Administrative Assistant

Hours: 37 hours per week, 39 weeks per year

Grade: Band 2, SCP 3-5

FTE Salary: £22,737 - £23,500 Per Annum

Actual Salary: £19,610.66 - £20,268.75 Per Annum

St Joseph's Catholic Voluntary Academy are seeking to appoint an Administrative Assistant to support the smooth running of our school office. We have a passionate and dedicated staff team, who are committed to providing an outstanding education for the children.

Your responsibilities

To provide routine support in the general, administrative, welfare and financial administrative functions of the school.
To promote the ethos of the school when communicating with children, staff, parents, governors and visitors.
To provide a positive image of the school in accordance with the mission statement.
Undertake all reception duties, answering routine telephone and face to face enquiries and signing visitors in and out of the premises.
Assist with pupil first aid/welfare duties, liaise with parents, staff etc.
Process orders and receipt goods on behalf of the school.
What are we looking for?

A friendly and proactive approach
Excellent written and verbal communication skills
The ability to follow school policy and protocols
A team player with a keen eye for detail
A highly organised and efficient member of the team
The St Ralph Sherwin Catholic Multi-Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to satisfactory references, which will be requested, prior to interview, an enhanced Disclosure and Barring Service (DBS) check, medical check, evidence of qualifications plus verification of the right to work in the UK.

Please note that the closing date may be brought forward depending upon interest. For further details kindly contact 01332 361 660.

Being part of the St Ralph Sherwin Catholic Multi Academy Trust

On 1st September 2018, the St Ralph Sherwin Catholic Multi Academy Trust, part of the Diocese of Nottingham, brought together 25 Catholic schools located in Derby City, Derbyshire, Staffordshire, Nottinghamshire and Stockport together in partnership, to ensure the very best spiritual, social and academic experiences and outcomes for the young people in our schools.

Everything we do is to better the lives and futures of our children, providing access to first-class teaching, both academically and spiritually and we are united by our collective vision to excel.

Why work for the St Ralph Sherwin Multi Academy Trust?

To find out why you should come and join our team, click on the link to our ‘Why work with us?’ brochure.

A summary of our fantastic benefits are as follows:

Access to first class CPD opportunities. We also work in partnership with Nottingham Teaching School Alliance to deliver meaningful and relevant CPD. Our Leadership Academy identifies and develops future leaders.
Genuine opportunities for career progression - with 25 academies in our family, and 84 academies across the Diocese, opportunities for career progression are a reality.
Professional assistance - you will have access to an Employee Assistance Programme which provides confidential, independent and unbiased information and guidance 24/7. If clinically advisable, it also offers face-to-face counselling sessions.
Pension - automatic enrolment into the Teachers’ Pension Scheme with 23.68% employer contributions, or to the Local Government Pension Scheme for support staff, one of the most competitive on the market, with employer contributions of above 20% in most cases.
Terms and Conditions - we have committed to following nationally agreed terms and conditions for pay for both teachers and support staff.
For more information about our Trust and our Academies, please visit www.srscmat.co.uk

Follow us on twitter @srscmat

Connect with us on linkedin

What skills and experience we're looking for

We are looking for an organised, efficient and approachable person to join the admin team in our friendly school.

The main duties are to provide the school with an efficient administrative support service.

Excellent ICT skills, communication skills and the ability to use MS Office are essential

What the school offers its staff



In return we offer:



• Being part of a friendly and outward looking school with 120 wonderful pupils and a strong staff team ethos
• Positive working environment, with lots of variety and opportunities to interact with pupils, families, staff and a wide range of visitors
• Effective admin systems are in place, such as Arbor, Access, Outlook and Teams
• A chance to learn, share and develop new skills in the context of a busy school office







Chocolate and cake on a regular basis!

Further details about the role



Please email joinus@samuelpepys.cambs.sch.uk for more information. An application form, job description and person spec can be downloaded from our website. Your prospects of being invited to interview will be enhanced if your letter of application identifies your personal experiences, strengths and qualities cross referenced to the person specification. Please contact Lynne, School Business Manager to make a convenient time to visit the school before submitting your application.



