Total 132 Administrative / Clerical job vacancies in Fishponds, Bristol, BS16 5RB

Role - Admin Assistant

Location - flexible (Bristol (AZW), Gloucester (JVH), Bridgwater (SDC) Hybrid working available.

Pay Rate - £150 - £180 per day - Depending on Experience

Hours - Full time - part time hours could be considered

About the role

The HPC Engineering Transformation programme has been focused on delivering meaningful and tangible change to the HPC project, in pursuit of simplification of our processes and focussing on behaviours which will lead to successful delivery of Engineering for site. We are a team of five people, representing each of the engineering and delivery entities in HPC. We are strong, collaborative team and we are looking for an addition to our team to keep us on track for our ambition for onboarding.

You will be responsible for:

• Maintaining the list of the cells that need to be onboarded
• Booking the cells in for each of their sessions (online or in person)
• Booking meeting rooms for the F2F sessions
• Supporting attendees with any logistical challenges (i.e. visitor badges, inductions etc)
• Booking in "buddy" or specialists to support specific sessions
• Capturing some of the lessons learned at specific sessions (note taking)

You will be

• Enjoy being organised and are comfortable managing lists of names/dates
• Enjoy working in a team
• Proactive; making sure that each of the cells that are onboarded have everything that they need ahead of their sessions

Manpower UK is acting as an Employment Business in relation to this vacancy.

Role - Admin Assistant

Location - flexible (Bristol (AZW), Gloucester (JVH), Bridgwater (SDC) Hybrid working available.

Pay Rate - £150 - £180 per day - Depending on Experience

Hours - Full time - part time hours could be considered

About the role

The HPC Engineering Transformation programme has been focused on delivering meaningful and tangible change to the HPC project, in pursuit of simplification of our processes and focussing on behaviours which will lead to successful delivery of Engineering for site. We are a team of five people, representing each of the engineering and delivery entities in HPC. We are strong, collaborative team and we are looking for an addition to our team to keep us on track for our ambition for onboarding.

You will be responsible for:

• Maintaining the list of the cells that need to be onboarded
• Booking the cells in for each of their sessions (online or in person)
• Booking meeting rooms for the F2F sessions
• Supporting attendees with any logistical challenges (i.e. visitor badges, inductions etc)
• Booking in "buddy" or specialists to support specific sessions
• Capturing some of the lessons learned at specific sessions (note taking)

You will be

• Enjoy being organised and are comfortable managing lists of names/dates
• Enjoy working in a team
• Proactive; making sure that each of the cells that are onboarded have everything that they need ahead of their sessions

Manpower UK is acting as an Employment Business in relation to this vacancy.

Fulfilment agent - Transport Admin
Location: Bristol
Pay rate: £12.30
Shift times : Monday - Friday 0900-1700

Manpower are looking to recruit an engaging and proactive Transport Planning Dispatcher in Bristol. Starting off in the city centre the role will later move out towards Avonmouth and the suitable candidate will need to be able to make the commute when this happens.

As part of the Transport Planning team, reporting into the Transport Planning shift lead, you will work closely with the schedulers, customer services and distribution teams to ensure communication lines are clear and strong with all parties working towards the same result.

Key responsibilities will include:

• Liaise between customer services and distribution providing regular updates on customer run outs, vehicle breakdowns and driver's absenteeism
• Able to react quickly to unforeseen changes in the pre agreed plan, maintaining customer expectation
• Analyse and report the progress of the distribution plan, highlighting any challenges to senior management across Operations and Sales
• Continually improve master data improving customer experience and efficiency communicating with the National Distribution teams updating customer data and completing driver debriefs
• Decision making that requires changes in schedules balancing customer experience, operational efficiencies and potential revenues through fulfilled orders.
• Contribute to the Fulfilment Safety agenda reducing the risk to our drivers, considering planning alternative routes based on incident & monitoring of driving performance, improving customer master data about customer premises and planning of driver breaks etc, supporting Health & Wellbeing

As such we would like you to have/be:

• Experience in transport/logistics/distribution essential
• Strong IT skills with a sound knowledge of SAP and Paragon
• Have experience in a fast-paced environment and work well under pressure
• Analytical mind
• Able to deal with large amounts of data
• Process driven with attention to detail
• Logical thinker and methodical problem solver
• Collaborate & ability to influence others

Our client is an exciting and inspiring company to work for, where investment in our people's skills and knowledge is integral to our success. We ensure a supportive and inclusive working environment which is underpinned by our culture of expertise, safety and trust. These things allow us to lead the way in terms of sustainability, innovation and personal development.

As the lead supplier in the UK LPG market, things rarely stand still for us. From humble beginnings, and as part of SHV Energy, they have continued to develop and diversify, ensuring that our service offering is expansive, progressive and relevant to our customers. It is our people that enable us to do that, which is why they are the heart of our business.

