Total 76 Administrative / Clerical job vacancies in Remote

Join a supportive and friendly team working together to make a real difference not only for the people we care for, but also each other

Southern Cross Care has an exciting opportunity for Personal Carers to join our care teams working at Aruma Lodge, Harold Williams Home and St Anne's Nursing Home in Broken Hill. We currently have 6 full-time permanent roles to fill.

What can Southern Cross Care offer you?
Competitive pay rates as per Southern Cross Care (Qld) - Aged Care Enterprise Agreement 2021 depending on qualifications and experience ($30.88-$31.24/h)
Benefit of Not-for-Profit salary sacrifice options to take home more
Opportunity to join a supportive purpose driven organisation
Great staff culture
Ongoing individualised training
Employee Assistance Program for employees and their families and support programs like Thrive (access 50% of your earned wages early)
To promote flexibility, variety and to allow you the opportunity to gain experience across multiple roles in the organisation, there may be an opportunity for you to work in other Aged Care Worker roles. Any additional role/s will be subject to appropriate training, and any request will be considered based on relative business needs. Additional roles may include Lifestyle, Catering Assistant/Cook and/or Domestic Assistant
About the role

Join our team as a Personal Carer and embrace our holistic approach to care, building cherished relationships with our residents based on dignity and respect.

As a SCC Personal Carer you will be a part of a compassionate and dedicated team providing the highest standard of person-centred care to our residents. In this role, you will join a care team where compassion and empathy accompany the delivery of exceptional clinical and personal care to our residents every day.

Under the leadership of the Enrolled & Registered Nurses, you will demonstrate sensitivity and maturity to provide personal care to our residents, including bathing, dressing, toileting and other support services depending on the individual resident's needs.

What you will bring to the role?
You will hold a Certificate III in Aged Care or equivalent (desirable)
Medication Assist Competency (desirable)
You will have an understanding of Aged Care and Residents rights and responsibilities
You are dedicated to caring for older people to live their best lives
You will work well within a team environment and have a friendly approachable manner
Strong attention to detail and outstanding communication skills
You must be flexible with your availability of days and shift times
Who is Southern Cross Care?

Southern Cross Care (SCC) is a Catholic not-for-profit organisation established by the Knights of the Southern Cross, more than 40 years ago. They saw a need to provide compassionate care and inclusive service to some of the most vulnerable, the ageing population, in the community.

Since then, SCC has grown to employ over 1200 staff caring for and supporting more than 2000 people across 13 residential aged care homes, 5 retirement villages, 28 social houses, the National Disability and Insurance Scheme (NDIS) and home care services in metropolitan and rural Queensland. From July 1st, 2024 Southern Cross Care QLD has committed to helping Southern Cross Care Broken Hill manage all their services.

We are passionate about growing communities where best lives are lived, and serving the needs of our residents and clients with compassion and care is, as always, at the heart of what we do.

At SCC, we are just as focused on creating a culture where every person matters. Our culture program Known & Loved is unique to Southern Cross Care, enabling staff to build genuine community connections with each other and those we serve.


How can you apply?

If you are a Personal Carer ready to make a difference and help us grow communities where best lives are lived, then we'd love to hear from you. Apply today!

If you have any queries around Southern Cross Care ‘s recruitments' or about the role please contact us at employment@sccqld.com.au

Southern Cross Care is a proud Equal Opportunity Employer. We celebrate the diversity across our entire team and welcome candidates from all backgrounds to apply. Please note that all employment offers will be conditional upon a satisfactory criminal history screen, the right to work in Australia and an up-to-date flu vaccination status.

Our Mission: Inspired by Catholic moral and social teachings which value and respect human life and the dignity of the individual, we will provide a quality of care and accommodation to meet the needs of all who place their trust in us.

Job Title: Aged/Personal Care Worker

Location: Port Augusta, South Australia

Employment Type: Full-time (37.5 hours per week)

Salary Range: $66,000 - $70,000 per annum + Superannuation

About Us: Edenfield Family Care, a leading provider of aged care services, is seeking compassionate and dedicated Aged Care Workers to join our team in Port Augusta. We are committed to providing high-quality care and support to our residents, ensuring their well-being and comfort.

