Total 107 Administrative / Clerical job vacancies in Newcastle upon Tyne, NE15 8NY

Please note this is a rolling advert and will always remain live, your application will periodically be shortlisted based on the number of vacancies within the Trust, you will only be contacted if your application has been successfully shortlisted.
Administrative Assistant Band 2 / Senior Administrative Assistant Band 3
Are you seeking a genuine career path?

At Kingston Hospital we believe in employing the best staff so we can provide an excellent service to all our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.

We are recruiting to Administrative Assistants and Patient Pathway Coordinators roles (Bands 2 and 3) in several of our clinical services.

** Please note only full time posts available **

You will be the first point of contact for all administrative issues relating to a patient’s pathway of care. You will work as part of a multi-disciplinary team and provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.

The work is fast-paced and can be complex but you will have the opportunity to support our patients and make sure they receive the best possible care. To do this you will need to be able to work in a calm, logical way and be able to multi-task as each day can be different and challenging.

These roles will ideally suit those with experience within a customer services environment or call centre background with a passion for providing the best possible service to our patients and service users.

In return for your dedication and skills, we offer an optional apprenticeship programme with protected time for study, as well as tailor-made training and development for career growth.You will learn skills that will equip you to progress in a rewarding career supporting NHS clinical services whilst working towards nationally recognised apprenticeship qualifications.We also offer support and a buddying system so that new team members quickly find their feet and help each other learn in a supportive way.


TrustValues

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

- Caring – Design and deliver care around each individual patient’s needs and wants.
- Safe – Make the safety of patients and staff our prime concern as safety comes first
- Responsible – All staff take responsibility for the hospital, its services and reputation
- Value Each Other – Value each other's contribution
- Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job descriptions and person specifications andclearly state within your application if you are applying for the Band 2 or Band 3 role,providing a supporting statement which demonstrates how you meet the requirements of the role.

After the closing date of 24-March-2024 you will be contacted to confirm the next stage of the recruitment process which will include an online assessment.

A simple written exercise will be held via MS teams on 28th March 2024. We will communicate the outcome of this exercise on 2nd April 2024.

Everyone who passed will be invited to an interview on 11th April 2024.

**NOTE: Previous unsuccessful applicants need not apply unless you are able to demonstrate how you now meet the requirements **

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 2 starts at £26,696 pa. pro-rata inclusive of HCAS and Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Please refer to the supporting documents attached, ensuring that your application refers specifically to the person specifications.
• Administrative Assistant - Band 2
• Receptionist - Band 2
• Patient Pathway Coordinator - Band 3
• Senior Administrator - Band 3
• Senior Receptionist - Band 3


This advert closes on Monday 3 Jun 2024

Job Title - Memorial Advisor Admin

Location - South Shields NE34

Contract - Temp - 2 years

Hours - 37

Role summary - The Company is currently seeking a Memorial Advisor Admin to join their team. This is a technical role that requires a high level of attention to detail and sensitivity. The successful candidate will be responsible for providing effective administrative support and relevant advice applicable to the delivery of the Company's cemeteries and closed churchyards memorials schemes.

Key Responsibilities:

• Provide administrative assistance to the Bereavement Services Team.
• Process documentation and maintain manual and digital records of the inspection results and subsequent make-safe works undertaken.
• Deal with enquiries and complaints from members of the public with compassion, competence, and tact always.
• Contribute to the service by understanding the Service aims and objectives and how your role contributes to them.

Requirements:

• Excellent IT skills and the ability to enter data into digital systems accurately.
• Strong administrative skills with the ability to manage correspondence relating to the memorial schemes.
• Good communication and interpersonal skills, with the ability to liaise with memorial stonemasons and the public in a professional manner.
• High standards of efficiency and accuracy always.
• Compassionate and tactful approach when dealing with enquiries and complaints from members of the public.
• Ability to contribute to policy and procedural development in meetings with colleagues and management.

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call George at Service Care Solutions on 01772 208 966 or send an E-Mail to George.Westhead@servicecare.org.uk

Brook Street are currently recruiting for a Admin Officer to work in the Newcastle District Probate Registry.

You will be based in North Shields and will be responsible for a range of admin duties.

