Total 467 Administrative / Clerical job vacancies in London, W3 8QH

What skills and experience we're looking for

Confident in using google and excel to produce data reportsPrevious office experience

Good personal skills

Ability to work as a part of a team

Understanding children and families needs

Ability to multi task

What the school offers its staff

CPD

Staff benefits programme

Employee assistance programme

Become part of a growing trust

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Case Administrator (Part Time)

Contract: 12 Months

Salary: £12.09 per hour AWR Rate £13.58

Location: Islington, North London

Hybrid Work Setting

This is a temporary contract role for an Case Administrator role with an immediate start date (Compliance dependant) for a 12-month duration offering a 21 hours part time work setting and a London location (Islington).

Job Description:

This is a brilliant opportunity to work on behalf of our government client. The jobholder will provide administrative support ensuring that staff and service users are supported through efficient processes, maintaining administration systems within specified timescales in order to promote the achievement of team and Divisional objectives.

In line with client's policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

This role may involve some out of hours work.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

The job holder will be required to carry out the following responsibilities, activities and duties:

• Responsible for setting up and maintaining accurate offender and victim information on relevant approved databases.
• Ensure the effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies and partnerships to enhance positive outcomes, manage risk, and reduce reoffending.
• Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
• Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, e-mail.
• Provide cover for an effective and efficient reception and telephone enquiry service
• Act as single point of contact within unit for specialist area of work as required
• Make practical arrangements such as appointments, directions, etc., for the implementation of the Sentence Plan.
• Carry out enforcement administration as required.
• maintaining appropriate records in line with local office financial procedures.
• Organise the availability of appropriate equipment, materials, and facilities for activities relating to the management of cases.
• Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
• Attend meetings as appropriate. Provide support to meetings as required including organising agenda, taking and, distributing notes/minutes and action points
• Ensure all activities are conducted in accordance with Health and Safety policies and procedures, undertake equipment tests as required.

Essential skill:

• Strong communication skills (verbal and written) and ability to communicate effectively with a wide range of individuals, including those who may present difficult or aggressive behaviour
• Use and work on own initiative
• An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

Technical requirements:

• Good keyboard and IT skills including proficiency in MS Office Word, and basic skills in Excel
• Possess basic numeric skills.

Behaviours:

• Delivering at Pace
• Making Effective Decisions
• Working Together
• Changing and Improving
• Managing a Quality Service

Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references.

Responsibility for Administration The postholder will proactively support and work with the team admin manager (s) to oversee the teams work and ensure work/tasks are shared, distributed and completed to standard and to deadline. The post holders duty will encompass regular liaison regarding the maintenance of the appointments diary, typing of letters and reports, taking and transcribing minutes at meetings as necessary, organise meetings as requested, including preparation of agendas, telephone liaison as necessary with external agencies and making appointments at the request of the service. The post holder will assist in the maintenance of records, collation photocopying and any duties essential to the comprehensive administrative/ secretarial support service you will provide. To receive information/referrals, both verbally and in writing from patients, GPs, trusted referrers, carers, and staff which require tact and sensitivity. To ensure all messages given verbally, in writing or by telephone are passed on to the correct discipline within reasonable/an agreed timescale. To receive incoming post and emails, collating with previous correspondence before passing to the team. To deal with correspondence on behalf of the team. Photocopying and collating documents as required. To take minutes of meetings, e.g., clinical governance, business meeting etc. To process office stationery and procurement orders/invoices. To maintain accurate records for service users. To undertake any other duties as may reasonably be required of you by the service.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work. This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425 This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

An exciting opportunity has arisen for an enthusiastic and highly motivated administrative assistant to join the newly formed Camden Musculoskeletal Service administrative team who will support a Single Point of Access for referrals into Camden MSK.



The successful candidate will need to be able to demonstrate robust administrative skills including booking patients appointments and communicating with patients via letter, phone and email, as well as showing initiative, strong organisational skills with the ability to prioritise workloads, meet deadlines and have excellent IT and communication skills.
If you have excellent people skills and are a team player with the ability to adapt to various tasks according to service needs and an eye for detail, we would love to hear from you.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.


