Total 69 Administrative / Clerical job vacancies in Peterborough or Huntingdon, PE3 9GZ

Dealership:

L0650 Northwest Finance Center

Dealership Admin

Under close supervision, the Dealership Admin performs a variety of administrative tasks for the purpose of supporting financial processing and control efforts.

This role reports to the Business Manager.

Responsibilities

• Checks in Titles – Receives (in Mail), documents receipt in internal data warehouse, distributes title documentation
• Assists with preparation of paperwork of sales transactions
• Routes invoices for processing
• Performs ad-hoc reviews of misc. documents for accuracy
• Other projects as assigned

Skills and Qualifications

• Sense of urgency
• Excellent communication
• Time Management
• Ability to prioritize work
• General familiarity with using office equipment
• General familiarity with using MS Office Suite
• General knowledge of using computers
• Prior office experience preferred, but not required

Competencies

• Does the right thing, takes action and adapts to change
• Self-motivates, believes in accountability, focuses on results, makes plans and follows through
• Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results
• Thrives on a team, stays positive, lives our values

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.*

• Up to 1/3 of time: standing, walking, lifting up to 25 pounds
• Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing

*Reasonable accommodations may be made to enable individuals to perform the essential functions.

NOTE:  This is not necessarily an exhaustive list of responsibilities, skills, or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed.

We offer best in class industry benefits:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

High School graduate or equivalent, 18 years or older required. Acceptable driving record and a valid driver's license in your state of residence necessary for select roles. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. 

OPERATIONAL AND ADMINISTRATION PROCESSES ADMINISTRATION - PATIENT RECORDS & INFORMATION Administration - Patient Records The post-holder is required to maintain both paper and computerised records in accordance with Trust standards. Ensure that data entered onto the PAS and other hospital systems is complete and accurate. Ensure patients receive accurate appointment information using the PAS system. Receive, consider and collate results of investigations. Deal with promptly. Take appropriate action to draw attention to abnormal results. Follow up as necessary. Audio typing of patient information, including the typing of letters Audio typing of any other correspondence relevant to work undertaken by the Consultant and the medical team. Ensuring any actions detailed in clinic/discharge communication have been completed i.e. booking of follow up appointments. Ensure that any relevant information that is not available on Trust electronic systems is uploaded correctly onto Patient electronic health record (Evolve) Work within guidelines relating to data protection and confidentiality. Deal with any problems in a constructive manner, communicating with relevant staff as necessary. Administration - General General administrative duties, as required, to include: Typing, photocopying and sending of information, including distribution of copies to appropriate destinations. Accurate filing of information. Presentation of letters for signature. Timely distribution of letters and information, both for Trust and external post. Opening of post and appropriate distribution of correspondence. Organise any meetings for the specialty team as appropriate Show awareness of the principals of Health and Safety at Work and Manual Handling Guidelines. Adhere to all administration standards Attend appropriate meetings Database entry as required Be part of the Trust Loggist EMED rota when Critical Internal incident is declared. This will require remote attendance at set times. Resource Management The post-holder takes an active role in identifying resource issues and maintaining equipment and stationary stock levels. Standards, performance & policies 4.1 To understand current policies, guidelines and procedures for the management of patient pathways. Following guidance work within defined national and local targets, i.e. waiting time and cancer targets and monitor on a regular basis. Identify potential breaches to the Senior Medical Secretary. Ensure data and information both paper and electronic is completed in accordance with agreed policies and procedures In accordance with the agreed process, ensure data and information is recorded and input into the relevant systems (PAS, Theatreman, E-track, Carefllow) in an accurate and timely manner and patients are actively tracked. Ensure business activity reports are constructed and reported in line with the service Key Performance Indicators (KPIs). Report to clinical team when activity is not within the required range to manage pathways effectively Planning & organisation Plan and organise workload ensuring deadlines are adhered to and duties satisfactorily performed. In conjunction with the Senior Medical Secretary ensure that processes are developed Additional information To ensure that Service Unit secretarial and administration functions are carried out to the highest quality standards by monitoring and improving services Organise and control own workload ensuring deadlines are observed and duties performed efficiently. To develop IT skills as may be required to fulfil the responsibilities of the post To support a co-ordinated approach to service delivery on both sites within the Trust to promote good working relations The post holder must at all times carry out his/her duties with due regard to the Trusts Equality & Diversity Policy. The post holder is responsible for ensuring that required mandatory training is up to date. You have a responsibility to consider yourself and anyone else who could be affected by the things you do, or dont do, that you should have, while at work. You are responsible for informing your manager of any health and safety concerns you identify and for completing an adverse event form for any accidents, incidents or near-misses that happen to you or that you are aware of to reduce injuries or loss. To ensure that all duties are carried out to the highest possible standard, and in accordance with current quality initiatives within the area of work All staff are required to respect confidentiality of all matters that they may learn in the course of their employment. All staff are expected to respect the requirements under the Data Protection Act. Any other duties which may be required in order to facilitate the efficient and effective running of the Service Unit. This job description will be subject to review in consultation with the post holder. NB: As part of the pilot process and any future developments of this service, this job description will be subject to review in consultation with the post holder.

