Total 159 Administrative / Clerical job vacancies in Coventry, CV1 4NA

To maintain an efficient office management system/procedures to enable the consultant and his/her team to optimise their patient care services. This will require: effective management of the consultants time, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel, arranging meetings/events, composing and transcribing minutes proactively ensuring action points are raised and completed, preparation of correspondence and reports; effective management of the consultants office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required and tracking patients through their pathway from initial referral to discharge. To support team members. This will require: demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required. Provide oversight to the Support Secretaries for associated administrative activities, such as patient bookings, appropriate documentation and typing, with local training. For further details please see the attached job description.

Admin Support - Band 2

Full time 37.5 hours to cover Monday - Friday 8am - 5pm

Rise Early Help is a well-established multi-disciplinary team within Coventry and Warwickshire Partnership Trust. We work in partnership with different providers across Coventry and Warwickshire including Coventry and Warwickshire Mind, GP surgery’s, schools, children’s services, and parents/carers to promote positive outcomes of mental health and emotional wellbeing for children, young people and their families.

Recent investment and expansion in the Rise Early Help Service has led to several administration opportunities across Coventry and Warwickshire. This role will offer a blended approach to working with some presence needed in a base but also able to work from home which is negotiable on appointment.

The post holder will play an important role supporting our Rise Children and Young People Services. You will be required to support the admin team in providing efficient and comprehensive administrative support to clinicians and managers and will work within an integrated and skill mixed admin team to support clinical service delivery.

We are looking for a compassionate approach to supporting patient care and service improvements. You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work. The essential requirements of this post are good telephone manner, high level communication skills and attention to detail. You will have good organisational skills and the ability to work both independently and as part of a team. We have a full electronic patient record system which is central to our work, so accurate record keeping is critical, and you must be able to concentrate in a busy working environment.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

The roles are based at site but can be supported with some home working on a flexible rota basis in line with service needs, for which equipment will be provided (NB a home wi-fi network is required with a confidential space to work in).

Join our team and enjoy the following rewards:

Annual leave starting at 27 days + BHs, rising to 33 days + BH’s,

Generous pension scheme,

Childcare vouchers,

Health and wellbeing offer’s for staff,

Reimbursement of eyesight checks,

Employee assistance programme (counselling, financial/legal support, etc),

On-line learning + qualification development programmes,

Coaching support,

Success awards, including long service vouchers, etc.

For more information on this job role and the requirements please see the support information attached. This will give you an full overview of the person specification and duties.

Tasks to undertake:

Inputting of referrals

Scanning, Inputting and Uploading letters

Data Inputting

Answering telephone queries

Handling sensitive information


This advert closes on Thursday 2 May 2024

Proud member of the Disability Confident employer scheme

We will require a well organised individual who is able to empathise with our service users and be able to deal with sensitive enquiries in a confidential manner. Knowledge and experience in customer care as well as previous reception duties would be an advantage. Applicants will need to be computer literate in Word, Excel and electronic mail with excellent accuracy in data input. You must have the ability to multi task, manage and prioritise your own workload and be able to work on both your own initiative and as part of a team. We are looking for individuals with a positive approach to change who are supportive of service improvements and able to build effective working relationships, be approachable and accessible with a flexible approach to work. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.

An opportunity has arisen within the Ophthalmology team as a Admin Assistant.

To provide confidential administrative and clerical activities in order to meet the needs of the Ophthalmology Department in accordance with Departmental, Trust and National standards.



Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.


1. To book appointments appropriately, escalating issues as they arise
2. Act as the point of contact for dealing with routine enquiries, taking action as necessary liaising with others as appropriate
3. Communicate with staff, patients and/or external organisations using appropriate methods
4. Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived
5. Maintain an efficient and comprehensive administrative service, including typing, photocopying, providing support to the departments and other team members as requested.



***Interviews for this post are due to take place on 15th May 2024***

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence®designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
1. Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. This will include iPM and CRRS
2. Provide appropriate cover in the absence of other members of the team
3. Continually contribute to patient and business improvement Agendas
4. Share ideas for potential service improvemen

For further details of the role please see the attached job description.


