Total 9 Junior Executive level Legal / Public / Security job vacancies in NTU Main Campus, Singapore

Responsibilities:

• Design and prepare business presentations.
• Use VLOOKUP and Pivot Tables to analyze data and create reports.
• Manage schedules, handle correspondence, and organize files.
• Coordinate with vendors, order supplies, and keep the office running smoothly.
• Handle internal and external communications professionally.

• Diploma holder with minimum 2-3 years of similar working experience as secretary or admin personnel in related function. Legal background will be a plus.
• Good proficiency in legal documentation (contracts/agreements) and Microsoft office applications especially PowerPoint and Excel.
• Good interpersonal skills with excellent command of English (written & spoken).
• Comfortable working independently as well as a team member.
• Comfortable with dynamic environments, adept at multitasking with a can-do attitude, and open to working overtime when necessary.

• Experience in doing PowerPoint slides
• Good in Excel (VLOOKUP / pivot table)
• Salary: $4,000

Summary

We are seeking a proactive and efficient Legal Secretary to provide comprehensive administrative and secretarial support to our legal team. This role involves drafting and preparing various documents, managing calendars, handling correspondence, and other administrative duties.

Role and Responsibilities

• Provide secretarial and administrative support to the legal team.
• Draft and prepare various documents, including agreements, letters, and other legal documentation.
• Conduct case searches when necessary.
• File documents in the in-house legal platform.
• Assist with drafting, proofreading, marking-up, printing, and scanning of agreements, letters, and documents.
• Review Charterparties, Addendums, Fixing Notes, etc., against fixture recap and proforma CP.
• Update slot declaration lists and declare newly chartered vessels to insurance brokers.
• Communicate with external vendors regarding their matters and enquiries.
• Liaise with insurers for insurance certificates and assist with queries from other departments as required.
• Perform a variety of secretarial duties, including monitoring payment of invoices (insurance premiums, club invoices, legal invoices), handling calls, managing files/documents, monitoring deadlines, scheduling appointments/meetings, managing calendars, and responding to correspondence/emails/faxes.
• Maintain a positive attitude, willingness to learn, meticulous attention to detail, and the ability to multi-task.
• Work independently and as part of a team, with the flexibility to work overtime if required.
• Perform any other tasks assigned by the counsel or manager.

Requirements

• Minimum 1-2 years of experience as a legal secretary or in a related administrative role.
• Excellent command of English (both written and spoken).
• Proficiency in legal documentation and Microsoft Office applications.
• Good typing speed and accuracy.
• Possess a pleasant and dynamic personality, positive attitude, and the ability to think outside the box.
• Strong attention to detail and the ability to handle multiple tasks simultaneously.
• Ability to work independently and collaboratively as part of a team.
• Willingness to learn and adapt to new challenges.

Interested candidates please apply online or send your latest CV to victoria@triton-ai.com

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

The Company Secretarial Assistant will support the APAC Company Secretary in delivering best practice governance for our APAC entities as well as ensuring compliance with all relevant legislation/regulation. 

The position will require a company secretary with a minimum of 2-3 years experience who will be able to work efficiently in an expanding ambitious company.

Key Responsibilities of the Job:   

• To provide a full governance and secretarial service to the main APAC legal entities with the APAC Company Secretary

• To own a portfolio of APAC legal entities and provide full Company Secretarial support, including minuting of quarterly Board meetings

• Help to design and deliver corporate governance  and company secretarial standards 

• Be involved in governance projects that sit across the Global team

• Interact with stakeholders on all aspects of corporate governance

• Horizon scan to ensure APAC is to up to date with all relevant developments in company secretarial practice, law and regulation and support the APAC Company Secretary in developing best practice as a result of these changes

• Contribute to Legal team strategy and planning

• Manage relationships with contacts and external service providers for Company Secretariat

• Be responsible for the APAC entities on Diligent entities and Diligent Boards

Description -

Qui sommes nous ?                   

HP crée des solutions technologiques innovantes au service des professionnels, des entreprises, des services publics et des particuliers. De l’impression aux systèmes personnels aux logiciels, HP apporte à ses clients, dans le monde entier, des solutions pour relever les défis les plus complexes. Notre projet consiste à créer une technologie qui améliore la vie de chacun, partout — de chaque personne, chaque entreprise et chaque communauté aux quatre coins du globe. Cela nous motive à faire ce que nous faisons. À créer ce que nous créons. À inventer et à réinventer. À concevoir des expériences incroyables pour chacun de nos clients. Pour plus d’informations, vous  pouvez consulter le site http://www.hp.com/fr

Ce que nous ferons ensemble

En lien permanent avec l’un ou l’une des Responsables Commerciaux de l’activité Grand Public sur la partie PC ou Print, vous devrez :

• Suivre l’activité des comptes concernés;

• Assister le ou les Comptes Clés PC ou Print dans la gestion des comptes :

  • Création des références et suivi du portfolio négocié;

  • Transmission et suivi des informations communiquées aux clients pour création dans leurs bases de données;

  • Suivi des commandes;

  • Suivi des opérations Commerciales et Marketing lancées par HP;

  • Analyser les statistiques de Ventes et Stocks à la référence;

  • Faire la veille concurrentielle.

