Total 1,775 Administrative / Clerical job vacancies in Parris Island, South Carolina

Company Description

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and a leading logistics provider with a wide range of clientele ranging from local SMEs to multinational companies. Cogent's main businesses comprise of warehousing, freight forwarding, container and ISO tank depot, automotive logistics, and transportation services in Singapore. It also operates warehousing and container depot businesses in Malaysia.

Role Description

This is a full-time on-site role for a Purchasing and Admin Executive at Cogent Holdings Pte Ltd. The incumbent responsible for tasks related to procurement, supplier management, general administration, and supporting the day-to-day operations of the company.

1. Perform daily purchasing duties in SAP system

2. Responsible in sourcing of operation consumables and materials

3. Responsible in sourcing of suppliers, ask for quotations and negotiate price

4. Attend to requestors’ enquiries and understand their purchasing needs

5. Issue purchase order and make delivery arrangements

6. Liaise with finance department on payment arrangement

7. Perform general office administrative duties including scanning, filing, photocopying of documents

Requirements:

1. Diploma in any discipline

2. 1 year relevant experience

3. Proficient in Microsoft Excel

Others Information:

1. 5 Day work-week

2. Transport from Jurong East (2 ways)

3. In-house gym

4. Daily meal subsidy

5. Hospitalization & Surgery Insurance, Personal Insurance benefits

• Attend to phone calls , emails and WhatApp messages
• Attend to suppliers delivery
• Organize and schedule appointments
• Assist in the preparation scheduled reports for operation
• Order office supplies, printing and office equipments upkeep
• Maintain filing and verify documents
• Manage outstanding bills and inform customers regarding payments.
• Prepare monthly petty cash reconcile and vehicles fleet cards reconcile
• Assist to update data records, entries and preparation of billings
• Provide assistance and support to company personnel.
• Constantly update job knowledge
• Remuneration based on experience
• Matured candidates are welcome to apply

• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Assure financial account and customer data is collected and managed through applicable software, financial and laboratory information management systems.
• Collect and compile data into applicable formats needed to perform bulk (mass) or individual billing actions.
• Establish and maintain good working relationships with Agency debt management specialists to ensure prompt settlement and resolution of debt.
• Utilize government issued purchase card and acquisition systems (e.g. IAS) according to procedures and policies to obtain services and supplies, and process invoices.
• Specific administrative duties include time and attendance timekeeper; processor a personnel actions such as within-grade increases, awards, and promotions.
• Schedule and coordinate domestic and International travel for meetings, conferences, and duty station relocation. Submitting travel requests, establishing reimbursement vouchers, and to resolve common travel related issues.
• Where requested coordinate or schedule repairs with the landlord or vendor. Provide financial information and data necessary for maintaining timely and accurate inventory of equipment and instruments.

Starting at $45,039 Per Year (GS 6-7)

The primary purpose of this position is: As an Air Reserve Technician (ART), accomplishes a variety of duties involving assisting in determining unit's readiness and capability to perform its peacetime/wartime mission, to support programs and systems which ensure reserve members are properly trained and equipped, to provide peacetime/wartime medical support, and to provide training to reserve members in the accomplishment of tasks set forth herein.

Duties:
1: Provides direct support to the senior ART in planning, directing, implementing, and controlling all elements of the medical unit on a day-to-day basis.
2: Provides support toward conducting studies, collecting data and identifying trends.
3: Assists in reviewing status of training and personnel assets for Status of Resource and Training System (SORTS) reporting/Annual Tour.
4: Responsible for tracking of unit funds and medica/non-medical supply expenditures and activities. Monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.
5: Responsible for effective management and execution of unit personnel programs. Responsible for information management processes within the unit.

Starting at $49,025 Per Year (GS 7)

• You will serve as a supervisor for the Business Operations.
• You will be responsible for the administrative and technical management of its workforce engaged in the performance of administrative and/or technical work in business operations.
• You will plan and assign the work to be accomplished, sets performance standards and goals, and resolve work problems.
• You will make recommendations to higher level supervisors concerning personnel matters.
• You will assist higher level supervisors in establishing priorities, monitoring costs and provide information to help determine future requirements and resources.
• You will perform a variety of tasks associated with the work of the group and must be well qualified in the area of business operations.
• You will be accountable for Administrative Officer functions to include: administrative staffing and planning, administrative processes, Action Items, Highlights, Technical Capability Health Assessment (TCHA), Human Resource functions, hiring plan.
• You will be responsible for providing financial and contracting support for all department projects including, but not limited to, project planning, monitoring and reporting.
• You will be responsible for supporting customer advocates, as required for program business and financial analysis.
• You will provide planning, administration, and monitoring of financial activities.
• You will be accountable for developing, implementing, executing, and tracking all department contracts items; works closely with the Department TDAA, Deputy Department Head, and other senior department personnel.

Starting at $98,240 Per Year (NT 5)

• Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager.
• Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions.
• Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
• Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues.
• Procures, issues, controls, and disposes of supplies and equipment required for store operations.
• Maintains the property accounting register relating to supplies and equipment procured for the commissary.

This position offers promotion potential to a higher grade. To prepare you for the higher grade, work assignments will be progressively more complex. After meeting all qualifications and requirements for the next grade level and with your supervisor's recommendation, you may be promoted without further competition. However, promotion is neither guaranteed nor automatic.

Read the entire announcement before starting the application process. For current appointable DeCA employees (2) SF-50s are required to establish merit eligibility, please read full announcement for further instructions

Starting at $39,576 Per Year (GS 5)

• Performs program support functions for the Agency office programs and activities.
• Uses a personal computer to produce a wide range of documents.
• Uses software including database management, electronic mail, word processing, spreadsheets, graphics, desktop publishing, and other similar software to enter, revise, sort and calculate, retrieve, and finalize data for a variety of purposes.
• Receives visitors and telephone calls to the office, determines the nature of requests and directs callers to appropriate staff, or personally providing the information. Assists the office staff on inquiries involving extensive research.
• Receives incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and following up for the office staff.
• Reviews correspondence prepared by the office staff.
• Prepares and types from oral instructions or brief notes, technical documents and reports, travel authorizations, and travel vouchers.
• Responds to routine and non- routine requests for information such as status reports, suspense dates for matters requiring compliance, and similar information readily available from files.
• Performs other routine clerical tasks such as filing, operating a copy machine, and maintaining records, manuals, and handbooks.
• Maintains administrative confidentiality in daily work activities in accordance with established office policies.

Starting at $35,373 Per Year (GS 4)

Major duties and responsibilities include:

• Reviews, interprets, and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Office operations.
• Participates in the planning for budgeting needs and financial management for the Office in collaboration with the Deputy ADPCS for Acute Care. The incumbent will evaluate various patient care alternatives as a means of reducing budget/overtime requirements.
• Provides technical review of information required for input into a number of electronic databases which might include Microsoft Outlook, Excel, Word, PowerPoint, or Access; VATAS, etc.
• Participates in management meetings, which involve Patient Care Service and Acute Care needs and makes recommendations that influence decisions.
• Independently develops, plans, issues, and implements procedures to comply with directives concerning administrative matters.
• Reviews and evaluates guidance on various functions and procedures, identifies problem areas and implements or recommends actions to improve procedures, process, and programs, increase efficiency, eliminate problems, and conform to policy requirements.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday, 7:30am-4:30pm
Telework: On a Ad Hoc Basis
Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer - Detail-NTE 120 Days/PD083700
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not Required

Starting at $62,574 Per Year (GS 9-11)

• Receives telephone calls and greets visitors, ascertaining name, affiliation, and purpose of call/visit.

• Acts as a liaison to managers and staff within the organization and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the appropriate policies, directives, and instructions for the Medical Center.

• Maintains a master log containing names and background information of recurrent civilian dignitaries, Federal, state, and county community leaders, and local affiliated organizations' correspondents in the surrounding communities.

• Prepares guest list, invitations, and related data for official functions at the Medical Center.

• Receives, processes, and establishes controls on correspondence transmitted through the Executive Office for review, approval, and signature.

• Prepares special reports, data, and official correspondence with a wide variety of computer software.

• Establishes and implements Executive Office secretarial policies and procedures.

• Conducts procedural training sessions for clerical and administrative personnel.

• Conducts regular meetings with subordinate functional secretaries to advise of administrative changes.

• Assumes full responsibility for clerical functioning of all committees/boards of which the Executive Team chairs.

• Records, transcribes, edits, and prepares the minutes of various meetings for distribution.

• Initiates personnel actions such as Board Actions, recruitment, appointments, promotions, special advancements, transfers, and separations.