This advert closes on Tuesday 30 Apr 2024

The Caludon Centre, Coventry Mental Health Access Hub & Home Treatment Team (CRHT)

Medical Secretary - Band 4

Permanent - 37.5 hours per week

Who we’re Seeking: Applicants with secretarial experience to join our previous admin team in providing a comprehensive secretarial service to Medical Consultants and their clinical teams, supporting the growing demand for provision of care within Coventry Mental Health Access Hub & Home Treatment Team (CRHT).

We’re looking for someone who is friendly and approachable with excellent communication skills, who can build working relationships and promote change and efficiency. As well as being a team player, you’ll need to work autonomously and promote a flexible approach and strong work ethic in order to prioritise, multi-task, and delegate workloads.

Applicants will share our values of Compassion, Respect, Excellence, Collaboration & Integrity to present a professional image and maintain the highest standards of customer service and confidentiality.

Interviews will take place face-to-face.

The Job Role: As Medical Secretary, you will act as the first point of contact for the service, being required to exercise judgement and resolve problems using initiative, and to work unsupervised on a day-to-day basis to meet deadlines. You’ll manage a range of duties, organise workloads, including diary management, and respond to enquiries both internal and external to the organisation. The role can also include support to Consultants undertaking additional duties, e.g., Medical Director, Clinical Tutor, etc.

This role includes a requirement to supervise and co-ordinate the Band 3 administrative staff functions and to support the Senior Admin Lead in providing a comprehensive and efficient service.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support groups

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Skills and Experience: Your skills will include the ability to priorities, co-ordinate, and delegate your workload and that of other team members. Experience of supervising staff is desirable, as is carrying out appraisals, sickness meetings, etc. Knowledge and experience of Microsoft Office systems is essential whilst training will be provided for in-house systems such as Carenotes, Tracking, etc.

The role is predominantly based on site, however, we can support some home working on a flexible rota basis in line with service needs, for which equipment will be provided. Home Wi-Fi network will be required with a confidential space to work in.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.


This advert closes on Monday 29 Apr 2024

Proud member of the Disability Confident employer scheme

Skills and Experience: Your skills will include the ability to priorities, co-ordinate, and delegate your workload and that of other team members. Experience of supervising staff is desirable, as is carrying out appraisals, sickness meetings, etc. Knowledge and experience of Microsoft Office systems is essential whilst training will be provided for in-house systems such as Carenotes, Tracking, etc. The role is predominantly based on site, however, we can support some home working on a flexible rota basis in line with service needs, for which equipment will be provided. Home Wi-Fi network will be required with a confidential space to work in. For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements. We are looking for individuals with a positive and compassionate approach to supporting patient care. You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work. The essential requirements of this post are good telephone manner, high level communication skills, typing letters and attention to detail. You will have good organisational skills and the ability to work both independently and as part of a team. We have a full electronic patient record system which is central to our work, so accurate record keeping is critical and you must be able to concentrate in a busy working environment. The successful candidate will be educated to GCSE level with an administration NVQ or QCF or equivalent experience. Excellent IT skills are essential, with experience of Word processing, excel data entry, email and audio typing. Previous experience of working within a health care setting would be desirable. We are looking for individuals with a positive approach to change who are supportive of regular service improvements. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS. Coventry and Warwickshire Partnership NHS Trust (CWPT) has taken the decision to no longer continue to provide Adult Physical Community Services, as there are more suitable providers within the wider NHS local system. Following a review of suitable providers to take forward the contract, the Coventry and Warwickshire Integrated Care Board (ICB) has confirmed its intention to award the contract for the provision of Adult Physical Community Services to University Hospitals Coventry & Warwickshire NHS Trust (UHCW). This change is anticipated to take effect from 1stJuly 2024. Your application to work in Adult Physical Community Services will not be adversely impacted by the change in provider. Should you commence employment prior to the transfer, your contract of employment (that is your terms and conditions of service as at the point of transfer) will automatically transfer to the new organisation, under the "Transfer of Undertakings (Protection of Employment) Regulations 2006" (TUPE) as amended by the "Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014". Should you commence employment after the transfer, your contract of employment will be issued by the new provider of Adult Physical Community Services.

