Total 14 Administrative / Clerical job vacancies in Manchester, Greater Manchester, m3 1aw

We are eager to a candidate who are highly motivated, enthusiastic and who enjoy a challenge to join our large and diverse team in a very busy yet rewarding environment. On joining the Reproductive Medicine Department the successful candidate will be part of an experienced team who are committed to providing a high quality booking and scheduling service.

The role of the Clerical Officer requires attention to detail, organisation and prioritisation skills. Answering calls from patients, arriving and directing patients within the department and booking appointments.

The successful candidate will have excellent communication skills and will demonstrate flexibility being committed to improving the patient experience.

Greet people attending the reception area, ascertaining their requirements and respond to those requirements accordingly including the recording of their attendance for clinic appointments and scans.

Assist in booking appointments for patients as directed by clinical staff and management team.

Provide a telephone service responding to queries and relaying messages as necessary including liaising with other departments where appropriate and taking patient treatment requests.

Record all admissions and discharges on the ward on appropriate databases (e.g. HIVE).

Register patients on the Meditex (IVF EPR System) and update where required in a timely manner.

*** Please see detailed job description for the full list of tasks***

MFT is one of the largest NHS Trust In England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.



We’re looking forward to hearing from you!


This advert closes on Tuesday 10 Dec 2024

Proud member of the Disability Confident employer scheme

New opportunities have arisen for an individual to join our team here at Manchester Foundation Trust

We are looking for enthusiastic, committed, dynamic individuals to join our Team in the Cardiology Diagnostics Department at Manchester Foundation Trust Hospitals who will provide administrative and reception support

The department offers a full spectrum of Invasive and Non Invasive cardiac diagnostic investigations and is committed to developing staff and actively developing new roles for service provision.

Our mission is to improve the health/quality of life for our patients by building an organisation that develops and invests in the individuals that work here and this can only be achieved with the recruitment of the right people.

Any Enquires are welcomed and if you wish to arrange an informal visit of the department do not hesitate to contact us

Sorting and distribution of mail, case notes as appropriate.

General clerical duties e.g. sorting, filing, photocopying etc.

Dealing promptly with routine enquiries from staff and patients both on the telephone and in person, giving non-clinical advice, both orally and in writing, and communicating appropriately thereafter.

Reception duties meeting patients and visitors to the department/unit.

Some diary management for personnel or area.

Assisting with the introduction of new staff to office procedures and the use of office equipment.

Data entry and the updating of spreadsheets.

Use of patient related hospital computer systems e.g. making appointments, listing patients for procedures, recording data.

Following Trust and departmental Standard Operation Procedure (SOP’s).

Take part in departmental audits as and when required.

Complying with the Data Protection Act and Caldicott Guidelines in relation to confidential data.

MFT is England’s largest NHS Trust with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!


This advert closes on Tuesday 10 Dec 2024

Proud member of the Disability Confident employer scheme

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guidethat sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post.As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk. Were looking forward to hearing from you!

Your new company
This well-established and successful business is seeking a legal secretary to join their team.
Your new role
You will be providing secretarial support to a small team, which includes audiotyping, organising bundles for court, using their case management system to open and close files, creating reports for monthly meetings, handling queries from clients, responding via phone and email and any other ad-hoc duties required by the team.
What you'll need to succeed
Your prior experience working within a secretarial role within a legal firm will help you succeed in this role. Ideally, you will have worked within a personal injury team, but it's not essential. You're organised with excellent attention to detail and can work well off your own initiative. You're switched-on and proactive and can work well in a team. You enjoy working in a busy environment and have great time management.
What you'll get in return
You will receive a competitive salary and have access to a great benefits package including holidays, pension, opportunity to work from home a couple of days a week and more. You will be working for an excellent and long-standing organisation that offers great training and development.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

Who we’re looking for

We’re looking for a talented individual to provide an exceptional business support service to our pupils, teachers and wider stakeholders. As a key member of our school’s business support team, your expertise will help to deliver an outstanding learning environment for our young people.