• Maintains competency folders and training files, ensuring timely completion of required performance management tasks for subordinate staff.

• Maintains appointments, calendars, and schedules.

• Makes arrangements for travel including transportation and hotel accommodations.

• Maintains timecards for staff members of the Executive Office.

• Provides general office supply and equipment support services.

• Functions as the Automated Data Processing Application Coordinator (ADPAC) for the service which includes troubleshooting computers, telephones, copy machines, and fax machines, submitting work orders for problems that cannot be resolved.

• Grants, reviews, and revokes access, as appropriate.

• Sponsors employees for identification cards.

• Performs other related duties as assigned.

Work Schedule: Monday through Friday from 8:00 AM to 4:30 PM (EST)
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is NOT a virtual position.
Position Description/PD#: Secretary (OA)/PD077720
Relocation/Recruitment Incentives: NOT Authorized
Critical Skills Incentive (CSI): NOT Approved
Permanent Change of Station (PCS): NOT Authorized

Starting at $56,658 Per Year (GS 8)

The Role Express new ideas, take initiative and save lives. Others talk about being brave, at IC24, were made that way. From providing high quality integrated urgent care for over six million people, to thinking of innovative solutions for our patients every role at IC24 is made to be brave. The role requires overseeing seamless communication and efficient operations within the Regional Leadership Team's offices, demonstrating exceptional organizational skills and a calm, methodical approach to prioritisation. The ideal candidate will have extensive experience in managing high-level leadership support tasks, coupled with strong organizational abilities and adaptability. They should thrive in tackling the administrative complexities of supporting diverse individuals and programs. The role involves managing key administrative functions for the Senior Regional Leadership Team, including diary and email management, responding to correspondence, and addressing daily issues on their behalf. The post holder will provide regular briefings, ensure the team is prepared with relevant information for meetings, and support the creation of high-level reports and presentations. Additionally, they will manage travel arrangements, itineraries, and conferences or events at both national and local levels while maintaining strong communication and engagement with internal and external stakeholders. Responsibilities also include recording and distributing meeting minutes, developing processes to improve efficiency, and offering project support. The role requires flexibility to undertake additional duties as the needs of the business evolve, ensuring seamless coordination and support across all activities. Who are we? We are Integrated Care 24 (IC24), the leading not for profit Social Enterprise providing innovative and patient focused primary care services. IC24 is committed to improving access to health and social care for our patients and reducing the demand on secondary care services. IC24 provides services to over 6 million patients, including GP led out-of-hours services, NHS 111, primary care and secondary care support services. Location Essex Hours Available 37.5 hours Whats in it for you: - A salary of £25,000 - £27,000 per annum, pro rata Additional annual leave above statutory minimum based on service. Opportunity to join the NHS Pension Scheme Free 24/7 independent counselling service Learning and development opportunities Free membership to our reward and discount platform Access to Blue Light Card and other NHS Discount Schemes Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory basic DBS disclosure and two references. We celebrate brave ideas and brave people. careers.ic24.org.uk We arecommittedto providing equal opportunities for all people and we particularly encourage applications from ethnic minorities, applicants with a disability and those from other under-represented groups. If you would like to discuss any reasonable adjustments before applying or would like an accessible version of any recruitment documents, please contact the recruitment team on careers@ic24.nhs.uk.

Responsibilities

• Support the Site Manager on all site administrative works
• Coordinate with document controller on design deliverables transaction to ensure smooth flow of documents.
• Maintain document archiving system for hardcopies and e-filing into server.
• Oversee the day-to-day admin functions of the department.
• Perform any other ad-hoc duties as requested or assigned

Requirements

• Diploma/Bachelor degree in Project Management, Engineering, Business Administration or related field
• Minimum 2 years of experience in similar capacity
• Proficient in Microsoft Office
• 5.5 work day
• Site Location: Changi

Job Description:

• Help schedule shipments and make sure all paperwork is done correctly.
• Keep records up to date, including inventory and delivery information.
• Prepare delivery orders and answering basic questions.
• Visit the warehouse to check and manage stock when needed.
• Work with other departments to ensure customer orders are processed and delivered on time.
• Help create and maintain operational reports and documents.
• Ensure all paperwork follows company rules and regulations.
• Take part in projects to improve how we work.

