Total 124 Administrative / Clerical job vacancies in Falkirk, Falkirk County

Exciting Administrative Opportunities in Knockbracken Healthcare in South Belfast!

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 3's on behalf of our esteemed client for Health & Social Care for Northern Ireland

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

• Undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail.
• Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
• Process all referrals received for multi-disciplinary team in a timely and effective manner on Trust corporate systems and local databases.
• Maintain adequate supplies of stock and stationery, and order stock/nonstock items using Trust's E-procurement system.
• Ordering of medical equipment and supplies for use by professional staff, using Trust IT systems.
• Ensure that all systems used both manual and computerised are maintained in an accurate and timely way and in accordance with local policy and procedure.
• Ensure that systems are in place to provide data returns, which support the provision of service reports

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• You will serve as a senior DON OFR Regional Program Analyst.
• You will identify opportunities for and lead the creation of Department-level primary prevention tools and/or initiate pilots of evidence-informed programs to address identified trends/challenges.
• You will serve as a subject matter expert for Integrated Prevention Workforce programs and exercises significant responsibility as a regional advisor.
• You will conduct regular meetings and collaboration with Service-level IPPW within area of responsibility, allowing for enhanced collaboration, identifying challenges and solutions, and identifying potential strategies.
• You will plan and execute regional engagements to support information sharing, professional development, and training of Navy and USMC IPPW and other stakeholders, as needed.
• You will provide guidance and clarity on program evaluation and survey approvals to ensure consistency, adherence to policy, and proper approvals to enhance effectiveness and efficiency of prevention program evaluation efforts.
• You will be responsible for assessing IPPW activities within AOR and making strategic recommendations to DON OFR leadership re: tailored programs, initiatives, evaluations based on region-specific needs.
• You will organize and conduct independent assessments to identify issues interfering with readiness, effectiveness, compliance, and develops reports with detailed, comprehensive analysis and recommendations.
• You will examine and interpret data from the region; Interpret policies and guidance to develop specific plans, objectives, and guidance for the operation of integrated prevention programs.
• You will prepare reports, executive summaries and presents to a variety of audiences, including senior military officers and senior executives, ensuring the information is tailored to the audience and the delivery of information is accurate.

Exciting Administrative Opportunities in Lagan Valley Hospital in Lisburn !

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking a motivated individual on behalf of our esteemed client in Lisburn

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

" Typing duties.
" Use of computer systems to include data input and retrieval of information.
" Maintenance of filing systems.
" Processing mail.
" Processing and collating information.
" Taking and relaying messages/information.
" Dealing with a range of queries.
" Preparation and transportation of medical and other records.
" Making appointments.
" Arranging meetings.
" General office duties such as photocopying and faxing.
.

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Katie Aldworth via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Incumbent typical work assignments may include the following:

• Serves as the OCREOP business operations analyst on various special actions and studies requiring complex and in-depth review and analysis of multiple functional areas that are department-wide in scope.
• Manages, develops, documents, and continually improves all OCREOP mission support functions to include official correspondence, staffing actions, facility space, and special projects to enable mission accomplishment and attainment of OCREOP's strategic and tactical objectives.
• Applies management and analytical techniques to objectively examine, analyze, and prepare solutions to functional, organizational, and systematic problems in the daily operations of the directorate.
• Serves as the Records Management Officer responsible for leading, planning and managing a compliant records management program for both core mission and administrative records, regardless of medium or format, and directs contract support requirements for the implementation and management of the OCREOP records management program.
• Manages OCREOP resources to include all functions involving IT, office space, supplies, personnel, programming, and planning.
• Performs expert level analyses of organizational structure and effectiveness and operational processes, recommending improvements in reporting relationships, staffing levels, physical location, use of office automation systems, and similar aspects relating to operational matters.

This is a Direct Hire Public Notice, under this recruitment, applications will be accepted for each location and/or installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This position is being filled under Direct Hire Authority (DHA) 5515-538; Subtitle A-Committee on Foreign Investments in the United States; Sec 1717.(a).(4).(b).

Please read this Public Notice in its entirety prior to submitting your application for consideration.

Incumbents typical work assignments may include the following:

• The incumbent will lead the Mergers and Acquisition (M&A) team and coordinate with DoD stakeholders in assessing domestic acquisitions of major U.S. defense suppliers, including impact to: (1) national security; (2) the industrial and technological base; (3) competition and innovation; and (4) the public interest.
• Provides broad program management, strategic guidance, support, and oversight to the M&A mission, including guidance for support contractors.
• Develops the recommended DoD position on applicable transactions.
• Seeks input from applicable DoD customers and coordinates the response within the Department Coordinates with the Antitrust divisions of the Department of Justice and Federal Trade Commission.
• Works with stakeholders to monitor transactions post-merger/acquisition.
• The incumbent will also be responsible for creating a DoD Defense Suppliers List based on inputs from across the Department.
• Draft high-quality work products, including policy proposals, policy papers, DoD issuances, briefing materials, and reports for senior leadership.
• Coordinate and oversee the development of measurable strategic initiatives, including goals, objectives, milestones, implementation plans, and execution.
• Monitors program effectiveness through measurable metrics.
• Provide input into the budget for program requirements.
• The incumbent identifies and resolves highly complex problems that cross organizational boundaries and promulgates solutions.
• Resolution of problems requires mastery of the field to develop new hypotheses or fundamental new concepts.
• The incumbent assesses and provides strategic direction for resolution of mission critical problems, policies and procedures.
• Works at a senior level to define, integrate and implement strategic direction for vital programs with long-term impact on large numbers of people.
• Maintains knowledge of the totality of the activities and resources related to the M&A mission, measuring overall effectiveness of the Departments M&A program.
• Represent DoD in interagency meetings.
• Expresses information effectively, taking into account the audience and nature of the information.