Key Responsibilities:
• Assist residents with daily living activities, including personal care, mobility, and meal assistance.
• Develop and maintain positive relationships with residents, their families, and other healthcare professionals.
• Administer medication and monitor the health of residents under the supervision of nursing staff.
• Maintain accurate records of care provided and report any changes in residents' conditions.
• Support residents in participating in social and recreational activities.
• Ensure a safe and clean environment for residents, following health and safety protocols.

Requirements:
• Certificate III in Individual Support (Aged Care) or equivalent qualification.
• Previous experience working in an aged care setting is preferred.
• Strong interpersonal skills with a compassionate and caring nature.
• Ability to work independently and as part of a team.
• Understanding of aged care standards and the importance of dignity and respect in care provision.
• Flexibility to work various shifts, including weekends and public holidays.

Benefits:
• Competitive salary package between $66,000 and $70,000 per annum + Superannuation.
• Ongoing training and professional development opportunities.
• A supportive and inclusive working environment.

Posted: 16/02/2023

Closing Date: 26/08/2025

Job Type: Permanent - Full Time

Location: Wanarn

Job Category: Health, Medical & Pharmaceutical


About Ngaanyatjarra Health Service Ngaanyatjarra Health Service (NHS) is an Aboriginal Community Controlled Health Service providing care to Indigenous people living in 11 communities across the vast Ngaanyatjarra Lands in remote Western Australia.
About the Opportunity
NHS has the opportunity for a Personal Care Assistant to provide services to Kungkarrangkalpa, a 21-bed Residential Aged Care facility in Wanarn community on the Ngaanyatjarra Lands. This role will be responsible for providing direct care to the consumers who reside within the Aged Care facility.
The successful candidate will be required to:

Ensure the comfort, privacy, dignity, and preference of each resident is respected and is culturally appropriate
Assist and promote


... Click here to view more detail / apply for Personal Care Assistant

Are you an organized and customer-focused individual with excellent communication skills? Mombasa Day Spa and Hair Lounge is seeking a dynamic Administrative Assistant to join our team. This is a full-time position, including weekends and late evenings. The successful candidate will play a crucial role in ensuring the smooth operation of our spa and lounge.

Responsibilities:
Reception Duties: Greet and welcome clients with a friendly and professional demeanor.
Manage phone calls, emails, and in-person inquiries, providing accurate information and assistance.
Schedule appointments and maintain the booking system.
Handle cash transactions and process payments.
Administrative Tasks: Assist in maintaining organized office and spa spaces.
Manage and update client records and databases.
Manage stock levels and stock take
Assist with orders
Coordinate with other team members to ensure seamless daily operations.

Customer Service:
Provide exceptional customer service, addressing client queries and concerns promptly and effectively.
Ensure clients have a positive and memorable experience.
Team Collaboration: Collaborate with spa and salon staff to facilitate efficient communication.
Support colleagues in various tasks as needed.

Requirements:
Proven experience as an administrative assistant or in a similar role.
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Proficient in computer skills, including MS Office and scheduling software.
Flexibility to work weekends and late evenings

Benefits:
Competitive salary of $60,000 - $80,000
Opportunities for professional development and growth within the company.
Discounts on spa services for employees.


How to Apply:
If you are passionate about providing excellent customer service and have the skills to thrive in a fast-paced environment, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience to ruby@mombasasdayspa.com.au

Mombasa Day Spa and Hair Lounge is an equal opportunity employer. We encourage individuals of all backgrounds to apply. Applications will be accepted until 7th of August 2024

Position: Full Time 40hrs p/w
Location: Kununurra, WA 6743
Start Date: Immediate


Job Description:

Recording, preparing, sorting, classifying, and filing documents.
Scanning client information forms and filing job cards.
Creating invoices from job cards, taking payments, and following up overdue accounts.
Preparing warranty & insurance reports.
Front desk phone and email duties.
Creating forms and checklist documents.
Provide customers with information about services.
Entering parts into the POS system, stock take, labelling and pricing of parts.
Enter bookings into the POS system calendar.
General receptionist duties.
Cleaning of the office

Requirements:
Basic knowledge & interest in caravan / camping / boating services and products.
Minimum 1 year experience as a receptionist or clerk position.
Willing to relocate to Kununurra.
Preferred 3-year commitment minimum.
Must be able to work Monday to Friday with flexible 7am or 8am starts. Varies and depends on bookings for the day.
Work reasonable extra hours during peak Dry Season.
Preferred experience using SQUARE POS, Microsoft office suite.
Must have a manual car licence.
Current Police Check

JK Adventure Co is a marine & RV service centre in Kununurra.
We operate a large workshop with tradesmen and parts department/front office. This position is for a full-time front desk clerk, there are no remote working options and reasonable extra hours are required during the peak dry season June through to late August.

