Total 48 Administrative / Clerical job vacancies in Staffordshire, ST16 3SR

Please refer to the detailed Job Description and Person Specification that are attached to this vacancy.

We want to appoint a highly motivated and enthusiastic Welfare and Care Assistant to join our support team. As a member of our Support Team, you will work closely with other support staff, teaching assistants and teachers to support children with a range of disabilities and support needs. The role supports learners’ personal and physical care needs including changing and feeding, as well as supporting young people in classes and to access community-based activities including pushing wheelchairs. This could also be an ideal role for parents/carers who want to work around their children’s school hours.You will be confident about working with (or learning to work with) children with a range of SEND needs and either have or be willing to learn about best practice in the area, you will be passionate and open to learn and you will work well in a team and have excellent communication skills. Blackfriars Academy is a very special place to be educated. We have a learning community of approximately 120 students aged between 11-19 and over 90 staff all working towards the goal of supporting students with profound and complex, or moderate or severe learning needs and profound and complex needs to reach their potential. We are special because we provide an outstanding educational experience for a vast range of needs in a supportive and caring atmosphere where students blossom in our inclusive environment. Shaw Education Trust are a thriving mix of diverse and growing schools including Primary, Secondary and Special Schools all working together to improve the lives of young people in our communities. We are sponsored by Shaw Trust a charity organisation that focuses on transforming lives. We’re a growing group of dynamically awesome academies providing education to children of all ages and abilities. Staff across our team of schools are dedicated to ensuring that every child has the opportunity to be successful, whatever their starting point in life.
Our Special settings cater for children and young people with a wide range of Special Educational Needs from children with profound medical needs and life limiting conditions, those with severe, moderate and sensory needs through to young people with social emotional and mental health needs that require support and understanding to help them to navigate their world. Whether you are a teacher, a teaching assistant, a healthcare professional or work in facilities, admin or operations all our Special Schools offer you the opportunity to work within an establishment that has a ‘family’ feel that puts the children, young people and their families at the heart of what they do. All the pupils within our Special Schools have an individualised education and are educated in small classes and groups with enhanced support to ensure that all their needs are met. There is nothing more rewarding than being part of a team that supports a child or young person with Special Educational Needs to reach their goals. You truly will make a difference to the life of a young person and their family. Our schools span from Birmingham to Bury, meaning that we can support students from all walks of life, no matter their background or socioeconomic status. In doing this, we can help ensure all children are able to access a high standard of education, with all being treated equally.
Shaw Education Trust offer the following employee benefits with your Teaching or Support Staff employment: An excellent Local Government Pension Scheme (Support Staff) / Teachers Pension (Teaching Staff) Support Staff only based on working full time, all year - Generous holiday entitlement from your first day of employment (37 days holiday rising to 39 days after 5 years’ service including Bank Holidays)
Electric Car Scheme: Environmentally friendly vehicles with our electric car scheme. Access to Medicash Health & Wellbeing Plan: Enjoy health services designed to support your well-being.
Free DiscountForTeachers Scheme for all staff (Support and Teaching), Exclusive discounts to save money with a wide selection of discounts and exclusive offers from hundreds of the biggest brands.
Free Eye Tests
Cycle to work scheme
Access to our Institute of Education and fantastic opportunities to help you grow, contribute and flourish in your role and in the Trust. We know our people are the key to our success and so we’re committed to ensuring the employment experience at Shaw Education Trust is a rewarding one. Actual Salary: £18,395 - £18,685 Working Hours: 32.5 hrs Mon - Fri 08.45 – 15.45, Term Time only plus 5 inset days Contract Type: Fixed term until 31.08.25, however this position could become permanent

What skills and experience we're looking for

We want to appoint a highly motivated and enthusiastic Welfare and Care Assistant to join our support team.

As a member of our Support Team, you will work closely with other support staff, teaching assistants and teachers to support children with a range of disabilities and support needs. The role supports learners’ personal and physical care needs including changing and feeding, as well as supporting young people in classes and to access community-based activities including pushing wheelchairs. This could also be an ideal role for parents/carers who want to work around their children’s school hours.

You will be confident about working with (or learning to work with) children with a range of SEND needs and either have or be willing to learn about best practice in the area, you will be passionate and open to learn and you will work well in a team and have excellent communication skills.

Blackfriars Academyis a very special place to be educated. We have a learning community of approximately 120 students aged between 11-19 and over 90 staff all working towards the goal of supporting students with profound and complex, or moderate or severe learning needs and profound and complex needs to reach their potential. We are special because we provide an outstanding educational experience for a vast range of needs in a supportive and caring atmosphere where students blossom in our inclusive environment.