Exciting Administrative Opportunities in Royal Victoria Hospital in Belfast !

Are you an experienced Administrator/ Unit Clerk looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 and Band 3's on behalf of our esteemed client in East Belfast

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

Minimum one year`s experience in Administration.

Fully trained in Encompass and comprehensive knowledge

Key Responsibilities:

• Input and extract patient information from information systems.
• Deal with general enquiries / provide advice which requires immediate action within definitive guidelines, protocols & policies.
• Select patients from the lists in clinical priority and chronological order and offer appointment date.
• Responsible for prioritising own workload, maintaining diaries, making appointments, receiving and processing incoming mail / email in an accurate and timely manner in accordance with agreed procedures within area of responsibility
• Develop and maintain strong communication with a range of staff including Clinical and Nursing Staff and administrative staff across multiple teams and Directorates.
• Provide assistance for other team members with tasks as and when required.

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis

o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Brook Street (UK) Ltd is looking for a Band 2 Clerical Officer for our client within the Health Care sector in Craigavon.

This role is Monday to Friday, 0900 to 1700 for a period of one month with the possibility of extension.

The rate of pay is £11.45 per hour paid on a weekly bases.

You will be providing administrative and clerical support including word processing/keyboard skill as required.

Job duties:
Maintenance of general filing systems
Operation of computerised information system
Recording and distribution of incoming mail/post
Answering telephone calls and responding appropriately
Faxing and photocopying duties
Ordering stationery and ensuring adequate supplies are maintained

To be successful for this role, you should have 5 GCSE's (Grades A-C) including English Language or equivalent or 2 years administrative/clerical experience.

If you would like to apply for this role, please call Katie Aldworth at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `apply` link.

Our client would like to get the successful candidate started immediately so please apply immediately.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Band 2 Clerical Officer.

General Management Responsibilities
The post holder will promote and support effective team working, fostering a culture of openness and transparency. The post holder will ensure that they take all concerns raised with them seriously and act in accordance with 'Your right to raise a concern

MAIN RESPONSIBILITIES
 Maintenance of general filing systems
 Operation of computerised information system.
 Recording and distribution of incoming mail/post and dealing with routine correspondence and outgoing mail and distribution to relevant staff.
 Prioritise and organise work effectively.
 Answering telephone calls and responding appropriately.
 Faxing and photocopying duties.
 Type up minutes of meetings etc.
 Liaising within the team, and with other departments, agencies etc.
 Compliance with all relevant legislation relating and Trust policies relating to data protection and confidentiality of information.
 Ordering stationery and ensuring adequate supplies are maintained.
 Performance of all general administrative tasks as appropriate.

Criteria:

5 GCSE's (Grades A-C) including English Language or equivalent or higher educational standard*
OR
2 years administrative / clerical experience

To discuss the above role in more detail please reach out

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Band 3 Secretary based in Mallusk, Newtownabbey.

Main Duties:

• Word Processing
• Filing
• Taking and production of minutes from manuscript
• Data Input
• Organising meetings
• Photocopying
• Emailing/scanning
• Diary management
• Maintenance of spreadsheets/data bases
• Petty Cash
• Finance

Essential Criteria:

4 GCSEs to include English (Grade A*-C) or equivalent and 2 years clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages and minute taking experience
OR
3 years clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of
packages and GCSE English Grade A*- C and minute taking experience.

In addition to (a) or (b) applicants must possess Functional Skills ICT Level 2 or OCR Testing Processing (Business Professionals) Level 2 Award or RSA Stage II Typing/ Word Processing (both parts) or equivalent. Holder of RSA/ OCR examinations after September 1986 must have passed both parts.

If you are interested in this position please apply on the below or contact

Band 3 Administrator

Exciting Opportunity for a Band 3 Receptionist!

Brook Street (UK) Ltd is actively searching for a skilled Band 3 Receptionist to join our clients within the healthcare sector in South Belfast. This is a full-time role offering a fantastic opportunity for a 6-month period.

Working Hours: 0900 to 1700, Monday to Friday (37.5 hours per week).

Rate of Pay:
o £11.67 per hour, paid on a weekly basis.

