Total 18 Administrative / Clerical job vacancies in Ixworth, Suffolk, IP31 2HS

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently

Location: Bury St Edmunds
Salary: Hourly rate £11.59
Working hours: 9am - 5pm, 37 hours per week.

Our Public Sector client are currently seeking an Administrative/Telephony Officer to join their team on a full-time, temporary basis based at HMCTS Bury St Edmunds.

The role is Monday to Friday with a working week of 37 hours per week. This role works on a Hybrid basis (3 days Office Based 2 days working from home) however the successful applicant will be required to attend the office for the first 2 weeks for training. The rate of pay is £11.88 an hour with holiday entitlement and pension scheme available. The client is based next to the bus station and is therefore easily accessible by public transport and based close to local amenities for those days that you do attend the office.

For this role, the successful candidate would need to be fully confident with speaking on the Telephone as this is a primary part of the position, as telephony work is a task that will be carried out on a heavily regular daily basis, however day to day duties will also include -

• Deal with calls for some county courts across the country and are family related
• Answering calls to people regarding hearing dates
• Preparing papers and files for court, tribunals, hearings, and meetings.
• Producing court/tribunal documents.
• General photocopying and filing.
• Creating and updating records on in-house computer system and data input.
• Post opening and dispatch.
• Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
• Preparing meeting agenda, joining instructions, handouts etc
• Collecting and assembling information
• Checking and verifying documents and records
• Processing casework

The ideal candidate will have the ability to work as a part of a team, along with working independently in a fast-paced environment. They must also hold the below skill set -

• Resilience
• Be able to multitask at an exceptional level
• Be open and willing to learn and undertake other duties if requested by Management that fall in line with the grade and level of responsibility of this post
• Flexible
• Great attention to detail

Apply:

To apply, submit your application online. Successful candidates will need to provide necessary documentation, including a valid passport, proof of addresses, proof of NI, and undergo a DBS check and three years referencing.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Your new company
A growing and reputable business, who are looking to grow their transport team.

Your new role

This is a new Transport Admin/Planning job supporting a busy and vibrant transport team. Main duties include but not limited to:

* Decide the prioritised delivery requirements of customers, analyse and route vehicles accordingly.
* Communicate with sales staff to determine customer delivery requirements.
* Be involved in constant dialogue with the warehouse team.
* Monitor vehicle progress throughout the day.
* Communicate routing decisions to drivers, including all necessary and accurate delivery information.
* Communicate and build relationships with suppliers and agencies.
* Request back-loading suitable for planned deliveries and stock transfers.
* Organise deliveries according to customer demands.
* Communicate with subcontractors.
* Identify customer requirements through sales and develop plans to meet them.
* Develop strong working relationships and have regular contact with drivers.
* Consider drivers' working time regulations.
* Perform any other duties as directed.

What you'll need to succeed
To succeed in this job, you will require experience in a similar role, with exposure to working within a transport planning/routing/office/team. You will require a keen eye for detail and the ability to effectively manage internal and external relationships, solve problems and work at pace within a team environment. Communication is key for this role, as well as the ability to influence, at all levels, both internally and externally, and you will need to be confident on the phone when speaking to a wide variety of people, from suppliers to drivers. You will require great IT skills and the ability to learn new processes and systems quickly.


What you'll get in return
This is a great opportunity to work within a collaborative team environment.

• Monday to Friday 8.30-5.30 (1 hour lunch)
• Competitive salary and benefits
• 100% office based, with on-site parking

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Have you always wanted to work with a Public Sector Organisation?

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, to join their busy Accounts Payable Team based in Dundonald.

Now is the time for you to take that leap!

This role will be starting immediately and is expected to last several months. Many of our temporary-ongoing roles with our client, The Education Authority, have been extended beyond the original time frame. Some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, Head Office Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.

You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier`s details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel

You should have:

• Five GCSEs at Grade C or above or equivalent
• Good knowledge of Microsoft Office 365
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusion
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.

Your new company
A modern thinking law firm based in Bury St Edmunds.

Your new role
This is a 2-week holiday support with a 1-day handover temporary legal secretary/audio typist job. You will be working in a collaborative environment supporting the family law team. Duties include but not limited to:

• Accurately prepare various legal documents from digital dictation, including letters, forms, briefs, and invoices.
• Handle routine matters, correspondence, and queries independently when appropriate.
• Liaise with clients, counsel, courts, and other third parties.
• Assist enquiries by phone and in person, arrange consultations/appointments/call-backs, and follow up on open enquiries.
• Provide clients with a high level of service, resolving any queries or concerns promptly and courteously.
• Enter key dates in the central diary, monitor diary notes and forthcoming events and deadlines.
• Manage files including opening and closing files, conducting conflict checks, maintaining files in good order.
• Assist with other duties such as photocopying, faxing, reception cover, etc.
• Record all relevant work on the firm's computerised time recording system.

