Total 497 Administrative / Clerical job vacancies in London, SW17 0QT

What skills and experience we're looking for

We are looking to appoint a proactive and highly motivated Administrative Support Manager to join our outstanding administration team.

This is an exciting opportunity to lead a highly successful team and work in a supportive and collegiate environment. The successful candidate will have the passion and drive to provide exceptional administrative and strategic support across the whole school. Working as part of a busy administration support team you will need to have a proactive attitude to all tasks, consistently demonstrating initiative as well as a meticulous attention to detail.

You will also be expected to act as the Designated Lead First Aider within school.

What the school offers its staff

• One of the lowest teaching time contact ratios in London, demonstrating that we have chosen to invest in our staff
• An understanding that work-life balance is important, including a commitment to staff wellbeing in our School Improvement Plan
• In addition to making allowances for staff to have cover for family events, we are piloting a whole school approach to flexible working which will be rolled out across the school in September
• Home and Family weeks: termly non-meeting weeks throughout the year to support with reduced workload and staff wellbeing
• Beautiful school grounds, including staff terrace (in summer!)
• The possibility of flexible working contracts (37% of our staff are part-time)
• Regular wellbeing surveys and meetings; member of SLT with responsibility for staff wellbeing
• Employee Assistance: free 24-hour confidential counselling, help and information service
• Staff organised activities including a running club, yoga and Boxfit exercise sessions
• Cycle 2 work scheme
• Free on-site parking
• Lunch or breakfast provided on INSET days
• Free tea and coffee in the staff room
• Staff benefit from preferential admission criteria for their daughters

Commitment to safeguarding

Walthamstow School for Girls is committed to safeguarding and protecting the welfare of children and young people. The successful candidate will be required to undertake an Enhanced DBS Disclosure.

Admin SO1 - Social Work Coordinator (SO1)

Description
We are seeking a dedicated and dynamic individual for the role of Admin SO1 - Social Work Coordinator (SO1). This position is crucial in ensuring the effective delivery of social work services within our organization. The Social Work Coordinator will play a vital role in coordinating various social services, leading programs, and working collaboratively with other healthcare professionals, government agencies, and community organizations. This role involves assessing the needs of clients, developing service plans, and advocating for necessary resources to support individuals and families facing challenges in their lives. A successful coordinator will demonstrate strong leadership abilities, effective communication skills, and a profound understanding of social work practices. Responsibilities will include managing a team of social workers, overseeing case management processes, ensuring compliance with regulations, and developing policies that enhance service delivery. Our ideal candidate will have a passion for helping others, a commitment to teamwork, and a proactive approach to addressing social issues in the community. If you are looking to make a meaningful impact in the field of social work and contribute to the well-being of individuals in need, we encourage you to apply for this rewarding opportunity.

Responsibilities
Coordinate and oversee social work services and programs.
Manage and supervise a team of social workers in their daily activities.
Conduct assessments of clients' needs and develop individualized service plans.
Facilitate meetings and workshops to promote best practices in social work.
Ensure compliance with state and federal regulations pertaining to social work.
Collaborate with healthcare professionals, community organizations, and local agencies to provide comprehensive services.
Monitor and evaluate the effectiveness of social work programs and make necessary adjustments.
Requirements
Bachelor's degree in Social Work, Psychology, or a related field; Master's degree preferred.
Minimum of 3 years of experience in a social work or related capacity.
Strong leadership skills and experience managing a team.
Excellent communication and interpersonal skills.
Ability to work collaboratively with diverse clients and stakeholders.
Knowledge of social work ethics, regulations, and best practices.
Proficient in using technology for case management and reporting.

Hours Per Week: 35.00
Start Time: 09:00
End Time: 17:30
Pay Per Hour: £20.59
Location: Islington, North London

Should you wish to apply for this job opportunity, please, send an up to date CV.

