Total 2,791 Administrative / Clerical job vacancies

For the Department of the Army, sets strategic direction, develops policy, oversees policy implementation, allocates resources, and supervises all matters pertaining to Civilian Personnel Policy. Collaborates on civilian personnel workforce transformation, hiring, talent development/management, performance management, retention, and separation. In conjunction with M&RA's Director of Force Management, Manpower, and Resources, establishes strategic direction for aspects of the PPBE process. Provides policy oversight for Civilian Personnel Systems including Federal Wage Service; General Schedule; Defense Intelligence Civilian Personnel System; Acquisition Demonstration Project; Cyber Excepted Service; Science and Technology Reinvention Laboratory, (12 within Army); Non-Appropriate Fun; and Title 10 Faculty. Performance is reviewed in the broadest terms for technical perceptiveness, managerial competence, and senior leader effectiveness for contribution to the ASA (M&RA) missions. Serves under the general direction of and receives broad strategic guidance from the Office of the ASA(M&RA). Oversees a workforce of 30 civilians and directly supervises personnel at the GS-15 and 14 levels.

Under the general direction of the Deputy Chief Information Officer, the Associate Chief Information Officer (ACIO) for Application and Digital Solutions leads the Office and advises the DOT CIO on enhanced application development and digital solution strategies to optimize business processes and achieve DOT's strategic goals.

The Associate CIO provides expert guidance and insight regarding an array of technology initiatives and develops recommendations and strategies to facilitate their implementation in a strategic and innovative manner. The candidate also serves as an expert on DOT’s application development and digital solution initiatives, providing guidance to OCIO leadership on system modernization in a manner consistent with DOT’s mission and program objectives.

The ACIO establishes a clear vision for modernizing and stabilizing systems managed at DOT. Serves as a digital solutions adviser, steward for improving system stability, liaison for implementing modern techniques, and developer of new digital solutions. The incumbent serves as the principal advisor to OCIO leadership, introducing new technologies and digital transformation strategies for applications throughout DOT and the national transportation infrastructure. Stimulates the use of innovative solutions by: providing guidance during program planning, resource acquisition, and allocation processes; participating in the program systems planning processes as a thought leader and change agent; and developing supporting plans that are aligned to DOT’s strategic goals.

The ACIO encourages the utilization of emerging technology to improve services and reduce costs. The incumbent analyzes IT resources to better match capabilities with technology demands and overall Departmental interests. The incumbent continuously advises top leadership on major IT products and/or service delivery issues and recommends improvements to IT initiatives, as appropriate.

• You will provide executive level administrative support to the Section Head, Deputy Section Head, and other members of the section directorate management team.
• You will arrange conferences and meetings for the Section Head, Deputy Section Head, and other members of the section directorate management team, including notifying participants, preparing agenda, and handling other logistics-related matters.
• You will manage all files regarding the work that is performed within Naval Reactors and provide support to section directorate management staff as needed as ensure record management requirements for federal records are met.
• You will review all types of directives, policy statements, memoranda, sensitive communications, and correspondence to ensure they are submitted as complete and accurate documents.
• You will make all necessary arrangements for travel according to knowledge of the Section Head, Deputy Section, and team members within the section.
• You will coordinate travel plans with accurate estimates, ensuring no conflict with local, high priority commitments.
• You will maintain various classified record systems, including archiving and scanning, using manual and electronic tracking systems.
• You will verify and confirm appointments and reschedule appointments when necessary.
• You will prepare correspondence and other work products including reports and presentations for the Section Head in support of objectives for the organization.

Performs technical and administrative support operations for a federal correctional facility.

Responsible for time and attendance record keeping of all assigned employees.

Responsible for maintaining documentation regarding leave and pay as appropriate.

Ensures time is correctly keyed into the system, verifies overtime has been approved before keying and confirms staff are entitled to additional pay such as overtime, night differential and Sunday/holiday pay.