Shaw Education Trust are a thriving mix of diverse and growing schools including Primary, Secondary and Special Schools all working together to improve the lives of young people in our communities. We are sponsored by Shaw Trust a charity organisation that focuses on transforming lives. We’re a growing group of dynamically awesome academies providing education to children of all ages and abilities. Staff across our team of schools are dedicated to ensuring that every child has the opportunity to be successful, whatever their starting point in life.

Our Special settings cater for children and young people with a wide range of Special Educational Needs from children with profound medical needs and life limiting conditions, those with severe, moderate and sensory needs through to young people with social emotional and mental health needs that require support and understanding to help them to navigate their world.

Whether you are a teacher, a teaching assistant, a healthcare professional or work in facilities, admin or operations all our Special Schools offer you the opportunity to work within an establishment that has a ‘family’ feel that puts the children, young people and their families at the heart of what they do.

What the school offers its staff

All the pupils within our Special Schools have an individualised education and are educated in small classes and groups with enhanced support to ensure that all their needs are met. There is nothing more rewarding than being part of a team that supports a child or young person with Special Educational Needs to reach their goals. You truly will make a difference to the life of a young person and their family.

Our schools span from Birmingham to Bury, meaning that we can support students from all walks of life, no matter their background or socioeconomic status. In doing this, we can help ensure all children are able to access a high standard of education, with all being treated equally.

Shaw Education Trust offer the following employee benefits with your Teaching or Support Staff employment:

• An excellent Local Government Pension Scheme (Support Staff) / Teachers Pension (Teaching Staff)
• Support Staff only based on workingfull time, all year- Generous holiday entitlement from your first day of employment (37 days holidayrising to 39 daysafter 5 years’ service including Bank Holidays)
• Electric Car Scheme: Environmentally friendly vehicles with our electric car scheme.
• Access to Medicash Health & Wellbeing Plan: Enjoy health services designed to support your well-being.
• Free DiscountForTeachers Scheme for all staff (Support and Teaching), Exclusive discounts to save money with a wide selection of discounts and exclusive offers from hundreds of the biggest brands.
• Free Eye Tests
• Cycle to work scheme
• Access to our Institute of Education and fantastic opportunities to help yougrow, contributeandflourishin your role and in the Trust.

We know our people are the key to our success and so we’re committed to ensuring the employment experience at Shaw Education Trust is a rewarding one.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Secretary to Senior Management Team
Fulltime, Permanent
Location: Stafford College
Salary: £25,000 - £30,000 per annum
In November 2019 Newcastle and Stafford Colleges Group (NSCG) became the first further education provider in England to achieve outstanding grades in every area of Ofsted’s recently reformed Education Inspection Framework (EIF).
The inspection report praised all areas of the College’s provision and acknowledged NSCG’s ‘positive, stimulating and safe learning environment’, ‘highly motivated staff’, and ‘learners’ exemplary behaviour and attitudes to learning’. It also highlighted the fantastic partnerships the College has with industry.
As Secretary to the Senior Management Team you will be responsible for providing a professional and confidential secretarial and administrative support service.
Main duties and responsibilities will include:
Providing a full range of secretarial duties to the Senior Management Team including the production of confidential letters, emails, reports and presentations all to a very high standard.
Providing an efficient and welcoming point of contact for all visitors, students and staff.
Receiving, sorting and distributing incoming mail and dealing with routine correspondence.
Managing the diaries of members of the Senior Management Team.
Producing high quality minutes of meetings held within the College where appropriate.
Managing the bookings of internal meeting rooms as required.
The willingness to travel and work between sites is essential and you will need a current driving licence and your own transport.
Due to the nature of the role, confidentiality and diplomacy are of paramount importance, as is the ability to work to tight deadlines in a calm and professional manner.
Required Skills and Experience:
Has previous experience of working in a senior secretarial role which includes minute taking
Has excellent literacy and presentation skills
Has excellent organisational skills and the ability to meet strict deadlines on a regular basis.
Has a confident and professional manner and is able to communicate effectively at all levels.
What’s in it for you?
The college offers and excellent benefits package which includes:
Local Government Pension Scheme
Electric Vehicle Scheme (Salary Sacrifice)
Cycle to Work Scheme (Salary sacrifice)
Excellent Training and Development Opportunities (supported with a dedicated budget)
Staff parking available
Health-related benefits including subsidised health scheme
On site restaurant facilities and FREE early morning coffee/tea and toast
How to apply
To apply for the role of Secretary to the Senior Management Team, please click ‘Apply Now’ to complete an online application form.
The closing date for completed applications is Sunday 17th November 2024

An opportunity has arisen for aLegal Typist / Legal Secretary with with preferred experience of 1+ years in audio typing and office administration to join a onveyancing team at a well-established legal firm. This full-time role offers excellent benefits and a competitive salary.