The successful candidate will be a committed team player with excellent organisational and specialist technical skills. You will have extensive experience of delivering outstanding customer service and possess the ability to develop relationships across our school and the Star community.

You will have:

• A*-B or 9-5 in English and Maths at GCSE.
• Experience of working in a senior administrative role.
• Experience of minuting meetings and undertaking follow up actions.
• The ability to work with a variety of partners and key stakeholders in an effective manner.
• Strong interpersonal and team-working skills.

What the school offers its staff

About Star Salford Academy

Star Salford Academy is a 5-form entry mixed secondary school for 11 to 16 year olds, which opened in September 2023. Like all Star schools, Star Salford Academy has a leadership specialism.

We provide a knowledge-based academic curriculum alongside a rich and diverse leadership programme that grows character and inspires charitable and social action. Our pursuit of educational excellence is based upon our fundamental belief that every pupil has the capacity to become a successful and inspirational leader.

During its opening year, the school admitted an intake of 150 pupils in Year 7. We will continue to admit a new intake of Year 7 pupils at the beginning of each academic year.

Commitment to safeguarding

Star Academies is committed to safeguarding, safer recruitment and promoting the welfare of pupils. Our comprehensive recruitment and selection processes aim to discourage and screen out unsuitable applicants. Successful candidates are subject to rigorous pre-employment checks. We are equally committed to eliminating discrimination and encouraging diversity. We aim for our workforce to be representative of society and that each employee feels respected and able to give their best. We are committed to providing equality and fairness in our recruitment and employment practices and not to discriminate on any grounds. We oppose all forms of unlawful and unfair discrimination.

DUTIES AND RESPONSIBILITIES Responsible for registering and triaging new patients to The Christie on the appropriate patient administration system including routine use of case note tracking system. Adhere to all written instructions on the proforma with regard to scheduling and booking of appointments. Responsible for the retrieval of outside notes and films and reports as requested. To contact patients by phone with regard to their appointments and to annotate in CWP. To book patients transport as per protocol and request interpreters as appropriate File all relevant paperwork into patient case notes appropriately. Print out and copy relevant paperwork that has been requested via the SARsteam. Collate and disseminate all incoming and outgoing correspondence appropriately. To deal effectively with all telephone calls in conjunction with the cancellation and rebooking of patients treatments and appointments, and effectively communicate queries from patients, GPs, Hospices and other outside agencies Develop positive and working relationships with managerial, non-clinical and clinical staff across the Trust Show compassion and understanding when exposed to destressing/emotional and unpleasant circumstances taking personal action/escalation to resolve patient issues concerns or complaints. Communicate sensitive information in a diplomatic manner with departments both internally and externally. Work flexibly on a rota as and when required. Work independently at times. General reception duties booking patients into clinics and outcoming appointments. Contribute to the training of new members of staff within a given area as required. Work with managers and administrative staff to review working practices, identify new improved ways of working, find solutions to problems and improve quality and range of services. Undertake general clerical tasks as delegated by the Clinical PAs and Clinical Administrators, to contribute to the smooth running of the team. Ensure that confidentiality is maintained at all times of all written, verbal and electronic information in line with the Trust policies; awareness of data protection and General Data Protection Regulations (GDPR). This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

Your new company
Hays are recruiting for a temporary HR Administrator. This role is immediate, starting for 3-6 months, dependent on business needs. This role is based in Manchester City Centre.
Your new role
You will assist the HR team with all administrative duties, provide first point of contact for telephone calls, coordinate meetings, maintain filing systems, process HR information, assist the recruitment team, raise letters, assist with new starters, produce letters, order and distrix post/mail and any other duties required via the team.
What you'll need to succeed
You will have previous administrative experience. If you have worked in HR, this will be advantageous, you will be an excellent communicator, you will have excellent attention to detail, and you will understand the importance of confidentiality. You will be immediately available and comfortable committing to a role on an ongoing temporary basis.
What you'll get in return
This role is for a reputable, fast-paced Manchester city centre company, the rate of pay is £12.60 per hour.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Are you a skilled and efficient legal Secretary with a passion for delivery exceptional support in a busy law firm? We have a fantastic opportunity for you based in Sale to join a highly respected legal team specialising in personal injury. My client is offering flexible working patterns, with a hybrid working opportunity.