What skills and experience we're looking for

This is what we are looking for:

• A person to represent the Stebonwith warmth, good humour & a smile
• An exceptional apprentice administrative assistant with a passion for learning and the ability to develop others
• A team player
• Excellent interpersonal skills
• A positive attitude and a sense of humour
• Someone keen to improve their own practice

What the school offers its staff

This is what we offer you:

• Regular 1:1s with your line manager focusing on personal reflection, coaching and mentoring
• A range of professional development opportunities
• Opportunities for career progression across schools in the LETTA Trust
• Apprentice Pay ranges in line with the best in the borough

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Children & Young People (CYP) – Single Point of Access (SPA)

Permanent Full Time Role - 37.5 hours per week

Based at Memorial Hospital or High Point House and other Trust sites

Flexible shifts to cover the SPA operational hours of 8:00am to
7:00pm (currently working to 5pm) , Monday to Friday.

May include some WFH (after training ) but subject to operational needs.

This post is within an Admin team providing a single point of access support for healthcare professionals, parents, carers and young people.

The Role is in a phone centre environment, as a team dealing with approx. 130 calls a day, whilst carrying out admin duties.

This is a varied role creating referrals, booking appointments, taking messages/dealing with queries, scanning documents, uploading them to the RIO system, sending out reports.

This is a very demanding role - you must have the focus and ability toswitchback and forthbetweentasks and excellent attention to detail is key.
• Liaise with parents, schools, G.P.s and other professionals with regard to administrative duties relevant to client care, for example, processing new referrals, arranging appointments.
• To provide reception duties - allowing secure access , preparing clinic rooms for use, maintaining records of key holders and alarm and door codes.
• To respond to incoming calls and emails and deal with enquiries. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant service /clinician.
• To open, sort and scan post and any relevant correspondence for SPA and SCS. Notify the relevant SCS service/clinician of new documents available to view on RIO.
• To scan/upload documents to RIO, using the Trust standards.
• To process new referrals and information, recording appropriate data onto RiO.
• To book appointments, clinics, meetings, and rooms as required for SCS.
• To book interpreter services as required.
• To produce clinic appointment letters, book rooms for group therapy and interpreter services as required.
• To contact service users with reminders for appointments as required.
• To despatch outgoing correspondence via post room, email or DOCMAN as appropriate.
• To input/update information on the database, ensuring quality of data and completeness.
• To check waiting list information and prioritise and action accordingly.
• To record contacts and actions on RIO according to local policies.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
• We’re Kind
• We’re
• We Listen
• We Care

To be the first point of contact for service users via Generic Mail and Call centre.

To be part of the administrative service to the SCS and CAMHS including management of referrals and booking appointments together with related administration.

To follow up DNAs, outstanding review appointments and unanswered 14 day letters.

Successful candidates will demonstrate:
• Sound knowledge of Patient database system such as RIO, PIMMS
• Microsoft Office
• Good communication and Telephone skills
• Ability to cope under pressure
• Ability to communicate effectively both orally and in writing
• Ability to work without direct supervision using own initiative, ensuring productivity is high and targets are met in line with service objectives
• Good time management skills and reliability
• Ability to organise and prioritise workload effectively
• Ability to work effectively as part of a team
• Ability to empathise and deal tactfully with families, service users and colleagues
• Sound understanding of confidentiality and its relation to health care delivery
• Ability to work flexibly and be responsible to changing demands and frequent interruptions

To record contacts and actions on RIO according to local policies.

To process discharged files ensuring accurate inputting of information to the required electronic record systems to facilitate efficient retrieval of files and following Trust policy.

To assist bank or administration support staff in undertaking duties within the team as directed by Admin Team Lead. To support staff in learning office and reception processes and protocols.

To assist with the caseload administration for SCS clinicians and therapists in the community.

To prepare information for example, client reports, letters, hard copy records/reports for clinics, in line with local policies and procedures.

