Function:

Department:

Purpose

The HR Operations department strives to create and deliver a seamless and positive employee support experience across the entire employee lifecycle, from on-boarding right through to the exit process. The team also provides advice and guidance on absence management, performance appraisals, employee relations and maintaining employee well-being. We develop efficient and simple people processes and support the integration of our ‘people platform’ Workday. We deliver data that is useful and accurate to create people related strategies across the business. We collaborate closely with other departments within the Human Resources function including HR Business Partners, Reward, Talent Acquisition and Talent & Development teams.

The HR function is responsible for supporting the Company to help shape the culture of the business, ensure the right people are in the right jobs and work with department heads and managers to ensure employees are productive and engaged.

Main Duties & Responsibilities

• Support the Global HR Operations team to simplify and streamline HR processes globally and contribute to improving service delivery.

• Assist with on boarding of employees: issuing offer letters/contracts of employment, ensure background checks/medical checks are complete and obtain all required documentation. Coordinating the first day and conduct the HR inductions.

• Production of correspondence for any changes to employee terms and conditions, including contracts of employment, changes to job title, reporting line and notice periods, transfers, flexible working letters, reference letters and confirming the completion of probationary periods.

• Managing the HR Operations mailbox. Fielding staff queries and providing advice on various HR policies, guidelines, systems and reporting.

• Responsibility for maternity, paternity, parental leave and sickness administration processes and ensure that associated payroll processes are completed.

• Monthly collation of data changes for the Global Payroll team

• Maintain and update electronic personnel record system (DIS) containing all employment-related information, HR tracker and various spreadsheets; enter data and maintain these accordingly

• Updating the intranet pages including HR updates, policies and procedures, baby news and long service announcements.

• Assist both the Global HR Operations Manager, the wider HR team and other functions with various ad hoc administrative tasks and data reconciliation when required.

• Work to understand the data held in Workday and how this data is used to deliver insights that inform business decisions on headcount, budgeting, and planning. To support other integrated applications, to understand how our HR data flows across multiple systems.

• Actively support the team in preparation for new Workday releases through engaging in testing new configuration and troubleshooting the issues that arise.

• Collaborate with other team members and stakeholders on a variety on global and local initiatives, including HR Business Partners, Payroll, Reward, Talent Acquisition and Talent & Development teams. Opportunity to learn about recruitment, absence management, employee relation issues, performance process, reward, talent & development and more.

Skills & Personal Attributes

If you are a school leaver or graduate with a keen interest in working within financial services and have the following attributes, we are interested in hearing from you:

• Genuine interest in developing a career within HR;

• Experience of Microsoft Office 2010 including Outlook, Excel and Powerpoint;

• Computer literate with the ability to adapt to different systems;

• Attention to detail and analysing data;

• Strong administration and organisational skills;

• Strong written and verbal communication skills;

• Ability to act in a confidential and sensitive manner;

• Ability to work to time critical deadlines with accuracy and attention to detail;

• Self-starter with a ‘can do’ attitude;

• A strong desire to learn;

• Interest in working with people;

Benefits

GAM offers a comprehensive range of benefits and performance-based compensation, along with a variety of lifestyle and family benefits to promote well-being in and out of the workplace. These benefits vary according to local market conditions. Please contact the local Human Resources team for further details.

Employing Company/ies:

Reporting to: 

Contract:

Job Category:

Work Shift/Schedule:

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

Primarily responsible for utilizing the nursing process in providing the healthcare needs of assigned patients within existing standards of care. Additional job responsibilities encompass taking x-rays of patients, office procedures directly relating to patient care and front office duties as required for an overall efficient operation.
 

Minimum Job Qualifications

• Licensure or other certifications: Active Registry or Certification as a Medical Assistant required. Current BLS certification required or must be obtained within 30 days of hire. 

• Educational Requirements: High School Diploma or GED

• Minimum Experience:

• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications:

• Preferred Educational Requirements:

• Preferred Experience: One (1) to two (2) years related experience. Experience as lab tech or with radiology equipment.

• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Clerical and clinical

Essential Tasks and Responsibilities

• Performs the initial patient assessments documents any findings. Documents nursing intervention and implements physicians’ orders

• Establishes immediate plans of care for patients in collaboration with physician, documents referrals on patient’s chart and log book.

• Correctly administers and documents medication regime.

• Correctly identifies and implements infection control processes.

• Performs radiological or lab procedures (if verified as part of employee's minimum experience and credentials).

• Provides radiation protection in accordance with prescribed safety standards.

• Provides x-ray reports to physician.

• Documents QA controls and maintenance on x-ray equipment.

• Documents lab and radiology results

• Answers telephones and assists patients, triaging calls as necessary.

• Files patient charts.

• Records daily visits and charges accurately.

• Lead Responsibilities: Monitors patient flow and the initiation process for establishing patient information, assisting as needed to achieve a smooth efficient operation. Help to ensure the financial success of the practice by adhering to the center's established operational budget. Serves as a preceptor to all new staff level personnel. Ensures all clinical staff are in-service on any new equipment or procedures performed in the office. Monitors inventory needs based on set levels of need. Monitors storage of all inventory, ensuring all supplies are maintained in a neat and orderly manner. Processes orders for medications and supplies in a timely manner. Receives incoming supplies and verifies for completeness. Assist Practice Administrator with resolving any patient care issues or patient complaints. Verifies accuracy of each employee’s time by comparing actual to detail as distribution payroll reports are received. Monitors clinic repair needs, submits work order. Assist Practice Administrator with maintaining petty cash fund as needed. Organizes monthly invoices for Practice Administrator to approve, then sends approved invoices to accounts payable for payment. Communicates employee issues with the Practice Administrator, resolves issues according to process established. Assists Practice Administrator with employee job performance evaluations by providing feedback on the performance of all clinical staff. Coordinates duties and needs of the clinic in conjunction with Practice Administrator to ensure an efficient and effective operation. On an as needed basis, assist with monthly staff work schedules, assigns and monitors staff lunch/break schedules, and orders supplies using Lawson or PSS ordering systems.

Physical Demands

• Weight Lifted: Up to 50 lbs, Occasionally 0-30% of time

• Weight Carried: Up to 20 lbs, Occasionally 0-30% of time

• Vision: Moderate, Frequently 31-65% of time

• Kneeling/Stooping/Bending: Frequently 31-65%

• Standing/Walking: Frequently 31-65%

• Pushing/Pulling: Frequently 31-65%

• Intensity of Work: Occasionally 0-30%

• Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding, Driving

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. 

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.