This role is perfect for someone who thrives in a fast-paced environment, enjoys working collaboratively, and is dedicated to delivering exceptional service.


What will you be doing as a Secretary?

• Providing comprehensive secretarial support to the fee earner, including audio typing and document production.
• Managing correspondence with clients, solicitors, and other businesses professionally and efficiently, both in person and over the phone.
• Handling routine administrative tasks such as photocopying, filing, diary management, and preparing legal documentation.
• Maintaining accurate and organised client files, ensuring compliance with the firm's policies.
• Reception cover on a rota basis as and when needed, to include scanning of post and outgoing post cover.

We would LOVE to hear from you if you have the following skills and experience:

• Strong secretarial skills, including fast and accurate typing, with a focus on audio typing.
• Strong typing skills and proficiency in IT systems, including Case Management Systems.
• Previous experience in Legal Secretarial work.
• Excellent Communication and interpersonal skills, with and positive and professional demeanour.
• Ability to work under pressure while maintaining accuracy and confidentiality.
• Experience of word processing and general office equipment.

What will you get in return for your work as a Secretary?

• The chance to be part of a supportive and dynamic team in a well-established firm where your skills and expertise will be valued and recognised.
• Extra holidays based on length of service (up to 5 days!)
• Pay care scheme
• Flexible working patterns
• Hybrid working

Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.

To undertake a variety of reception and administration duties to assist in the smooth running of the Practice and provide a high level of service to patients, doctors, nurses and other members of the Practice team. Main Duties Make new and follow-up patient appointments in a timely manner using the IT system (EMIS web) Receive and direct patients to the correct professional or service Act as chaperone Contact the interpretation service for patients as required Maintain accurate records of patient care in electronic format using the correct codes Prepare reception area for incoming colleagues, participate hand over between shifts Take telephone messages and general enquiries, direct as necessary to GP Process incoming and outgoing correspondence, including managing workflow tasks Manage all queries (including administrative queries) as necessary in an efficient manner Input data into the patient's healthcare records as necessary Support the team in the effective use of searches, audits and recalls Be aware of confidentiality and offer patients the opportunity to go to a confidentiality booth if they are distressed or imparting sensitive information General Observe health and safety guidelines at all times Participate in any training programme implemented by the Practice Any other reasonable duties as necessary

Job Description

Service Care Solutions has a new and exciting opportunity which has become available working as a Leaving Care Personal Advisor with Stockport Council

Stockport Council are currently looking for someone who is happy to work 37 hours per week.

About the Role:

Stockport Council is seeking a dedicated Personal Adviser to join the Leaving Care Team. This role involves supporting young people aged 16-25 who are, or have been, looked after by the local authority. As a Personal Adviser, you will play a key role in helping care leavers transition to independent adulthood, providing guidance, support, and advocacy.

Key Responsibilities:

• Manage a caseload of young people, ensuring compliance with the Children Act 1989 and Children (Leaving Care) Act 2000.
• Develop and implement Pathway Plans, supporting young people in education, training, and independent living.
• Maintain regular contact, conduct assessments, and promote young people's welfare.
• Work closely with partner agencies, including social services, health, housing, education providers, and law enforcement.
• Support young people's financial independence and offer practical guidance on budgeting.
• Participate in duty rotations, team meetings, and continuous training to provide high-quality service.

Essential Criteria:

• Relevant experience with care leavers or young people.
• Knowledge of Leaving Care legislation and child/adult development.
• Strong communication, organizational, and assessment skills.
• NVQ Level 3 in childcare or equivalent qualification.
• Ability to drive and access to a vehicle for work purposes.

APPLY NOW - Send your CV to John… John.deane@servicecare.org.uk

Why Service Care Solutions?