As a Legal Typist / Legal Secretary, you will accurately transcribe documents from audio recordings and provide administrative support to ensure smooth operations within the Conveyancing team.

You will be responsible for:

- Drafting client correspondence and documentation via audiotyping and word processing.

- Utilising transcription tools and equipment to enhance efficiency in the transcription process.

- Reviewing, proofreading, and editing transcriptions for accuracy, clarity, spelling, and punctuation.

- Formatting documents to meet organisational standards.

- Supporting colleague calendar management and performing additional administrative duties as needed.

- Managing filing systems, including the opening, closing, storage, and retrieval of client files.

- Making photocopies and securely storing client documentation.

What we are looking for:

- Previously worked as a Legal Typist, Legal Secretary, Legal Administrator, Legal Assistant or in a similar role.

- Ideally have 1+ years' experience in audio typing and office administration.

- Background in transcription, and word processing.

- Skilled Microsoft Office, particularly Word and Outlook.

- Excellent written and communication skills.

What's on offer:

- Competitive salary

- 23 days holiday

- Company pension

- Networking, corporate, and charity events

- Additional day off for your birthday and a personal day each year

- Length of service awards and recognition for special occasions

- Development opportunities

Apply now for this exceptional Legal Typist / Secretary opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

An exciting opportunity has arisen for two Access to Personal Information Officer’s to join our Access to Children's Information team on a two year Fixed Term Contract.

The team is responsible for ensuring that the requirements of the Data Protection Act 2018 (DPA) and General Data Protection Regulations (GDPR) are met, along with our statutory obligations in sharing information.

You will join a welcoming and supportive team who are passionate about the work we do and are proud of our commitment to supporting vulnerable individuals in accessing their information.

Main Responsibilities

You will:

• Conduct and coordinate the delivery of data subject rights, including rights of access, rectification and erasure regarding children’s social care records.
• Work through a significant volume of confidential documents, using IT software to redact, whilst maintaining attention to detail.
• Deal with requests from the public in a timely and consistent way with professionalism and empathy
• Provide necessary support to the requestor receiving their information, offering guidance throughout the process and the post release of files.
• Respond to requests for information from external agencies, including court orders, local authorities and other statutory or private organisations.
• Create summaries and chronologies from records in response to statutory checks.

The Ideal Candidate

What you'll bring:

• Detailed knowledge of Data Subject Rights in accordance with the DPA and GDPR.
• Experience in understanding the needs of vulnerable children/adults and the impact social care involvement may have had on them.
• Knowledge about safeguarding, including the ability to identity potential risks in releasing sensitive data.
• Excellent communication skills, both oral and written.
• Proven computer skills including Microsoft Office packages.

If you would like to discuss the role further please contact Emma O’Brien on 01785 278090 or email emma.obrien@staffordshire.gov.uk

Potential Interview Date: week commencing 25 November 2024.

About Staffordshire County Council

We are no ordinary county council:

Our Values:

The core of who we are as an organisation. Just like we all have personal values that shape our thoughts and behaviour, organisational values drive how we think and act collectively.

Our values were created and shaped by colleague feedback and national best practice and they sit at the heart of People Strategy:

We have a real sense of community spirit that brings our people together. This feeling of belonging means we are all connected to what we do and take pride in the difference we make every day for Staffordshire people. We are ambitious and our sights are set firmly on a better future.

We look forward and race ahead - that goes for your career too.

Our benefits:

We recognise that it is our employees that are central to everything we do. We aim to create a supportive working environment where employees can achieve their full potential and achieve a healthy work-life balance.

In addition to your salary, as a member of staff, you will have access to Our rewards and benefits - Careers at Staffordshire

Our recruitment process:

As an Authority we are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment.

Staffordshire County Council is an equal opportunities organisation and Disability Confident employer. We encourage applications from all background and communities

As part of our commitment as a Disability Confident employer, a Gold Award Armed Forces employer and our commitment to supporting care leavers - we offer a guaranteed interview as long as your application meets the minimum criteria for the post.