What you'll need to succeed
The role requires a confident and professional legal secretary who is adept at audio typing and document preparation AND is available to start work on 19th July and cover for 2 weeks.

You will require:

* Proven experience as a Legal Secretary, particularly with audio typing and document preparation.
* Familiarity with legal terminology.
* Excellent organisational skills and attention to detail.
* Strong communication skills and the ability to liaise with various parties.
* Competence in handling confidential information.
* Proficiency in using legal software and computerised time recording systems.

What you'll get in return

• 100% office based - Monday to Friday
• Hours 9:00 -17:00
• Friendly working environment.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Brook Street (UK) Ltd are recruiting Senior Clerical Officer's on a temporary-full time basis for our leading Public Sector client Education Authority Northern Ireland based in Ballee, Ballymena.

Senior Clerical Officers are responsible for the weekly processing of invoices on the Education Authority`s (EA) Financial System for all non-salary expenditure.


Duties and Responsibilities:

• To ensure that all invoices are properly authorised
• Inputting of batches to EA`s payment processing systems after they have been properly authorised and coded, completing any amendments
• Preparation, coding and processing all petty cash/postage claims, travel and travel expenses and the processing of all payments to contractors.
• Resolving queries on outstanding invoices, suppliers` statements, staff claims and assist the Line Manager in the resolution of more difficult queries
• Dealing with queries from internal/external stakeholders such as Schools and Budget Managers by emails and phones and ensuring they have been resolved.
• To provide copies of Invoices when requested by Auditors, the National Fraud Initiative, and Budget holders to assist with budget management etc.

Essential Criteria:

• Five GCSEs passes (grades A*-C) or equivalent or higher
• One Year`s experience in an office environment including general office duties, word processing and practical use of computers

Skills & Abilities:

• Ability to organise a busy workload to deliver effective results on time
• Ability to communicate and work effectively with others as part of a team.
• Ability to take responsive and customer focused approach to work.
• Excellent ICT skills including Excel.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.



The rate of pay is £12.52 per hour and the hours of work are 9am-5pm Monday - Friday.

Brook Street (UK) Ltd are recruiting Senior Clerical Officer's on a temporary-full time basis for our leading Public Sector client Education Authority Northern Ireland based in Ballee, Ballymena.

Senior Clerical Officers are responsible for the weekly processing of invoices on the Education Authority`s (EA) Financial System for all non-salary expenditure.


Duties and Responsibilities:

• To ensure that all invoices are properly authorised
• Inputting of batches to EA`s payment processing systems after they have been properly authorised and coded, completing any amendments
• Preparation, coding and processing all petty cash/postage claims, travel and travel expenses and the processing of all payments to contractors.
• Resolving queries on outstanding invoices, suppliers` statements, staff claims and assist the Line Manager in the resolution of more difficult queries
• Dealing with queries from internal/external stakeholders such as Schools and Budget Managers by emails and phones and ensuring they have been resolved.
• To provide copies of Invoices when requested by Auditors, the National Fraud Initiative, and Budget holders to assist with budget management etc.

Essential Criteria:

• Five GCSEs passes (grades A*-C) or equivalent or higher
• One Year`s experience in an office environment including general office duties, word processing and practical use of computers

Skills & Abilities:

• Ability to organise a busy workload to deliver effective results on time
• Ability to communicate and work effectively with others as part of a team.
• Ability to take responsive and customer focused approach to work.
• Excellent ICT skills including Excel.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.



The rate of pay is £12.52 per hour and the hours of work are 9am-5pm Monday - Friday.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Dundonald.

As a temporary Senior Clerical Officer in the Free School Meals Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.


You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.


Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client
Education Authority Northern Ireland, Dundonald.

As the Temporary Clerical Officer, within the Free School Meals Dept, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.




You will provide efficient administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:


Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Pension Scheme
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.

Your new company
A busy and fast-paced organisation with offices in Bury St Edmunds.

Your new role
This is a new temporary part-time administrator job working 26 hours per week, offering an immediate start and working through until the end of May. You will be working as part of a small admin team and duties will include but not limited to:

• Maintain customer communication
• Reporting on stock
• Updating customers with lead times for their deliveries
• Preparing quotes
• Raising purchase orders
• Receiving goods in, and updating the CRM system
• General office administration duties

What you'll need to succeed
To succeed in this job, you will require great IT skills, including Microsoft Office Suite, have the ability to manage your own workloads and work as part of a very small team. Together with having a strong focus on organisation skills, be a keen problem solver, you will need the ability to think on your feet as well as having a wide breadth of administration experience.