We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

• National Hospital for Neurology and Neurosurgery

• Royal National ENT and Eastman Dental Hospitals

• University College Hospital Grafton Way Building

• Royal London Hospital for Integrated Medicine

• University College Hospital Macmillan Cancer Centre

• The Hospital for Tropical Diseases

• University College Hospital at Westmoreland Street


We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineand pathology.


We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.


For the full Person Specification and more informationregardingthe main responsibilities of this role, please refer to the attached Job Description.


Come and bea part of the best NHS trust in England to work for, according to our staff*


UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust


*In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.


UCLH top trust to work at in England – for the second yearrunning!University College London Hospitals NHS Foundation Trust.


Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found athttps://www.nhsemployers.org/articles/pay-scales-202425


This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.



This advert closes on Tuesday 1 Oct 2024

Proud member of the Disability Confident employer scheme

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

What's involved with this role:

Role: Assistant Company Secretary

Job Ref: QAD 1933 1309

Pay Rate: Competitive Market Rate

Hours per week: 37 hours per week

Contract Length: Initially 4 months

Location: London - (Office-based, 3 days per week, 2 days WFH)

We are seeking an experienced Assistant Company Secretary to join one of our central government clients. This role offers an exciting opportunity for a qualified individual (ACIS or ACG level) with at least five years of board-level experience. You will play a key role in supporting corporate governance practices across multiple entities within the organisation.

Key Responsibilities:

Corporate Governance Support: Ensure best practices in corporate governance across all entities within the organisation, providing comprehensive company secretarial support to boards and committees.
Board & Committee Administration: Prepare agendas, create and collate board packs, take minutes during meetings, and follow up on action points.
Governance Advice: Provide governance advice to board members, ensuring compliance with legal, regulatory, accounting, and tax requirements.
Document & Calendar Management: Maintain accurate documentation of governance activities and statutory books for subsidiary companies and manage board calendars and director availability.
Group Policy Management: Oversee the group policy framework, including maintaining policy templates, providing advice, and ensuring adherence to governance policies.
Executive Team Liaison: Manage the inbox, respond to queries, and coordinate with the executive leadership team.

Key Accountabilities:

Meeting Organisation: Organise and prepare agendas for meetings, including taking minutes and ensuring actions are followed up.
Regulatory and Legislative Monitoring: Keep the board informed of changes in legislation and policies, ensuring governance compliance.
External Relationships: Maintain communication with external regulators and advisors, representing the organisation professionally.
Legal, Health & Safety, and Insurance Management: Manage property, insurance, and statutory compliance for the group.
Stakeholder Communication: Ensure all decisions made by the board are effectively communicated to relevant stakeholders.

Key Requirements:

Qualifications: ACIS or ACG level qualification with at least five years of experience at board level.
Minute Taking: Proven track record in high-quality minute taking.
Governance Knowledge: Strong understanding of corporate governance and regulatory environments.
Communication Skills: Excellent written and verbal communication skills, with discretion and the ability to work under pressure.
Autonomy & Judgement: Ability to work autonomously, with good judgement in managing resources and working to tight deadlines.
Industry Contacts: Established contacts within the industry and experience liaising with external regulators and advisers.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Security Clearance: DBS highly desirable; candidates with active SC clearance will be fast-tracked

Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let us know.

If you consider yourself to have a disability or if you are a veteran, and you meet the essential criteria for the role, you will be put forward for the ‘Guaranteed Interview’ scheme whereby you will have the opportunity to discuss this role and your suitability with a member of the Sourcing team.

As an Equal Opportunities Employer, we provide the best talent and encourage all applications regardless of background, in line with our commitment to diversity, equality and inclusion.

Please send your CV directly to centralgov@tclrec.com

ALD
1

Job Ref: QAD 1933 1309


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Property Inspector/Inventory Clerk - Elephant and Castle, Central London

Are you detail-oriented and tech-savvy, ready to embark on a rewarding career as a Property Inspector/Inventory Clerk? This could be the perfect opportunity for you.