As you’ll know safeguarding and promoting the welfare of our children and young people/vulnerable adults is important to us and that’s why this position is subject to a criminal record check from the Disclosure and Barring Service. If applicable you should disclose details of unspent and unfiltered spent reprimands, formal warnings, cautions and convictions in your application form.

Proud member of the Disability Confident employer scheme

We are seeking an organised and detail-oriented Office Assistant to join our team. As an Office Assistant you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our staff. This is a full-time position with competitive pay.

Duties:
- Answer phone calls in a professional and friendly manner, recording messages and putting calls through to the relevant people
- Provide general administrative support such as filing, scanning, and photocopying of documents
- Assist with basic clerical tasks as assigned

-Ability to work independently and as part of a team.

-On the job training provided

Skills:
- Excellent phone etiquette and customer service skills
- Strong organisational skills with the ability to multitask and prioritise tasks effectively
- Proficiency in computerised office applications such as Microsoft Office Suite
- Attention to detail and accuracy in data entry and record keeping

If you are a motivated individual with general administrative skills, we would love to hear from you. Please submit your application for consideration.

Job Types: Full-time, Permanent

Pay: From £19,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Company pension
Free parking
On-site parking
Schedule:

Day shift
Monday to Friday
Education:

GCSE or equivalent (preferred)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

THE COMPANY
A local service business based on the outskirts of Rugeley require an experienced Accounts Clerk for a permanent contract.

THE ROLE
Reporting to the Accounts Manager your tasks will include processing Sales and Purchase invoices; dealing with accounts queries; processing payments and receipts; creating invoices; filing; communicating with customers and suppliers. You will also be allocating cash, attending meetings, taking minutes, and keeping notes; Liaising with staff in other departments and with external contacts; to investigate and resolve any issues. Process Sales invoicing and credit notes on Sage 50 and Client’s portals. Credit control and process monthly rebates and carry out credit checks on potential new customers and set credit limits.

REQUIREMENTS
The post provides both clerical and administrative support to managers, either as part of a team or individually depending on the task. The role plays a vital part in the administration and smooth-running of businesses. Most work involves both written and oral communication, word processing and typing, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure. You will have at least 3 years accounts & admin experience. A good knowledge of the finance function including both Sales and Purchase ledger with knowledge of Sage and MS Excel. The ability to work in a small team with a good eye for details and strong numerical skills.

COMPANY BENEFITS
The company offer good working conditions and onsite parking. Working hours 8.00am – 5.00pm. Salary of £24,000 – £26,000 depending on experience.

The post holder will be required to undertake duties as appropriate including reception, attending patients for their appointments, making appointments, answering telephone enquiries, and clinic preparation. The post holder will undertake other admin duties deemed appropriate within the department.

Cross Office Support Role - (Secretarial/Office Administration/Reception)
£25K, Open to negotiation DOEStafford, Occasional request to cover reception in Rugeley office.Monday - Friday, 9am - 5pm
Main Tasks/ Responsibilities:

• Reception Duties: Cover reception, process calls, log messages, and handle visitors, especially new clients.
• Client Service: Be considerate towards client needs, providing timely and professional service.
• Post and Email Management: Monitor incoming post, list and receipt cash, and distribute general emails.
• Administrative Support: Undertake clerical duties, maintain reception area tidiness, and provide cover for Rugeley reception.
• Document Preparation: Prepare accurate correspondence and documents swiftly using audiotyping and word processing.
• Filing and Mail: Administer daily filing, manage client files, and prepare mail for dispatch.
• Meeting and Diary Management: Arrange meetings, maintain diaries, and prepare meeting rooms.
• Training and Development: Undertake training, promote self-development, and guide junior staff.
• Confidentiality and Efficiency: Maintain confidentiality, seek economies with office supplies, and adapt to changes in working practices.
• IT and Accounts Knowledge: Understand the firm's IT systems, request training if needed, and follow accounts procedures.

Skills / Attributes

• Accurate audio and copy typing with experience.
• Efficient keyboard skills.
• Proficient in Microsoft Word and Outlook.
• Strong organisational and diary management skills.
• Clear communication and pleasant telephone manner.
• Literate and numerate with neat handwriting.
• Adaptable and able to work in a team.
• Good knowledge of the firm's business and ability to learn new software.