Position Type:

Substitute Job Families

Date Posted:

2024-01-02

Location:Administration or As Assigned

 

Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve, performs administrative duties to support principal and supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions and reports.

Responsibilities

• Becomes familiar with District initiatives including but not limited to The Cleveland Plan, Academic Achievement Plans, etc.
• Meets, greets, and interacts with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve
• Upon completion of Districts training, ability to utilize various District software packages (i.e., Microsoft Outlook email, FMS, Sierra, etc)
• Answers telephones and relays messages
• Assists parents, staff, students, and visitors
• Opens and disseminates mail
• Address, stuff, and stamp envelopes
• Maintains student permanent records, attendance records, and transcripts
• Types/word processes and proofs a variety of school related materials
• Maintains appropriate files
• Operates a variety of office machines
• Serves as back up in the absence of other secretary/secretaries
• Performs other secretarial-related duties

Qualifications

• High School Diploma or GED required
• Computer, word processing, and data entry skills, including creating spreadsheets, letters, and reports using programs such as Microsoft Excel, Word, and Microsoft Outlook email
• Satisfactory skills assessment profile in keyboarding, word processing (Microsoft Word and Language (Basic Grammar)
• Five years secretarial or clerical experience required. Three years of district experience preferred
• Additional business or secretarial training preferred
• Working knowledge of office automation
• Excellent organizational, communication and customer service skills

Education

To Apply

EEO Statement

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future.  CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.

Please see the attached job description and person specification for further information relating to this role. **If you are and overseas candidate wishing to apply and would require sponsorship, you can determine the likelihood of obtaining a CoS for this post by assessing your circumstances against criteria specified on the gov.uk website**

An exciting opportunity has arisen within the Gastroenterology and Hepatology Department at Peterborough City Hospital. We are looking to recruit an enthusiastic and motivated individual to join our very busy and dedicated admin team.

The successful candidate will provide administrative support to the Senior Medical Secretary and clinical team within the Department and also ensuring the provision of an effective, efficient and professional service for our patients.





The post holder will be expected to perform a high level of secretarial and administration tasks within the department. You will need to be able to work efficiently, with a high degree of accuracy and work flexibly and confidentially across the Trust independently and as part of a team liaising with colleagues at all levels.

You will have good communication skills and will be responsive to the needs of the service. You will be a point of contact for patients, speciality teams and other departments for all enquiries relating to patient admissions. You will be responsible for the tracking of patient pathways in accordance with the National targets.

We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.
We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.
Benefits to you
• 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);
• NHS Pension Scheme:
• Flexible working opportunities;
• Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Career development and training;
• Wellbeing support and activities;
• In-house physiotherapy Service;
• On-site canteens with subsidised meals;
• Subsidised staff parking (currently free).
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

Please see the attached job description and person specification for further information relating to this role.

