Total 220 Administrative / Clerical job vacancies in manchester m2 4lq

Your new companyOur client is a well known education provider in Manchester. They are looking for an accounts payable officer to join the team.
Your new roleYou will be responsible for processingof invoices and payments to suppliers;

• Posting purchase invoices to P2P system
• Processing Payment runs
• Statement reconciliations and supplier queries
• Answering phone calls from suppliers
• Following up with receipting of purchase orders (whereinvoice exists)
• Obtaining approval of manual invoices in a timelymanner
• Ensure month end reporting deadlines are met
• Month-end reporting including Balance SheetReconciliations
  Other ad-hoc duties as required
  
  
  What you'll need to succeed

You will have:

• A minimum of two years previous AP experience in a similar role.
• Good IT skills, including knowledge of Orcale & Microsoft Office packages.
• Experience with P2P and ERP systems
• Good analytical and problem-solving skills with an attention to detail

What you'll get in returnYou will receive a salary of £25,000 - 27,000 depending on experience, the company offers stability, 28 days annual aeave, generis pension contribution. Flexible working opportunities including hybrid working and more.
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.If this job isn'tquite right for you, but you are looking for a new position, please contact usfor a confidential discussion on your career.ContactJessica Cannon on +443330105524 or

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Role overview

Role Summary:
Responsible for attending a portfolio of properties to asses and report on their condition to create accurate reports. You will
be required to take photos of properties to support your assessment and clearly dictate your findings to enable an inspection
report to be created for the tenants and landlords involved. This role is full time, Monday – Friday with some travel to sites
within 1 hour radius of Manchester.




Responsibilities for the Inventory Clerk will be:

* Visiting and inspecting residential properties for both inventories and check out reports
* Booking in check out inspections with residents in a timely manner
* Negotiating deposit deductions with residents and landlords
* Taking clear photographs within the properties
* Taking meter readings and key listing for the property
* Report maintenance issues identified to relevant property manager
* Notify utility providers of meter readings upon tenant move in and move out
* Notify local council upon tenants move in and move out



The ideal candidate will have/be:

* Excellent communication skills
* Full, UK clean driving licence and car
* Highly organisation with diary management
* Team player
* Previous experience working in a fast paced environment
* Impressive attention to detail
* High level of customer service skills
* Previous experience working within property industry (desirable)



urbanbubble requires people who are professional, hardworking, innovative, and passionate and who are effective in their roles and
who truly engage with the customer.



If you believe you are the right candidate for the role as our Inventory Clerk, then apply asap. We’d love to hear from you!

What skills and experience we're looking for

The ideal applicant will have:

• GCSE C/4 and above (or equivalent) in English and Maths
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Have experience of working in a busy fast paced office
• Good time management skills, including the ability to work to deadlines.
• Experience of Arbor or other Management Information system
• Customer service skills and experience
• Driving Licence (preferred)

What the school offers its staff

What we can offer you:

As a trust, we want to ensure that professionals at every stage in their career have the opportunity

to enjoy support and training. We are pleased to offer a generous benefits package to our team – as we work together to create a rewarding future for all including:

• Membership to a local government pension scheme.
• Access to an Employee Assistance Programme which provides confidential professional advice and support 24 hours a day, 7 days a week.
• A commitment to continued investment in our professionals, supporting every member of staff throughout their career in the trust.

Further details about the role

Location of the role: In person. The main place of work will be Peel Hall Primary Academy but the postholder will be expected to cover at our other sites if required