Company Overview:
We are a dynamic and ambitious estate agency with a strong presence across London. Driven by technology and innovation, we are committed to providing exceptional service to both landlords and tenants. We are looking for a motivated individual to join our team as a Property Inspector/Inventory Clerk.

Job Overview:
As a Property Inspector/Inventory Clerk, you will be responsible for meticulously documenting and cataloguing the contents and condition of properties. Your role plays a crucial part in property management, facilitating smooth transitions between tenants, accurate billing, and ensuring accountability for property conditions. You will work closely with landlords, tenants, and property management teams to maintain accurate records and uphold professional standards. This role offers a competitive salary of £26,000 - £28,000 based on experience.

Here's what you'll be doing:

- Conducting thorough inspections of properties, including residential and commercial spaces, before and after occupancy
- Recording detailed descriptions of property contents, including furnishings, appliances, fixtures, and other relevant items
- Assessing the condition of items within the property, noting any damages, wear and tear, or defects
- Capturing clear and comprehensive photographic evidence of property conditions to support written records
- Preparing detailed inventory reports documenting all findings, including descriptions, conditions, and photographic evidence
- Coordinating property inspections with tenants, landlords, and property management teams, ensuring all parties are informed and involved
- Maintaining accurate and up-to-date inventory databases, ensuring information is easily accessible and organised for reference
- Assisting in resolving disputes related to property conditions and inventories, providing factual documentation to support claims
- Ensuring compliance with relevant laws, regulations, and industry standards governing property inventory procedures
- Identifying opportunities to improve inventory processes and streamline operations for increased efficiency and accuracy

Here are the skills you'll need:

- Attention to detail and ability to meticulously document property contents and conditions with high accuracy
- Strong organisational skills to manage inventory records, scheduling, and documentation effectively
- Excellent verbal and written communication skills to liaise effectively with tenants, landlords, and property management teams
- Proficiency in photography to capture clear and detailed images of property conditions
- Problem-solving abilities to identify issues and resolve conflicts related to property inventories
- Comfort with using inventory management software and digital tools for data entry and record-keeping
- Dependability and punctuality, with a commitment to meeting deadlines and delivering accurate results consistently

Work permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.
Here are the benefits of this job:

- Competitive salary between £26,000 - £28,000 based on experience
- Travel costs covered
- Opportunity to work in the vibrant Elephant and Castle area
- Professional development and training opportunities
- Friendly and supportive team environment
- Regular working hours with five days per week, including Saturdays, with one weekday off
- The chance to be part of a respected and growing estate agency

Embarking on a career as a Property Inspector/Inventory Clerk in the property sector offers a fulfilling and stable career path. You will have the opportunity to hone your organisational skills, interact with diverse clients, and contribute significantly to the smooth management of rental properties. This role is ideal for those who appreciate precision and enjoy being part of a dynamic industry.

Ready to make a difference in the dynamic world of fintech? The Opportunity Hub UK is seeking a talented and organized Graduate Admin Assistant to join a rapidly growing, purpose-driven startup in Central London.

This exciting role offers:

- A competitive salary of £25k-£30k depending on experience.
- The chance to contribute to a mission-driven company at the forefront of the crypto-asset sector.
- A collaborative and supportive work environment where you'll learn from industry experts.
- The opportunity to develop your skills and advance your career in a thriving industry.

About the Company:

This innovative startup is disrupting the crypto-asset space, backed by leading figures in traditional finance. With a global reach spanning the UK, Ireland, US, and Asia, they offer institutional-grade crypto custody services and are poised for major growth. Here's What You'll Be Doing:

- Provide exceptional first impressions by managing reception duties and welcoming visitors.
- Ensure smooth operations by coordinating meeting room setup and logistics.
- Proactively support the office environment by managing supplies and assisting with events.
- Become the backbone of the C-suite, handling calendar management, travel coordination, and meeting scheduling.
- Go the extra mile by contributing to special projects and tackling administrative tasks with initiative.