Resolves and answers questions regarding payroll issues.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:

• Lead the team in identifying, distributing, and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization.
• Manage one or a number of operations-wide administrative support programs.
• Analyze and evaluate administrative procedures for the effective use of personnel and materials.
• Serves as the DSCU CATMS manager.
• Develop and communicate DSCU operations division budget requirements to the DSCU budget office and consolidates inputs for review by the DSCU CoS, Provost, and President.
• Provide guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.
• Conduct special projects and studies of internal organizations and management systems or issues that may directly impact senior leader's organizational structures and/or workflow.
• Ensure all DSCU Records Management, to include Share Drive and Share Point, and maintenance of files and records management system(s) are in accordance with DoD regulations.

• You will serve as a Contracting Officer's Representative (COR) and Subject Matter Expert (SME) for the Navy Integrated Training Environment (NITE) contract.
• You will perform critical evaluations for delivering effective and efficient contractor support, financial management analysis, and procurement oversight planning and execution support for current and future NCTE contractor support.
• You will communicate with other CORs, Supervisors, Contracting Officers, Technical Points of Contact (TPOCs), RS20 pillar leads and branch heads, Sponsors and other agencies regarding technical requirements and contract oversight and execution.
• You will develop options/plans for addressing contract issues and re-evaluating priorities.
• You will lead and support teams chartered to perform operational requirements analysis, detailed analysis for solutions, and project implementation/execution as it relates to contract management.

The incumbent has three major, and significantly diverse, responsibilities: (1) to manage the day-to-day operations of the GRECC, including resource management, program managerial activities and responsibilities, program planning and evaluation, and overall supervision of all administrative and operational functions. (2) responsible for education/conference activities related to the GRECC, this includes collaboration with the Associate Director for Education & Evaluation to ensure the coordination and integration of GRECC research and clinical program in to educational/ conference activities. (3) act as an extension of the GRECC Director with particular emphasis on taking the initiative in program development and planning, effective management of all GRECC resources and establishment and maintenance of positive clear communication with administrative services such as Personnel, Supply and Fiscal, as well as with the other Patient Care Services, with the V ACO Office of Geriatrics and Extended Care, and with The University of Michigan Medical School and its various departments ( e.g., medicine, psychiatry, biochemistry, neurology), The Institute of Gerontology, and The School of Public Health.

These duties are but are not limited to:

SUPERVISORY ACTIVITIES
- Provides direct supervision to two Program Specialists (GS-9) and two Physiologists
-Works with GRECC Director to provide direct supervision of GRECC staff. This responsibility includes setting performance standards, writing position descriptions, conducting semi-annual evaluations, counseling employees whose performance is marginal or unsatisfactory, recommending performance awards for employees whose performance is highly satisfactory or outstanding, initiating disciplinary actions when necessary, hiring new employees, and obtaining resources for continuing education of employees.
- The incumbent is the Medical Center's administrative resource for all matters pertaining to maintaining and expanding the integrative policy of the GRECC, including interactions with GRECC affiliates.

EDUCATION AND CONFERENCE ACTIVITIES
- Collaborate with the GRECC Associate Director for Education & Evaluation to ensure the coordination and integration of GRECC research and clinical programs into educational conference activities.
- Develop in collaboration with GRECC Associate Director for Education & Evaluation continuing education proposals on an annual basis.
- Plan and implement local and regional educational/ conference programming associated with the GRECC.

RESOURCE MANAGEMENT
- Responsible for providing the essential data to be contained in the annual budget plan. Using appropriate software, distributes the target allowance amount cost centers to projected personnel, supplies, equipment, and contractual services.
- Incumbent is responsible for assembling, organizing and presenting information for budget development and a system of internal controls for appropriated funds. Coordinates budget formulation and execution with the Fiscal Officer.

PROGRAM DEVELOPMENT
- Coordinates, creates, and advises in the development of new clinical programs and policies.
- Works with GRECC research physicians to develop written proposals for new clinical programs.
- Coordinates with the Associate Director for Education and Evaluation and others in developing and implementing methods to evaluate the impact of GRECC Clinical programs on established objectives.
- Facilitates program innovation and assures evaluation and quality control measures to determine the effectiveness of program concepts and techniques.