13th June, 2024
Think FE is working with a prominent college located in the scenic heart of Northamptonshire to recruit a dedicated Personal Development Tutor. This pivotal role involves shaping students' educational and personal growth, providing the necessary guidance to ensure their success. Your responsibilities:

Plan, prepare, and deliver engaging personal development sessions and tutorials tailored to student needs.
Provide individual pastoral support, addressing welfare and behavioural issues.
Develop strategies to improve student attendance and engagement, coordinating with parents and college staff.
Facilitate interactive workshops and manage tutorial provision across college sites.
Uphold the college's commitment to safeguarding, equality, diversity, and inclusion.
What do you need?


Level 3 qualification or equivalent, with a minimum of grade C in GCSE English & Maths.
Strong verbal and written communication skills.
Demonstrated ability to motivate students

... Click here to view more detail / apply for Personal Development Tutor

Posted: 16/02/2023

Closing Date: 26/08/2025

Job Type: Permanent - Full Time

Location: Wanarn

Job Category: Health, Medical & Pharmaceutical


About Ngaanyatjarra Health Service Ngaanyatjarra Health Service (NHS) is an Aboriginal Community Controlled Health Service providing care to Indigenous people living in 11 communities across the vast Ngaanyatjarra Lands in remote Western Australia.
 
About the Opportunity
NHS has the opportunity for a Personal Care Assistant to provide services to Kungkarrangkalpa, a 21-bed Residential Aged Care facility in Wanarn community on the Ngaanyatjarra Lands. This role will be responsible for providing direct care to the consumers who reside within the Aged Care facility.
The successful candidate will be required to:

Ensure the comfort, privacy, dignity, and preference of each resident is respected and is culturally appropriate



... Click here to view more detail / apply for Personal Care Assistant

Posted: 16/02/2023

Closing Date: 26/08/2025

Job Type: Permanent - Full Time

Location: Wanarn

Job Category: Health, Medical & Pharmaceutical


About Ngaanyatjarra Health Service Ngaanyatjarra Health Service (NHS) is an Aboriginal Community Controlled Health Service providing care to Indigenous people living in 11 communities across the vast Ngaanyatjarra Lands in remote Western Australia.
 
About the Opportunity
NHS has the opportunity for a Personal Care Assistant to provide services to Kungkarrangkalpa, a 21-bed Residential Aged Care facility in Wanarn community on the Ngaanyatjarra Lands. This role will be responsible for providing direct care to the consumers who reside within the Aged Care facility.
The successful candidate will be required to:

Ensure the comfort, privacy, dignity, and preference of each resident is respected and is culturally appropriate



... Click here to view more detail / apply for Personal Care Assistant

About ARRCSAustralian Regional and Remote Community Services (ARRCS) is not-for-profit aged care and community service provider who deliver services including Residential Care, Community Care, School Nutrition and Early Learning Childhood programs throughout the Northern Territory.Our Vision is passionately pursuing new ways in delivering care where people and communities flourish and lead meaningful lives.About the roleARRCS are committed to Alice Springs Region and have the following vacancies across our services.Old Timers Nursing Home & Flynn LodgePersonal Care Workers - 20 x Full Time permanent positions$31.10 per hour base rate penalties super76 hours per FortnightCommencement from 20 May 2024 with long term opportunities of up to 4 year’sPersonal Care Workers are carers who provide emotional and practical support, such as administering medication, providing transport to appointments, personal care including showering and offering daily living supports. Candidates should demonstrate a genuine interest in and compassion for the Aged with a commitment to providing person-centered care through respect, kindness…

Click here to view more detail / apply for Personal Care Worker Residential Aged Care Alice Springs

About ARRCSAustralian Regional and Remote Community Services (ARRCS) is not-for-profit aged care and community service provider who deliver services including Residential Care, Community Care, School Nutrition and Early Learning Childhood programs throughout the Northern Territory.Our Vision is passionately pursuing new ways in delivering care where people and communities flourish and lead meaningful lives.About the roleARRCS are committed to Alice Springs Region and have the following vacancies across our services.Hetti Perkins Home for the AgedPersonal Care Workers - 10 x Full Time permanent positions$31.10 per hour base rate penalties super76 hours per FortnightCommencement from 20 May 2024 with long term opportunities of up to 4 year’sPersonal Care Workers are carers who provide emotional and practical support, such as administering medication, providing transport to appointments, personal care including showering and offering daily living supports. Candidates should demonstrate a genuine interest in and compassion for the Aged with a commitment to providing person-centered care through respect, kindness and…

Click here to view more detail / apply for Personal Care Worker Residential Aged Care Alice Springs

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Not ready to apply? Join our Talent Community to get relevant job alerts straight to your inbox.

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Administrative Assistant for Global Customer Care 

Ciena is looking for a talented administrative assistant who will assist the APJ GCC leadership team in day-to-day activities.

The ideal candidate has a demonstrated track record of providing proactive calendar support, assisting with project deadlines, booking travel, and taking effective action to ensure that our leaders and their teams are functioning smoothly and efficiently. As well as assisting in the running of our Manila office, consisting of stationary orders, facilities requests and day-to-day running of the office were applicable.

He/she will be highly organized and professional, resourceful, efficient, flexible and will thrive in a fast-paced environment.

Your Responsibilities

• Manage day-to-day administrative processes associated with the organization with a high level of responsibility and prioritized and completed projects within a specified deadline.
• Engage with executive staff and clients professionally and efficiently while maintaining the confidentiality of sensitive, private, and privileged information.
• Manage and maintain complex calendars that included: planning, coordinating, and executing all requested meetings and events, including quickly adapting to changes in schedules and logistics requirements.
• Arrange and coordinate all business travel (domestic and international).
• Screen and document incoming calls.
• Coordinate off-sites and all hands meetings.  Ensure that objectives are clear, preparation is appropriate. 
• Attend team meetings, generate meeting minutes with key decisions, organize action items, work with assigned leaders to ensure appropriate follow up.

• Ensure assigned leaders are using their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines and productive meeting and time management.
• Use independent judgment and initiative to anticipate issues, resolve problems, make recommendations, determine when and if executive action was required, and consulted supervisor as appropriate.

• Assist in the preparation of presentations, correspondence, and organizational charts.
• Coordinate executive meetings in person at customer forums as needed to ensure logistics and executive meetings ran efficiently.
• Interface and coordinate activities between various departments (including IT, purchasing), customers, partners and other third parties.
• Work closely with cross-functional executive administrators.
• Mentor new executive administrative assistants and other administrators when required.
• Provide back-up support for other executive administrative assistants when required.

As a Manila Office Manager for GCC and the broader Ciena team, responsibilities will cover:

• Onsite contact for facilities and IT deliveries
• Ciena Office – Tenant Committee lead
• General administration to support APJ Team and events (stationary, logistics, couriers, catering)
• Co-ordination Internal and external events (Customer Lunch and Learns / Customer events/sporting / QBRs / awards)
• Business Purchasing - Facilitate New supplier setups / invoice processing across various Sales and Support teams
• Admin assistance to other APJ Business Support functions – Services, CM, Legal, Marketing and Channels
• Keep track of inspection, certifications, permits, etc. required for the Manila employees and office.
• Manila  office coordinator for global/regional visitors
• First Aid / Fire Warden in Manila Office

Requirement

• 5+ years’ experience supporting senior executives in a fast-paced environment, preferably at a senior level and/or at a high-growth technology company
• Excellent verbal and written communication skills in English
• Communicate effectively with senior executives, their assistants and employees across the team.  Understand assignments and complete them with little to no follow up from assigned leaders
• Manage multiple complex calendars and concurrent deliverables; understand executives’ priorities in order to effectively address meeting requests.  Exceptional prioritization skills.
• Demonstrated business judgment in previous roles, ability to prioritize on behalf of self and manager