We look for people who are open minded, embrace new ways of working, step out of their comfort zone seek out new opportunities and look to continuously learn. Opportunities to progress, to develop and to be recognised for your achievements are part of our daily life, and we want to share that with you! Together with your commitment, drive and personal performance, we believe you can bring out the best in yourself with this client.

To be considered for the above opportunity you must be eligible to live and work in UK and hold a full driving licence that is valid for you to drive in the UK.

Or call our Wales Branch on 01656 657231 option 1

Are you looking for an exciting and challenging role that combines the hustle of sales with the organisation of administrative tasks? Do you have a genuine interest in the Water Hygiene industry and a proactive attitude towards business development? Then we have the perfect job for you!

Acorn by Synergie is seeking a passionate and driven Sales & Sales Admin Executive to join their client in Thornbury. As a leading provider of Water Hygiene services, our client is dedicated to preventing Legionella and ensuring the safety of their clients' buildings. We are looking for someone who shares our clients enthusiasm and can help them drive their business forward.

In this role, you will be responsible for generating new sales opportunities by actively reaching out to potential clients and building relationships. You will also be in charge of preparing, sending, and following up on quotes. Your team-oriented mindset, combined with your competitive and entrepreneurial spirit, will help you excel in this position.

If you have an outgoing and energetic personality, as well as a genuine curiosity for both our clients and the Water Hygiene industry, then you are the type of person we are looking for. Your solution-oriented approach to problem-solving will be invaluable in this role.

Key responsibilities:

- Actively seek out new business development opportunities

- Prepare and send quotes to potential clients

- Follow up on quotes and negotiate deals

- Build and maintain strong relationships with clients

- Work closely with the team to strategise and achieve sales goals

- Handle administrative tasks related to sales, such as data entry and reporting

- Keep up-to-date with industry trends and developments

Qualifications:

- Previous experience in a B2B sales role, preferably in a service environment

- Comfortable engaging in phone conversations

- Strong communication and negotiation skills

- Proven track record of achieving sales targets

- Excellent organisational and time management skills

- Proficient in Microsoft Office and CRM software

- A proactive and enthusiastic attitude

- Prior experience in an administrative role is a plus

What we offer:

- Salary £26,000 to £28,000 per annum + bonus + company profit related bonus scheme

- Opportunities for career advancement and development

- A supportive and inclusive work environment, including full and ongoing technical training

- 37.5 hours per week - office based in Thornbury

- Onsite free parking

- 28 days holiday per year (including bank holidays), increasing with service and a holiday buyback scheme.

If you are looking for a dynamic, challenging, and rewarding opportunity to showcase your sales and administrative skills, then we want to hear from you! Apply now, by sending your CV to coral.jenkins@acornpeople.com or call 01454 414921

Acorn by Synergie acts as an employment agency for permanent recruitment.

Proud member of the Disability Confident employer scheme

Admin Manager
Catbrain, Bristol
Monday to Friday 9am-5pm
6-month FTC Position
On-site
£33,000 annual salary

Time Recruitment are working with a long-standing client based in Catbrain who operate in the luxury care industry. We are seeking an Admin Manager to support 4 administrators on a 6-month fixed term contract basis.

It'll be your responsibility to ensure the smooth running of the home, approving leave requests and helping with invoicing and contract management.

The role:
* Ensuring employee files are up to date and in like with regulations
* Carrying out recruitment and onboarding checks, including right to work checks
* Maintaining employee data on the in-house database
* Manage the time and rostering system and admin of rotas.
* Assist head office with checking monthly payroll

About you:
* Previous experience as an admin manager
* Strong skills on Microsoft Office, including Excel
* Good administration experience, including keeping digital systems up to date.
* Strong eye for detail and adaptable

Some of the perks for this role include free meals, food and drink as well as an employee benefits platform amongst others.

To find out more about this opportunity, apply today and a member of the team will be in touch to discuss.

Time Recruitment Solutions Ltd is acting as an Employment Business in relation to this vacancy.

Medical Secretary - Band 3

We are looking for a reliable and enthusiastic individual with excellent organisational and administrative skills to provide an efficient secretarial service to the Microbiology Department at Southmead Hospital.

The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being a busy department, the ability to work under pressure and prioritise changing workloads is absolutely essential for this role.

Previous secretarial/administrative experience is essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.

A full list of duties can be found in the attached Job Description.





This role is to support our Medical Microbiology team within the Core Clinical Service Division (CCS). You will work within a team to provide secretarial and administrative support. You will liaise with all staff within Infection Sciences to ensure the smooth running of the service, working to deadlines, dealing with daily queries including telephone and email management.

• To receive sort and prioritise daily correspondence.

• To undertake appropriate action arising from the correspondence and ensure that it is prioritised appropriately.