• Proposer des plans d’action pour améliorer les processus en cours.

Lors de cette mission, vous serez amené-e à travailler en collaboration avec de nombreux services et interlocuteurs: Consumer Sales, Consumer Opération, Consumer Category, Finance, Marketing, Légal, etc.

Important : Ce descriptif n’a qu’une valeur indicative du travail qui vous sera confié, vous êtes le principal moteur de votre stage et des activités que vous exercerez.

Qui vous êtes ?

• Étudiant-e en Ecole de commerce, I.A.E., de formation Vente, Finance ou Marketing

• Anglais et Français indispensables

• Dynamisme, réactivité & grande facilité d'adaptation

• Bonne capacité organisationnelle, rigueur, précision et sens de la méthode

• Facilité de communication avec les autres, aptitude à rédiger

• Autonomie et rigueur

• Maitrise d’Excel

Pourquoi rejoindre HP ?

Chez HP France, nous vous offrons des missions responsabilisantes que vous aurez l'opportunité de faire évoluer par votre engagement, vos compétences et votre sens de l’initiative ! Ce poste peut être la première étape d'une belle carrière et vous ouvrir des perspectives en France mais aussi à l'étranger au sein d’une entreprise leader sur la plupart des marchés qu’elle adresse.

Nous rejoindre c'est aussi vous assurer un bon équilibre entre votre vie professionnelle et votre vie personnelle et de bénéficier d'avantages tels que des tickets restaurants, des réductions sur les produits HP et bien d'autres !

Liés par une culture d'entreprise forte, nos salariés s'investissent dans de nombreuses initiatives au sein de réseaux internes (NextGen, Women@hp, l'équipe Bien-être au travail...) et externes grâce à des heures de bénévolat (Nos Quartiers ont du Talent, Hour of Code).

HP est également très engagée dans une politique d’égalité des chances, du recrutement à l’évolution de carrière de ses collaborateurs. Les offres d’emploi proposées sont ouvertes à tous, incluant naturellement les personnes en situation de handicap.

Notre promesse : Développer un environnement de travail sous le signe de la diversité et de l’inclusion ! Alors, qu'attendez vous pour nous rejoindre ?

Ce poste est basé à Meudon (Tram T2 arrêt Brimborion) au sein de notre campus, offrant des espaces ouverts collaboratifs, créatifs et ultra-connectés !

2 contrats en alternance à pourvoir

Début apprentissage : Août 2024

Durée du contrat : 2 ans

Rythme préféré : 3 semaines en entreprise, 1 semaine à l'école

​#apprenticeship2024

#LI-POST

Job -

Schedule -

Shift -

Travel -

Relocation -

Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

If you’d like more information about HP’s EEO Policy or your EEO rights as an applicant under the law, please click here: Equal Employment Opportunity is the Law Equal Employment Opportunity is the Law – Supplement

External Applicant Instructions

• Please upload your resume/CV for automatic population of information to your Kean application.

• Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate.

• In the “My Experience” section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures.  

Diversity & Non-Discrimination Statement

Kean University is committed to establishing and maintaining a diverse campus community through inclusive excellence and equal opportunity.  Kean’s commitment to access and equity is designed to prepare each graduate to not only thrive, but climb higher in a diverse world.  As an affirmative action, equal opportunity institution we work to support a campus-wide agenda to foster a community that both values and promotes the diversity and equity of all students, faculty, staff, administrators, and beyond.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

Position Type:

Scheduled Weekly Hours:

Requested Start Date for this Position:

Campus Location:

Full-time or Part-time:

Job Summary:

Major Duties and Responsibilities:

• Design, develop, and teach courses in our information and cyber security program.

• Maintain currency in the information and cyber security field through scholarship such as peer-reviewed publications, presenting at conferences, and other scholarly activities.

• Actively serve the college and university by participating in various standing committees, task forces, etc., facilitating our operations.

• Support student learning by participating in facilitating workshops, student clubs, graduation, and other student-facing activities.

• Conduct service to the community, profession, or discipline by participating with industry groups, editorial boards, etc.

Our ideal candidate holds a strong teaching record and preferably an industry background in a security related field or a history of working with industry in an academic setting.

Education Requirement

A doctoral degree or ABD status in cybersecurity, information security, computer science, or a closely aligned field of study is required.