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

DUTIES AND RESPONSIBILITIES SPECIFIC DUTIES AND RESPONSIBILITIES: Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organize and schedule meetings and maintain an up-to-date diary for appointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriate administration staff to ensure clinic numbers are manageable. Escalating to Admin and Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, acting on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary. Deal with stressful phone calls which can be emotional / abusive and of a sensitive nature from relatives/patients. Liaise with internal and external departments to arrange clinical investigations/procedures. Liaise with patients involved in trials undertaken by the team, coordinating all necessary information between patients, hospital and organizing bodies. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Careflow) including routine use of the case note tracking system. Receive new patient referrals and organize appointment/admissions and arrange treatment as required. Contribute to the appropriate management of the waiting list, particularly in relation to patients who fall within the two-week wait category Co-ordinate annual leave within the group to ensure clinics are capped or cancelled as necessary in order that clinics are managed effectively, and nursing staff are allocated appropriately to other areas. Contribute to the training of new members of staff within a given area as required. Ensure case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions. Provide information required to support the investigation of litigation cases. Provide statistical information to the Information Department as required. Work with Clinicians, Managers and Administration staff to review working practices, identify new improved ways of working and find solutions to problems. Work with the management team to improve quality and range of services, with resources being managed according to agreed policies and priorities. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary. ADDITIONAL REQUIREMENTS Always follow risk management procedures including the identification, assessment, and management of risk within the division. To abide by all Trust policies and Procedures. To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.

The Radiology Department at The Christie NHS Foundation Trust are looking to recruit an enthusiastic, self-motivated, and approachable individual to work within our busy, friendly team.



The role involves providing reception and other clerical support within a team based in the Department of Radiology, rotating through MR, CT, X-ray, Ultrasound and PACS (Picture Archiving and Communication System) departments.



The successful candidate should have knowledge of IT with good organisational and communication skills, be enthusiastic and committed to helping deliver a high-quality service. The candidate should be hard-working and capable of working on their own initiative as well as enjoy working as part of the team to maintain a high standard of service.

The post holder will provide clerical support within specified areas of the Radiology department which includes CT, MRI, X-ray, Ultrasound and PACS (Picture Archiving and Communication System) services on a rotational basis.



To ensure that patients are accurately registered on the radiology computer system and thatall required information is available for their attendance.



To undertake computerised booking and scheduling of appointments; determining that resource requirements are available for the appointment type; that patient preparation criteria are checked, and patient instructions are distributed to patients along with the appointment letter.



To provide importing and exporting of radiology imaging using the PACS and other associated systems.



To undertake a variety of clerical duties required in a demanding and challenging department.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

DUTIES AND RESPONSIBILITIES
• Responsible for scheduling and booking appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment.
• Responsible for receiving patients at reception, informing appropriate staff of their arrival and dealing with any concerns the patient might have.
• Responsible for direct booking of appointments – negotiation of future appointments with the patient on a face-to-face basis using the electronic diary.

§ Responsible for ensuring patient appointments are given within agreed target times and following agreed escalation policies when appropriate.

§ Responsible for the receipt of requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests.

§ Responsible for obtaining up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures.
• Responsible for importing and exporting images to and from PACS using the Trust’s intranet based request form and e-mail systems to record this activity.
• Responsible for importing and exporting images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trust’s intranet based requesting system.

§ Responsible for downloading and encrypting patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked.

§ Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed.

§ Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting.

§ Obtain case notes, images and reports for radiologists within the department for specialist examination reviews.
• Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tools
• Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary.

§ To maintain and improve communication links between Radiology and other departments throughout the Trust.
• Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings.
• Contribute to the training of new members of staff within the department, as required.
• Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems.
• To monitor and maintain appropriate levels of stationery as and when necessary.
• Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training.
• To participate in the Trust’s mandatory training.

Any other duties, which after discussion, might be reasonably requested to maintain the smooth running of the department.



This advert closes on Tuesday 17 Sep 2024

Proud member of the Disability Confident employer scheme

DUTIES AND RESPONSIBILITIES Responsible for scheduling and booking appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment. Responsible for receiving patients at reception, informing appropriate staff of their arrival and dealing with any concerns the patient might have. Responsible for direct booking of appointments negotiation of future appointments with the patient on a face-to-face basis using the electronic diary. Responsible for ensuring patient appointments are given within agreed target times and following agreed escalation policies when appropriate. Responsible for the receipt of requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests. Responsible for obtaining up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures. Responsible for importing and exporting images to and from PACS using the Trusts intranet based request form and e-mail systems to record this activity. Responsible for importing and exporting images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trusts intranet based requesting system. Responsible for downloading and encrypting patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked. Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed. Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting. Obtain case notes, images and reports for radiologists within the department for specialist examination reviews. Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tools Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary. To maintain and improve communication links between Radiology and other departments throughout the Trust. Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings. Contribute to the training of new members of staff within the department, as required. Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems. To monitor and maintain appropriate levels of stationery as and when necessary. Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training. To participate in the Trusts mandatory training. Any other duties, which after discussion, might be reasonably requested to maintain the smooth running of the department.