Closing date for applications is 9.00am on Friday 11th July 2024 and both references will be requested before the interviews are held

Samuel Pepys School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to successful pre-employment checks including an enhanced DBS, health check and two satisfactory references, requested prior to interview. In line with KCSIE guidance and as part of due diligence an online check will take place for shortlisted. We actively promote equality of opportunity in employment in our school and would be pleased to receive applications from all candidates regardless of age, ethnicity or religion

Commitment to safeguarding

Samuel Pepys School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to successful pre- employment checks including an enhanced DBS, medical check and references, requested prior to interview. If you would like to talk informally about this opportunity, or arrange to visit, please contact Joanne Hardwick, Head Teacher or Penny Kirkpatrick, Deputy Head. Further information can be found on the school website under staff /join our team

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Still not sure? Contact Tracey Munford by emailing tracey.munford@nhs.net to answer any queries you may have Please note: This advert may close early if a high volume of applications are received

Are you:
• Organised?
• Positive?
• Empathetic?
• Reliable?
• Solution focussed?
• IT literate
• Motivated to support the NHS?



Do you have:
• Customer service experience?
• A good work ethic?
• A “can do” attitude?
• Initiative?
• A passion to improve patient experience?
• A sense of accountability?



As a Clinical Secretary in the Paediatric Department you will play a vital role in supporting clinicians to achieve exemplary patient care. If you enjoy variety in a fast-paced environment wish to be part of a team striving to make a difference and have the ability to work under pressure at times and you can answer “yes” to the above then we want to hear from you. Due to the nature of the speciality this is a particularly fast paced role.

The successful candidate will need to deal with patients, clinicians & other staff members, ensuring high levels of customer service and attention to detail. You will have regular interaction with the secretarial management team & the departmental service manager. It is essential that you are able to demonstrate good interpersonal, verbal & written skills & have a "can do" attitude.

You will have a good level of IT literacy as you will be using multiple software packages. You will be empathetic, efficient, hardworking & resilient.

This role will keep you both challenged & busy as you work closely with colleagues to support the clinical teams.

Potential applicants should ensure they evidence the skills listed above in their application.

In return we offer our employees:
• Training & development including paid apprenticeships leading to valuable qualifications
• Career progression opportunities
• 27 days paid annual leave plus bank holidays rising to 33 days with continued service
• Contributory pension scheme
• Flexible working patterns

The Trust is an equal opportunities employer & believes in treating everyone with dignity & respect. We encourage applications from all sectors of the community. We are committed to the health & wellbeing of our staff & we have a number of initiatives which promotes our supportive & inclusive approach to staff health & wellbeing, career development & benefits.

Still not sure? Drop an email to bobby.rawlinson@nhs.net who can answer any queries you may have

We are proud to provide ‘Outstanding’ care and be a great place to work.

At East Sussex Healthcare NHS Trust (ESHT) we provide safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex or visiting our local area. We are one of the largest organisations in East Sussex with an annual income of £476 million and we are the only integrated provider of acute and community care in Sussex. Our extensive health services are provided by over 7000 dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex and in people’s own homes.

In 2020 the Care Quality Commission (CQC), the health and care regulator, rated us as ‘Good’ overall, and ‘Outstanding’ for being caring and effective. Our acute hospital at Hastings and our Community Services are also rated ‘Outstanding’. Our acute hospital at Eastbourne is rated ‘Good’.

In the summer of 2020, the Trust launched its ambitious ‘Building for our Future’ (BFF) programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.


This advert closes on Wednesday 17 Jul 2024

Proud member of the Disability Confident employer scheme

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Duties will include: To provide flexible administrative and clerical cover to support the needs of the service To provide an efficient audio, copy typing and word processing service. Processing all in a timely, accurate and quality manner Take comprehensive minutes for Team meetings and clinical consultation, such as Multi Disciplinary Meetings (MDT's). Arrange internal and external meetings/visits, which may include the booking of venues and hotels. Liaise with external agencies including, secondary and tertiary care providers. Ensure team is appraised of Consultants annual/study leave Provide secretarial support to other teams on an adhoc basis. In addition to the above you must: Be motivated Be flexible Be committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care. Have great communication and organisational skills; Possess a sound understanding of medical terminology Have excellent IT skills demonstrating the ability to use Microsoft Office and our clinical IT system (RiO).

Your new company
A modern thinking law firm based in Bury St Edmunds.