What you'll get in return

• Hourly rate of £12.50 + holiday
• An immediate start
• Duration of temporary assignment until end of May 2024
• 26 hours per week (working Monday to Thursday)
• 100% office based with on-site parking

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Brook Street (UK) Ltd are recruiting a Legal Secretary/ PA for our leading Public Sector Client,
Education Authority Northern Ireland, located in their Commercial Property Dept. Dundonald.

Job Purpose

• To act as Personal Assistant to a Solicitor within EA Solicitors
• To assist with commercial property matters and the investigation and defense of informal and formal complaints / legal proceedings against the Education Authority ("EA") and/or controlled schools.
• To undertake such other duties relevant to the Education Authority Solicitors ("EA Solicitors") as may be reasonably required from time to time.

MAIN DUTIES AND RESPONSIBILITIES

1. To act as Personal Assistant to the Solicitor

• To provide P.A. support to the Solicitor, always ensure strictest confidentiality and diplomacy , make and take calls on behalf of the Solicitor, and maintain a personal and office diary, ensuring compatibility.
• Check and prioritise mail.
• Co-ordinate and administer work of Solicitor in their absence, with regard to conveyancing/ property matters, employment law cases, litigation, tribunals (including SENDIST), judicial reviews and on-going legal matters.
• Ensure the timely provision of advice and information to internal and external clients, regarding meeting strict deadlines.
• To draft and prepare routine correspondence and reports, collate information and prepare and update statistical information.
• Arrange meetings, consultations, Tribunal hearings, Court appearances and talks/conferences. Arrange alternative cover in Solicitor's absence.

2. Commercial Property.

• To assist the EA Solicitors in preparing Title Reports and Title Packs and by applying for Property Certificates and Property Searches to establish ownership.
• To assist the EA Solicitors in the preparation of: Contracts for Sale, Conveyancing Documents, Completion of Pre-Contract Enquiries.
• To assist the EA Solicitors in ensuring documentation is presented for Stamping and Registration within prescribed legal times.
• To accurately Schedule and return/ receipt Title Documents to and from the EA Headquarters and to third party solicitors.

3. Investigation and Defence of Formal and Informal Complaints / Legal Proceedings against EA /Schools

• To assist the Solicitor or any other solicitor within EA Solicitors in the investigation and defence of formal and informal complaints/proceedings referred from EA Directorates /Schools.
• To adhere to strict deadlines to ensure statutory time limits are met.
• To assist in the process of appeals against Tribunal / Court decisions
• To assist in the collation and indexing of discoverable documentation, Court / Tribunal bundles etc.
• Assist with the drafting and response of Notices of Appearances, Notices for Additional Information, Notices for Discovery etc.
• To maintain effective communication and co-operations with relevant persons including EA Officers, Boards of Governors, Counsel, Witnesses and outside Agencies to ensure quality service delivered.
• To assist with preparation and collation of Counsel's papers and arrange for delivery of same.
• To prepare documentation for hearings and apply for Witness Summons.
• To attend consultations and hearings (as required) in order to provide verbatim report on proceedings.
• To administer payment of Counsel's fees.

4. Judicial Reviews

• To assist the Solicitor or any other EA Solicitor by liaising with Transfer Officers, Tribunal members and Counsel to arrange for compilation and forwarding of relevant information.
• To arrange consultations and prepare necessary documentation.
• Prepare Affidavits as drafted by Counsel and arrange for swearing of same by Tribunal member and external Solicitors.
• Requisitioning of cheques in accordance with appropriate fees, lodge official documentation at Court and return all original documentation to EA Regions.

You should have:
A minimum of five GCSE's (Grades A*-C) including English and Maths or equivalent or higher examinations qualifications.

AND

Have either a minimum of two year's experience in a paid capacity providing administrative support which must include the following:

1. Using Microsoft Word (to process letters, memos, reports etc.);
2. Using Microsoft Outlook (to send/receive e-mails)
3. Drafting correspondence
4. Diary Management; and
5. Maintaining Records.

In addition to the above, you must also be able to demonstrate at an interview the under-noted knowledge, skills and personal qualities:

• Knowledge of Legal work
• Excellent oral and written communication skills.
• Proven ability to successfully plan, prioritise and manage the work of yourself and others within required timescales
• Proven ability to demonstrate initiative, work flexibly and resolve complex matters with minimal direction and supervision.
• Proven ability to develop and maintain good working relationships at a range of levels including senior management level.
• Proven ability to exercise discretion in dealing with confidential or sensitive matters.

In return, you will benefit from:

• Full training and induction
• Pension Scheme
• Competitive rates of pay
• Brook Street (UK) Ltd back-office support and mentoring

The rate of pay is £12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, please email your CV via the `Apply` link.

Your new company
A prestigious and well established business based in Bury St Edmunds.

