Total 262 Administrative / Clerical job vacancies in Southend-On-Sea, Essex

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Tracey as detailed below

To adopt a flexible approach and recognise changing priorities throughout the day in respect of the fluctuating nature of a busy service. To ensure accurate and efficient allocation, recording and despatch of mail. To receive telephone calls, refer to nursing staff or take/allocate messages as appropriate. To receive and send documentation and e-mail as per policy To produce correspondence and other documentation as required. To photocopy, collate and distribute documentation as required. To check there is a high standard of cleanliness in all areas and assisting in maintaining and monitoring cleaning standards on the ward e.g. tidying of bed areas, conduct regular cleanliness audits and provide reports to the Ward Manager, assist in Patient-Led Assessments of the Care Environment (PLACE) inspections.

Personal Adviser - Leaving and After Care

Permanent, Full Time

£30,931 to £35,362 Per Annum

Location: Basildon

Closing Date: Wednesday 25th September 2024 at 11.59pm

This position has been classed as a community-based worker role but has an expectation that the successful candidate will attend the office, in Basildon 2-3 days per week, with the remaining time allowing for remote working if desired.

Here in Essex, we continue to raise the bar about practice and our investment in our workforce is second to none. It's an exciting time to join us. Not only have we been named Outstanding by Ofsted, we are delighted and at the same time humbled to have been crowned Social Work Employer of the Year for the second time in the last three years!

The Team

Leaving and Aftercare Teams concentrate on good outcomes for young people aged 16 - 25 who are in care or have left care. The teams are made up of social workers and personal advisors, mental health co-ordinators and targeted youth advisors, and they all have opportunity to undertake focused work with young people. They look to maximise the potential of young people who remain in care by working with providers, other agencies, and partners. For those who have left care, our teams continue to offer advice, information and help to enable young people to live independently - and to access education, training, and employment.

Job Purpose

The main focus of work will be, alongside Social Workers, to support young people who are "Looked After" (in care) and due to leave care, and those who have recently left. To consider all the important component parts that make up their individual lives in order to maximize their life opportunities and reach their full potential.

Key Accountabilities

• To give practical, personal, and emotional support to young people in order to meet assessed need; to maintain and promote their health, physical, emotional development, and wellbeing. This may include domestic tasks and transporting where necessary.
• To specifically support and advise young people leaving care in key areas including health, benefits, education, training, employment, accommodation/housing and personal well-being.
• To facilitate, directly and indirectly, the assessment of need, engaging with the ongoing monitoring and reassessment of need, engaging with the ongoing monitoring and reassessment of need over time.
• To identify and support young people to overcome barriers to learning.
• To enable and empower young people to make decisions in their lives and to self-advocate
• To advocate on behalf of young people who do not have the skills to do this.
• To facilitate the construction of a Pathway Plan, from the assessment which establishes a viable response to established need over time.
• To develop Personal Action Plans with young people.
• To encourage young people not only to fully engage with developing their individual plans, but to participate in the development of the service as a whole.
• To be prepared to work in a variety of ways, as well as direct work with individuals, for example in groups and running "drop ins" etc.
• To work alongside colleagues both within social services and from other agencies, and to engage with significant people in the young person's life (members of the family, community etc).
• To support young people through times of major transitions from childhood to adulthood.
• To liaise with others involved to ensure that assessed needs are met within the agreed plans for the child or young person in a timely way.
• To build up effective interagency networks and have an understanding of voluntary and statutory agencies as well as an awareness of opportunities within the local community.
• To maintain records and write reports as required in accordance with directorate policy and procedures.
• To carry out a range of practical tasks to assist young people with both planned and unplanned activities.
• To attend meetings as required by the line manager, e.g., reviews, planning meetings etc.
• To maintain an awareness of relevant information and resources that may assist children, young people, and their carers.
• To keep abreast of practice developments through reading and attending training courses.
• To be aware of Essex Child Protection Guidelines.
• To carry out any other appropriate duties that may be required commensurate with the grade of the post.