• To take telephone enquires and calls, take action where required and prioritise urgent calls contacting Team members where necessary.

• To establish and maintain comprehensive, efficient and accurate paper and electronic filing systems as required.

• Ordering and maintaining office stock levels when required.

• To undertake photocopying, faxing and filing.

• Manage the Consultants diaries and leave requests, including outlook diaries.

• Arrange practicalities for attending external meetings (NHS and attendance at society meetings).

• Take and write up minutes, book rooms etc. for regular and ad hoc meetings.

• Manage CPD & appraisal folders.

• Provide administrative assistance to the Laboratory Manager, Lead BMS and other laboratory staff.

• Assist in maintaining the annual leave and sickness records for the laboratory.

• Arrange appointments and meetings as required.

• To produce from copy or audio, letters, reports, notices, plans, projects, policies, and scientific papers by means of word processing.

• When required to take and prepare minutes of meetings.

• To collect data for projects for computer systems and collate this in Excel and graph format

• Manage patient databases or registries as required.

• To produce power point presentations from drafted slides.

• Prepare internal reports (word processing and formatting according to Trust policy).

• Assist with the organisation of conferences and Study days.

• Type and prepare research papers and reports for publication according to journal requirements

• Acquire papers from the medical library/internet.

• To maintain the highest degree of accuracy and confidentiality and act within the boundaries of the Data Protection Act

• To observe Trust rules regarding Health and Safety

o Perform other general admin duties as directed by the Laboratory Manager / Consultant Microbiologists.

• Participate in the Trust Appraisal procedures


This advert closes on Wednesday 7 Aug 2024

To receive sort and prioritise daily correspondence. To undertake appropriate action arising from the correspondence and ensure that it is prioritised appropriately. To take telephone enquires and calls, take action where required and prioritise urgent calls contacting Team members where necessary. To establish and maintain comprehensive, efficient and accurate paper and electronic filing systems as required. Ordering and maintaining office stock levels when required. To undertake photocopying, faxing and filing. Manage the Consultants diaries and leave requests, including outlook diaries. Arrange practicalities for attending external meetings (NHS and attendance at society meetings). Take and write up minutes, book rooms etc. for regular and ad hoc meetings. Manage CPD & appraisal folders. Provide administrative assistance to the Laboratory Manager, Lead BMS and other laboratory staff. Assist in maintaining the annual leave and sickness records for the laboratory. Arrange appointments and meetings as required. To produce from copy or audio, letters, reports, notices, plans, projects, policies, and scientific papers by means of word processing. When required to take and prepare minutes of meetings. To collect data for projects for computer systems and collate this in Excel and graph format Manage patient databases or registries as required. To produce power point presentations from drafted slides. Prepare internal reports (word processing and formatting according to Trust policy). Assist with the organisation of conferences and Study days. Type and prepare research papers and reports for publication according to journal requirements Acquire papers from the medical library/internet. To maintain the highest degree of accuracy and confidentiality and act within the boundaries of the Data Protection Act To observe Trust rules regarding Health and Safety o Perform other general admin duties as directed by the Laboratory Manager / Consultant Microbiologists. Participate in the Trust Appraisal procedures

We have an exciting opportunity to join our Patient Services Team as a Clerical Officer in the Bristol Haematology & Oncology Centre.

The Clerical Officer team provide a frontline welcome, support, information and signposting to patients being treated and living with a cancer diagnosis, as well as patients who have non-malignant blood conditions. The Clerical Officers also work in an office based role, booking appointments and managing our telephone systems. As the team deal with a wide range of enquires, the Clerical Officer role will often link in with the other admin teams which include the treatment booking teams, clinic co-ordinators, medical secretaries, nurse specialist support team and MDT co-ordinators.

The Clerical Officer team work across 2 sites, Bristol Haematology & Oncology Centre and the Myrtle Road Administration Office.

If you are an organised and self motivated person, looking for a role in a fast paced environment and can provide excellent customer service and attention to detail, we would encourage you to apply.

Previous applicants need not apply. This vacancy may close early if a sufficient number of applications are received.

Communication:
• To welcome patients to the department, ensuring that patient information held is correct (address, telephone numbers, GP details, Next of Kin details), and that the attendance is recorded on Medway/Mosaiq.
• Liaise with patients, wards, clinical staff, GPs and Trust support staff in person, via telephone and email as and when necessary.
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate.
• To be a point of contact for 'Outpatient' and 'Treatment Bookings' telephone calls into the department.

Organising and Planning:
• To carry out associated clerical duties, for example, call handling, outcoming clinic appointments, booking bloods, managing the team inbox, and covering outpatient reception desks.
• Keep patient information materials up to date. and attend appropriate meetings as required by the role’s line manager.

