Total 15 Administrative / Clerical job vacancies in Inverness, IV1 1HY

We're looking for an enthusiastic and go getting individual to take on the role of Purchase Ledger Clerk in the amazing city of Leeds!

Day to day you will be expected to carry out roles such as Process purchase invoices and match with delivery note and purchase order, raising PO's for approval and placing orders with suppliers, reconcile supplier statements. Raise and resolve invoice queries, liaise with suppliers and the operations team, matching purchase invoices, updating inter-company systems as orders are placed and invoiced, General admin and telephone duties.

If this sounds like a role that would suit you, you will need the following to be considered:

• Competent with SAGE and Microsoft.
• AAT Level 2 or above.
• Purchase Ledger experience of at least 6 months.
• Strong Excel skills.
• Great organisational skills.
• Professional and concise telephone presence.
• Excellent communication skills.

Benefits include:

• £24,000 a year
• Free on-site parking.
• Company events.

Other notes:

• Full time
• Permanent

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

ABOUT THE ROLEAs an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEIn return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including: Free training and development for all roles Access to wellbeing and support tools A range of retail discounts and savings Unlimited referrals with our Refer a Friend' bonus scheme Employee of the Month' rewards and Long Service Awards' And so much more! If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

Job Summary

Salary will be pro-rated for term-time hours. This position is temporary.

Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

You will be enthusiastic and articulate with excellent interpersonal and communication skills and have an understanding of the importance of confidentiality.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks. We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

East Dunbartonshire Council

Westerton Primary School

Proud member of the Disability Confident employer scheme

ABOUT THE ROLEAs a Bank Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEAs well as competitive pay, you can look forward to a role that offers true flexibility and plenty of free learning and development opportunities. As one of the UK's leading healthcare providers, we take the growth of everyone who works for us seriously. As this is a Bank position to provide cover as and when we need it, such as for annual leave or sick leave, the hours and days you work will vary. If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

Our client is looking to appoint an Admin Team Leader on a full time permanent basis to join their team in Inverness. This is a full time role, 40 hours per week Monday – Friday and duties include:

Manage the administration function of the department, ensuring that all servicing tasks are communicated and allocated to the team.
Ensure the administration team maintains a high level of customer service.
Ensure processes and standards are adhered to by servicing and administration personnel.
Review and approve timesheets and holiday requests.
Conduct performance improvement meetings as required, handling situations as they arise to avoid un-necessary escalation.
In conjunction with the Divisional Manager, conduct staff appraisals for the administration team.
Ensure departmental compliance in accordance with the company quality assurance procedures.
Organise and take part in Saturday service desk rota.
Oversee the provision of a comprehensive administrative service across all workshops/hire departments and achieve timely, accurate information and high quality output ensuring all branches are using the same processes and procedures.
Manage and maintain the warranty process system, ensuring claims are made and payments received and reconciled.
Deal with routine enquiries from customers, staff and visitors (i.e. by telephone, written correspondence, in person) and provide them with the relevant information or refer more complex, non-standard queries to the appropriate member of staff.
Maintain and update all archive files both manual and computerised so that information is available in an organised fashion.
Take responsibility for reconciling cash receipts, e.g. reconcile till float.
Process sales orders and invoices.
Prepare monthly reporting for Inverness branch and assist with branch monthly reporting if required.
Assist with serving customers during very busy periods within the branch.
Assist with dealing with customer complaints and queries.
Provide on-the-job training to new and existing employees as required.
Overall, a willingness to take on all aspects of administration within the department.

Person Specification
Must have the ability to work within and contribute to a team.
Ideally will have experience of managing or supervising a team of administration staff and will be capable of delegating tasks to team members.
Will be capable of training others on systems and processes.
Excellent organisational and administrative skills, including managing time effectively are essential to be successful in the role.
Must have excellent numeracy skills, IT literacy and experience of Microsoft packages with a confidence to learn new systems.
Must be proactive, enthusiastic, self-motivated with a high attention to detail.
Must have a valid UK driving license.
Will need to be able to undertake travel to all branches with occasional overnight stays.
Must be eligible to work in the UK and already live within a commutable distance of Inverness.

Benefits
Pension scheme.
Death in Service Benefit.
Cycle to Work Scheme.
Employee discount.
Discretionary annual bonus, based on company performance.
Additional holiday based on length of service.

For more information please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

By applying for this job you accept our T&C's, Privacy Policy and Disclaimers which can be found at www.castleviewpersonnel.com

Job Description

Highland & Western Isles

V A L U A T I O N J O I N T B O A R D

SENIOR CLERICAL ASSISTANT

£23,405.20 to £24,169.60 per annum

Applications are invited for this full-time permanent post, based at the Board’s headquarters in Moray House, 16-18 Bank Street, Inverness.