Duties Include but are not limited to-

• Post opening and dispatch
• Checking and preparing papers and files for Probate Service Processes
• Photocopying
• Filing
• Creating and updating records on in-house computer system - data inputting
• Post holder will be required to work in a flexible way and undertake any other general office admin duties reasonably requested by line Management

Skills Required-

Someone who:

• Has fast and accurate data inputting skills, general IT skills as well as good knowledge of Word and Excel
• Can identify, prioritise, plan effectively and is target driven and is a good Team player
• Can communicate clearly, behave professionally and deliver excellent customer service
• 5 GCSE's including maths and English or equivalent

Monday - Friday

37 hours per week

Flexible start time between 8:00 - 9:00

Pay - £11.44ph

This is a temporary role with an urgent start date, the end date is expecting to be 16th August 2024. The job is based on a 37 hour week, working Monday to Friday. Location is ideal for public transport.

For more information on working for the Trust, please see the attached Job Description and Person Specification or contact the Hiring Manager.

Apply Now
















Personal Trainer


Anytime Fitness Rutherford


We have an opportunity to join our fun and friendly team at Anytime Fitness Rutherford   We are looking for stand-out, career focused coaches looking to either begin, or enhance their future as a fitness professional.  Build a career with Anytime Fitness that allows you to:

Work in an autonomous role where you have the freedom to run your own business & build your own client base.
Work alongside dedicated fitness professionals, managers & mentors with a vast amount of experience.
Have the opportunity to run Group Training and be paid to do what you love.
Be motivated and pushed to be the best personal trainer you can be. 
Utilise a competitive







... Click here to view more detail / apply for Personal Trainer

Interested
















Personal Trainers - Qualified/Non-qualified


NSW, Genesis Fitness Clubs - Hunter Valley, Newcastle & North Coast


NSW, Genesis Fitness Clubs - Newcastle Area (Warners Bay, Mayfield & Cooks Hill) Hunter Valley Area (Thornton, Maitland, Rutherford, Cessnock) North Coast Area (Port Macquarie & Coffs Harbour)

Work as an (IBO) Independent Business Operator 
Build your business through our large membership base
Supported by a national health and leisure operator 
This is a great opportunity for passionate and energetic personal trainer looking to build their own PT business who enjoy supporting our members achieve their goals!   About Genesis Fitness  With 24 hour access, 7 days a week, our national network of health clubs spans across Australia at 42 locations (and growing!) Featuring






... Click here to view more detail / apply for Personal Trainers ? Qualified/Non-qualified

Join a locally owned, rapidly growing law firm with a heart for our community full time as a Legal Secretary (Medical Negligence).
The Firm
With offices in Newcastle and the Central Coast, this firm is known for their dedication to delivering exceptional service and outcomes to their clients, especially in the areas of medical and professional negligence, public liability, workers' compensation, and motor vehicle accidents. ...


Join a locally owned, rapidly growing law firm with a heart for our community full time as a Legal Secretary (Medical Negligence).
The Firm
With offices in Newcastle and the Central Coast, this firm is known for their dedication to delivering exceptional service and outcomes to their clients, especially in the areas of medical and professional negligence, public liability, workers' compensation, and motor vehicle accidents.
The Role
Were searching for a dedicated full time
... Click here to view more detail / apply for Legal Secretary

Join one of the most experienced and successful personal injury law firms in Australia. Having a supportive, professional culture that thrives on being experts in their field makes them a sought after firm to be a part of. As a Legal Secretary with industry experience youll be offered a competitive package and the chance to support some great professionals doing what they love! ...


Join one of the most experienced and successful personal injury law firms in Australia. Having a supportive, professional culture that thrives on being experts in their field makes them a sought after firm to be a part of. As a Legal Secretary with industry experience youll be offered a competitive package and the chance to support some great professionals doing what they love!
We're looking for a detail-oriented individual to provide legal administration support including managing client files, drafting documents, scheduling,
... Click here to view more detail / apply for Legal Secretary

Admin Officer
Contract: November 2024
Salary: £12.09 per hour AWR 12 Weeks £13.98 per hour
Location: Kingston, Outer London
5 day`s work setting

This is a temporary contract role until November 2024 for Admin officer`s role with an immediate start date (Compliance dependant) for a six month duration with a possible extension offering 5 days in office work setting and a London location. (Kingston)

Job Description:

This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client.Kingston County Court as an, Administrative Officer responsibilities, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.