Your new role
This is a newly created role to join an industrious and fast-paced team. You will be required to provide efficient and proactive legal secretarial support for property and residential conveyancing fee earners. Duties include but not limited to:

• Secretarial and administrative support, including, preparing correspondence, copying, scanning and drafting, amending, formatting, and checking complex legal documents.
• Completion and submission of Land Registry applications as well as monitoring outstanding applications.
• Property searches via online portal.
• Audio and copy typing.
• Diarising and keeping track of key dates.
• Maintaining filing systems both paper and electronic.
• Answering incoming calls and liaising with clients.
• Dealing with telephone enquiries as and when they arise.
• Administrative duties including photocopying, scanning, producing and binding engrossment documents, arranging meetings and co-ordinating diaries, franking post and printing correspondence.

What you'll need to succeed
To succeed in this job you must have previous (Conveyancing) LEGAL admin or secretarial experience together with the ability to manage your own workloads and work at pace. You will need to have strong IT, coordination and administrative skills.

What you'll get in return

In return, you will be offered:

• Salary up to £25,000
• Extensive benefits
• Monday to Friday 8.30 - 17.00
• Option of hybrid working after probation
• Onsite parking
• Working as part of a collaborative and fast-paced team.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
An impressive professional services company based in Bury St Edmunds is recruiting a Legal Secretary.

Your new role
You will be supporting fee earners with all aspects of legal secretarial support. You will be joining an existing and experienced team of secretaries. Duties will include but not limited to:

➡️ Preparation, checking and proofreading correspondence.
➡️ Typing and completing legal forms and setting up legal forms from a precedent.
➡️ Taking accurate telephone messages for your fee earner.
➡️ Diary management for fee earners booking appointments on Outlook.
➡️ Maintaining client files.
➡️ General office admin, including photocopying and filing.

What you'll need to succeed
To succeed in this job you will need extensive secretarial experience, ideally legal or professional services secretarial experience, together with great communication skills and the ability to manage your own workload. You will need to be proficient in the Microsoft packages.

What you'll get in return
In return, you will be offered a competitive salary and a holiday, with value-added benefits.

• Monday to Friday 9:00 - 17:30 (office based)

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A prestigious and well-established law firm based in Newmarket.

Your new role
This newly created Residential Conveyancing Legal Secretary role is providing support for Fee Earner. Duties include but not limited to:

• To provide secretarial support to fee earner.
• Audio typing using digital dictation.
• Electronic Diary management, booking meeting rooms, arranging meetings.
• Liaise with clients, companies, solicitors.
• Amending and reformatting documents in Microsoft Word and using track changes.
• Applying for searches using online services, including Land Registry Portal.
• Using HMRC website to complete stamp duty land tax forms.
• Dealing with post-completion matters.
• Deal with client queries, and take instruction from clients.
• Assist fee earners in the maintenance of time recording.
• Record and assist in the opening and closing of files.
• Assist fee earners in the maintenance of client accounts. This includes preparing any documents for cheques and banking.
• Assist fee earners in managing the client ledger account including the clearing and closing of accounts.
• Maintain the filing system.

What you'll need to succeed
To succeed in this Residential Conveyancing Legal Secretary job you will need:

• Recent residential conveyancing legal secretarial experience is essential.
• Experience with Microsoft Office, Word, Outlook, Excel and PowerPoint.
• ALB Case management experience desirable
• Attention to detail, excellent grammar is essential.
• You will be a team player who is able to prioritise and multitask.
• Excellent telephone manner.
• Possess the ability to deal with client queries when the partner is out of the office.

What you'll get in return
In return, you will be given the chance to work in a pleasant office environment and will be joining an experienced team.

• Monday to Friday 8:30 - 17:00
• 22 days holiday + stat (increasing up to 25 days)
• On-site parking
• Auto enrolment pension and discounted healthcare cover

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A prestigious organisation with offices based in Bury St Edmunds.

Your new role
This is a new Secretary/Administrator job working for a busy and fast-paced organisation; joining a streamlined administrative team. Duties include but not limited to:

• Administration and secretarial support using the Microsoft suite, including copy and audio typing, scanning, and minute taking.
• Preparing documents from across the business for client presentations and meetings.
• First point of contact for all clients and stakeholders.
• Manage inbound and outbound business communication and correspondence.
• General ad-hoc duties to ensure the smooth running of the business.

What you'll need to succeed
To succeed in this job you will need:

• Great communication skills, both written and oral.
• Excellent attention to detail.
• Strong knowledge of Microsoft Office Suite and the ability to learn new systems quickly.
• The ability to remain calm when dealing with conflicting priorities.

What you'll get in return
This is a great position working as part of a friendly, busy and collaborative team.

• Monday to Friday 9:00 - 5:30pm
• 100% office based, with on-site parking
• Value added benefits
• Competitive salary based on experience

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk