Total 30 Administrative / Clerical job vacancies in Redditch, Worcestershire, B97 6RR

What skills and experience we're looking for

• Providing First Aid as necessary
• Managing First Aid policies / records and supplies
• Organisational support for school activities and events
• Contacting Parent/Carers
• Proofing of policies and procedures.

What the school offers its staff

We seek a colleague who has:

• Exceptional energy and enthusiasm
• Good organizational capacity
• A strong work ethic
• The optimism to imagine a better future

Commitment to safeguarding

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will undertake an Enhanced Disclosure via the DBS, where appropriate.

Admin/Receptionist – SEN School, Kidderminster
Position: Admin/Receptionist (Full-Time)
Location: Kidderminster, Worcestershire, UK
Start Date: November 2024
Hours: Monday to Friday, 8am – 4pm
Company: Paragon Education
Contact: Alex Waldron, Email: info@paragon-education.com | Phone: 01905 814754

About Us:
A dedicated SEN school in Kidderminster is seeking an organised and friendly Admin/Receptionist to join their team. This role involves managing the front desk and supporting the school’s administrative functions.

Position Overview:
You will be responsible for welcoming visitors, handling enquiries, managing school communications, and providing administrative support.

Key Responsibilities:

Manage front desk operations and greet visitors.
Answer phone calls and emails.
Assist with general administrative tasks.
Qualifications:

Prior admin/reception experience.
Strong communication and organisational skills.
How to Apply:
Submit your CV and cover letter to Alex Waldron at info@paragon-education.com. For more details, contact 01905 814754.

Job Title: Receptionist and admin support assistant
Job Location: King Charles I School
Salary: Salary Scale 2, point range 3-4 (£24027-£24404 pro rata)
Closing Date: Monday 21st October at 10:00am
About Us:
King Charles I School is an excellent secondary school set within extensive grounds. At King Charles I we work tirelessly to provide an inspiring learning environment for every student which helps them achieve to their full potential. We are one of the highest performing schools in Worcestershire, with a focus on academic achievement and with outcomes that are consistently well above the local authority average.
We are part of The Four Stones Multi Academy Trust who are a family of like-minded schools based in the West Midlands. We have come a long way in a short time and are now home to three schools, over 3,500 students, a Teaching School Hub and a SCITT (School Centred Initial Teaching Training) all with differing contexts and serving different communities.
At The Four Stones Multi Academy Trust, we understand that happy, well-motivated and well-trained employees make the most effective teaching and support staff. We know that the education sector can be a demanding and pressurised environment and we always strive to remove barriers and find ways to make life that little bit easier, where possible.
Who we are looking for:
We are seeking to appoint a ‘Receptionist and admin support assistant’. Our successful candidate will be an enthusiastic and committed person who will provide a reception service at King Charles I School, including operation of switchboard, provision of first aid for students and staff and general administrative tasks.
The post is permanent, and you will be contracted for 39 weeks of the year (38 weeks term time plus the 5 school training days) and with a variable hour’s contract between 26-38 hours per week. Until 31 August 2025, the core hours will be 37.5 hours per week.
You will have:
Our successful candidate will have the following experience and qualifications:
Experience of Microsoft Office packages
NVQ 2 or equivalent qualification or relevant experience
Why join us?
We are proud to offer an attractive range of benefits including:
Access to the Teachers’ Pensions Scheme and Local Government Pension Scheme.
Salary sacrifice cycle scheme.
Access to annual flu jabs
Employee Assistance Programme
Comprehensive CPD
Access to on-site gym and sports facilities at some of our schools
Staff long service recognised at our annual awards ceremonies
Your Application:
The Four Stones MAT is fully committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. As part of our requirements under Keeping Children Safe in Education pre-employment checks we will undertake. This role will involve undertaking regulated activity and therefore this position is exempt from the Rehabilitation of Offenders Act 1974 and an enhanced DBS will be required for the successful candidate.
Further information and an application form are available via the MAT website and the King Charles I website. The completed application form should be emailed to by Monday 21st October at 10:00am. We intend to interview on Wednesday 23rd October. Early applications are encouraged as we reserve the right to close the advert at any point.

What skills and experience we're looking for

• Providing First Aid as necessary
• Managing First Aid policies / records and supplies
• Organisational support for school activities and events
• Contacting Parent/Carers
• Proofing of policies and procedures.