What skills and experience we're looking for

We currently have an exciting opportunity for an Admin Assistant to join the staff at Manchester Enterprise Academy Central.

This is a Grade 3 role working 35 hours per week (8.50am - 4.30pm with a 40 minute break), term time only plus 5 training days, equivalent to 39 working weeks.The starting pro rata salary is £19,881.The full time equivalent is £23,114.

Main Accountabilities

• To provide a comprehensive administrative and financial support to the school
• To work collaboratively with all staff and parents in order to support pupil wellbeing
• To assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff etc.
• To provide general clerical and administrative support, for example, photocopying, filing, completing standard forms and returns to the LA and outside agencies and responding to routine correspondence
• To maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure deliver of a high-level administrative service
• Arrange meetings and events and take notes at meetings to a high standard.

What the school offers its staff

Working for us

Great schools thrive because of the great people in them.

We pride ourselves in being a great place to work, providing a supportive culture with opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do.All schools in the Trust have signed up to the education staff wellbeing charter as a declaration of support to the wellbeing and mental health of everyone that works at Prospere Learning Trust.

Prospere Learning Trust offers a variety of employee benefits, including;

• a commitment to continuous professional development for all colleagues
• membership of Bupa Level 1 Health Plan which allows employees to claim money back for a range of health expenses such as prescriptions and dental treatments
• access to counselling, financial, legal and personal advice provided through either our free Bupa or Health Assured Employee Assistance Programme (EAP) including confidential 24-hour support
• access to Cyclescheme
• Local Government Pension Scheme (LGPS) contributions and Teacher Pension Scheme (TPS) contributions
• We’rehappy to talk flexible workingwhere possible to help employees achieve a healthy work life balance.

The closing date for applications is 22 September 2024 and interviews will take place shortly thereafter.

Applying to work for us

Applications will only be accepted on the TES application form and references will be applied for at the shortlisting stage.Applications may not be considered if they are incomplete, you must provide information on all employment since leaving full time education and an explanation for any gaps. We cannot accept CV's.We encourage early applications and reserve the right to close this vacancy before the planned closing date.

Further details about the role

Please note that guidance in Keeping Children Safe in Education 2023 requires us to carry out an online search as part of our due diligence on shortlisted candidates. This to enable us to identify any incidents or issues which have happened and are publicly available online which we might want to explore at interview. Once shortlisting has taken place, this search will be carried out for all candidates who will attend an interview.

All applicants must be permitted to work in the UK and hold a relevant work permit where necessary. This is not a role in which the Trust sponsors a visa application. If you have lived or worked outside of the UK in the last 5 years, the Trust will also require additional information in order to comply with safer recruitment requirements. Any job offer will be conditional on the satisfactory completion of the necessary pre-employment checks including receipt of satisfactory references.Whilst we offer flexibility where possible, we acknowledge that certain roles require a specific environment or on-site presence to meet operational requirements.

Safeguarding Children

All schools within the Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

Equality Statement

At Prospere Learning Trust we are committed to creating a community of belonging. This means we continually celebrate the diverse communities within our schools and the communities we serve. As an equal opportunity and disability confident employer, we positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

If you would prefer to request an application pack by email or post, or should you require any additional support in completing your application, please feel free to contact us on 0161 527 7953 or via e-mail atjobs@prospere.org.uk

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Your new company

Hays are currently recruiting for a successful and dynamic manufacturing company based outside Manchester's City Centre, who are seeking an accounts payable clerk on a temporary basis. This is a great opportunity to gain invaluable experience within the industry and add value to a finance team.

What you'll need to succeed

You will be responsible for high volume accounts payable invoice processing, supplier statement reconciliations, and you should be confident in dealing with vendor supplier queries. You will have experience working with SAP and P2P experience is desirable but not essential.You will have a 'can do' attitude, with good communication skills and be able to hit the ground running. You will be able to start within a week and commit to a 4-month assignment.

