Total 7 Administrative / Clerical job vacancies in Hartlepool, TS27 3AP

What skills and experience we're looking for

Do you.

• Have experience working in a busy school office

• Possess excellent communication and IT skills

• Be confident in dealing with children and adults

• Keep calm under pressure whilst maintaining confidentiality

• Be enthusiastic and supportive of the Academy ethos

If this is you, we would really welcome your application

What the school offers its staff

In return you will receive:

• A supportive working environment that puts people at the heart of the organisation.

• Continuous professional development, including the opportunity to undertake related qualifications.

• National Terms and Conditions of Employment.

• Local Government Pension Scheme

• The opportunity to work as part of a growing Trust and shape this role. • Employee welfare package, including 24-hour GP access and access to whole range of wellbeing package.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

My client based in Hartlepool is looking for an experienced Warehouse Admin to join their team on a temporary basis

Duties of the role:

• Review Print production tickets for the previous 24 hours
• Book in Conversion pallet tickets
• Review upcoming shipment requirements
• Create picking lists for the FLT drivers
• Arrange bookings with customers where necessary
• Arrange daily transport and email couriers for other shipments (same day / Export / Full loads etc.)
• Provide measurements / weights of Export Pallets to Accounts to ensure invoices are accurate
• Liaise with the FLT drivers in ensuring the stock on the system is accurate (quantities / locations etc.)

Rate: £12.55ph

Hours: Mon-Fri, 8am-4:30pm

Role: Immediate start, temp ongoing

CPMiddlesbrough

The Recruitment Co is an equal opportunities employer

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

Job Opportunity: Temporary Purchase Ledger Clerk

Location: Hartlepool

Position Type: Full-Time, Temporary

Salary: £12.50 - £13.50 per hour

A leading organisation who are at the forefront of groundbreaking research and development. Our team of visionaries is committed to shaping the future through innovative solutions. We're seeking a Purchase Ledger Clerk to join our dynamic finance department on an ongoing temporary basis.

As a Purchase Ledger Clerk, you'll play a pivotal role in maintaining accurate financial records related to our procurement activities. Your attention to detail and commitment to excellence will directly impact our success.

Responsibilities:

• Process purchase invoices promptly and accurately.
• Match invoices to purchase orders and delivery notes.
• Reconcile supplier statements with ledger records.
• Assist in the preparation of purchase summaries.
• Collaborate with cross-functional teams to ensure seamless financial operations.
• Familiarity with VAT in relation to the purchase ledger.

Qualifications:

Previous experience in a purchase ledger role.

Strong organisational skills and ability to meet deadlines.

Proficiency in accounting software (Sage experience preferred).

Excellent communication and teamwork skills.

What you'll get in return

The opportunity to work for a market leader who are rapidly growing, although this role is temporary, the company would consider the right candidate for future opportunities.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Please see attached job description for full details

Reporting to the Healthy Lives Administration Service Lead, and supported by the Senior
Administrators and Medical Secretaries
- Be fully conversant with and adhere to all work related policies, procedures and guidelines, ensuring that all work outputs are completed as required and that all related targets and timescales are met.
- Use all appropriate technologies and equipment to their optimum functionality to assist in the provision of an efficient, effective and comprehensive administrative and secretarial service to
support the provision of care to patients.
- Ensure that any/all work outputs are produced to a high standard of quality that meets all of the organisations requirements for Information Governance and CQC and which is compliant with all associated national, regional and local policies, procedures and guidelines
- Participate in any/all associated training, development and appraisal processes relevant to post


Please see attached job description for full details

1. Be fully conversant with and adhere to all organisational policies, procedures and guidelines to assist in the provision of a comprehensive secretarial and administrative support service to clinicians and
their associated staff, to ensure the timely and effective processing of all patient related information, including clinic letters, reports, referrals, appointments, occasional minute taking etc
2. Under the direction of the Senior Administrator and through the effective use of all appropriate technologies and systems, be responsible for the effective and timely transcription of patient correspondence by ensuring that all medical transcription work is prioritised effectively in accordance with job type. Escalation to Senior Administrator should a backlog of transcriptions become apparent.
3. Turnaround times and target timescales and that all work outputs are completed to a high standard of quality and accuracy whilst meeting all departmental and organisational requirements for information governance, data protection and confidentiality

At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.