What the school offers its staff

We seek a colleague who has:

• Exceptional energy and enthusiasm
• Good organizational capacity
• A strong work ethic
• The optimism to imagine a better future

Commitment to safeguarding

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will undertake an Enhanced Disclosure via the DBS, where appropriate.

Job Purpose:Use the manual and computerised systems including PAS, ENVOY, PTS, TEAMS and CLIP to:To work as part of the Pre-Operative Assessment clerical team assisting with the smooth and efficient running of the Pre-Operative Assessment Clinic.Provide a comprehensive receptionist service for the department and administration duties as set out in the job description.To make appointments on the Trust IT systems in accordance with agreed policies and procedures.To provide accurate, timely information to assist nursing staff in good management of their Pre-Operative Assessment clinics.The post will also include answering telephone queries and updating the hospital PAS system.To ensure the confidentiality of all patient information and Trust business.Key Duties:Postholders must be able to work on their own initiative when carrying out their usual duties. Supervision is available as required.To participate in reception duties for Pre-Operative Assessment Clinic Countywide, as well as any other visitors to the department.To greet ptients in a polite and respectful manner and promote patients sense of dignity at all times.The postholder is often the first point of contact for the majority of patients.Use of manual and computerised systems including PAS, CLIP and digital Pre-op solution.To check registration details and demographics for accuracy and ensure that all details are updated on PAS to include #call meRecord the patients attendance to clinic and outcome their appointment on their departureNotify secretaries of DNAs via the agreed proformaTo deal with enquiries from patients, the general public and other staff as appropriate.Ensure the smooth daily running of the Pre-Operative Clinic reception deskLiaise with ambulance control for ensuring the patients return journey home is scheduledTo carry out any other duties appropriate to the grade as requested by the booking team.Ability to prioritize workload according to demands of the department.To reschedule Pre-Operative assessment appointments in accordance with the agreed S.O.P, under the direction of the administration team.Communication Responsibilities:To ensure that there is good communication between the administration team and the clinical team so that the department runs smoothly.To demonstrate tact, diplomacy, patience and empathy in the course of considerable patient contact, both in person, over the telephone, and by email correspondence.Ensure telephones are answered promptly and dealt with appropriately.To respond to patient telephone or face to face complaints in the first instance, seeking support and advice from the team leaders or nurses as appropriate.To impart clear, concise appointment related information to patient, secretaries and booking staff.To use interpersonal skills to interact and communicate appropriately with a variety of patients from differing backgrounds and cultures, puting each individual at ease and reassure anxious patients.To communicate appropriately with patients who have special needs including patients with physical and mental disabilities, learning difficulties and with patients who are anxious and/or upset.To communicate appropriately with patients who are behaving in an aggressive manner and seek help from senior staff.To deal appropriately with messages left on the out of hours answerphone service, and any emails received into the countywide email box.To communicate effectively and work collaboratively as a member of the Multi-Disciplinary team.Clerical Responsibilities:To answer general telephone queries from patients, health professionals and the general public and process appropriately or refer on to relevant staff as appropriate.In exceptional circumstances where clinical staff are unable to arrive for the clinic, support the appointments team and nurses with cancelling patients by telephone at the last minute.To amend and cancel appointments appriopriately. Notify relivant secretary or booker.To generate appropriate letters and cross reference patient details for accuracyTo liaise with other Pre-Operative Assessment clinics across county.To provide clerical support for nursing staff countywide.To destroy confidience waste appropriately and in line with the Trust policy.Ensure computer, printer equipment and stationery is available and working effectively working, reporting any faults or problems to the team leader.Educational Responsibilities:To demonstrate working practices to new and exsisting employees including Admin & Clerical staff, any Pre-Operative Assessment staff countywide.To have sufficient knowledge of Departmental clinical procedures to be able to inform and advise patients.To have sufficient knowledge of the Pre-Operative Assessment Service to be able to advise patients on the appropriateness and timeliness of appointments.To ensure your training requirements are up to date within Trust targets.General Responsibilities:To observe confidentiality of patient records at all times in accordance with the Data Protection Act.To use acquired knowledge to inform patients of the benefits of Pre-Operative AssessmentTo manage and prioritise own workload, taking identified priorities into account and observing department policies.To review procedures regularly in discussion with colleagues and advise of any improvements that could be made to administrative procedures.To comply with department sickness SOP and report any absences in accordance with this policy.To report any equipment faults or hazardous or potentially dangerous situations.To report any accidents, untoward incidents and complaints by following appropriate escalation procedures.To ensure patient confidentiality.To ensure all Trust standards and policies are observed.To remain professional at all times

What skills and experience we're looking for

A fabulous opportunity has arisen on the Senior Leadership Team at Hagley Catholic High School.

The successful candidate will be responsible for Pastoral Care and Personal Development and join a Team of 6 on the current SLT. In this role the successful candidate will be the strategic lead for pastoral care and in doing so will line manage the Heads of Year. In addition they will lead on personal development and be the strategic lead for the Character and Culture (PSHE) curriculum, careers, British Values and enrichment.

This is the perfect opportunity for a middle leader looking to develop and progress their career or a current Assistant Principal looking for a new challenge.

What the school offers its staff

You will join a strong and committed team with years of experience and the values and virtues of the school firmly at its heart, which alongside the Principal consists of a Vice-Principal: Quality of Education, Assistant Principal: Curriculum, Assessment & Timetabling, Assistant Principal: Behaviour & Attitudes, Assistant Principal: Inclusion & SENDCO and a School Business Manager.

Assistant Principals at Hagley have a 40% teaching commitment (18 lessons over a 40 lesson fortnight). In addition the whole Senior Leadership Team take on additional duties before school, at break, lunch, and after school, as well as supporting “on call”.

Please note this is not a protected post and we welcome applications from all faiths, or no faith at all. However, it is integral that the successful candidate can align with our values and beliefs and support our vision and mission.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

**Job Title:** Legal Secretary

**Location:** Redditch

**Salary:** £24,000 - £26,000



Our client is currently seeking a Legal Secretary to provide high-level administrative support to their commercial services teams, which include insolvency, commercial litigation and debt recovery. This role involves opening files, managing legal documentation, preparing invoices, liaising with clients, facilitating counsel and communicating with the court. The ideal candidate will be highly organised, detail-oriented and capable of working in a fast-paced environment.



**What's in it for you? **


* Experience working in an award-winning commercial law firm.
* Ongoing training and development opportunities.
* Work within a fun, supportive team with a shared vision of success.
* Regular chances to contribute ideas in monthly forums.
* Performance related bonus, comprehensive private healthcare, pension scheme, life assurance,
* free parking.



**Day-to-Day Responsibilities:**

****


* Administrative Support: Provide comprehensive administrative support to the legal teams, including
* preparing legal documents, and handling correspondence.
* Document Management: Draft, format, and proofread legal documents and correspondence. Ensure
* all documents comply with legal and firm standards.
* Client Interaction: Serve as a primary point of contact for clients, managing enquiries and maintaining
* professional communication.
* File Maintenance: Organise and maintain electronic files, monitoring key dates, ensuring all records
* are up-to-date and easily accessible.
* Compliance: Open files, undertake client due diligence checks and draft client engagement documents.
* Billing and Invoicing: Assist in preparing client invoices.



**KEY REQUIREMENTS:**




* Minimum of 2 years of experience as a legal secretary, preferably in a commercial law firm.
* Proficiency in Microsoft Office Suite and legal software (e.g. LexisNexis).
* Recent experience in utilising a case management system to progress files electronically.
* Excellent written and verbal communication skills, with a keen attention to detail.
* Strong organisational and time-management skills, with the ability to prioritise tasks and meet
* deadlines.
* Meticulous attention to detail and accuracy in all tasks.
* Ability to handle multiple priorities and work under pressure.
* Commitment to maintaining confidentiality and integrity.
* Ability to collaborate effectively with colleagues and contribute to a positive team environment.