Work Schedule: Monday - Friday, 8:00am -4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD939290
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You will evaluate, analyze and organize and coordinate administrative and clerical functions of the office.
• You will establish and maintain correspondence, reports and documents for the command.
• You will receive visitors and telephone calls, determine the nature of requests and direct to appropriate department.
• You will control and maintain the Commanding Officer’s calendar and schedule appointment and meetings.
• You will screen, proofread, format and track command correspondence.
• You will make travel and conference arrangements for senior staff.
• You will provide protocol functions and coordinate visits by congressional representatives and flag and general military officers and provide advice to ceremonial planning groups.
• You will serve as the command coordinator and includes duties such as Assistant Public Affairs Officer, Command Historian, Officer Fitness Report Coordinator, Assistant Civilian Position Management Coordinator, and Social Coordinator.

Duties include but are not limited to:

• Monitoring and reporting organizational performance indicators.
• Provides recommendations for planning, organizing, redesigning, and controlling day to day operations.
• Participates in quality improvement activities including administrative QI projects.
• Update Director of Quality Safety Values to ensure timely and accurate project completion.
• Provide program and project support to Quality Safety Values Director.
• Serves as TMS Administrator, Timecard (VATAS) Supervisor for Quality Safety Values.
• Tracks and responds to suspense's and other deadlines.
• Assist to monitor database to track all Quality Safety Values related policies and standard operation practices.
• Reviews financial reports and resolves discrepancies with the appropriate accounting office.
• Provides advice to management and program personnel on budgetary and finance issues.
• Prepares budget package for submission to the budget office and responds to all questions from that office.
• Directs development and submission of all HR documentation in accordance with Human Resources and VAPSHCS policies and regulations for all matters involving recruitment, promotions, performance, awards and recognition, position classification, training, disciplinary action, and competency assessments.
• Assists managers and staff in projecting staffing needs, writing position descriptions and functional statements, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions.
• Acts as the liaison with the human resources office concerning personnel- related matters.

Performs technical and administrative support operations for a federal correctional facility.

Responsible for time and attendance record keeping of all assigned employees.

Responsible for maintaining documentation regarding leave and pay as appropriate.

Ensures time is correctly keyed into the system, verifies overtime has been approved before keying and confirms staff are entitled to additional pay such as overtime, night differential and Sunday/holiday pay.

Resolves and answers questions regarding payroll issues.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

What to Expect

• Performs a combination of record keeping, reporting and liaison (family and program) duties in one or more CYP component.
• Ensures required child registration and enrollment paperwork is current and complete. Provides required information to requesting agencies. 
• Operates technology, associated office equipment and a wide variety of software programs to produce a correspondence, spreadsheets, charts, reports and graphic materials. Proofreads prepared correspondence and checks for accuracy. Conducts research of files and records in order to resolve discrepancies. Notifies supervisor of discrepancies, to include any issues/ problems that cannot be resolved. Organizes flow of operational program processes in an office environment.
• Provides front desk coverage and logs participants in and out of the facility. Informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures. Asks questions to determine, verify and solve problems.
• Oversees administrative management of the reception area to include the operation of an automated record and payment system. Collects fees, administers charges, and records payments in accordance with proper procedures. Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.  
• Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel as appropriate. Performs assigned resource and referral duties and assists in maintaining current waitlist as needed. Understands and articulates policies relating to patron fees, waiting lists, and program events.
• Responsible for monitoring front desk supplies and resources; notifying supervisor of items to be replenished.
• This is a white-collar position where occasional lifting up to 20 lbs may be required. 
• Performs other duties assigned.

• Coordinates with the SAC (Special Agent in Charge) in developing materials used for formulating, justifying, and executing budgets and monitors expenditure of funds.
• Participates in reviewing management analysis programs with a view towards developing improvements of major problem areas in administrative management.
• Plans, develops, and maintains systems and procedures for personnel management activities.
• Completes and/or reviews personnel action requests.
• Serves as a point-of-contact and Government Purchase Cardholder for vendors and manufacturer representatives and makes recommendations for purchase of supplies.
• Assists the Cyber Assistant Special Agent in Charge and Resident Agents in Charge with administrative support as requested.

The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The primary purpose of this position is to perform numerous tasks which are dissimilar in kind, but which have in common the purpose of assisting the work of one or more persons in the Service.