• Professionalism in dealing with executives.  Calm, friendly and professional demeanor at all times; diplomatic when saying no
• Collaborative with a can-do attitude.  Demonstrated ability to develop strong internal and external working relationships
• Organized but flexible, with the ability to anticipate change, and to react efficiently and quickly
• Ability to successfully work in a team environment and build effective working relationships
• Flexibility / Ability to work independently, particularly given executive schedules and travel. 
• High level of integrity; ability to handle confidential and sensitive information with discretion

• Expert in office technology and procedures:  Mac and/or PC proficiency, Microsoft Office software suite skills, Oracle use, preparation and management of Purchase orders
• International business exposure a plus

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

SUMMARY

Assisting underwriters with servicing files and attaching information. Clerical duties and communication with other departments and with brokers as required.

ESSENTIAL DUTIES & RESPONSIBILITIES

Include the following:

• Assist underwriting staff with servicing files & attaching pertinent information to files
• Communicate internally with other departments via e-mail and telephone
• Communicate externally with brokers as required
• Clerical duties, such as filing and pulling files as required
• Preparing Certificates of Insurance
• Editing & formatting of documents using a variety of software & programs
• Reviewing documents for accuracy
• Other duties as assigned

CERTIFICATES, LICENSES & REGISTRATION

Not Applicable

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A strong work ethic, good organizational skills and the ability to work within a team environment
• Strong writing/language, and people skills
• Interest in being involved with community outreach and company culture
• Well-developed typing skills, understanding of Microsoft Office
• Driven attitude & the ability to work under pressure and with strict deadlines
• Positive & professional communication skills
• Ability to multi-task in a fast-paced environment
• Time management skills & ability to consistently meet deadlines
• Must be organized & detail oriented

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

Primary City/State:

Arizona, Arizona

Department Name:

Work Shift:

Day

Job Category:

Administrative Services

You have a place in the health care industry.  At Banner Health, caring for people is at the core of all we do.  We are committed to diversity, equity and inclusion.  If that sounds like something you want to be a part of - apply today!

POSITION SUMMARY
This position provides leadership and expertise to the representatives providing customer service to providers and members of benefit plans; supports the development of the company health plans as well as the staff by coordinating the training, documentation, client communication techniques, and other resources necessary to ensure an excellent quality of service. This position serves as a primary resource in complex and/or sensitive cases and takes escalated calls. May be assigned to work in a variety of team leadership, work flow management and/or quality assurance functions.

CORE FUNCTIONS
1. Provides customer service, researches and solves problems for escalated calls and member or provider issues requiring investigation and problem solving.

2. Provides training and informational/reference resources for the service center.

3. Maintains records, tracks cases, issues correspondence and log events for assigned area of benefits services.

4. Provides direction and leadership in daily work and workflow of a service center team.

5. Works on special projects as assigned.

7. Works under limited supervision to provide for diverse customer service needs for multiple benefit plans. Interprets company and contracted managed care organization policy and procedure. Makes decisions within structured definitions and defined policy. This position manages diverse customer needs while positioning services and programs as the preferred choice for meeting the stated needs. This position independently interprets benefits and managed care policies and procedures and communicates accordingly to customer base, following general guidelines and standards, this position will determine appropriate action to meet customer needs.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge.

Must have substantial previous related work experience in managed care benefits member/provider services work are required, with three to fours years of experience in a high volume service center or managed care environment, preferably with self-insured plans.

Must possess excellent communication skills to handle moderately complex inquiries, while maintaining a positive and helpful attitude. Requires the ability to handle a high volume of incoming calls, search the database or resources tools for correct and timely information, and maintain a professional demeanor all times. Must have the ability to learn and effectively use the company’s customer information systems, as well as developing and maintaining a fundamental knowledge of the organization’s benefit plans.

PREFERRED QUALIFICATIONS

Experience working with self-insured plans is highly preferred. Bilingual Spanish/English skills are a plus.

Additional related education and/or experience preferred.

EOE/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

Privacy Policy

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown Premier is growing and seeking an exceptional individual with proven discipline, and commitment to join our Personal Lines Team as an Administrative Assistant.

The Administrative Assistant responsibilities includes collecting and entering data in databases and maintaining accurate records of valuable company information. A candidate working in data entry will need to efficiently manage a large amount of information that is often sensitive or confidential.

WHAT YOU'LL DO:

• Update the company database by inputting information from each call and keeping every customer field current

• Collaborate with Management team for data entry projects and misc. projects

• Scanning and filing documents into the company database

• Adding policies in database

• Processing carrier downloads

• Keep information confidential

• Perform all other assignments as required

WHAT YOU'LL HAVE:

• High School Diploma or GED required

• Minimum two years’ experience in a customer service role

• Ability to maintain a high level of confidentiality

• Ability to work well in a team environment

• Advanced knowledge of Word Processing software; Spreadsheet software and Database software

WHAT WE OFFER:

• Excellent growth and advancement opportunities

• Competitive pay based on experience

• Paid Time Off (PTO)

• Generous benefits package: health, dental, vision, 401(k), etc.

• Employee Stock Purchase Plan

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

Additional Locations:

Full Time Remote - Alabama, Full Time Remote - Alabama, Full Time Remote - Arizona, Full Time Remote - Arkansas, Full Time Remote - Colorado, Full Time Remote - Florida, Full Time Remote - Georgia, Full Time Remote - Idaho, Full Time Remote - Indiana, Full Time Remote - Iowa, Full Time Remote - Kansas, Full Time Remote - Kentucky, Full Time Remote - Louisiana, Full Time Remote - Maryland, Full Time Remote - Michigan, Full Time Remote - Mississippi, Full Time Remote - Missouri, Full Time Remote - Ohio, Full Time Remote - Oklahoma, Full Time Remote - Pennsylvania, Full Time Remote - South Carolina, Full Time Remote - South Dakota, Full Time Remote - Tennessee, Full Time Remote - Texas, Full Time Remote - Utah {+ 2 more}

Job Description

Perform administrative duties for one or more departments or units and provide various office support activities.

The Communications, Marketing and Corporate Social Responsibility (CMCSR) vision expands the scope of marketing as a shared service for the enterprise and better aligns and integrates our corporate responsibility footprint. We seek to be a world-class Communications, Marketing and CSR team focused on driving results for the business and for our purpose. Serving the company in optimizing new market opportunities, strengthening the Blue Cross NC brand, delivering business value for sustainable growth, and integrating social and philanthropic initiatives into our corporate footprint, this division is laser focused on our purpose of improving the health and well-being of our customers and communities. Our Blue Cross NC Foundation is solely funded by Blue Cross NC and seeks to improve the health and wellbeing of everyone in North Carolina so that our state will be one of the healthiest in the nation, within a generation.  Blue Cross NC and the Blue Cross NC Foundation work together towards these goals. The work this role supports includes CM&CSR and the Blue Cross NC Foundation.

In your role as an Administrative Assistant, Senior Specialist, your primary duties will include the day-to-day support of two high-level executives – providing guidance for executive calendar needs, travel coordination and scheduling, meeting attendance, planning and coordination of events, and managing executive correspondence as needed. You will have an innate willingness to pitch in as needed for events and projects for the CM&CSR team and Foundation to support organizational success; a collaborative mindset to support emerging administrative needs of the division. You will also provide coverage for other Administrative Assistants in the division as needed and work as a team to provide seamless leadership support. On-site opportunities at our Durham campus will range between 6-8 times per year.

What You’ll Do

• Oversee Leader’s workflow including mail, calendar, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Support Leader and other staff by scheduling, planning, and attending meetings as necessary.  Provide support to include expense reporting and travel planning.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Exercise considerable discretion and independent judgment and analyzes complex information request and determines complex trends.
• Maintain distribution lists and organizational charts.
• Coordinate activities and events in support of the department.
• Coordinate departmental moves and serve as liaison for IT services and upgrades.
• Assemble and analyze information to facilitate decision making.  Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.

What You Bring

• High school diploma or GED
• 5+ years of experience in related field.

What We Like

• Prior experience supporting multiple executives with competing priorities for calendar scheduling
• Knowledge of travel scheduling, both NC-based and out-of-state
• Strong focus on customer service, to provide a high level of service to internal and external stakeholders
• Technical proficiency in Workday and MS Office suite