As part of a team, you will support senior staff with inputting, collation, interpretation and retrieval of information in relation to the register of electors. You will be required to carry out senior clerical tasks associated with the post. You will be expected to supervise and support clerical staff as appropriate and provide cover for the Inverness Office Administrative Assistant as required.

SVQ Level 2 in Business Administration would be desirable and experience of project delivery would be advantageous.

You will be required to undertake a basic Disclosure check.

Application form, job specification and person specification are available on our website www.highland.gov.uk/hwi-vjb (job vacancies)

Further details can be obtained from:

Christine Brown or Julie Owen

The Highland & Western Isles Valuation Joint Board, Moray House, 16-18 Bank Street, Inverness, IV1 1QY

e-mail: assessor@highland.gov.uk

Please note that a HWIVJB application form must be completed. CVs will not be accepted.

Closing date – Wednesday 25 September 2024

Proud member of the Disability Confident employer scheme

Our client is looking to appoint an experienced legal secretary to join their team in Inverness. The successful applicant will undertake a varied workload, working within a highly supportive team environment. Experience of Conveyancing, Wills/Powers of Attorney is preferred but not essential. The purpose of the role is to provide comprehensive secretarial support to Partners and Solicitors, specific duties include:

Dealing with client enquiries face to face and by telephone.
Diary management, co-ordinating and setting up meetings.
Audio and copy typing a range of legal correspondence and documentation.
Transcription of legal documents with accuracy and attention to detail.
Dealing with email enquiries.
Update and manage client case files, opening and closing records accordingly.
General Administration including preparation of various legal forms and templates.
Filing, photocopying, scanning, and invoicing.

Person Specification
Previous legal secretarial/administration experience.
Conveyancing/Wills/Power of Attorney experience preferred.
Excellent communication and interpersonal skills.
Ability to work as part of a team.
Strong IT and administrative skills.
Polite telephone manner.
Calm under pressure with good organisational and time management skills.
Ability to work with accuracy and attention to detail.
Capable of prioritising in order to work to deadlines.
An excellent knowledge of MS Office including Word, Outlook, etc.

For more information please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

By applying for this job you accept our T&C's, Privacy Policy and Disclaimers which can be found at www.castleviewpersonnel.com

⭐️⭐️⭐️FULL TIME ADMIN / RECEPTION ⭐️⭐️⭐️
Ashgrove Motorbody Company operates Scotland’s largest independent Bodyshop group and offers a range of garage services to insurance, commercial and private customers alike. The company has a nationwide reputation for ensuring quality, value and customer satisfaction and key to this success is its dedicated and committed workforce.

An opportunity has become available for a Bodyshop Administrator / Reception for our Inverness Branch.
Duties will include:
☆Answering the telephone in a professional manner
☆Greeting customers and liaising their needs between departments
☆Responding to new repair notifications
☆Organising our team of drivers
☆General admin duties
Motor trade experience would be an advantage although not essential as full training will be given.
Working hours will be mon-fri, 8-5 with 1/2 hour lunch
Email jobs@ashgrove-motorbody.co.uk

⭐️⭐️⭐️FULL TIME ADMIN / RECEPTION ⭐️⭐️⭐️
Ashgrove Motorbody Company operates Scotland’s largest independent Bodyshop group and offers a range of garage services to insurance, commercial and private customers alike. The company has a nationwide reputation for ensuring quality, value and customer satisfaction and key to this success is its dedicated and committed workforce.

An opportunity has become available for a Bodyshop Administrator / Reception for our Inverness Branch.
Duties will include:
☆Answering the telephone in a professional manner
☆Greeting customers and liaising their needs between departments
☆Responding to new repair notifications
☆Organising our team of drivers
☆General admin duties
Motor trade experience would be an advantage although not essential as full training will be given.
Working hours will be mon-fri, 8-5 with 1/2 hour lunch
Email jobs@ashgrove-motorbody.co.uk

⭐️⭐️⭐️FULL TIME ADMIN / RECEPTION ⭐️⭐️⭐️
Ashgrove Motorbody Company operates Scotland’s largest independent Bodyshop group and offers a range of garage services to insurance, commercial and private customers alike. The company has a nationwide reputation for ensuring quality, value and customer satisfaction and key to this success is its dedicated and committed workforce.

An opportunity has become available for a Bodyshop Administrator / Reception for our Inverness Branch.
Duties will include:
☆Answering the telephone in a professional manner
☆Greeting customers and liaising their needs between departments
☆Responding to new repair notifications
☆Organising our team of drivers
☆General admin duties
Motor trade experience would be an advantage although not essential as full training will be given.
Working hours will be mon-fri, 8-5 with 1/2 hour lunch
Email jobs@ashgrove-motorbody.co.uk

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Administrative Assistant Level 3
Required ASAP
Term time only plus 5 days (Inset Days)
Hours – 37 hours per week
HC4 SCP 4 to 6 - Actual pay - £19884 - £20555
We are looking for an Administrative Assistant to provide administrative support to our HR Department and General Office.
We are looking for an individual who:
• Has a calm and professional approach, and who can engage effectively with children, their parents, school staff and other stakeholders;
• Is organised, self-motivated and can offer support with minimal supervision;
• Has excellent IT Skills, especially Microsoft Office;
• Is flexible, can manage time effectively, and is able to multi-task; and
• Can communicate clearly, both verbally and in writing, with a wide range of people.
Aylestone School can offer you:
• An exciting and creative school environment;
• A friendly atmosphere;
• Supportive staff;
• Opportunities for professional development.
Our governors are keen to recruit someone with dedication and a passion for delivering excellent customer service and administrative support, whilst supporting the school’s values and culture. If you are interested, please contact Mrs A Griffith, Office Manager, to arrange a visit or to discuss the post over the phone.Aylestone School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants will be required to provide a DBS Disclosure.
Closing date for applications: 15th May 2024
Interview date: Week commencing 20th May 2024

Job Description

The Highland & Western Isles

V A L U A T I O N J O I N T B O A R D

CLERICAL ASSISTANT

Salary - £21,639 - £23,168 p.a.

Applications are invited for this full-time permanent post, based at the Board’s headquarters in Moray House, 16-18 Bank Street, Inverness.

Contact Person: Christine Brown or Julie Owen (Christine.Brown@highland.gov.uk / Julie.Owen@highland.gov.uk)

As part of a team, you will be required to support senior staff with inputting and collation of information to maintain the Council Tax list and Valuation Roll. Good literacy and numeracy skills are essential along with excellent communication and interpersonal skills. Experience of dealing directly with the public is also essential.

The successful applicant will work within the Valuation Admin/Support section.

You will be required to undertake a basic Disclosure check.

To apply: Application form, job specification/person specification are available on our website www.highland.gov.uk/hwi-vjb (job vacancies).

Further details can be obtained from: Christine Brown or Julie Owen, The Highland & Western Isles VJB, Moray House, 16-18 Bank Street, Inverness IV1 1QY.

Please note that a HWIVJB application form must be completed. CVs will not be accepted.

The closing date for this post 5pm on Thursday 16 May 2024.

Proud member of the Disability Confident employer scheme

Job Description

Highland & Western Isles

V A L U A T I O N J O I N T B O A R D

SENIOR CLERICAL ASSISTANT

£23,405.20 to £24,169.60 per annum

Applications are invited for this full-time permanent post, based at the Board’s headquarters in Moray House, 16-18 Bank Street, Inverness.

As part of a team, you will support senior staff with inputting, collation, interpretation and retrieval of information in relation to the register of electors. You will be required to carry out senior clerical tasks associated with the post. You will be expected to supervise and support clerical staff as appropriate and provide cover for the Inverness Office Administrative Assistant as required.

SVQ Level 2 in Business Administration would be desirable and experience of project delivery would be advantageous.

You will be required to undertake a basic Disclosure check.

Application form, job specification and person specification are available on our website www.highland.gov.uk/hwi-vjb (job vacancies)

Further details can be obtained from:

Anca Baditoiu (anca.baditoiu@highland.gov.uk) 01463 383502 or Jackie Manson (jackie.manson@highland.gov.uk) 01463 383745

Please note that a HWIVJB application form must be completed. CVs will not be accepted.

Closing date – 5pm, Thursday 28 March 2024

Proud member of the Disability Confident employer scheme

Your new company
You will be working as an Administrative Assistant for a charity in the Glenmoriston area, that fosters the growth of the Scottish Highlands. We are seeking an individual who can work effectively in all situations and support the company's growth. The position is a full-time role of 35 hours per week, on a permanent basis. You will work on a rota, 5 days out of 7, weekend availability is required.

Your new role
Your new role will involve coordinating day-to-day operations, preparing documents, planning and coordinating meetings and liaising with external suppliers. Other duties will see you responsible for keeping systems updated, taking ticket bookings and associated payments, answering incoming telephone and email enquiries, and coordinating the office. Your day-to-day responsibilities will involve working closely with the director and managers to help maintain the smooth running of the business.

What you'll need to succeed
What you need to succeed is an approachable and positive outlook. The right candidate will have excellent communication skills, and the ability to work in a team and unsupervised. We are looking for someone who is organised and adaptable, able to prioritise workload, and has a high level of accuracy and attention to detail. A key requirement for this role is being computer and data literate, being able to use Google and MS Office software and learning how to use new systems. It is fundamental that the right candidate has a customer service background.

What you'll get in return
This is an ideal opportunity for someone who is passionate and committed to contributing to the growth of the business. You will gain full-time hours from 9-5 with half an hour break for lunch and two 15 minute breaks spread throughout the day. The company's dynamic work environment allows for hybrid work arrangements based on the demands of the season. You will be paid a competitive salary between £22000 and £26000 depending on experience.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk