle in line with the Trusts Digital delivery framework and based on Prince 2 project management methodologies. Prepare project, stage and, if necessary, exception plans in conjunction with team managers, and appointed project assurance roles, and agree them with the project steering group. Manage business and project risks using RAID, including the development of contingency plans. To investigate and disseminate complex enquiries where there may be differing views / assist with solutions and decision making based on evidence, data and options gathered. Manage the pre-project processes leading to the definition of the project and approval of its business case. Effectively plan, resource and monitor the project with consideration of other departmental resource commitments. Handover the project to operational support teams in a manner consistent with the working practices and requirements of those areas. Ensure that third party support is handed over to the operational support teams with clear escalation along with service level agreement pathways and documents. Demonstrate a high ability in using a range of Microsoft Office tools. Act in professional manner with members of the public and patients when visiting clinical and non- clinical areas. Ensure Trust policies and procedures are aligned to any change or system implementation or redirection ensuring all non-Digital departments and engaged and external dependencies are considered. Agree technical and quality strategy with appropriate members of the project steering group. Independently work to agreed objectives, the Digital project framework and incorporated national guidelines in line with Trust Digital strategy. Formulating action plans to meet local and national requirements and mobilising teams to ensure actions take place. Ensure appropriate local change management plans are in place to embed sustainable solutions. Manage the budget in line with agreed expenditure constraints. Manage staff within the project team to ensure actions are agreed and performed as agreed in the project plan. Liaise with team leads (including testing, training, application support, development, information and finance) to ensure all aspects of the project are appropriately identified, resourced and scheduled. Assist with various tasks as required pertaining to the Digital programme of work such as resource management for the local workflow and that which may affect other hospital teams and resource. Liaise with other project managers to ensure dependent project work and shared resource is effectively managed. Be responsible for maintaining various project monitoring systems and use administrative and planning tools as directed by the Programme Director - Digital Systems. Ensure appropriate research is undertaken and benefit realisation plans are in place to release and track agreed benefits using various research tools, time in motion studies and complex surveys. Be a system specialist and be cited on local and national standards for given areas or functions and, including NHS contractual standards, to understand how it may impact the organisation with regards to business change. Able to maintain continuous concentration in sporadic cycles within own work and monitoring performance of others for reporting and data analysis. Support staff and the project to deal with any issues that may arise.

Our Client are looking for a high calibre candidate to join the business as HR Business Partner, being responsible for the administration of HR & Payroll processes, whilst also working closely with the CFO on HR initiatives.

About the role

The HR Business Partner will have sole responsibility for the HR function, reporting into the CFO and the Board who will provide strategic direction. The HR Business Partner will also be the key contact and liaison point for third party providers (e.g. Payroll, Advisors)

Based at our Halesowen Head Office site, the role covers 2 manufacturing sites and 2 satellite sites in There are circa 90 employees in the Group.

The role encompasses a strong administrative element, alongside business partnering with operations on labour efficiency KPIs.

Main tasks of role

HR & Payroll Processes/Policies: Own HR and Payroll processes and policies, ensuring that key processes are mapped and standard work is in place. Assist with training and roll out of key processes/policies, working with third party advisors as necessary. Prepare HR KPI’s and monthly pack for review with the Board (e.g. absenteeism, O/T% etc.)

Payroll: Work with the payroll provider to provide timely inputs and information as required to administer payroll. Look for process improvement opportunities internally. Support Line Managers with the administration of our Time & Attendance system, including the clearing of anomalies.

Skills Matrices and Training/Development Plans: Work with Functional Leaders to update and maintain skills matrices for each Department. Assist with formulation of development plans. Work with Functional Leaders to recruit for open positions,

Business Partnering: Support Operations management in reconciling paid hours to worked hours and the management of overtime and KPIs.

Qualifications & Experience

• Experience in a HR Advisor/Officer role, comfortable in supporting Senior Management Team and the wider business in a standalone role.
• Comfortable working through the “day to day” administration of HR processes as well as working on strategic projects.
• CIPD qualification/part qualification desirable
• Experiences of HR systems
• Knowledge of Employment Law and employment regulations
• Computer literate and proficient in the use of Microsoft packages, particularly Excel. Power point and Word

In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included

Main Responsibilities As part of the wider Divisional Strategy and Business plan coordinate the work to develop Divisional business and service development objectives, ensuring an appropriate balance of top-down and bottom-up approaches such that the resulting strategy and plan are tailored to deliver Trust-wide, local and national priorities. Lead on complex change management programmes, coordinating work with service users and carers, clinicians, operational managers and system partners to develop and test new ideas and approaches that could bring about increased quality and efficiency, working closely with the Senior Strategy & Transformation Lead. Implementation of projects with agreed project management processes within the defined quality, time and cost constraints across a wide area of clinical and non-clinical services. Undertaking high level monitoring, recording and reporting of all aspects of an ongoing programme including monitoring the impact and outcomes. Cost and budget plan transformational change in line with new investment from the Long Term Plan and CCG uplift from the Mental Health Investment Standard, supporting planning conversations Develop funding proposals to enable the delivery of strategy and transformational priorities Ensure the quality and accuracy of information provided to commissioners, STP and wider systems partners. Ensure that reports are appropriately reviewed and validated before they are issued and provide high-quality analysis of the information presented so that commissioners are given a comprehensive and considered picture of activity, service levels and any service issues. Matrix working across senior leads in the team, working on discreet projects for different portfolios sometimes outside of direct line management structures Be an active and engaged member of the team, taking a role in supporting the teams ethos of individual commitment to a group effort and shared vision Proactively participate in management supervision, annual objective setting and PDP/appraisal processes. The post holder will be expected to work independently and without supervision, to interpret national and Trust policies and guidance and advise the Divisional Team of appropriate action.

For full details of the duties and criteria for the role please refer to the job description and person specification attached.