Benefits

• 34 days holiday (This includes 8 days bank holiday, 4 contractual leave days during the Christmas period) Increasing by one day per year to up to 5 years of service.
• 5%, employer contribution, 3% of employee contribution, totalling a combined 8% contribution
• Career development opportunities
• Investments and Savings
• Financial advice/support
• Retail Discount Scheme - vouchers/discounts
• Childcare vouchers

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

You will need to be competent with Microsoft Office, ideally have experience working with Careflow and iPortal. You must be enthusiastic, hardworking and flexible. You will be a self-starter, organised, reliable and an excellent communicator who is able to work with a variety of staff. Previous experience in a hospital would be an advantage though not essential. You will need good verbal and written information with patients, staff and carers with tact and diplomacy, taking account of data protection requirements. To Promote an environment conducive to good communication, welcoming patients and visitors to the area and promoting confidence. You must also ensure that communication with other departments required for the efficient management of patient care takes place in a timely fashion, liaising appropriately with the member of staff caring for the patient. And demonstrate a telephone manner conducive to good customer care, dealing the enquiries efficiently and effectively. Record calls of enquiry from patients or relatives post discharge on the ward log. Please see JD

For more information about this vacancy please see job description and person specification or contact the hiring manager.

Job Title: Warehouse Admin

We are seeking a Warehouse Administrator to play a vital role in coordinating our daily warehouse and distribution requirements.

Salary: £11.68 per hour

Working Hours:

• 5 out of 6 days Mon - Sat
• 8:00 - 16:00

Location: Stafford, Acton Gate

Duration: Ongoing

Responsibilities:

• Produce daily progress reports for the customer.
• Provide operational support to ensure efficient day-to-day warehouse operations.
• Liaise with the customer to meet their requests and ensure satisfaction.
• Maintain accurate records within the warehouse WMS to facilitate smooth operations.
• Generate order picks and putaway documents for warehouse staff.

Requirements:

• Computer literate
• Organised
• Admin experience
• Excellent communication skills
• Ability to work in a fast-paced environment

Benefits of working with us as a Warehouse Operative:

• 28 Holidays per year
• Weekly Pay
• Pension Scheme
• Mortgage references

This is an amazing opportunity if you are looking for Warehouse Admin jobs in Acton Gate, Stafford

Sign your contract with Job&Talent for some great working benefits and professional stability.

If you are interested in the above role please click apply and one of our team members will get in touch with you shortly!

If you are looking to contact our onsite team, please visit the site locator on our website.

Job&Talent do NOT charge any fees for our services.

Job&Talent acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

Job Title: Warehouse Admin

We are seeking a Warehouse Administrator to play a vital role in coordinating our daily warehouse and distribution requirements.

Salary: £11.68 per hour

Working Hours:

• Monday to Friday, 6am to 2pm and rotating to 2pm to 10pm

Location: Stafford, Acton Gate

Duration: Ongoing

Responsibilities:

• Produce daily progress reports for the customer.
• Provide operational support to ensure efficient day-to-day warehouse operations.
• Liaise with the customer to meet their requests and ensure satisfaction.
• Maintain accurate records within the warehouse WMS to facilitate smooth operations.
• Generate order picks and putaway documents for warehouse staff.

Requirements:

• Computer literate
• Organised
• Admin experience
• Excellent communication skills
• Ability to work in a fast-paced environment

Benefits of working with us as a Warehouse Operative:

• 28 Holidays per year
• Weekly Pay
• Pension Scheme
• Mortgage references
• Ongoing training and the chance to gain valuable certifications

This is an amazing opportunity if you are looking for Warehouse Admin jobs in Stafford.

Sign your contract with Job&Talent for some great working benefits and professional stability.

If you are interested in the above role please click apply and one of our team members will get in touch with you shortly!

If you are looking to contact our onsite team, please visit the site locator on our website.

Job&Talent do NOT charge any fees for our services.

Job&Talent acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

What skills and experience we're looking for

This is an exceptional opportunity for a friendly, highly organised person to join

our dynamic and busy office team. The right candidate should be a qualified,

enthusiastic, positive, self-motivated and have the capacity for hard work and

a desire to support our skilled administrative team.

You will be required to complete a wide variety of clerical tasks, ranging from

answering the telephone to dealing with complex customer enquiries. You will

have a personable approach to students, staff and external stakeholders.

You will need to possess strong organisational and administrative skills together

with IT and communication skills. The duties of the post are varied so the ability

to prioritise workload, work under pressure and a high level of flexibility is

required. This is a permanent position, to commence as soon as possible,

term time only.

What the school offers its staff

• A Christian community with a caring, secure and

disciplined environment.

• A wide range of extra-curricular activities.
• High academic standards.
• A commitment to success for all.
• Ongoing CPD for all staff

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.