What you'll get in return

In return, you will receive full training, a competitive salary and the opportunity to gain relevant work experience. This position offers a hybrid working model and onsite parking.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

My client who is a high street solicitors who specialises in various sectors is looking for a conveyancing Secretary/ assistant, experience is key for this role.

Office based, Monday-Friday

Full Time Hours

Salary negotiable based on experience

4 weeks holiday + BH

Pension,Christmas Party,away day

Duties include

• Administrative tasks: Completing paperwork, documentation, and administration
• Supporting conveyancing searches: Analysing and verifying checks on a property
• Liaising with clients: Communicating with multiple stakeholders, managing expectations, and taking phone calls
• Preparing and drafting documents: Audio typing, sending out letters, emails, and faxes, and preparing bills
• Opening and closing files: Using a case management system called Inteliworks to create and manage client files
• Assisting with financial duties: Inputting time recording, preparing bills, and checking levels of work in progress
• Photocopy, print, scan, and organise couriers
• Monitor post and emails
• Deal with basic queries and general administration
• Chase relevant parties
• Pass information to the conveyancing team

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

Your new company
Our client is a top PI law firm based in the North West. They are ranked in the Top 100 law firms and have been recognised by the Legal 500 for over a decade. They are recruiting newly qualified solicitors or September 2024 qualifiers looking to specialise in personal injury.

Your new role
This NQ Personal Injury Solicitor position will see you handle your own caseload of pre- and post-litigated public liability and occupier's liability claims with supervision. It is essential that applicants have a real tenacity to specialise within this area of law.

What you'll need to succeed
You must be a NQ ir due to qualify in September 2024. A minimum of 6 months experience in a personal injury position is required. You must have handled your own litigated caseload. Experience with initial client inception and ongoing client care is required.

What you'll get in return
This is a great opportunity for newly qualified solicitors and those due to qualify later this year to secure a good role at a reputable personal injury firm. A competitive NQ rate is available along with a lucrative bonus. The firm offers a hybrid working structure and a full benefits package.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Alternatively, email or call us now on 0161 228 7770. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new firm
This firm is a globally renowned name in accountancy, general practice and tax consultancy, which is growing constantly due to its name and reputation in the accountancy world. If you are looking to work for a forward-thinking and progressive firm that is always open to new ideas and future potential, this firm is a great option.

Your new role
Your role as Personal Tax Assistant Manager will be joining an established and successful team with an office based in Manchester City Centre but with the support and infrastructure that promotes a really flexible culture and remote/ hybrid working. The Personal Tax Assistant Manager will lead a team of personal tax accountants to review their work but also lead on the more complicated tax advice such as trusts and inheritance tax planning.

What you'll need to succeed
Ideally, the successful Personal Tax Assistant Manager will be a qualified tax specialist with the ATT or CTA qualification. Or you can also be qualified by experience with a number of years in a corporate or personal tax planning background, with experience of liasing with high net worth individuals, business owners, entrepreneurs and personal clients. A desire to work in a supportive firm with a global brand is essential. Some people management or mentoring a team experience would be desirable too.

What you'll get in return
Flexible working options available, along with the option to work at home or in the office as this firm prides itself on its flexibility and a remote working culture.
25 days holiday
Flexible benefits package on offer
Pension and private medical


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact Emma Roberts on 0161 237 3388 or email: for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Are you starting out in your career or are you looking to use your skills and experience in a new role? The Christie NHS Foundation Trust is looking for enthusiastic Support Secretaries to provide comprehensive support in the Clinical Oncology Lung Team. You will be joining a friendly team of Medical Secretaries and as such will be a flexible team player.

Experience and knowledge of medical audio transcription and medical terminology would be advantageous. The role will include all aspects of secretarial duties and the ability to plan and prioritise a varied workload is essential. Organisation, communication and team working skills are key, as you will be working in a busy, demanding and rewarding environment. We actively support and develop our staff to ensure patients receive the best quality care.

This isa Part Time Permanent Positionworking22.5 hours per week, with the option of hybrid working. The Trust are committed to supporting flexible working agreements.