**#INDASH24**

What skills and experience we're looking for

• Maintain a diary, make appointments, and organise meetings on behalf of the Principal.
• Liaise daily with the Principal regarding the events of the day and follow up on any consequential actions.
• Dealing with highly confidential and sensitive issues. Always show confidentiality and discretion.
• Take minutes and act as secretary to various groups and bodies (personnel and staff meetings).
• Provide high quality text processing service for the Principal using computerised equipment.
• Assist Vice Principal(s) and other senior managers with text processing services.
• To manage and ensure the smooth running of the school’s reception.
• Act as line manager for specified staff to include staff cover arrangements, formal staff appraisal and day to day priorities.
• Be a member of the Operations Team.
• Maintain effective and efficient filing systems.
• Answer incoming calls, including those for the Principal when required.
• Receive people arriving for meetings with the Principal.
• Input data and maintain various computerised databases relating to staff and students.
• Administer the Presentation Evening process.
• Organise the staff internal mail ‘pigeonhole’ system.
• Prepare and distribute newsletters for parents.
• Create, organise, and review templates for annual teacher planners/diaries and to place an order for printed copies.

What the school offers its staff

Hagley Catholic High School is a member of Emmaus Catholic Multi Academy Company of Schools and is looking to recruit a friendly, approachable, enthusiastic and experienced Principal’s Personal Assistant (PA) to act as the first point of contact for the Principal and all such matters associated with the Principal’s role, using discretion and professionalism, and ensuring all staff, visitors and callers receive a professional response and are dealt with by the appropriate person.

The successful candidate will work very closely with the Principal on key business and administrative functions to run a very busy and successful school. Key responsibilities include managing the Single Central Record, HR and recruitment, and line management of the administrative team.

Please refer to the job description and person specification for further details.

We welcome applications from both Catholics and non-Catholics but expect all employees to support the Catholic ethos and values of the school.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Key Duties To provide a reception service, dealing with initial enquiries, gathering basic information and taking initial action within defined protocols to assist in resolving any queries. To keep staff informed of admissions and discharges, and to deal with queries from other members of staff and members of the public, in person or on the telephone. To receive general telephone calls, recording messages and dealing with initial enquiries, referring the call to the relevant member of staff, as appropriate. To assist in admitting and discharging patients using manual and computerised systems. To file reports, correspondence, forms, etc. in patients notes in an ordered manner, to facilitate the efficient retrieval of such documentation on request. To update and maintain filing systems in the ward/department to enable timely and accurate information retrieval. To arrange transport between departments and to destinations outside the hospital, as required. To assist with housekeeping duties within ward/department. To maintain effective communication with ward clerk / clerical team assistant colleagues within the department. To provide relief cover within the Directorate undertaking any duties within the scope of the ward clerk / clerical team assistant role. Arrange follow up appointments for patients prior to discharge. Ensure that patient case notes are available, creating temporary notes whilst original notes are located. Maintain case notes in a tidy manner, filing results and other patient documents in accordance with Trust policy, including admission and discharge of patients. Ensure that all case notes movements are tracked on PAS, including collection and return of case notes to main maternity filing department. Facilitate the prompt collection of data by liaison with the clinical coding department. Assisting junior doctors with administrative tasks such as form completion, bereavement paperwork and audits, ordering and tracking of case notes. Provide general clerical support such as photocopying, typing, opening and sending post, stock and equipment ordering and monitoring, stationary orders, personnel administration, arranging repairs.