We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.



We recruit for values and “Together we are North Tees & Hartlepool”

Please see attached job description for full details

4. Assist in the data entry and retrieval of results/information where appropriate through the effective use of available technologies and assist in the arrangements for chasing investigation reports, checking reports received and bringing results of key importance or abnormality to the PA or relevant clinical staff as and when required.
5. Assist in the organisation of the referral of patients for further treatment, investigations and appointments etc., in accordance with clinicians’ instructions.
6. Ensure any urgent work is completed within the specified timescales with escalation to appropriate levels of staff when required.
7. Assist in requesting, locating, collecting and returning of healthcare records using the appropriate Trakcare technologies by following the appropriate healthcare record tracking procedures, SOP’s
and trust guidelines.
8. Deal with any queries from service users including patients and their representatives, in a manner that is consistent with legislation, policies and procedures whilst demonstrating understanding,
empathy and discretion, checking patient and GP demographic details when in contact with patients and taking accurate written messages and passing more complex queries to relevant staff members where appropriate.




This advert closes on Wednesday 27 Mar 2024

Handling, processing and distribution of patient prescription requests, online, in writing, via the telephone/email or via managed repeats. The accurate production of repeat prescription. Appropriately deal with acute medication request. Work within the boundaries of the Prescription Clerk Drug Formulary. Provide an effective and polite telephone enquiry service. The confidential liaison between Partners and patients. Proactively communicate information between relevant patients, doctors and professionals

Main part of the role is data input of referrals and other documents received electronically within the patient record systems and by email, attaching documents from emails into the patient record and as a Telephone operator, taking calls from patients wanting to book visits / appointments in the patient record systems and from health professionals with queries. Work closely with clinical and therapy triage nurses. Book patients onto wards on calls from NEAS and GPs when on the Bed Bureau role. Work to a shift pattern Monday to Friday 8 4 / 9 5 / 10 6 / 2 10 Weekend and bank holidays shift pattern 8 2 / 2 - 8

We are recruiting additional staff to help with our increasing workloadand we are looking for motivated and enthusiastic Clerical Officers to fill the hours.

The successful candidate must be willing to work a flexible 24 hour, 7 days a week, 365 days a year working pattern subject to the needs of the service.

Currently the opening hours for the Single Point of Access are Monday to Friday 8am – 10pm, Weekends and Bank Holidays 8am – 8pm and staff are allocated shifts incorporating these hours.

The post also comes with a requirement to travel Trust Wide to other locations, subject to the needs of the service and at times at short notice.



Main part of the role is data input of referrals and other documents received electronically within the patient record systems and by email, attaching documents from emails into the patient record and as a Telephone operator, taking calls from patients wanting to book visits / appointments in the patient record systems and from health professionals with queries. Work closely with clinical and therapy triage nurses. Book patients onto wards on calls from NEAS and GPs’ when on the Bed Bureau role.

Work to a shift pattern Monday to Friday 8 – 4 / 9 – 5 / 10 – 6 / 2 – 10 Weekend and bank holidays shift pattern 8 – 2 / 2 - 8

Some life experience as this role involves speaking to a lot of patients and their families re patients who are palliative and on the end of life process, as well as from families whose family member has passed away. These calls can be quite distressing at times.

At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.

We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.



We recruit for values and “Together we are North Tees & Hartlepool”

Main part of the role is data input of referrals and other documents received electronically within the patient record systems and by email, attaching documents from emails into the patient record and as a Telephone operator, taking calls from patients wanting to book visits / appointments in the patient record systems and from health professionals with queries. Work closely with clinical and therapy triage nurses. Book patients onto wards on calls from NEAS and GPs’ when on the Bed Bureau role.

Work to a shift pattern Monday to Friday 8 – 4 / 9 – 5 / 10 – 6 / 2 – 10 Weekend and bank holidays shift pattern 8 – 2 / 2 - 8


This advert closes on Friday 15 Dec 2023