**If you are and overseas candidate wishing to apply and would require sponsorship, you can determine the likelihood of obtaining a CoS for this post by assessing your circumstances against criteria specified on the gov.uk website**


This advert closes on Thursday 11 Jan 2024

To provide comprehensive administration to support Reception, Booking Teams and Contact Centre within Outpatients. To be fully conversant with the Trust appointment systems and extract data from waiting lists to book patients in date order and clinical/risk priority Point of contact for patient, GP surgeries and other parties for enquiries, cancelling and rescheduling of appointments Cover Reception areas, book patients attendance and any follow up appointments Work closely with specialities escalating any capacity issues following the escalation process

To welcome patients, relatives and carers on arrival to the ward. Ensure patient details are correct on our IT systems and complete admission details on arrival To deal with enquiries and to pass information to the appropriate staff. To provide a courteous, responsive and effective point of contact (in person and by telephone) for patients, carers and healthcare professionals, both internal and external to the Trust. To keep ward diary and excel spreadsheets up to date. Patients and Relatives Promote a customer focused approach to receive patients and visitors to the ward. Distribute post to patients on the ward. For more information, please refer to the Job Description.

Business Admin Manager The role: Ramsay Health Care UK is part of a global hospital operating group that is the fourth largest provider of private healthcare in the world. In the UK, we're growing rapidly, with 30+ hospitals providing diagnostics and treatment for both private and NHS patients. As our Business Admin Manager, you will lead the Fitzwilliam Hospitals administration processes relating to all financial aspects in conjunction with the Finance Manager. Leading a small multidisciplinary team, you will be expected to implement actions to increase revenue capture within the hospital and work with other departments to implement and ensure compliance. Where you'll be based: Fitzwilliam Hospital is one of Cambridgeshire's leading independent hospitals with a reputation for delivering high quality healthcare treatments and services since 1983. The hospital is situated in the quiet landscaped grounds of the Milton Estate in Peterborough and has 54 single bedrooms and one twin-bedded room, all with en suite facilities. The hospital provides services for both private and NHS patients. By investing in advanced medical technology, the hospital offers a state-of-the-art range of treatments and services. The fully equipped ultra clean air theatre suite is particularly suitable for orthopaedic procedures such as spinal surgery, arthroscopy, hip replacements and knee replacements. The Braithwaite day unit is used for minor operations and endoscopies. What you'll bring with you: Management experience with proven ability to manage a multi-disciplinary team Exceptional organisational skills Excellent communication skills both written and verbal Tenacity and resilience; a strong desire to achieve targets Sound computer skills using the MS Office Suite, especially Excel, with experience analysing large volumes of data to identify trends High standard of accuracy with financial and statistical data Benefits Contributory pension scheme 25 days' annual leave plus the opportunity to buy/sell more Private Healthcare and Life Assurance Free onsite parking and a subsidised staff restaurant Access to our employee Discount Programme Wellbeing centre and access to 24/7 employee assistance line for free advice Long service, Employee recognition and appreciation awards Access to the Ramsay Academy - We invest in our people by creating real development opportunities and career pathways supported by structured learning curriculums About us Ramsay Health Care UK is a well-established global hospital group with over 50 years' experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS. We love people with a positive, "can do" attitude who want to make a difference in their work. "Our employees are Ramsay." The skills and commitment of our employees forms the basis for our success. We are able to support training and development to our employees, to deliver a high standard of clinical care whilst ensuring patient safety, dignity and confidentiality. We are a progressive and caring facility and support the Ramsay vision "People caring for People". We know our people are our greatest asset, our business is growing and we would like you to join us. "The Ramsay Way" culture recognises that people - staff and doctors - are Ramsay Health Care's most important asset and this has been key to our ongoing success. We are proud of our 'Speak Up for Safety' programme and ensure that the patient is at the heart of everything we do. Join us and have more 'Time to Care'. Alternatively apply via www.ramsayhealth.co.uk/careers We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check.

For more detailed information about the duties of this post, please refer to the job description attached to the advert.