Key Responsibilities:

Administration
" Preparing papers and files for court, tribunals, hearings and meetings
" Producing court/tribunal documents
" General photocopying and filing
" Creating and updating records on in-house computer system and data input
Post opening and dispatch
" Booking, preparing and organising meeting rooms, supporting training courses and other group
activities
" Preparing meeting agenda, joining instructions, handouts etc

Drafting
" Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions

Operations
" Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
" Assisting court users, supporting listing and rota management, checking files
" Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting
" fines and fees etc, including the use of chip and pin
" Handling counter (face to face), written and telephone enquiries
" To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
" To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects
" To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-coordinator, H+S roles

Processing Casework
" Including standard documentation and information, court orders, claims, fines and fees, legal aid
" Resulting courts accurately, interpreting accurately the information required on a court file
" To work to workload targets in terms of throughput and accuracy

Checking and Verifying
" Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures
" Ensuring compliance and administration documentation meet quality standards

Role holders may be required to cross check and validate work completed by colleagues

Collecting and Assembling Information
" For returns, results, accounts, statements, warrants, statistical analysis, reports etc

" Work may require interpretation of source materials, preparation of bundles, chasing
" Role holders will need to modify and adjust information and make decisions to allow work to be completed
" Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required

Undertaking Calculations
" Produce basic statistical analysis reports and where required, process financial information
" Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
" Spending limited sums of money on behalf of an office or unit

" Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Please email with your CV in word format, and on subject your full name and the name of role.

    Online Personal Shopper With a keen eye and steady hand, you?ll pick the freshest products for our customers who shop online. A role perfect for those who like to be on the go and staying active while at work. Woolworths, a job is never just a job. It?s the start of something bigger. There are over 128,000 of us, in the biggest cities and the tiniest towns. And each of us have an important role to play. If you have a passion for great customer service, a hunger to make a tangible difference and you?re looking for a place to develop, you could be who we?re looking for. Who we are Joining Woolworths Supermarkets means being a part of the wider Woolworths Group, which includes the businesses of Big W and Countdown (NZ). Which means you won?t have one opportunity with us, you?ll have thousands. Why work with us Whether you?re starting out, already? Click here to view more detail / apply for Online Personal Shopper ? Woolworths Mayfield (972496)

    Online Personal Shopper With a keen eye and steady hand, you?ll pick the freshest products for our customers who shop online. A role perfect for those who like to be on the go and staying active while at work. Woolworths, a job is never just a job. It?s the start of something bigger. There are over 128,000 of us, in the biggest cities and the tiniest towns. And each of us have an important role to play. If you have a passion for great customer service, a hunger to make a tangible difference and you?re looking for a place to develop, you could be who we?re looking for. Who we are Joining Woolworths Supermarkets means being a part of the wider Woolworths Group, which includes the businesses of Big W and Countdown (NZ). Which means you won?t have one opportunity with us, you?ll have thousands. Why work with us Whether you?re starting out, already? Click here to view more detail / apply for Online Personal Shopper ? Woolworths Mayfield (972472)

We are currently seeking an Admin/QA/Data Entry person for our client in the Maitland Region. This a Workshop base role. Days: Working 4 days per week, 9.5hrs per day. ROLE: Manage and organise job sheets for various projects Assist in implementing quality assurance procedures and protocols Maintain comprehensive records of production activities Identify areas for process improvement Communicate effectively with internal stakeholders REQUIREMENTS: Previous experience working in a manufacturing or fabrication environment Strong Communication and Organisational Skills Attention to Detail Proficiency in Microsoft Office (Work, Excel and Outlook) If this sounds like you, and your looking for something new, Please Apply NOW! For further information please call 49287900 or email rochelle.taubman@protech.com.au

Click here to view more detail / apply for Admin/QA/Data Entry

STUDENT SERVICES RECEPTIONIST AND ADMINISTRATION ASSISTANT (2 posts available)
30 hours a week, 38 weeks per year
Salary: £22,011- £22,275 pro rata (Actual £15,204 - £15,386)
Location: one post available at each site (Stafford or Newcastle)
In November 2019 Newcastle and Stafford Colleges Group (NSCG) became the first further education provider in England to achieve outstanding grades in every area of Ofsted’s recently reformed Education Inspection Framework (EIF).
The inspection report praised all areas of the College’s provision and acknowledged NSCG’s ‘positive, stimulating and safe learning environment’, ‘highly motivated staff’, and ‘learners’ exemplary behaviour and attitudes to learning’. It also highlighted the fantastic partnerships the College has with industry.
To read the full Ofsted report for Newcastle and Stafford Colleges Group, please visit the Ofsted Government website, select Find an Inspection Report and search for Newcastle and Stafford Colleges Group.
The group is currently home to a population of over 5,000 full-time students and around 500 students on higher education programmes. We have over 4,000 part-time or adult learners and 2,000 apprentices where we work with over 800 individual employers. Our Sixth Form provision has a reputation for high academic achievement and excellence.
This is an exciting opportunity for a highly motivated, enthusiastic and suitably qualified individual with excellent communication and organisational skills to take on this role within Student Services.
Reporting directly to the Head of Student Services you will be responsible for giving advice and guidance to students on matters relating to finance and non academic support needs.
Duties are varied and include dealing with enquiries to student services effectively and with excellent customer service. Assisting the Student Finance Team in dealing with financial support enquiries and assisting students with accessing application forms and travel pass purchases. Assisting the team with administration tasks which include the production of mail merge documents, databases, posters and flyers.
In addition to a good standard of general education, you should have experience of working in a varied and busy administrative and/or secretarial role. You will have a confident manner with the ability to communicate effectively at all levels, excellent MS Office Skills (Word, Excel and Access) and will be able to work efficiently to tight deadlines. Hours of work are usually office hours Monday to Friday, but occasional attendance at open evenings and employer events will be required.
Main Duties and Responsibilities:
1. To provide administrative support to the Student Services Team.
2. To act as the initial point of contact for all enquiries from students and parents.
Required Skills and Experience:
Has a good standard of education qualified and be willing to undertake any relevant professional development.
Has previous experience of working in a varied administrative and secretarial role with outstanding organisational skills.
Has a confident manner and able to communicate effectively at all levels showing professionalism to visitors and guests.
What’s in it for you?
The college offers and excellent benefits package which includes:
Local Government Pension Scheme (Employer pension contributions 26.4%)
Cycle to Work Scheme (Salary sacrifice).
Subsidised Gym Membership.
Health-related benefits including a subsidised Health Scheme.
Excellent Training and Development Opportunities (supported with a dedicated budget).
Free Parking
On site restaurant and FREE early morning tea/coffee and toast.
How to apply
To apply for the role of Student Services Receptionist and Admin Assistant, please click ‘Apply Now’ to complete an online application form. Please indicate on your application which College location you would prefer.
If you are applying via a jobs board, you will receive an email and link that will take you directly to our application form on the Newcastle & Stafford Colleges Group website).
Closing date: 1st May 2024
Interviews to be held:
Monday 13th May 2024 for Stafford College
Tuesday 14th May 2024 for Newcastle College

Take the next step in your administrative career Thrive in a collaborative environment 2 x Full time continuing positions Be challenged and imagine with us Are you a detail-oriented individual with a passion for providing exceptional administrative support? The School of Humanities, Creative Industries and Social Sciences is seeking an Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the efficient and effective functioning of our School, providing vital support to both our internal team and our valued stakeholders. Your responsibilities will include but not be limited to : Provide comprehensive administrative support and services to ensure the smooth operation of the School. Manage data, timetabling, systems support, correspondence, and presentations. Deliver high-quality client services and administrative support to students, staff, stakeholders, and visitors. Coordinate and facilitate School meetings, including scheduling, presentations, minutes, and report preparation. Assist in preparing course materials and course QA/assessment processes. Maintain electronic and hard copy files…

Click here to view more detail / apply for Administrative Assistant

About Our Client:   Established over 50 decades ago, our client is a distinguished law firm deeply rooted in the Newcastle, NSW community. Specialising in areas such as corporate law, property law and family law, they have earned a stellar reputation for their expertise and dedication to client satisfaction. With a commitment to staying ahead of legal trends and delivering innovative solutions, they have become a trusted partner for individuals and businesses alike. Our client's enduring legacy of integrity, professionalism, and service excellence continues to drive their success as they enter a new era of growth and opportunity. Join their esteemed team and be part of a legacy of legal excellence in Newcastle.   About the Role:   The ideal candidate will have a proven track record of providing comprehensive administrative support within a legal environment. This role offers the opportunity to work closely with lawyers and legal assistants, contributing to the smooth operation of…

Click here to view more detail / apply for Legal Secretary