The Experience You Will Bring

Essential:

• Experience of working in a supportive relationship, with young people
• Experience in working creatively with in various ways young people including young parents
• Previous work experience in either a paid or voluntary capacity working with children, young people, and families
• Experience in collaborating with other professionals and agencies for the benefit of the client

Desirable:

• Experience of housing, employment, and training issues for young people
• Knowledge of adolescents and adolescent issues
• A commitment to working relationships which promote and support the clients' developing independence
• A commitment to one's own personal and professional development.

The role requires you to be mobile throughout a wider operational area including travelling around the county of Essex and beyond, transporting service users and their belongings and to be able to do so in an emergency. Driving licence and car or the ability to meet the mobility requirements of the role through other means is essential.

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please contact Debra Heath. (see contact details)

Join the team at Dunnock View (Application submitted subject to CQC registration) as a Ward Clerk and enjoy a career where you will be valued and supported in everything you do.

Working alongside the multidisciplinary team, you will provide day-to-day administrative support for the wards, including updating service users information, managing the ward diary, updating service users timetables and minute taking.

As a Ward Clerk, you will be responsible for arranging meetings and typing up all correspondence and documentations.

At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like.

As a Ward Clerk you will be:

• Supporting the admin team with general administration and providing clerical and typing duties
• Using information technology to produce various documents and electronic information.
• Manage, organise, and update relevant data using database applications including electronic rostering system.
• Maintaining and updating filing and record-keeping systems
• Updating of information (primary nurse lists, ward posters etc.)
• Answering and directing calls as required
• Assisting wards as required, e.g. typing duties, stationery, recording of service user medical appointments, liaising with the Ward to ensure ward diary/Shared Calendar entries are updated/correspond etc.

To be successful in this role, you will have:

• Knowledge of Microsoft Office programmes
• Excellent organisational and communication skills
• The ability to respond to changes in service / adaptable / open to change.
• Excellent interpersonal skills
• Be able to organise and priorise own work within established procedures but refers more complex issues to the relevant manager.

Communications will be with service users, as well as with other staff, and will regularly require some judgement, as information will need to be gathered to facilitate correct administrative records. The nature of the role means that the role holder may very occasionally be faced with some challenging situations.

Where you will be working:

Location: Dunnock View, Tendring, Clacton-on-Sea, CO16 0BX

Be part of a new team at this 42-bed service, providing treatment for men and women who may have suffered trauma and are affected by mental health disorders.

A trauma-informed care model is used to focus on length of stay to make sure individuals are able to move as quickly and safely as possible from the service to the most appropriate and least restrictive environment for them.

Service users could be suffering from Acute mental illness, Psychosis, Schizophrenia, Bipolar, Personality Disorder, Dual diagnosis, Self-harm, Substance misuse issues.

What you will get:

• Annual salary of £23,692.50
• The equivalent of 33 days annual leave (inc Bank Holidays) – plus your birthday off!
• Free meals and parking
• Wellbeing support and activities to help you maintain a great work-life balance.
• Career development and training to help you achieve your career goals.
• Pension contribution to secure your future.
• Life Assurance for added peace of mind.
• Enhanced Maternity Package so you can truly enjoy this special time.

There is also a range of other benefits including retail discounts, special offers and much more.

About your next employer:

You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.

For more information on working for the Trust, please see the attached Job Description and Person Specification or contact the Hiring Manager.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Please see job description and person specification. For further information regarding this position please contact: Jack Hughes 01782 671934

An opportunity has arisen for the post of Health Records Admin Assistant at the Conquest Hospital. You will be joining our friendly and supportive team within East Sussex Healthcare NHS Trust.

You will need excellent administration and communication skills and the ability to remain calm in an extremely busy environment.

A good working knowledge of IT is desirable, but a flexible approach set against a fast moving environment is essential.

We are looking for a well organised and motivated person, with a can-do attitude to provide a high quality and efficient administrative service in the busy and demanding environment of Health Records and Clinic Preparation.

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to nurseries at EDGH and Conquest, staff restaurants and on-site staff accommodation.


In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme which is available to staff 24 hours a day 7 days a week. Onsite parking is available from only £30 a year.


There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.