Here are the Skills You'll Need:

- Strong organizational and time management skills to keep things running smoothly.
- A keen eye for detail to ensure accuracy and professionalism.
- Experience in financial services or other professional environments is a plus.
- Excellent communication and interpersonal skills to build rapport with colleagues and clients.
- Proficiency in Microsoft Office and other office software to streamline tasks.
- A proactive problem-solving attitude to overcome challenges with a positive approach.
- A professional and friendly demeanour to represent the company with a smile.

Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

EDF Energy is a core part of the EDF Group, one of the largest energy companies in Europe with key business operations in the UK, France, Italy and Belgium. We're the UK’s largest producer of low-carbon electricity, the biggest supplier of electricity by volume in Great Britain, the largest supplier to British businesses and we employ more than 13,000 people. We operate nuclear, coal and gas power stations, wind farms, and combined heat & power plants. We have a focus on safe, dependable energy generation and an ethos of service excellence. We are playing a leading role in new nuclear build in the UK to secure a bright future for the combined business and its employees.
Sizewell C. The power of good for Britain.
Location: London (hybrid working arrangements).
Employment type: Permanent full-time
Employment basis: The role is expected to be a full
- time position however we are open to discussing a more flexible or part
- time approach where possible.Salary: C £60,000 per annum dependent on experience, plus bonus and other benefits.
Closing date: 27/09/2024

The Opportunity

Are you looking for a career which is rewarding, at the cutting edge of project development and where you can really make a difference? Come and join our expanding Sizewell C (SZC) team and work on one of the most exciting and largest megaprojects in the UK, whilst being at the forefront of the UK’s climate change agenda and energy policy. Following on from the success of Hinkley Point C (HPC), the SZC Project is a nuclear new build project in Suffolk, which has obtained planning approval and Government financing support. The project has started construction and is now seeking private investment. When completed, it will provide dependable electricity to 6 million homes for 60 years, which along with renewables, will support Britain to achieve Net Zero by 2050.

We have a fantastic opportunity for Senior Assistant Company Secretary.

Our teams are set up to work flexibly, with a hybrid working approach between our offices and your home. We provide a full suite of IT equipment to ensure that our employees can work from home comfortably and effectively.
The Role

The Senior Assistant Company Secretary will support the Company Secretary and senior leadership team in ensuring the highest standards of corporate governance are maintained. You will be responsible for providing expert legal and administrative support, assisting with board and committee meetings, and ensuring compliance with statutory and regulatory requirements. This role requires a detail-oriented individual with significant experience in company secretarial duties, particularly within a large infrastructure or energy company.

Key Responsibilities:


- Corporate Governance: Ensure compliance with statutory and regulatory requirements, and assist in the management of corporate governance processes.
- Board Support: Assist in the preparation, coordination, and documentation of board and committee meetings, including preparing agendas, circulating papers, taking minutes, and following up on actions.
- Statutory Compliance: Oversee the maintenance of statutory records, filings, and compliance with Companies Act and other legal requirements.
- Shareholder Relations: Manage relationships with key stakeholders, including shareholders, directors, and regulatory bodies.
- Risk Management: Assist in the development of risk management strategies and ensure risks are appropriately identified, assessed, and managed.
- Corporate Policies: Draft, review, and update corporate policies and governance documents to ensure they meet regulatory standards.
- Leadership: Mentor and manage junior staff within the company secretariat team, providing guidance and training as required.


Qualifications

The post holder is required to be qualified Governance Professional, ideally an Associate for the Corporate Governance Institute, or in their final year for qualification.

Knowledge & Experience

The post holder should have excellent working knowledge and experience in the following areas:


- Relevant qualification experience as a governance professional and qualified under the Corporate Governance Institute scheme.
- Experience working as part of a company secretarial function.
- Delivering a pro-active, business-focused service that anticipates risks and prevents problems.
- Well-rounded corporate governance experience and commercial acumen.
- Experience of working within a highly regulated sector.