Duties include, but may not be limited to the following:

• Primary timekeeper duties for the Service.
• Receives calls and visitors and provides information of a routine nature.
• Assists in checking out all employees for separation from the Service.
• Reserves conference rooms for various station meetings.
• Obtains and monitors the use of supplies or equipment for the office.
• Contacts facilities management for needs and maintenance of the building.
• Process incoming and outgoing mail, correspondence, memorandums and other forms
  of written communication.
• Serves as a Notary Public for the facility.
• Attend various meetings to take notes and compiles various committee meeting minutes
  monthly & quarterly.
• Maintains and uses established formats for Service Memorandums and Policies.
• Pays State Home bill monthly as approved by State Home Per Diem Point of Contact & Fiscal.
• Completes purchase card purchases as requested by Service Chief or HAS Supervisors for various needs. Maintains purchase card file in accordance with policy.
• Provides information on inquires and answers questions on death benefits to next of kin, medical center staff, and mortuaries.
• Performs other related duties as assigned.

What are the Major Duties of this Position?

Receives visitors, determines the nature of the requests, personally providing the information desired when it is of a routine or procedural matter, before referring them to the Associate Warden.

Maintains supervisor’s calendar, takes request for appointments with supervisor and staff.

Serves as a liaison to the Associate Warden, personally processing requests.

Responsible for the preparation in draft and/or final form of material such as memoranda, letters, reports, requests, etc., as assigned.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

As the Chief Administrative Officer (CAO), you will oversee the major functions, services, and operational programs supported by and aligned under the Office of Enterprise Readiness (ERO). The Office is comprised of the Administrative Operations Division which drives, supports, and promotes various administrative functions and programs of the Secret Service to include administrative operations, vehicle lease management, personal property management, real property management, as well as procurement policy and management. You will be responsible for the overall leadership, strategic management, and annual performance in these areas and for promoting development and continuous improvement in management policies, practices, workflow and productivity, workforce skills and experience, and resource management to ensure the most efficient and effective means of support are provided in overall agency operations.

As a key executive advisor, you will inform the Chief Management Officer and the Chief Operating Officer of challenges or issues that have significant implications for the agency and work to resolve any deficiencies which directly impact the investigative and protective operations of the Secret Service. Your stewardship of ERO and its programs will require oversight of facilities and property management through several subordinate managers, who directly supervise facility and property management specialists, fleet management specialists, logistics and warehousing specialists, and support personnel in the worldwide management of Secret Service facilities and property.

The primary duties include, but are not limited to, the following:

• Oversees program planning activities for real and personal property, vehicle fleet management, integrated supply logistics and warehousing, space utilization and sustainability, and centralized procurement activities for all equipment, supplies, and services for Secret Service operations worldwide.
• Promotes the development of alternative solutions to problems arising from changes in work situations that have an impact on administrative program operations. Monitors and evaluates overall program effectiveness with a view toward efficient accomplishment of objectives.
• Represents leadership in administrative communications with internal partners, the Department of Homeland Security (DHS) and its components, the Office of Management and Budget (OMB), and other Federal agencies; defines objectives and priorities, and coordinates activities associated with administrative support functions. Develops and maintains liaison with officials from other Federal agencies as well as state and local agencies, the private sector, administrators of other related programs and professional associations, and OMB.
• Participates in policy development or revision activities; assures thorough and accurate policy and regulatory interpretations on the part of subordinate officials; and is accountable for the smooth functioning and coordination of programs under his/her authority.
• Directs short and long-range program plans and projections, oversees budget development, reviews budget forecast and justifications; conducts a comprehensive evaluation of organizational goals, objectives, achievements, staffing and equipment requirements, and organizational structure, and identifies and implements solutions to operational problems and issues to ensure the efficient and effective completion of work assignments and projects.
• Keeps abreast of newly proposed or enacted legislation impacting procurement programs, program innovations at the Federal, state, and local levels, and in the private sector. Provides authoritative interpretations, instructions, and guidance relative to all phases of readiness and administrative operation management. Provides information and guidance at meetings with senior officials of the Secret Service.