The post holder will work as part of a busy and productive team, providing high quality support, to the Director of HR, HR Advise.....
The post holder will work as part of a busy and productive team, providing high quality support, to the Director of HR, HR Adviser by way of ensuring the efficient and effective implementation of the administrative function. Task will include but are not limited to: dealing with HR recruitment, selection and training issues, supporting the on-boarding process and management of IRIS HR system and payroll notifications. The postholder will have excellent communications skills, being required to deal with sensitive information and responding to managers and employees who are needing support or calling with a HR query or problem. Responsibilities Assist the HR Team with the recruitment and selection processes by way of: - Production of job advertisements and other content to attract candidates to work for Affinity Care - Support the sifting of applications, arranging interviews, ensuring appropriate documentation is received from new recruits, including evidence of Right to Work in the UK and references, DBS and Police Vetting applications and bring any relevant factors to the attention of the HR Adviser - Ensure candidates have the appropriate professional registration and indemnity insurance, where applicable. - Support with drafting offer letters, contracts of employment and all other new starter information - Support the pipeline of candidates from attraction through to successful completion of probation to ensure that the candidate experience is as good as it can be - Liaise with line manager to arrange inductions for new staff - Liaise with candidates throughout the hiring process and beyond to ensure that they are engaged and excited about working with Affinity Care Support the HR Team with Disciplinary and Grievance hearings, Consultation Meetings, taking appropriate notes and confirming the outcome Support with processing leavers when leaver notifications are received, ensuring all relevant departments are informed and relevant paperwork is completed and forwarded to payroll Assist payroll by providing relevant information e.g. absence, sick days, overtime, changes to hours, working patterns in an accurate and timely manner Respond as appropriate to telephone calls/visits from employees and managers, encouraging employees to use their Line Managers for HR support Ensure managers accurately complete required documentation for various HR processes including flexible working requests, training, induction and make sure all required supporting documentation is validated and filed in line with policies and processes Respond to HR queries on a range of topics including policies, payroll, maternity, paternity, flexible working Ensure the IRIS HR system is kept up to date on an individual and organisational level, providing timely and accurate reports where required Co-ordinate reference requests and provision of contractual information for staff for reference requirements, including writing letters for visas. Promote the company's reputation and attractiveness as a good employment opportunity Support with the administration of the Mandatory Training programme for all staff Support the Director of Education & Development with the ongoing provision of Protected Learning Time (PLT) Support the issuing of staff communications via our various methods Working collaboratively with the HR Team propose and suggest new ideas to improve the service based on feedback from Partners, managers and employees Work on projects as assigned by line manager, including but not limited to staff surveys, risk assessments Champion the visions and values of our business in particular in respect to Diversity and Inclusivity Ensure that you adhere to Affinity Care policies and procedures Undertake mandatory training in line with Affinity Care policy, personal development and appraisals Be responsible for personal continuous professional development and knowledge of relevant policies, procedures. Attend meetings, Affinity Cares monthly protected learning events, workshops and courses as appropriate. Responsibility for Information Processes Understand and follow the requirements of the General Data Protection Regulations (GDPR) and to refer on any queries as appropriate. Adhere to the Affinity Cares policies for data protection, maintaining confidentiality of information at all times Record information and activities undertaken in an accurate and timely fashion using manual or computer systems as appropriate Take the necessary precautions when transmitting information Follow organisational policy regarding the use of email and computer tasks as the main internal method of non-verbal communication and the use of the intranet and the internet as the main source of internal and external information Equality, Diversity and Inclusivity Act in ways that recognise the importance of peoples rights, interpreting them in a way that is consistent with Affinity Cares values and procedures. Respect the privacy, dignity and beliefs of employees and stakeholders. They must be treated equally, irrespective of gender, ethnic origin, age, disability, sexual orientation, religion, etc. Safeguarding Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Staff should ensure that they are aware of the organisations policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is individual staff members responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Staff should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy. Health, safety and security Wear at all times the appropriate Personal Protection Equipment and clothing at all times in accordance with the Infection Prevention and Control Standard Operating Procedure. Apply appropriate infection-control measures and maintain work areas that they are clean, safe and free from hazards reporting of any potential risks identified including: - Following of hand washing protocols - Universal hygiene procedures - Cleaning of work surfaces - Assist colleagues in adopting sound infection control measures Use the personal security systems within the workplace according to Practice guidelines. Assess risk within the areas of responsibility, ensuring adequate measures are in place to protect staff and patients. Follow Health and Safety Policies and guidelines, including fire procedures and those pertaining to clinical areas of risk. Use safe working procedures and report incidents using the incident reporting system. Monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures and guidelines. Other You will be required to work at other premises owned or associated to the practice. This will be subject to reasonable request in terms of travel compared your routine site of work. You may also be asked from time to time to be flexible in your working hours as per the needs of the practice. You will be required to: Wear a uniform and/or scrubs. Give good and regular attendance. Maintain a tidy and organised work area Any other duty as requested commensurate with the role, including covering for absent colleagues. This job description is subject to periodic review and amendment in consultation with the post-holder in the light of changing circumstances. REHABILITATION OF OFFENDERS ACT 1994 Because of the nature of the work, this post is exempt from the provisions of Section 4(2) of the Rehabilitation of Offenders Act 1994 (Exceptions) Order 1995. Applicants for posts are not entitled to withhold information about convictions which for other purposes are spent under the provisions of the Act and in the event of employment any failure to disclose such convictions could result in disciplinary action or dismissal by the Trust. Any information given will be completely confidential and will be considered only in relation to an applicant of a position to which the order applies.