Please note: HoW College reserves the right to extend the advertising period for this vacancy or close the vacancy early in line with volume of applicants. We would therefore advise interested candidates to apply promptly.
WHAT WE ARE LOOKING FOR: To become a Personal Tutor in our Automotive & Electrical department, we need someone who is supportive, approachable and adaptable. The successful candidate will have the chance to acquire new skills and develop their abilities in a wide range of activities. We have a variety of students from the surrounding area, we are a welcoming and inclusive community that champions diversity and equality across our college. Our departments collaborate to establish and uphold the inclusive HoW culture, we keep this in mind as we manage interactions with the public, fellow employees, and nearby schools. Although this position is centred on our Bromsgrove campus, all applicants must be prepared to travel to our other campuses or surrounding areas as required. WHAT YOU'LL BE DOING: To find a more detailed list of your day-to-day responsibilities, please refer to the key roles and accountabilities section on our Job Description. In summary, as someone who has experience in developing and delivering programmes or supporting people towards identified outcomes or objectives, you will support in many aspects. To name a few: Group Tutorial Support Support (1:1) Tutorial Support Delivery and Support of Curriculum Pastoral and Academic Support ABOUT US. Heart of Worcestershire College, the county's largest further education institution, offers a diverse range of academic, vocational, and community courses throughout its campuses. In all we do, our principles of diversity, integrity, partnership, and trust come through, enabling us to offer timely and knowledgeable services both within and outside of our immediate neighbourhood. By 2030, we also intend to be 90% green! Our goal is to advance, innovate, and inspire. We're looking for people who want to come along for the journey because our growth will be your growth. THE PERKS. A career with us entails much more than a pay check, because we know our employees are our most valuable resource. You can look forward to the following perks with us. Confidential Employee Assistance Programme (available 24/7, 365 days a year); giving access to free confidential counselling Regular Continuing Professional Development Opportunity to gain further qualifications and enhance professional development through our Awards process Generous holiday allowance Agile and Flexible working (Dependent upon role) Employee discounts & benefits package including high street and travel discounts Fantastic progression opportunities A mentor to support you in your new role Cycle to Work Scheme Free onsite parking (Certain Campuses only) Opportunities of volunteering within local community and charities WE HIRE PEOPLE. Every person we hire has a different mix of experiences, cultures, and identities, as well as a unique background and physical make-up. Together, we strengthen HoW. The College is striving to attract, develop and retain the very best people by offering a motivating and inclusive workplace in which talent is truly recognised. We want you to know that HoW is an equal opportunity employer as you are probably applying for or considering applying for a job with us if you are reading this. This College expects everyone to share its commitment to promoting and protecting children, young people, and vulnerable adults' welfare and equality of opportunity. For us, this means that we always work to be as inclusive as possible in all areas of employment and that we will not allow any form of discrimination. BIT MORE INFO. All successful applicants will be required to complete and pay for a Disclosure & Barring Service check. Along with online verification to ensure the safety of our pupils. Closing date for this post is: 11 July 2024 Interview date: TBC

Please note: HoW College reserves the right to extend the advertising period for this vacancy or close the vacancy early in line with volume of applicants. We would therefore advise interested candidates to apply promptly.
WHAT WE ARE LOOKING FOR:
To become a Personal Tutor in our Health & Social Care department, we need someone who is self-motivate, works well in a team and has the ability to priorities and manage own workload.
The successful candidate will have the chance to acquire new skills and develop their abilities in a wide range of activities.
We have a variety of students from the surrounding area, we are a welcoming and inclusive community that champions diversity and equality across our college.
Our departments collaborate to establish and uphold the inclusive HoW culture, we keep this in mind as we manage interactions with the public, fellow employees, and nearby schools.
This position is based in our Redditch campus, all applicants must be prepared to travel to our other campuses or surrounding areas as required.
WHAT YOU'LL BE DOING:
To find a more detailed list of your day-to-day responsibilities, please refer to the key roles and accountabilities section on our Job Description. In summary, as someone who has experience in developing and delivering programmes or support towards identified outcomes or objectives, you will support in many aspects. To name a few:
Experience in developing and delivering programmes or support towards identified outcomes or objectives.
Strong verbal and written communication. To be able to communicate confidently face to face, on the telephone, via video call/Teams as well as in writing.
ABOUT US.
Heart of Worcestershire College, the county's largest further education institution, offers a diverse range of academic, vocational, and community courses throughout its campuses. In all we do, our principles of diversity, integrity, partnership, and trust come through, enabling us to offer timely and knowledgeable services both within and outside of our immediate neighbourhood. By 2030, we also intend to be 90% green!
Our goal is to advance, innovate, and inspire. We're looking for people who want to come along for the journey because our growth will be your growth.
THE PERKS.
A career with us entails much more than a pay check, because we know our employees are our most valuable resource. You can look forward to the following perks with us.
Confidential Employee Assistance Programme (available 24/7, 365 days a year); giving access to free confidential counselling
Regular Continuing Professional Development
Opportunity to gain further qualifications and enhance professional development through our Awards process
Generous holiday allowance
Agile and Flexible working (Dependent upon role)
Employee discounts & benefits package including high street and travel discounts
Fantastic progression opportunities
A mentor to support you in your new role
Cycle to Work Scheme
Free onsite parking (Certain Campuses only)
Opportunities of volunteering within local community and charities
WE HIRE PEOPLE.
Every person we hire has a different mix of experiences, cultures, and identities, as well as a unique background and physical make-up. Together, we strengthen HoW.
The College is striving to attract, develop and retain the very best people by offering a motivating and inclusive workplace in which talent is truly recognised.
We want you to know that HoW is an equal opportunity employer as you are probably applying for or considering applying for a job with us if you are reading this. This College expects everyone to share its commitment to promoting and protecting children, young people, and vulnerable adults' welfare and equality of opportunity.
For us, this means that we always work to be as inclusive as possible in all areas of employment and that we will not allow any form of discrimination.
BIT MORE INFO.
All successful applicants will be required to complete and pay for a Disclosure & Barring Service check. Along with online verification to ensure the safety of our pupils.
Closing date for this post is: 2nd July 2024

What skills and experience we're looking for



Thank you for your interest in the post of Administrative Assistant at our school, Somers Park, part of the Mercian Educational Trust (MET).