Skills


- Fluency in English is required.
- Strong attention to detail and ability to thrive in a fast-paced, dynamic environment.
- Excellent communication, coaching and presentation skills, with the ability to tailor communication style to suit a variety of audiences, including the ability to communicate complex concepts to a range of audiences both verbally and in writing.
- Excellent analytical skills and the ability to analyse and interpret information quickly.
- Hands on and capable of managing and delivering competing priorities in a rapidly changing environment.
- Able to establish credibility and build relationships within business and external stakeholders.
- Flexible approach with a willingness to develop knowledge and skills in different areas of governance and provide support to other teams, as required.


If the above sounds like you, then we’d love to hear from you!
A full job description is available on application.
#DestinationNuclear
#SZCjobs

Power in Diversity

Sizewell C is a great place to work, where everyone is welcome.
To fulfil our commitment of doing the power of good for Britain, our ambition is to have a workforce which reflects and benefits the society we are part of and serve. Every worker on SZC, wherever they are, should help to create and experience the right environment where everyone on the team understands, respects and embraces diversity with a culture where everyone is treated with equal respect and are all given equal access to opportunities. By valuing the different points of view and experiences that having a diverse team brings, and by fostering an inclusive climate, we will create a great place to work and a more successful project.

We create the right environment where people feel able to bring their whole selves to work. Whilst working together there is mutual trust and appreciation created through the building of meaningful relationships with one another, aligned with our key values:

Respect: Value the rules and environment in which we operate
Positivity: Positively challenge poor quality and performance
Humility: Be open to other’s points of view and ideas, be willing to debate and to compromise
Solidarity: One team, working closely together and helping each other
Clarity: Communicate clearly and consistently

Everyone is able to get the most from their work and the workplace, and in return, give their best.

Competitive Salary and Benefits

We’re dedicated to offering flexible benefits that support our people across all aspects of their lives and we’re delighted to offer a range of benefits to support our employees’ physical, emotional and financial wellbeing.

In addition to a competitive salary, we offer a market-leading company pension scheme, paid holidays and a range of flexible benefits, such as: a company incentive bonus plan, health cover, cycle to work scheme, discounts and employee pricing.
Please let us know if you’d like to discuss flexible working arrangements by highlighting this on your application.

Key Responsibilities Patient Flow Management: Assist with the coordination and management of Patient Flow Manager to ensure timely and efficient patient & clinic movement through the system. Collaborate with nursing staff to optimise scheduling and reduce discrepancies. Kiosk Support and Promotion: Increase kiosk usage by guiding and educating patients on the use of self-service kiosks for check-ins, appointment scheduling, and other related services. Provide hands-on support to patients using the kiosks, ensuring a positive and seamless experience. Address any technical issues with kiosks, liaising with the IT department for prompt resolutions. Virtual Reception Services: Assist patients via virtual reception platforms, handling enquiries, managing appointments, and offering guidance on accessing online services. Maintain high standards of professionalism and patient care in all virtual interactions. Administrative Support: Provide comprehensive administrative assistance to the Outpatients department, including data entry, filing, and maintaining patient records. Respond to telephone and face-to-face queries with professionalism and courtesy, ensuring prompt resolution of patient concerns. Prepare and distribute correspondence, reports, and other documents as required by the department. Reception and Outcome Duties: Cover reception duties as required, managing patient check-ins, appointment bookings, and directing patients to the appropriate services. Support outcome processing by updating patient records, coordinating follow-up appointments, and ensuring accurate documentation of referrals. Administrative Support for Meetings: Organise and coordinate departmental meetings, including scheduling, preparing agendas, and distributing relevant materials. Take accurate minutes during meetings, ensuring that action points are clearly documented and followed up on. Assist in preparing presentations and reports for meetings as required. Diary Management: Manage the diaries of key operational individuals, scheduling meetings, appointments, and other engagements to optimise their time. Coordinate across departments to ensure that all relevant parties are informed and that schedules are aligned. Event Planning and Coordination: Arrange and coordinate departmental events, including training sessions, workshops, and team-building activities. Manage logistics for events, including venue booking, catering, and communication with participants

We are looking for a well-organised, motivated and flexible Administrative Officer to join the Business Resources Division of the Adult Social Care and Public Health (ASC&PH) Directorate.