To assist in processing Data Protection and Subject Access enquiries, e.g. photocopying files, at the request of the Admin Team Lead and task co-ordinator, to ensure that all necessary information is provided in an efficient and timely manner.

To collate, photocopy and distribute reports and other relevant information to parents and professionals, for example, education staff, G.P.s, internal/external agencies following local policies and procedures, ensuring that the appropriate parental consent has been received.

To despatch outgoing correspondence via post room, email or DOCMAN as appropriate.

To maintain log of specialist clinical equipment, logging issue and return and tracking and actioning schedule of maintenance and testing of the equipment as appropriate to the location.

To maintain a log of equipment held by SPA and loaned to service teams e.g. projectors.

To issue and record on RIO any non returnable equipment and supplies to service users as approved by SCS therapists/clinicians e.g. hearing aid batteries.

To participate in the organisation and coordination of study days or training (including collating request forms).

To gather data as requested, for example, activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis.

To attend courses and statutory training as identified through supervision and PDR.

To pursue personal development of skills and knowledge necessary for the effective performance and development of the role.

To work as part of a team and to undertake office or reception duties in the absence of other members of the admin team.

To book venues for meetings and organise refreshments as requested.

To take/type minutes of team meetings and distribute information to team members as requested.

To undertake copy typing and formatting duties to include reports containing terminology relating to therapies, letters, memos and service documents and PPDRs as required.

To distribute reports, letters, memos, payslips and service documents as required.

To request and fulfil stationery orders for supplies for SPA and SCS staff business use.

To photocopy, send faxes and laminate materials.

To maintain a supply of handouts and leaflets issued to service users e.g. audiogram forms, dietitian pre-assessment food diaries, parental consent forms, service questionnaires, maps, follow up appointment cards, complement slips and all services leaflets.

To manage own workload, time management and transport needs in line with Trust, departmental and line manager guidelines and demonstrates an ability to prioritise tasks.

To handle complaints (if first point of contact) in line with local policies and procedures and to escalate appropriately if they cannot be resolved at first point of contact.

To support the Admin Team Lead to maintain records of sickness absence (e.g. recording absence notifications in spreadsheet and emailing appropriate line manager/supervisor).


This advert closes on Thursday 19 Sep 2024

Proud member of the Disability Confident employer scheme

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

The London Breast Screening Programme Hub Data Team collects and inputs surgical breast cancer data for the six breast screening services based in London.

Data accuracy and audit are critical performance measures of the NHS Breast Screening Programme.

We are looking to recruit a Data Officer. The post offers variety and the opportunity to work in a stimulating and developing area within the breast screening programme.

The successful candidate is required to be able demonstrate the Trust values and the responsibilities of the job description and person specification.

If you believe you meet the criteria of the person specification and would like to join the Royal Free at this time, we would be interested in receiving your application.

The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top.

For more information please follow linkhttps://www.royalfreelondonjobs.co.uk/

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.



This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425.


This advert closes on Wednesday 18 Sep 2024

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust. This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found athttps://www.nhsemployers.org/articles/pay-scales-202425.

Apprenticeships are designed to give talented people an opportunity to gain a nationally recognized qualification while completing on the job training. You will be supported to learn and develop the knowledge, skills and behaviours you need to perform in the job role. You will also have study time allocated within your working hours to gain your qualification.



For this role you will undertake a 22-month development programme in Business Administration within Accident and Emergency through work-based learning and by attending regular training sessions. Successfully completing the training programme will lead to an Advanced Apprenticeship Level 3.



This position is on a fixed term contract with the opportunity to become permanent once the qualification is successfully completed and achieved.



Apprenticeships require candidates to be resident in the UK for at least 3 years at the start of their apprenticeship.



Please be advised if you already hold a relevant qualification in this area at this level or higher( so in Business Administration or Business Management) you are not eligible to apply for this role.