Key Responsibilities:

Undertake a range of admin support duties, including
" Handle incoming and outgoing calls, providing excellent customer service and support. "Welcome patients and visitors, ensuring a friendly and professional environment. "Book and send appointments on behalf of the primary team, including room reservations. "Prepare and process clinic letters for GPs and other professionals, ensuring timely communication. " Log referrals, update the internal waiting list, and maintain information systems using Excel; perform electronic filing and other related administrative tasks.

Requirements:
o Proficiency in MS Excel, MS Outlook, and MS Word.
o Minimum of one year`s experience in Administration and five GCSEs including Maths and English at grade C and above.
o Previous experience in Healthcare would be advantageous.

How to Apply: If you're ready to take on this crucial role, please reach out to Katie Aldworth at Brook Street (UK) Ltd. You can either call Katie at 028 90 881100 or email her via the Apply link.

This is an excellent opportunity to contribute to the healthcare sector and enhance your career.

Don`t miss out - apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• You will serve as a Subject Matter Expert (SME) designing, developing, testing, and deploying automated workflows using low code or no code platforms
• You will collaborate with stakeholders to understand business processes, identifying automation opportunities, and implementing solutions to streamline business processes and improving efficiency.
• You will configure and customize automation workflows, data integrations, and business rules.
• You will develop custom scripts to enhance automation capabilities as needed and coordinate deployment of automation solutions into production environments.
• You will maintain accurate and up-to-date documentation of processes, configurations, and changes. Provides regular progress reports and status updates.
• You will collaborate with stakeholders and other team members to ensure successful project delivery and participate in meetings and discussions to gather requirements and provide technical expertise.
• You will identify how application modifications or new applications affect current applications; prepares cost analysis; establishes target completion dates; and prioritizes proposed changes or developments.
• You will develop, plans and schedules, estimating project and special assignment resource requirements, defining milestones and deliverables, monitoring activities, and evaluating and reporting on accomplishments.
• You will serve as a Subject Matter Expert (SME) designing and deploying SharePoint Online sites.

SENIOR CLERICAL OFFICER

PUBLIC SECTOR ORGANISATION

DUNDONALD

Brook Street (UK) Ltd are delighted to work on behalf of a public sector organisation to supply a Senior Clerical Officer for their Transport Administration department based in Dundonald on a temporary-ongoing basis.

As Senior Clerical Officer within Transport Administration, you will conduct duties including the following:

• General office administrative duties
• Answering calls from parents and guardians regarding status of applications for children's transport to school
• Provide administrative support
• Use the full range of IT equipment including typing, databases, spreadsheets, email, intranet, and internet facilities
• Provide advice and assistance to Education Authority officers, customers, the public and other professionals
• Assist in the collation of factual data and statistical information from various sources
• Prepare letters, minutes, notes, and other clerical support to officers as appropriate
• Providing customer service via telephone and on a face-to-face basis
  

The Senior Clerical Officer will benefit from:

• Full training and induction
• Competitive rates of pay
• Accruing holiday hours as you work

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Candidate's must have one year's demonstrable administrative / clerical experience in an office environment and hold a minimum of five GCSE passes (grades A*-C) or equivalent.

The hours of work for this role are Monday - Friday 0900 - 1700 36 standard hours per week with the rate of pay of £12.52 per hour

If you would like to apply for this Public Sector job, please click on the 'Apply' link today

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Validation Clerk.

Main Duties

Validating patients on waiting lists. General administrative duties.

Main Qualifications/ Experience

Administrative/ Clerical experience. Dealing with general public face to face and on the telephone. English and mathematics qualifications.

Experience in a similar role is essential.

For full job details please apply below or contact

*Immediate Vacancy*

We are seeking a detail-oriented and customer-focused Clerical Officer to join the Unified Communications team at our clients premises in Coleraine. The successful candidate will play a crucial role in supporting the day-to-day operations of our communications systems under the guidance of the Unified Communications Manager.

The ideal candidate will have strong organisational skills, technical aptitude, and excellent communication abilities. Experience in a similar role or knowledge of unified communications systems is advantageous but not essential, as training will be provided.

The hours are 36.5 weekly (08:45 - 17:00 Monday to Thursday, 08:45 - 16:00 Friday). Our client requires support until 27th November 2024, however this may be extended in line with absence

Main Duties:

Act as a switchboard operator, efficiently handling incoming calls and directing them to appropriate departments or individuals.

Perform general office duties, including managing filing systems and responding to telephone queries.

Order and receipt unified communication devices and consumables.

Provide first-line support and technical advice to users of unified communication services, maintaining a positive and proactive approach.

Process and prioritise requests for new installations and modifications of existing unified communication services across voice networks, mobile networks, and associated systems.

Assist with technical deployment, configuration, and maintenance of communication services.

Record, identify, and rectify faults on voice networks, mobile networks, and associated systems.

Liaise with external contractors and maintainers to ensure timely resolution of faults.

Monitor fault reporting and supervise external contractors when on-site, ensuring the security and safety of unified communications infrastructure.

Please submit an up to date CV today via the "Apply" link today, or you can call the Branch on 02890881100 and ask to speak to Donna

Brook Street UK Ltd are an equal opportunities employer

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.