When applying for this position, please refer to the person specification and demonstrate within your application form, how you meet the criteria, providing examples where possible.

· Type clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time/ targets and ensure that office instructions are followed/ referred to the PA/Medical Secretary as appropriate.



· To carry out discharge process for patients who have been discharged from the service.



· Ensure accurate input of patient details when entering data on to information databases and Patient Administration System (Careflow), including routine use of case note tracking system.



· Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature.



· Scanning of correspondence and test results into patient electronic case notes.



· Closely liaise with Clinic Managers and PA/Medical Secretaries to ensure new patient referrals are registered on Careflow, triaged, and subsequently appointed in accordance with clinical instructions. Liaise with PA/Medical Secretary to ensure accurate booking of clinical appointments for both new and review patients.



· Liaise with internal and external departments to arrange clinical investigations and procedures.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

DUTIES AND RESPONSIBILITIES

SPECIFIC DUTIES AND RESPONSIBILITIES:

§ Typing of clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time / targets with the use of the digital dictation system.

§ Ensure accurate input of patient details when entering data on to information databases and patient administration system.

§ Scanning of correspondence and test results into patient electronic case notes.

§ Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.

§ Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature.

§ Provide data to the Information Department as required.

· Liaise with internal and external departments to arrange clinical investigations/procedures.

· Liaise with staff at all levels both internally and externally.

§ Contribute to the training of new members of staff within a given area as required.



ADDITIONAL REQUIREMENTS

§ Follow risk management procedures at all times including the identification, assessment and management of risk within the division.

§ To abide by all Trust policies and Procedures.

§ To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.


This advert closes on Thursday 5 Sep 2024

Proud member of the Disability Confident employer scheme

Legal Administrative Assistant

Location: Manchester City Centre

Salary: £12 per hour (weekly pay)

Contract: Temporary until Jan 2025

Hours of working: 37.5 hours per week, Monday to Friday, 9:00am to 5:00pm

We are seeking a detail-oriented and highly organised Legal Administrative Assistant to support our clients legal team. The ideal candidate will assist in all aspects of legal admin duties. ensuring the efficient operation of the legal department. This role requires excellent communication skills, the ability to handle sensitive information confidentially, and a strong understanding of legal procedures and terminology.

Responsibilities:

Administrative Support

• Provide comprehensive administrative support
• Manage and maintain legal files, both physical and electronic, ensuring all documents are organised and accessible.
• Prepare, edit, and format legal documents
• Schedule appointments, meetings, ensuring all parties are informed and prepared.

Document Management

• Draft routine legal documents
• Handle the filing and organisation of legal documents and ensure compliance with legal requirements.
• Assist in the preparation of case files, including gathering and organising necessary documents

Communication

• Act as a liaison between the legal department and clients, court personnel, and other external parties.
• Answer and direct phone calls, emails, and other correspondence related to legal matters.
• Coordinate and manage communication

Research and Information Gathering

• Conduct basic legal research using online resources and legal databases.
• Gather and compile information from various sources as requested

Billing and Invoicing

• Assist with the preparation and tracking of billing statements and invoices.
• Coordinate with the finance department to ensure timely processing of payments related to legal matters.

Compliance and Record Keeping

• Maintain and update legal department databases, ensuring accurate records of all legal matters.
• Ensure compliance with all legal administrative procedures, including document retention and disposal policies.

Miscellaneous

• Assist with special projects and perform other related duties as assigned by the legal team.
• Keep up to date with changes in laws and regulations relevant to the company's operations.

What we need from you:

High school diploma or equivalent required; an Associate's or bachelor's degree in legal studies, Business Administration, or a related field is preferred.

• Experience as a Legal Administrative Assistant or in a similar role within a legal environment.
• Experience with legal document management systems and legal research tools is a plus.
• Strong understanding of legal terminology and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. NCoates

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

An exciting opportunity has arisen for an experienced Medical Secretary/Personal Assistant to join the Haematology Oncology team.

You will provide full secretarial and PA support to the Consultant(s) and their team, ensuring a satisfactory standard of secretarial duties are maintained and deadlines are met. Maintain a high standard of service to meet patient needs, keep accurate, up-to-date records and ensure the smooth running of clinics. You will be enthusiastic, flexible, willing to learn, eager to play an effective part in a busy team environment and be able to use your own initiative.