To manage the administrational support duties for designated medical staff for the emergency department providing an efficient and effective, administrative and secretarial service. The post holder must provide all administration support for all the doctors and consultants and senior management.

To undertake a 22-month development programme in Business Administration within the Accident and Emergency department through work based learning and by attending regular training sessions. Supervision and support will be provided during all tasks, enabling the apprentice to work within the organization to gain experience, confidence and to deliver effective and safe patient focused support, to the designated team.

Successfully completing the training programme will lead to an Intermediate Apprenticeship Level 3 qualification.

Based within a busy office environment the role of an Apprentice is to provide a comprehensive and effective administrative service to support the smooth and efficient running of the department. This will include supporting the A& E team in a full range of admin duties, dealing with telephone and face to face queries in a professional and courteous manner

Responsible for providing a confidential, professional, efficient and responsive administrative support service to the ED Consultants, and Senior Nurses and Senior Team Members within the Emergency Department and contribute to the smooth functioning of the systems underpinning the service.



North Mid is part of North Central London integrated care system – consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS’s, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.

We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George’s University Grenada, and for nursing and midwifery students from Middlesex and City Universities.

Take a tour of our hospitalhere

PERSON SPECIFICATION
Post: Accident and Emergency Administrator Apprentice

Department: Accident and Emergency

ATTRIBUTES/SKILLS

Education andqualifications

Educated to GCSE or equivalent

Level 2 Literacy and Level 2
Numeracy

Skills and abilities

Willingness to learn andcommitted to studies in order to achieve qualifications.
Ability to develop effective working relationships across the
organisation.
Maintain a professional approach: Smart and
presentable.
Ability to communicate effectively and sensitively with
others from a variety of backgrounds, both verbal and written
Ability to prioritise tasks and work without direct supervision
Ability to take and process minutes and action logs in a
timely and competent way Ability to compile accurate records/statistical data in order
to produce and present reports
Good attention to detail for message taking, dealing with
sensitive calls and forwarding to the appropriate team.
An understanding of emergency department standards Demonstrate understanding re the importance of patient
confidentiality and data protection.

Experience Good working knowledge of ITMicrosoft Packages such as
Outlook, Word, Excel and other relevant programmes.

Experience

Secretarial experience/Strong typing skills

Team member with a flexibleapproach to work, willing to adapt to changing situations and work pressures.

Demonstrable ability to meet deadlines

Trust values

To provide cover when requiredby the ED P.A and ED Reception
Staff

ESSENTIAL

Willingness to learn andcommitted to studies in order to achieve qualifications.
Ability to develop effective working relationships across the
organisation.
Maintain a professional approach: Smart and presentable.
Ability to communicate effectively and sensitively with
others from a variety of backgrounds, both verbal and written
Ability to prioritise tasks and work without direct supervision
Ability to take and process minutes and action logs in a timely and competent way .
Ability to compile accurate records/statistical data in order to produce and present reports.
Good attention to detail for message taking, dealing with
sensitive calls and forwarding to the appropriate team.
An understanding of emergency department standards Demonstrate understanding re the importance of patient
confidentiality and data protection.

DESIRABLE

Medical Terminology Working in an NHSenvironment
Minute taking
Using Careflow Very creative andability to design

MEASUREMENT

Application and Interview


This advert closes on Wednesday 18 Sep 2024

PERSON SPECIFICATIONPost: Accident and Emergency Administrator Apprentice Department: Accident and Emergency ATTRIBUTES/SKILLS Education and qualifications Educated to GCSE or equivalent Level 2 Literacy and Level 2Numeracy Skills and abilities Willingness to learn and committed to studies in order to achieve qualifications.Ability to develop effective working relationships across theorganisation.Maintain a professional approach: Smart andpresentable.Ability to communicate effectively and sensitively withothers from a variety of backgrounds, both verbal and writtenAbility to prioritise tasks and work without direct supervisionAbility to take and process minutes and action logs in atimely and competent way Ability to compile accurate records/statistical data in orderto produce and present reportsGood attention to detail for message taking, dealing withsensitive calls and forwarding to the appropriate team.An understanding of emergency department standards Demonstrate understanding re the importance of patientconfidentiality and data protection. Experience Good working knowledge of IT Microsoft Packages such asOutlook, Word, Excel and other relevant programmes. Experience Secretarial experience/Strong typing skills Team member with a flexible approach to work, willing to adapt to changing situations and work pressures. Demonstrable ability to meet deadlines Trust values To provide cover when required by the ED P.A and ED ReceptionStaff ESSENTIAL Willingness to learn and committed to studies in order to achieve qualifications.Ability to develop effective working relationships across theorganisation.Maintain a professional approach: Smart and presentable.Ability to communicate effectively and sensitively withothers from a variety of backgrounds, both verbal and writtenAbility to prioritise tasks and work without direct supervisionAbility to take and process minutes and action logs in a timely and competent way .Ability to compile accurate records/statistical data in order to produce and present reports.Good attention to detail for message taking, dealing withsensitive calls and forwarding to the appropriate team.An understanding of emergency department standards Demonstrate understanding re the importance of patientconfidentiality and data protection. DESIRABLE Medical Terminology Working in an NHS environmentMinute takingUsing Careflow Very creative and ability to design MEASUREMENT Application and Interview

To assist the Ward Manager and multi-disciplinary team members with general ward administration / clerical duties to ensure the smooth running of the ward / department and to act as a receptionist for visitors coming on to the ward. To undertake filing as requested by Doctors and Nurses.

To provide a timely, efficient, comprehensive and confidential secretarial and administrative service. To provide cross cover with the Management Assistant/P.A to the ED Clinical Director and ED Consultants. To provide support relating to Clinical Governance Incidents received in the ED and submit outcomes to the Clinical Lead and ED Data Manager. To work with the Senior Team to help ensure risk management processes are in place and up to date. To process / draft correspondence as required. Check all typing for accuracy, spelling and grammar. Liaise with Trust Risk Management advisors where necessary (ED Matrons and Head of Nursing Development, Patient Safety Manager, Clinical Governance Manager, PALS and Legal Teams) To close a specific group of clinical incidents on the Management Incident Safeguarding System. To provide General secretarial and administrative support including: Typing of documents, updating spreadsheets/documents, investigations, complaints, supporting the recruitment process for nursing staff, supporting the process for nurse starters and leavers, general staff correspondence including disciplinary and performance management and sickness management reports.

The Royal Free London Foundation NHS Trust, an organisation with a real sense of community we actively support and develop our staff to ensure our patients receive the best quality care. Join our team and support our vision of delivering the right care first time, every time.

We are looking to recruit experienced admin staff to work across all grades on a bank basis.

Please note, you must have admin experience in order to proceed with joining our Bank.

Here at the Royal Free we are keen to grow our existing team of Bank Admin Staff and are looking for Admin and Clerical workers on an ‘as and when’ basis, across all sites.

***If you have applied within the last 6 months and were unsuccessful, then as a previous applicant you need not apply.***

We are currently looking for people with experience in;
• Bed management
• CERNER patient records system
• Healthcare Operations management
• Ward Clerking
• Logistics
• Customer service via the phones
• PA

We have roles on all our sites at Hampstead, Enfield and in Barnet.

In general you will also be computer literate with experience of Word and Excel, and able to maintain the confidentiality required in working in a patient environment.

Successful candidates will be expected to work across the trust, providing services in a professional, efficient, friendly and polite manner, in line with our ‘world class care’ philosophy.

If all of the above sounds appealing and you want to help us out then please make an application.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident employer and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification). In order to facilitate applications from all members of the community the Trust is able to offer services including Braille Applications and Interpreting Services.

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.


This advert closes on Thursday 5 Sep 2024

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.