Your new role
This is a 2-week holiday support with a 1-day handover temporary legal secretary/audio typist job. You will be working in a collaborative environment supporting the family law team. Duties include but not limited to:

• Accurately prepare various legal documents from digital dictation, including letters, forms, briefs, and invoices.
• Handle routine matters, correspondence, and queries independently when appropriate.
• Liaise with clients, counsel, courts, and other third parties.
• Assist enquiries by phone and in person, arrange consultations/appointments/call-backs, and follow up on open enquiries.
• Provide clients with a high level of service, resolving any queries or concerns promptly and courteously.
• Enter key dates in the central diary, monitor diary notes and forthcoming events and deadlines.
• Manage files including opening and closing files, conducting conflict checks, maintaining files in good order.
• Assist with other duties such as photocopying, faxing, reception cover, etc.
• Record all relevant work on the firm's computerised time recording system.

What you'll need to succeed
The role requires a confident and professional legal secretary who is adept at audio typing and document preparation AND is available to start work on 19th July and cover for 2 weeks.

You will require:

* Proven experience as a Legal Secretary, particularly with audio typing and document preparation.
* Familiarity with legal terminology.
* Excellent organisational skills and attention to detail.
* Strong communication skills and the ability to liaise with various parties.
* Competence in handling confidential information.
* Proficiency in using legal software and computerised time recording systems.

What you'll get in return

• 100% office based - Monday to Friday
• Hours 9:00 -17:00
• Friendly working environment.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are seeking to recruit to a full time, Band 2 Administration Assistant post in the St Helens Mental Health Admin Hub. The successful post holder will, in the first instance, support the Later Life & Memory Service in St Helens, but will receive dedicated training in order to support the wider Admin Hub.

To provide an efficient and effective clerical service to the multi-disciplinary team.

The role will include providing administrative support to the team and will include answering telephone calls into the service, photocopying, scanning, uploaded referrals and making appointments.

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Flexible working requests will be considered for all roles.

Act as first point of contact for all telephone and reception enquiries, ensuring that messages are forwarded to the appropriate persons and visitors are welcomed to the department.

Provide an effective clerical service to support the team, including photocopying, typing, data input, and maintenance of an effective filing and retrieval system.

Effective liaison with multi-disciplinary staff/patients/carers/outside agencies, including dealing with appointment/service enquiries. To ensure communication is accurate, sensitive, complex and confidential and accurate information is communicated as and when required.

Responsibility, in conjunction with other administrative staff, for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records.

Ensure appropriate records are maintained as directed by Line Manager. In line with Trust Policies and Procedures

Contribute to the ordering of stationery supplies and associated procedures.

Contribute to the producing and sending of appointments and giving appropriate patient information/advice.

To register patient referrals for the service on appropriate systems following the service referral pathway.

To contribute to the maintenance of waiting lists, ensuring that appropriate appointments are scheduled/allocated to patients as directed, in line with service procedures by your line manager or clinician.

To work in a flexible manner when cover is required, to support and maintain service delivery.

Contribute to the processing of all incoming and outgoing mail.

Participate in the provision of cover and Support and maintain service delivery borough wide

Participate in the local induction process for new staff.

Participate in serious untoward incident investigations/reviews as required.

Support individual's equality, diversity and rights.

Participate in patient and public involvement activities.

Contribute towards service improvement initiatives to enhance quality of patient care.

Please refer to attached Job Description for a full list of duties and responsibilities.


This advert closes on Sunday 30 Jun 2024

Act as first point of contact for all telephone and reception enquiries, ensuring that messages are forwarded to the appropriate persons and visitors are welcomed to the department. Provide an effective clerical service to support the team, including photocopying, typing, data input, and maintenance of an effective filing and retrieval system. Effective liaison with multi-disciplinary staff/patients/carers/outside agencies, including dealing with appointment/service enquiries. To ensure communication is accurate, sensitive, complex and confidential and accurate information is communicated as and when required. Responsibility, in conjunction with other administrative staff, for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records. Ensure appropriate records are maintained as directed by Line Manager. In line with Trust Policies and Procedures Contribute to the ordering of stationery supplies and associated procedures. Contribute to the producing and sending of appointments and giving appropriate patient information/advice. To register patient referrals for the service on appropriate systems following the service referral pathway. To contribute to the maintenance of waiting lists, ensuring that appropriate appointments are scheduled/allocated to patients as directed, in line with service procedures by your line manager or clinician. To work in a flexible manner when cover is required, to support and maintain service delivery. Contribute to the processing of all incoming and outgoing mail. Participate in the provision of cover and Support and maintain service delivery borough wide Participate in the local induction process for new staff. Participate in serious untoward incident investigations/reviews as required. Support individual's equality, diversity and rights. Participate in patient and public involvement activities. Contribute towards service improvement initiatives to enhance quality of patient care. Please refer to attached Job Description for a full list of duties and responsibilities.