Job Requirement:

• Diploma in Business, Logistics, or a related field (fresh graduates are welcome)
• Good organizational skills and attention to detail.
• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Good communication skills, both spoken and written.
• Able to work independently and as part of a team in a busy environment.
• Positive attitude and eager to learn.

The Haulage Admin/Controller is responsible for supporting the execution of general traffic management operations and activities including coordinating with customers, management documentation, receiving and communicating schedules for traffic Stable and systematic, he/she is also responsible for the safe and efficient

operation of material-handling equipment and transportation. He/she is expected to work with internal and external stakeholders for job accomplishments.

Job Descriptions:

• Performing traffic data entries and related functions for the internal traffic management system
• Coordinating with customers and internally for traffic-related matters
• Ensuring all paperwork, system, and filling is completed on time and accurately
• Planning and following up on orders to ensure on-time deliveries
• Maintaining accurate and updated records of jobs
• Generating accurate billing invoices and related reports as per required dateline
• Attending to customer inquiries and ensuring all requests and issues are resolved
• Any other duties as assigned by the supervisor

Requirements:

• Minimally a professional or NITEC certificate or equivalent
• Positive attitude, detail-oriented, organized, and able to prioritize tasks
• Able to speak Chinese to communicate with Chinese Customers
• Able to standby on phone after office hours
• Entry-level candidates are welcome to apply

*We offer shuttle bus services to provide convenient and accessible transportation for our employees to and from our premises, reducing the stress of commuting.

Scope of Work:

• Provide comprehensive administrative support to Admin Department.
• Execute administrative tasks, including data entry and record keeping.
• Answering and directing calls appropriately.
• Maintain organized documentation and an efficient filing system.
• Demonstrate strong letter writing and formatting skills.
• Undertake additional ad-hoc duties as assigned.

Job Requirements:

• Minimum qualification: GCE 'N' or 'O' Level, NITEC, or equivalent
• Proficient in MS Office (Excel & Word)
• Strong attention to detail and a meticulous approach to tasks.
• Excellent organizational skills with the ability to multitask effectively.
• Experience in document control management is a plus.
• Minimum 1 year relevant experience
• 5-day work week.

The incumbent is required to play a key role in fostering the company's growth by uncovering and securing new business prospects, nurturing relationships with current clients, and supporting the overall sales strategy. This position involves a combination of prospecting, networking, negotiating, and closing deals to achieve or surpass sales targets and support the company’s long-term objectives.

Job Responsibilities:

Correspondence and Communication:

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring that messages are prioritized appropriately.
• Draft and prepare official correspondence, reports, and presentations as needed.
• Ensure clear and effective communication with all stakeholders.

Calendar Management and Administrative Support:

• Coordinate travel arrangements and accommodations for staff attending conferences, workshops, and events.

Meeting and Event Coordination:

• Organize and coordinate meetings, workshops, and events, including venue bookings, catering, and logistics.
• Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
• Follow up on action items to ensure timely completion.

Confidentiality and Data Management:

• Handle confidential and sensitive information with discretion, maintaining confidentiality at all times.
• Maintain accurate and up-to-date records, databases, and filing systems in both electronic and hard copy formats.

Business Development:

• Identify and qualify new leads through various methods, including cold calling, email marketing, and attending industry events.
• Develop and implement effective sales strategies to convert leads into customers.
• Prepare and deliver compelling presentations and proposals that highlight the value of our products and services.
• Negotiate contracts and pricing with clients to ensure profitability.
• Build and maintain strong client relationships to ensure satisfaction and retention.
• Conduct market research to stay current on industry trends and identify new business opportunities.
• Prepare and deliver sales reports and presentations.
• Collaborate with other departments, such as marketing and product development, to ensure a seamless customer experience.

Ad-hoc Duties and Responsibilities:

• Provide assistance to the Director as needed, without limitations to working days or hours.
• Be available to travel on short notice.
• Attend to overseas clients and associates when required.

Job Requirements:

• High school diploma or equivalent; additional qualifications in office administration or related fields are advantageous.
• Proven experience as a personal assistant, executive assistant, or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
• Strong verbal and written communication skills, with attention to detail.
• Proficient in using office software, including word processing, spreadsheets, and presentation applications.
• Discretion and the ability to handle sensitive information with confidentiality.
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Flexibility and adaptability to manage multiple tasks and shifting priorities.
• Willingness to travel around SIngapore on short notice, with travel requirements of up to 30% of the time.