Are you motivated, enthusiastic and be able to work with and support a range of people? Have you got excellent interpersonal and communication skills and can be flexible in your approach to the wide range of duties the post entails? Are you flexible, innovative and able to use your initiative?



We are looking for an administrator who will fit into our dynamic and hardworking School Office. Working in the hub of a busy school, we are looking for somebody with great interpersonal and organisational skills; who is flexible in their approach and who is able to prioritise tasks and workload.

For full details of the Person Specification, please see the attached recruitment pack.

What the school offers its staff



• A fully supportive and inclusive environment
• A genuine commitment to staff well-being
• A commitment to staff development and CPD
• An opportunity to work with colleagues across our Trust schools




Benefits of working for Mercian Educational Trust

Salary Sacrifice Schemes

Cycle to work, Electric Vehicle Leasing, and Tech Benefits

Employee Health Assistance

Our employee assistance programme gives you access to confidential, independent, and unbiased information and guidance 24/7. Employees also have access to the Wisdom App which supports wellbeing and mental health.

Career Progression

We want to encourage the career progression of our employees wherever possible, and we support staff who wish to move between our schools and the central teams when suitable roles arise.

Pension​

As a teacher, you will automatically enrol into the Teachers’ Pension Scheme. As Support Staff, you can opt-in to the Local Government Pensions Scheme – one of the most competitive on the market.

Collaboration​

All employees have opportunities for collaboration, CPD and access to support from the central team. Teaching staff also have opportunities for guidance in all areas of the curriculum and assessment and sharing good practice.​

Eye tests and Flu Jabs​

All employees can access free eye tests and annual flu jab.​

Free Car Parking​

All employees have access to free car parking on or near the school premises.​

Childcare – Wraparound discount​

Employees can access wraparound care provided at any of our schools at a reduced rate of 50%. Please note: Discounts do not apply to Nursery provisions.

Commitment to safeguarding

Mercian Educational Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. ​ All positions are subject to child protection screening appropriate to the post, which will include an Enhanced Disclosure and Barring Service (DBS) check for the children’s workforce and a Children’s Barred List check​

Key Duties: 1. To provide a personal assistant and senior medical secretarial service to Consultants and other medical staff in relation to their clinical duties. 2. Inform all relevant staff of reduced/cancelled clinics/theatre lists with regard to consultants and junior doctors planned or emergency absence. 3. To undertake medical audio/copy typing duties including outpatient letters to General Practitioners, discharge summaries and other official correspondence, including self-generated non-routine correspondence if required. 4. To manage patients pathways and highlight any potential problems with regards to treating a patient within set targets. 5. Monitor capacity and liaise with Clinical staff and management when additional capacity will be required. 6. To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary. 7. To make arrangements for appointments for patients when required. 8. To manage waiting lists daily adhering to the trust guidance policy for waiting list management: a. ensuring that patient names are included on waiting lists b. ensuring patients are sent for TCI, following RTT rules c. ensuring PAS and Bluespier systems are up to date at all times d. dealing with waiting list enquiries generated by General Practitioners, patients, Trust waiting list management team and the Directorate management team. e. ensuring the appropriate amendments of patient outcomes. f. participating in the validation of patient data, to assist in the improvement of data quality for Trust reporting systems 9. To respond to enquiries from GPs, other Health Service personnel, patients and relatives. 10. To respond to Advice and Guidance enquiries from GPs. 11. To provide statistical information for Consultants and the Directorate Management team as and when required. 12. To deal with administrative and secretarial aspects of Consultants management, educational and professional advisory commitments. 13. To participate in the collection and transmission of information to enable the Directorate to meet its objectives including appropriate support for clinical audits 14. To participate in and contribute to the effective introduction of new systems and initiatives leading to the improvement and development of patient services including IT. 15. Training/Supervision of temporary and new staff within the office. 16. To undertake any other duties as may be required as appropriate by the Consultant or the Directorate Management Team in accordance to the needs of the service. 17. Monitor stationery and order relevant stationery as and when necessary. 18. Attend admin team / departmental meetings as required. Contribute to building effective teamwork in exchanging views, ideas and communicating effectively. 19. To manage and progress results of patient investigations and on receipt, prioritise and action according to clinical need, with guidance from the medical team. 20. Work within and keep up to date with National and Trust legislation, guidelines, policies, procedures, protocols and code of conduct and ensure they are adhered to across the team.