Still not sure? Contact Tracey Munford by emailing tracey.munford@nhs.net to answer any queries you may have Please note: This advert may close early if a high volume of applications are received

Personal Care Assistant for a gentleman F/T @ £12.00/hr in St. Neots - FTE - £25.0k

Apply at UKCIL.com. Reference: 9e9894e9

Care Manager seeking Personal Assistants/Support Workers to be part of a 24/7 Care Team for a Disabled Man who leads a normal life with full time job.Essential criteriaDo you have the right to work in the UK?Do you have a full UK manual driver’s license and are over 24 years (for insurance purposes) of age?Do you live within a daily (35-45 minutes) commute of St Neots (PE19)?Do you want a job which makes a real difference every day to somebody else's life?If YES to the above keep reading…The JobWhat is a PA? It’s not an office PA, and it’s not just a carer or support worker. It’s an exciting role where in time you become an essential member of the team. You will wear many hats; carer, companion, support worker, driver, physio, housekeeper, and chef, to name but a few. You’ll join an existing established supportive welcoming team and share the weekly responsibilities of enabling a man with Spinal Muscular Atrophy type 2 to lead the life he wants and deserves.He is a friendly, kind-hearted man with a good sense of humour. In time his carers become part of his extended family with existing staff having worked with him for 14 years or more.For more of an insight into who you will be supporting please visit: https://rosshovey.co.uk/We are not a company, it’s a private individual in his own home but you get employment rights like any other job. Your salary is funded by the NHS and DWP, this provides job and financial security.42 hours per week on full time contract (or pro rata if job sharing) combination of days, nights, and shared weekends (1 in 4) with 12 - 48-hour shifts. We try to work with the people we have to be flexible and fair. Job share and part time considered. We don’t have capacity for just night staff currently. Salary starting £25,000.00 per year with potential to earn £30,000+ when reach full role capabilities.The type of personThe ideal candidate is someone with a steady life, who is capable, mature and has life experience. Experience as a Care Assistant, Support Worker or Health Care Assistant is beneficial, but if you do not have any experience but feel you can offer what we are looking for and make a difference, we will provide full training and continued support. A can-do caring attitude is important to us.Key Attributes· Friendly, dedicated, caring and supportive· Energetic and hard working· Flexible and adaptable to change· Reliable team member with a positive attitude· ProfessionalMain responsibilities:· Providing all personal care· Hoist transfers / Manual Handling· Feeding and fluid management· Toileting (no catheters)· Help in setting up computer for full day of work and attending meetings (all over UK) when required· Cooking a variety of healthy meals and cuisines· Housekeeping· Support physical well-being (physio/stretching/swimming/exercise)· Medication administeringWhere you will workYour main place of work will be a well-adapted bungalow, with integrated hoists and a voice recognition system allowing for independent living. You will make a difference everyday by supporting him to pursue his professional full-time occupation and lead an active social life that involves swimming, following his favourite football team and socialising with friends and family. Whilst he predominantly works from home, you will be asked to support him with a visit in various cities across the UK for both work and pleasure.Support for youYou will be supported by our Care manager, who is in place to offer:· Support and guidance· On-going training, including Basic, life support, Manual handling, relevant courses suitable for ensuring best practice of care· Appraisals· Team meetings· Performance reviewsWhat we offer in return of your hard work and dedication:· Highly competitive rates of pay starting from £11.50, during probation· Potential to increase to £15 per hour, dependent on experience and capability as part of regular pay reviews· Overtime and enhanced rates of pay depending on activity (for example if he needs to be up early for work, before 6am double time)· Enhancement to pay on bank holidays, weekends, and unsocial hours· Loyalty bonus £1,000 bonus for years’ service· Free DBS checks· Pension· Holiday Pay· Meals can be provided if desired at reduced rate· Free on-site parking· Costco membership· Blue Sky discount cardIf you are interested and want a friendly chat before applying, call our Care Manager Clare on 03330508010 If you do not meet the job criteria set out at the top of this advert, we will unfortunately be unable to discuss the matter any further as these are key requirements for the position. It would be unfair for us to waste your time.

