Internal Role Title: People Services Co-ordinator
Hours: 35 hours per week, Monday-Friday
Salary: £23,432-£29,290 per annum (salary offered dependent on experience)
Contract: Maternity cover (up to 12 months)
Location: Dartford
We’re looking for an enthusiastic team player to assist us in providing a responsive and customer focused People Service by ensuring timely and effective people administration. Strong administration skills are essential and experience of HR and/or recruitment administration would be beneficial.
We’re big advocates for agile working, so you’ll split your time between our Dartford office, Mariner House, and working from home.
Who are we?
We’re one of the top 30 housing associations in England, with homes spreading across London, Kent, Essex and Sussex. Our financial strength puts us in a good position to rise to challenges and plan for the future. Our purpose is to “open doors to better lives for our customers”. We thrive to be customer pioneers; providing a great customer experience.
We’re proud to announce, we’ve recently been awarded an accreditation from ‘The Sunday Times Best Places to Work 2024’ for the second year running, based on our colleague feedback.
You’ll be:
Co-ordinating, administering and processing key aspects of the colleague lifecycle from recruitment to contract changes to processing leavers and organising exit interviews.
Co-ordinating all aspects of recruitment, selection, and onboarding for permanent, fixed term, temporary, volunteer and work experience colleagues in liaison with the relevant People Partner, line manager and external companies (agencies, schools etc.), consisting of, but not limited to:
Guidance and assistance from the approval of roles through to offer.
Proactive and innovative direct sourcing of candidates using a wide selection of mediums including our careers page, recruitment events and social media etc.
Organising interviews and relevant assessments, most suited to the role.
All recruitment administration.
Regularly reviewing and updating careers and intranet pages, working proactively with the wider People Services team and key teams/departments across Moat.
Co-ordinating payroll information on a monthly basis, ensuring documentation is processed in an accurate and timely manner and that all people records are accurately maintained.
Providing a wide range of people administration and support to the wider People Services team including but not limited to benefits, training, wellbeing, typing, taking minutes, filing, data input, diary management and other general administration, as required.
Overseeing the team email inbox, responding to enquiries professionally and efficiently in line with organisational policies and procedures, or tagging the relevant team member, as appropriate.
Formatting, designing and creating templates, letters etc., as required.
Working with the People Systems and Data Lead on HR systems functionality.
Managing all aspects of the electronic filing systems to ensure these are methodical and up to date.
Carrying out regular monitoring, ensuring the data held is compliant with our GDPR requirements and ensuring archiving is completed, following the required timelines.
Co-ordinating and assisting with the organisation of events and projects.
Carrying out research and benchmarking, where required.
Carrying out any other duties consistent with the post that may be required from time to time, at the discretion of the line manager.
You’ll have:
Two years’ experience working in office administration.
Good working knowledge of MS Office, in particular, Outlook, Word and Excel.
Good literacy and numeracy skills.
An understanding and commitment to Equality, Diversity, and Inclusion.
Excellent interpersonal and communication skills.
A keen interest in recruitment.
Highly organised with excellent attention to detail.
An ability to always maintain confidentiality.
An ability to use own initiative and work as part of a team.
In addition, the following would be beneficial but aren’t essential:
Good working knowledge of using databases.
Level 3 CIPD qualification or equivalent.
Substantial experience within administration, recruitment and onboarding.
Your benefits:
In return for your hard work, we’ll reward you with a competitive salary, pension scheme, healthcare scheme, a generous annual leave entitlement, and you even get a half day off on your birthday!
We take pride in our people to ensure they’re equipped with the knowledge they need to carry out their role and inspire them to learn more which is why we offer further education sponsorship and leadership programmes. We’re committed to ensuring colleagues feel supported at work, so we also provide enhanced family leave and much more!
Check out our colleague benefits here: Our employee benefits: what we can offer you (youtube.com)
Interested? We want to hear from you!
If you feel this role is suited to you, and you want to take on an exciting new challenge, please fill out an online application form on our website (before 11pm on Wednesday 9 October 2024 detailing the skills and experience you can bring to Moat. We’ll be in touch via email should we wish to invite you in for an interview.
Interviews will take place on Thursday 17 October at our Dartford office, Mariner House.
We reserve the right to close this vacancy at any time prior to the closing date.
Please note we are no longer accepting CV’s as part of the recruitment process. All candidates will need to complete an application form on our Career’s website.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to
Disability Confident.