You will be able to organise and prioritise your own workload and balance this with the demands of this diverse and varied role, with the ability to work to tight deadlines.

The role will work on a hybrid basis on site and from home in line with service needs.

Essential qualifications include RSA / OCR typing / text transcription Stage III, along with a good working knowledge of Microsoft Office packages. You will have previous medical secretarial experience in a similar environment and proven audio typing skills (60 wpm).

When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.
• Liaise closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes.
• Diary management for the consultant/s.
• Provide secretarial service to the junior doctors and nurse clinicians within the team, as above.
• Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
• Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews.
• Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
• Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary.
• Liaise with internal and external departments to arrange clinical investigations/procedures.
• Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (CareFlow).
• Receive new patient referrals and ensure timely registration and booking of appointments – liaise with the Tracking team to ensure accurate tracking of patients in regard to cancer and non-cancer targets.
• Liaise with day unit staff to ensure chemotherapy and other treatment appointments are booked appropriately

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
• Liase closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes.
• Diary management for the consultant/s
• Provide secretarial service to the junior doctors and nurse clinicians within the team, as above.
• Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
• Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews.
• Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
• Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary
• Liase with internal and external departments to arrange clinical investigations/procedures.
• Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (CareFlow).
• Receive new patient referrals and ensure timely registration and booking of appointments – liaise with the Tracking team to ensure accurate tracking of patients in regard to cancer and non-cancer targets.
• Liaise with day unit staff to ensure chemotherapy and other treatment appointments are booked appropriately.
• Manage outpatient clinic templates to ensure smooth running of clinics
• Book patient appointments
• Take minutes for Trust and departmental meetings as appropriate
• Contribute to the training of new members of staff within a given area as required.
• Ensure electronic case notes are kept up-to-date, all investigations and other material (outside results and films) are available for clinic appointments/admission.
• Type annotations and letters into the patient administration system accurately and timely, keeping to internal turnaround targets to ensure a high standard of service to referring consultants and GPs.
• Provide sickness and holiday cover for other members of the administration team, ensuring that turnaround times are maintained.
• Assist clerical staff where necessary to ensure the timely scanning of correspondence into case notes.
• Provide information required to support the investigation of litigation cases.
• Work with clinicians, managers and administrative staff to review working practices, identify new improved ways of working and find solutions to problems

Additional Requirements:
• Follow risk management procedures at all times including the identification, assessment and management of risk within the Division.
• To abide by all Trust policies and Procedures.
• To be responsible for own professional/personal development, including participating in ongoing appraisal and personal development planning


This advert closes on Thursday 22 Aug 2024

Proud member of the Disability Confident employer scheme

Liase closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes. Diary management for the consultant/s Provide secretarial service to the junior doctors and nurse clinicians within the team, as above. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary Liase with internal and external departments to arrange clinical investigations/procedures. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (CareFlow). Receive new patient referrals and ensure timely registration and booking of appointments liaise with the Tracking team to ensure accurate tracking of patients in regard to cancer and non-cancer targets. Liaise with day unit staff to ensure chemotherapy and other treatment appointments are booked appropriately. Manage outpatient clinic templates to ensure smooth running of clinics Book patient appointments Take minutes for Trust and departmental meetings as appropriate Contribute to the training of new members of staff within a given area as required. Ensure electronic case notes are kept up-to-date, all investigations and other material (outside results and films) are available for clinic appointments/admission. Type annotations and letters into the patient administration system accurately and timely, keeping to internal turnaround targets to ensure a high standard of service to referring consultants and GPs. Provide sickness and holiday cover for other members of the administration team, ensuring that turnaround times are maintained. Assist clerical staff where necessary to ensure the timely scanning of correspondence into case notes. Provide information required to support the investigation of litigation cases. Work with clinicians, managers and administrative staff to review working practices, identify new improved ways of working and find solutions to problems Additional Requirements: Follow risk management procedures at all times including the identification, assessment and management of risk within the Division. To abide by all Trust policies and Procedures. To be responsible for own professional/personal development, including participating in ongoing appraisal and personal development planning