This position will provide effective and efficient office and administrative support to Adult Social Services across Richmond and Wandsworth, ensuring the provision of supplies and services across the Directorate.

About the role

This position will report to the Business Support Manager (H&S, Resilience & Risk) and will undertake a variety of administrative tasks including ordering of office supplies on Integra, managing the shared mailboxes, the distribution of Personal Protective Equipment (PPE), processing of parking permits and business permit renewals and some Health & Safety related tasks.

This role requires proven administrative experience with good IT skills including knowledge of Microsoft Office packages.The post holder will need to have excellent communication skills, an eye for detail and an ability to manage competing priorities daily.This can be a fast-paced role and can provide the right candidate with a fantastic opportunity to take on new skills, knowledge and experiences which can help support further career development.

The posts offer an excellent opportunity to develop and gain desirable skills.

For an informal discussion and more information about the role please contact:

Tania Robinson, Business Support Manager (H&S, Resilience & Risk),t.robinson@richmondandwandsworth.gov.uk

To apply for this opportunity, please upload your current CV and provide a supporting statement detailing how your skills, knowledge and experience meet the job description and person specification within the Job Profile. This information will be used for shortlisting purposes.

Closing Date:Sunday 29th September 2024

Shortlisting Date:W/C Monday 30th September 2024

Richmond and Wandsworth Councils are committed to making our recruitment practices as inclusive as possible for everyone.We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions to the Councils and can improve the way we deliver services.

We are proud to be a Disability Confident employer. If you require any reasonable adjustments throughout the recruitment and selection process, please let us know.

We are also committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment.Some posts may be exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to these posts will be conditional upon the receipt of a satisfactory response to a check of police records via Disclosure and Barring Service (DBS).

We offer a wide range ofbenefitsdesigned to attract, develop, and reward our employees such as 40 days annual leave (including Bank Holidays), flexible working and a generous pension plan.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Your new company
As leaders in their industry, this construction firm operates predominantly within the UK with their HQ in central London. Due to expansion, they are in search of an interim PA to join a divisional team in a newly created post.


Your new role
As the PA to Directors, this role will include (but not be limited to) the following:

• Diary management for the Directors,
• Processing expenses,
• Organising travel (mainly within the UK),
• Liaising with the internal PA network,
• Internal and external stakeholder engagement,
• Organisation of team events,
• Ad hoc support to team if needed.

As this is a newly created position, there is scope for the duties of the role to develop and/or expand throughout the duration.



What you'll need to succeed
Prior experience within a large organisation with various processes in place is a necessity.
Prior experience as a Personal, Team, or Executive Assistant is also a necessity.



What you'll get in return
This role is due to be fully remote. However, the post holder will be required to travel to various sites/offices to meet with key team members on an ad hoc basis.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Admin Officer (X5) Sutton Tribunal Court
Contract: February 2025
Salary: £13.98
Location: Sutton, Surrey
5 days' work setting

This is a temporary contract role until February 2025 for Admin officer's role with an immediate start date (Compliance dependant) for a six -month duration with a possible extension offering a 5 day work setting and a located in Sutton, Surrey.

Job Description:
This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.

Key Responsibilities:

" Preparing, sorting, or indexing files papers, briefs and statistics.

" Writing and despatching routine or straightforward letters.

" Drafting papers, orders, certificates, schedules, reports, and letters.

" Checking (papers, computer output, typing receipts, invoices, and figures).

" Photocopying documents.

" Arranging appointments, interviews, conferences, hearing dates, meetings.

" Contact with the public, colleagues (some very senior) in person or by telephone to obtain information and advice on procedure.

" Administering, making payments.

" Maintaining records.

" Ordering and supplying stationery and equipment.

" Interpreting and applying rules, regulations and procedures against criteria and instructions.

" Undertaking arithmetic calculations.

" Operating computer consoles and office equipment.

" Organisation and planning of duties.

" Other duties as required.

Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.