Key Responsibilities

Services

• Meal Preparation
• Personal Care
• Domestic Care
• Social + Leisure activities
• Support to remain independent

Transportation

• Full UK driving license
• Can drive a motability equipped car

Please apply by clicking above or at ukcil.com

Job summary: The Personal Safety and Security Trainer is solely responsible for designing and delivering personal safety and security awareness training, including but not limited to: lone working; conflict resolution (CRT), breakaway and restrictive physical intervention (RPI) to all staff groups, either classroom based, ward based or at external locations. Whilst having a learning and development focus, you will work highly collaboratively with the security team as well as in close partnership with all Trust departments, senior and local managers and members of staff across the Trust, including in community locations. Job responsibilities: [Insert detail about role and responsibilities below are suggested headings with ideas on what should be included under each heading, including consideration around the level of responsibility that is needed within the role please delete the notes under each heading, and the headings that arent applicable to the role] Key Tasks & Responsibilities: 1. Subject matter expert responsible for designing, delivering and reviewing effective conflict resolution training, including breakaway training for all staff groups across the Trust, ensuring best practice behaviours and skills are transferred to the workplace. 2. Produce and implement plans to support the Trusts strategy for managing conflict resolution training and other associated programs. 3. Ensure that appropriate training for the use of force and physical skills is provided, including providing support and advice staff in the handling of challenging behaviour exhibited by patients or visitors, including those with neuro difference and dementia. 4. Provide instruction and supervision in the workplace for staff when requested. 5. Investigate and report on incidents involving challenging behaviour to make sure best practice is delivered. 6. Measure and monitor the effectiveness of all training and development activities, including maintaining comprehensive documentation to ensure compliance with training needs and professional requirements. 7. Liaise with the Medical Directorate to ensure that conflict resolution training is included in professional development programs for medical staff. 8. Assist and participate in auditing and assessing the physical skill of the security team members including planning and undertaking regular security team skills assessments. 9. Establish and maintain a skill base and monitoring of security team members skills, in line with training needs. 10. Review and analyse data from multiple sources to review the impact of training delivered in terms of trends related to reported incidents.

Your new company
A busy and fast-paced organisation with offices in Bury St Edmunds.

Your new role
This is a new temporary part-time administrator job working 26 hours per week, offering an immediate start and working through until the end of May. You will be working as part of a small admin team and duties will include but not limited to:

• Maintain customer communication
• Reporting on stock
• Updating customers with lead times for their deliveries
• Preparing quotes
• Raising purchase orders
• Receiving goods in, and updating the CRM system
• General office administration duties

What you'll need to succeed
To succeed in this job, you will require great IT skills, including Microsoft Office Suite, have the ability to manage your own workloads and work as part of a very small team. Together with having a strong focus on organisation skills, be a keen problem solver, you will need the ability to think on your feet as well as having a wide breadth of administration experience.

What you'll get in return

• Hourly rate of £12.50 + holiday
• An immediate start
• Duration of temporary assignment until end of May 2024
• 26 hours per week (working Monday to Thursday)
• 100% office based with on-site parking

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Please see job description for further details. Communication & Team Working The postholder should: Communicate with patients, relatives, carers and staff using a professional and sensitive manner to respond to a diverse range of enquiries Maintain effective communication with Ward staff, external departments within the Trust and key stakeholders outside the Trust e.g. GP practices, utilising telephone and e-mail as appropriate Answer the telephone in a polite and courteous manner, dealing with enquiries to a satisfactory conclusion or referring to a trained/appropriate member of staff where appropriate Provide reception duties by welcoming patients and visitors to the ward/unit Assist patients and relatives with directions through the hospital and escort to other departments when necessary Collect and deliver items, for example, medication, patient records or equipment within the Trust as requested by clinical staff Ensure the site clinical assistants are given accurate information relating to the bed state of the Ward when requested Where appropriate under Nurse in charge or Doctors instructions to telephone the GP to advise of the patients death in hospital. Attend and participate in ward meetings where appropriate. To assist with providing cover at times of sickness or annual leave.