Special Instructions to Applicants

• Please submit a cover letter and curriculum vitae with your application.

• The position will remain open until filled. Submit applications by March 1, 2024, to ensure full consideration.

Background and Context

The Anderson College of Business and Computing was founded in 2020 to prepare students for a complex and ever-changing world that is increasingly blending business and technology. Founded on systems thinking, the College’s innovative curriculum develops graduates who are multi-skilled, strong communicators, resilient, and ready to contribute to a more inclusive and flourishing world. The Department of Computer and Cyber Sciences serves traditional and post-tradition undergraduates and graduate students in
Computer Science, Cybersecurity, Information Technology, Information and Cyber Security, and Software Engineering. The faculty form a community of dedicated teachers, scholars, and practitioners who prepare students for exceptional careers.

In 2023 Regis University was designated a Hispanic Serving Institution (HSI) by the US Department of Education. As such, we are committed to building a diverse faculty in order to better represent our increasingly diverse student body. We welcome applicants with diverse cultural, racial, ethnic, religious, and socioeconomic backgrounds and those with minoritized sexualities and gender identities.

Questions may be directed to the Search Committee Chair, Dr. Steve Kirkman (skirkman@regis.edu).

Why work at Regis?

Benefits Guide - Fiscal year 23-24 or 

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

Pay Rate:

• 2 years contract, convertible
• With 3 years of lease management experience in processing backend leasing documentation/managing high volume document experience added advantage
• Strong admin working in legal/law firm processing contracts/processing legal documents are welcome to apply.

Job Description

• Manage and administer leases in a portfolio of Office/ Logistic properties
• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Covering of administrative duties

• Possess a Diploma in relevant courses
• Minimum 3 years of relevant experience
• Strong admin that does contracts and work in legal/law firm will have added advantage
• Possess retail backend leasing processing background will have added advantage
• Proficiency in Microsoft Word and Excel are essential
• Experience in SAP will be an added advantage
• You should be meticulous, diligent, a team player, independent and process initiative. Other key attributes include excellent communication and interpersonal skills

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd
Registration Number: R23118389
EA: 21C0661

• Hybrid

• Perm
• With 3 years of lease management experience in processing backend leasing documentation/managing high volume document experience added advantage
• Strong admin working in legal/law firm processing contracts are welcome to apply.

Job Description

• Manage and administer leases in a portfolio of Office/ Logistic properties
• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Covering of administrative duties

• Possess a Diploma in relevant courses
• Minimum 3 years of relevant experience
• Strong admin that does contracts and work in legal/law firm will have added advantage
• Possess retail backend leasing processing background will have added advantage
• Proficiency in Microsoft Word and Excel are essential
• Experience in SAP will be an added advantage
• You should be meticulous, diligent, a team player, independent and process initiative. Other key attributes include excellent communication and interpersonal skills

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd
Registration Number: R23118389
EA: 21C0661

• Permanent position
• Variable Bonus
• Hybrid

Control Risks' Embedded Consulting practice is growing in Singapore and we have a great opportunity for a Junior Intelligence Analyst to join us as part of a dedicated team, embedded within a high profile, international technology company.

The Junior Security Intelligence Analyst will help collect, curate, and disseminate current and forecasted risk intelligence in a timely manner to partners and stakeholders. Analysts provide strategic foresight and analysis on security and operational concerns that may pose a safety risk to the client, its employees, or community.

Responsibilities:

• Monitor and analyse geopolitical and global events identify and assess threats the client's specific global operations, assets, and personnel.
• Provide major event safety and security assessment, forecast, and vulnerability reports.
• Conduct site and travel vulnerability assessments to ensure the safety of the client's employees and locations.
• Support location-specific intelligence, including active and archived alerts; city and country intelligence; and interactive maps.
• Drafting comprehensive, well-researched, and articulate analysis products providing tailored research for client-specific needs.
• Other responsibilities may develop with programme growth.

• A bachelor’s degree in history, political science, international relations, intelligence analysis, or a related discipline.
• 0-2 years of experience in related global risk and threat analysis experience required.
• Experience in collection and analytical methodologies.
• Keen understanding of social media monitoring techniques.
• Proficiency in client workspace product suite; the ability to present information in a graphic format and concise reports.
• Excellent research, analytical, writing, and verbal presentation skills.
• Ability to quickly adapt to the external environment and organization.
• A strong customer service focus and ability to build and maintain trusting relationships.
• Ability to be a positive and effective team member.
• Ability to effectively manage multiple projects simultaneously and prioritize.

• Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarised in the full job offer.
• We operate a discretionary global bonus scheme that incentivises, and rewards individuals based on company and individual performance.
• Control Risks supports hybrid working arrangements, wherever possible, that emphasise the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.
• As an equal opportunities employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.