Property Care have an exciting opportunity for an administrative assistant to join the Estates Services Team based in our Worcester office.
What could you be doing?
You will play a key role, working as part of a highly motivated team providing effective administrative support to the Estates Services Managers in the Estates Services team.
You’ll be there to update and maintain systems, generating correspondence as required and being a point of contact liaising between our teams, external customers, sub-contractors, and local authorities.
Some things we need from you
You will need to be highly organised, approachable, and a confident communicator. It is a busy role, juggling different priorities and you will need to remain calm under pressure, think on your feet and be able to work on your own initiative. You will also have the support of a great team around you.
This is a full-time role, 40 hours a week, Monday to Friday, 8:00 – 16:30 with a 30-minute lunch break – no weekend working.
The ideal candidate will also have:
• Strong IT Skills. Competency in Word, Outlook, and ability to develop formula in Excel
• Good communication skills both written and verbally
• Ability to develop good working relationships
• Organised with ability to work to strict deadlines
• Ability to work independently and use own initiative
• Excellent attention to detail
• GCSEs passed in English and Maths
• It would be an advantage if you have previous administration experience within property maintenance but not essential
Part of Platform Housing Group, Platform Property Care is a well-established property maintenance business. Working with us is more than just a job. We value the contribution that our colleagues make to our business; our vision is clear – we are growing fast, and we aim to achieve our plan through an engaged and highly skilled team. 
If this sounds like the place for you then we’d love to hear from you!  To find out more about this role, please contact us at recruitment@platformhg.com for a chat.
This role is based at our office in Worcester. There would be occasional travel to offices and other locations as required to attend meetings. We have free car parking at our offices.
We do not require recruitment agency support at this time - all speculative CV’s will be treated as a direct application.

Proud member of the Disability Confident employer scheme

We are seeking to appoint a Pastoral Administrator to provide comprehensive clerical and administrative support for the Pastoral Team, the Assistant Headteacher and Deputy Headteacher with a wide range of tasks. The postholder will be a main point of contact for parents, carers, and families, and will provide a vital link between home and school.
This role would suit an individual with excellent communication skills (both orally and in writing), a welcoming demeanour, exemplary attention to detail, highly organised and resilient, ability to prioritise workload and proficient with IT and software.
Hours: 37 hours per week, Monday – Thursday 8.30am - 4.30pm, Friday 8.30am – 4.00pm (includes a 30-minute unpaid lunchbreak). Term-time only plus 10 days (some of which are Professional Development Days).
Salary: Scale 4, SCP7-11 £24,294 FTE - £25,979 FTE. Pro-rated to £21,082 - £22,544 term-time only (pay-award pending).
Start date: 2nd September 2024.
For more information, please read our Job Description and Person Specification (attached).To apply, please complete our application form (attached) by the closing date of 4 July 2024.
Interviews will be held as soon as possible after the closing date.Benefits
Secure and competitive pension
Access to a cycle to work scheme
Free on-site parking
Free access to Westfield Health, Healthy Extras providing:
24/7 telephone access to a practising UK GP
24 Hour Advice & Information Line (including structured counselling sessions)
Eldercare Advice
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Further information:
Hanley Castle is situated in an idyllic rural location, but with easy access to Worcester, Hereford, Cheltenham and Gloucester.
The School is committed to safeguarding and promoting the welfare of children and young people and as such expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake pre-employment checks including an Enhanced Disclosure via the Disclosure and Barring Service.
Online searches are now undertaken on all shortlisted candidates, for safeguarding suitability, as part of the due diligence.
References are obtained, before interview wherever possible, which include specific enquiries about the applicant's background in relation to safeguarding.