This advert closes on Monday 23 Sep 2024

Proud member of the Disability Confident employer scheme

Key Areas/Tasks Communication & Relationships Skills There is a requirement to exchange verbal and written information with patients, staff and carers, requiring tact and diplomacy. The post holder will be expected to deal with queries from anxious patients and carers. Responsibility for handling telephone and other communications with sensitivity and confidentiality using personal judgement to assess each situation and to deal with accordingly. To deliver a high standard of communication to build and maintain good working relationships To deliver a high standard of typing. Responsibility of the scheduling of appointments and theatre lists for cancer, urgent and routine patients, in line with NHS wait times. To work closely with Clinical, management and administration teams to ensure the best possible care and experience is delivered to our patients. To support the overall administration duties required for an efficient and effective service.

There is a requirement to exchange verbal and written routine information with a variety of different groups of staff. The information dealt with may be of a complex or sensitive nature and tact and diplomacy will be required in communications in order to negotiate required outcomes. To ensure communication channels are used appropriately to facilitate the flow of information internally and externally. To provide cover and support for other members of the cancer support team, as necessary, to maintain the smooth running of MDT meetings and the provision of seamless pathways of care for patients. To communicate with members of the MDT verbally, electronically or in writing to ensure that the information necessary for effective team functioning is available at each meeting. Attend the MDT meetings to facilitate the setting up, closing and other associated tasks of the MDT meetings. The work requires a baseline theoretical knowledge of medical terminology and of computer software programmes The post-holder will require knowledge of the patients administration and other related systems, acquired through training and experience to NVQ3 or equivalent. Understanding of a range of work procedures possibly outside immediate work area, some of which are non-routine. There will be a requirement to exercise judgement when dealing with requests for patient information and access to MDT meetings. The post holder will need to be able to analyse information relating to patients investigations, patient pathway and clinical protocols in order to select the correct option for the patient. The post holder will be required to interrogate MDT records and analyse this information in order to identify trends e.g. in attendance. To provide administrative facilitation of meetings including preparing, organising and circulating agendas and lists. To identify any changes to the MDT list in a timely fashion and to communicate these to relevant team members. To work to schedules to ensure all relevant information is available to the MDT meeting in a timely fashion The post requires physical skills which are normally obtained through practice over a period of time or during practical training, e.g. standard keyboard skills and use of the hospital PAS Assists patients/clients/relatives during incidental contacts. The post holder will be required to implement operational policies and procedures in their own area relevant to the MDTs covered and will be expected to propose changes to the working practises in their own area in order to bring about improvements in the MDT service or function. The post-holder will be responsible for safe use of equipment utilised by self and other members of the MDT. This may include setting up of computers, imaging/pathology viewing equipment, projectors and video-conferencing equipment. The Post-holder will be responsible for the safe use of equipment and returning this to a secure storage after use The post holder will be responsible for ensuring that the MDT rooms are returned to the pre meeting standard layout and all patient identifiable documents are removed and stored / destroyed appropriately The post holder will contribute to the training and induction of new members of staff and support less experienced members of staff by sharing experience and offering advice on working practices. The post holder will be required to process, transmit and store patient data using computerised systems and to file paper data within the case record in a retrievable format. To utilise appropriate software e.g. excel/access in order to provide regular monthly reports on the attendance and activity of the MDTs in numeric and graphical form for Peer Review visits. Will deal with general enquiries and resolve routine problems Will be expected to refer more complex issues to the relevant Patient pathway tracker for advice There is a daily requirement to exert moderate physical effort for several long periods during a shift related to the movement of laptops and other pieces of mobile equipment. There is a frequent requirement for concentration where the work pattern is unpredictable. Requirement to use VDU equipment more or less continuously on most days. To take every reasonable opportunity to maintain and improve your professional knowledge and competence To participate in personal objective setting and review, including the creation of a personal development plan

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please see contact information details

This is a cross site post between the North Tees and the Hartlepool sites The post requires the post holder to have knowledge and understanding of Endoscopy patient pathways in order to appropriately book a wide range of diagnostic and therapeutic endoscopy procedures following the endoscopy training. Ability to be deliver all reception duties is also a requirement of the role, again following the appropriate training.