Information Resources:
• To book patient appointments in line with the Patient Access Policy, print letters and liaise with other teams in the department to book any appointment related services as and when required (E.g. interpreting services).
• Input outcomes of appointments, including those of patients that did not attend, on the PAS and other relevant computer systems in a timely and accurate manner according to the relevant Trust standards.
• Check incoming email inbox(s) on a daily basis to keep up to date with departmental and Trust wide news and information.

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.


This advert closes on Wednesday 7 Aug 2024

Proud member of the Disability Confident employer scheme

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

The following are the core responsibilities of the prescription clerk. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Process repeat prescription requests received by phone, email, post, slips and the online access system, in accordance with practice protocol b. Produce prescriptions for the GP to sign in an acceptable timeframe c. Ensure all prescription requests are processed and are ready for collection within a 72-hour timeframe d. Generate requests for medication on behalf of the patient for non-repeat items e. Actively encourage patients to reconcile medications to facilitate monthly collections f. Discuss with patients their requirements, encouraging patients to order only what they require g. Act upon compliance issues, liaising with the appropriate clinician h. Ensure medication reviews are arranged by maintain an accurate recall system i. Effectively liaise with external services i.e. district nurses to ensure medicines are arranged for housebound patients j. Input data into the patients healthcare records as necessary k. Deal with all prescription related enquiries in a timely manner l. Record and reported adverse effects accurately and appropriately, informing the practice manager immediately m. Read code data n. Carry out system searches as requested o. Maintain a clean, tidy, effective working area at all times

At University Hospitals Bristol and Weston NHS Foundation Trust, we really value our Admin & Clerical staff, who play an essential role in supporting the delivery of the highest standard of quality care to our patients. The vacancies are at St Michaels Hospital in the ENT Outpatients Department, providing a welcoming and efficient service as the patient’s first point of contact within the hospital. This will include greeting and signposting patients and relatives, processing patients using the hospitals Careflow computer system and liaising with staff and colleagues to facilitate a smooth and timely flow of patients through the hospital.

We are looking for staff with a “can do” attitude and excellent communication skills, both verbal and written. A flexible approach to work is essential as you will be working in a constantly developing and changing environment. We are looking for highly motivated, enthusiastic and hard-working individuals, to provide comprehensive administrative support.

The successful candidate will have experience in administration. We would like individuals who have excellent organisational, communication and administrative skills. Who can work to deadlines and strive in a highly pressurised environment, providing excellent customer service at all times.

You must have some level of IT skills and be able to organize and prioritise work effectively and efficiently. The role involves liaising with members of the multi-disciplinary teams within ENT.

The role is responsible for setting high standards of patient care by enacting the Trust’s values at all times.

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.



For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.


This advert closes on Tuesday 30 Jul 2024

Proud member of the Disability Confident employer scheme

Band 4 Senior Medical Secretary, 37.5 hours per week

We are looking for an enthusiastic, dedicated individual to provide an effective and efficient secretarial service twithin our Gynaecological/ Reproductive Medical Secretarial Team at St Michael's Hospital, Bristol. The post is permanent but will cover maternity leave for the secretary who currently works for the team along with the Menopause and Menopause/ Oncology Team.

The successful candidate should ideally have a range of secretarial/PA experience and skills which are transferable to the hospital environment. They will be working in a busy department with other secretaries and will need the ability to work independently and manage their own workload. They must be a good team player and enjoy working within a multidisciplinary team. The successful candidate should have both organisational and interpersonal skills with the ability to work well under pressure. As the successful candidate will be dealing with patients, relatives and other healthcare professionals on the phone/via email, applicants must have excellent communication skills and wbe expected to have a courteous and efficient telephone manner.

The successful candidate will need to have a good working knowledge of Microsoft Office 365 software, and audio typing/dictation software.

We would welcome applications from those who meet the essential criteria as set out in the person specification, or have relevant experience.

Previous applicants need notapply.

Communication:
• To act as a point of contact for queries from clinical and non-clinical staff
• Liaise via telephone and email with other clinical/clerical teams to action urgent appointments or procedures where necessary and ensure that all relevant departments are notified accordingly
• Act as a point of contact for patients, relatives and carers. The post holder should be polite and empathetic to the patient’s needs at all times and be able to communicate effectively when dealing with difficult situations/conversations
• Returning calls promptly and keeping callers updated with information in an effective and efficient way
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate

Organising and Planning:
• Checking and sorting investigation reports and passing information on to clinical team as required
• Ensure the dispatch and production of all clinical correspondence is maintained by pro-actively monitoring the digital dictation and speech recognition system, and to escalate where delays are identified
• Provide monthly key performance indicator information to the Line Manager and discuss with the team any appropriate actions that need to be taken

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.








This advert closes on Tuesday 30 Jul 2024

Proud member of the Disability Confident employer scheme

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

Please see attached job description and person specification for a full list of responsibilities associated with this position. We are unable to provide sponsorship for this role and can only accept applications from UK based applicants