• A Dedicated consultant specific to your area of work with up to date knowledge on markets and new positions.
• We operate nationwide working with both public and private domains.
• All Compliance paid for including DBS and Social Work registration.
• We operate 3 payrolls per week
• Bring your Job to us bonus of £250
• Refer a friend Bonus of £250

Brook Street has an opportunity for a detail-oriented and organised Purchase Ledger Clerk to join an excellent organisation in Manchester City Centre. You will manage supplier accounts, process invoices, and ensure payments are made on time. We are looking for a proactive worker who can work at a fast-pace. It is a temporary position for 12 weeks

Working Hours:

Monday - Friday: 9 - 5:30 (4:30 finish on a Friday)

Your Tasks and Responsibilities:

• Manage a section of non-stock suppliers, handling P2P responsibility and gaining invoice approval.
• Process high volumes of invoices through the OCR system and use internal software (Sage 200).
• Reconcile supplier statements monthly and resolve discrepancies.
• Ensure timely payments and manage debit balances and aged items.
• Support month-end and year-end duties and raise payments in the bank.
• Perform ad-hoc tasks as required by senior management.

Skills, Knowledge, and Experience:

• Previous experience in purchase ledger, accounts payable, or a similar finance role.
• Proficiency in Sage 200, or similar accounting software.
• Strong attention to detail and ability to process large volumes of invoices.
• Excellent communication skills and ability to resolve queries promptly.
• Able to work under pressure and meet deadlines.

Why Join Us:

• Opportunity to join a well-established team with potential for permanent employment.
• Training and development to help you succeed.
• A dynamic, supportive work environment in the heart of Manchester.

If you are interested apply now!

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Hours: 32.5 hours per weekContract: Permanent, term-time onlySalary: £21,158 - £22,805Closing Date: 4/12/2024Interview date: 09/12/2024Location: Southall
About us: At West London College, we are committed to championing innovation and creativity, and we invite you to join us on this journey. We welcome applicants who can share our values of Excellence, Ambition, Accountability, Collaboration, Innovation and Inclusion. We have three College sites across West London at Ealing, Hammersmith and Southall. By bringing your skills to the College you will have a wonderful opportunity to make a difference to these students’ education and to their future. As a diverse College in the UK, we offer an exciting, innovative and stimulating work environment with a wide variety of employment opportunities.
About the role:The post holder will work as a member of the KS4 Provision working with students aged 15-16 to support the pastoral and educational needs of Year 11 ‘late arrivals’ referred by the Local Authority (LA) consisting of students who are without a mainstream school place, mainly from out borough schools or from overseas. Working under the direction of the KS4 Coordinator and Senior College Leadership Team the role also includes an extra administrative component. If you have a passion for supporting students with a range of abilities and are looking for a new opportunity, we would love to hear from you. For more information please have a look at the job description which outlines the role and person specification in further detail.
What we offer: Our team are important to us and we offer a wide range of benefits to recognise the hard work put in to supporting our learners. As a member of the support team you will receive: Eye care vouchers Cycle to Work scheme Season ticket loan Computer loan Local Government Pension Scheme (LGPS) Continuous Professional Development Access to the Colleges Employee Assistance Programme (EAP) Discount at the Colleges on-site hair and beauty salonAccess to Perkbox, our rewards and discounts platform
Important Information: The safety and welfare of our learners and staff is extremely important to us and this is why we pride ourselves on our safeguarding procedures. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Disclosure and Barring Service check. Please note, it is an offence to apply for this role if you are barred from engaging in regulated activities relevant to children. For further information about our Safeguarding and Prevent policy, please view the documents attached. We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, race, religion or belief and marriage and civil partnership. To apply, please complete an application form before the closing date specified, as CVs will not be accepted. Please ensure you also include a supporting statement as part of your application. We may close the application deadline earlier than expected, so please ensure you submit your applications as soon as possible.

The Recruitment Co are recruiting for a Data Entry Clerk to join our manufacturing client based in Rochdale.

Duties will include:

Data Entry
Stock Control
General Admin

Candidates must have previous admin and data entry experience.

The working hours will be Monday - Thursday 8am-5pm, and Friday 8am-1pm.

The pay rate will be £11.47 per hour

Temporary to Permanent

The Recruitment Co are an equal opportunities employer

CPManchesterGS