In addition to the above, the post holder will have experience of working as a personal assistant. Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential for this post. You must be able to provide evidence of working in a busy environment, utilising secretarial and administrative skills including minute/note taking experience, as well as Microsoft packages.

Adult Continence Service

Admin Support - Band 2

37.5 Hours Per Week (Monday - Friday City of Coventry Health Centre )

Coventry and Warwickshire Partnership Trust are looking for an enthusiastic and self-motivated individual to join our admin team supporting our adult continence service.

The post holder will play an important role within the wider Admin Team to provide efficient and comprehensive administrative support to the service.

You will work within a skilled mixed admin team to support the continence services and have excellent communication skills as you will be liaising with the managers and other staff members.

You must be able to build effective working relationships and respond appropriately and timely.

You will have the ability to plan, organise and prioritise your workload, ensuring deadlines are met, good level of communication skills and attention to detail are required.

The ability to work both independently and as part of a team and carry out routine administrative support, including data inputting, scanning etc. as required.

We have a full electronic patient record system which is central to our work, so accurate record keeping is critical, and you must be able to concentrate in a busy working environment.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Maintaining an inbox

Working to tight deadlines

To communicate effectively

Inputting data in a timely manner

Confidentiality of patient information

Scanning and uploading documents


This advert closes on Thursday 4 Apr 2024

Proud member of the Disability Confident employer scheme

Admin Team Coordinator (Band 4)

Full-Time 37.5 hours per week

Coventry and Warwickshire Partnership NHS Trust has an exciting opportunity become available as an Admin Team Coordinator (Band 4) within our Admin Team Covering our Children's AHP service at Wayside House. We are looking for an enthusiastic, dynamic individual to line manage admin staff and ensure the smooth running of the admin office. You will need to be self-motivated with excellent communication and organisational skills.

Who we’re Seeking: Applicants with line management and supervisory skills.

The post holder will need to provide oversight to the roles of the administrative staff in the provision of a comprehensive administration & data co-ordination support service, supporting the Senior Admin Lead. You will be acutely aware of maintaining confidentiality and you will be used to managing many competing priorities on a daily basis. We are looking for individuals with a positive approach to change who are supportive of service improvements.

Applicants will share and demonstrate our values of compassion, respect, integrity, working together and seeking excellence to present a professional image and maintain the highest standards of customer service and confidentiality.

The role is pivotal in line managing admin support across the department therefore, it is essential you have previous experience line managing staff and you also need to be competent in delivering advice and support to staff. You will be expected to use your own initiative and able to work unsupervised, undertaking specific project work as necessary. You will be expected to plan and manage a range of complex duties, organise own work and that of others to meet deadlines and respond professionally to enquires both internally and externally to the organisation.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

You must be able to build effective working relationships, be approachable and accessible to support the Senior Admin Lead and Service lead in terms of effective management/use of admin support, buildings and the provision of services from them.

This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue a management career in the NHS.


This advert closes on Sunday 14 Apr 2024

Proud member of the Disability Confident employer scheme

You must be able to build effective working relationships, be approachable and accessible to support the Senior Admin Lead and Service lead in terms of effective management/use of admin support, buildings and the provision of services from them. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue a management career in the NHS.

Maintaining an inbox Working to tight deadlines To communicate effectively Inputting data in a timely manner Confidentiality of patient information Scanning and uploading documents

Previous Applicants Need Not Apply

Band 4 Personal Assistant

Directorate: Mental Health

Base: Parkside House Coventry

Hours: 37.5 hours per week

An exciting opportunity has arisen within the Mental Health Directorate for Coventry & Warwickshire Partnership .

We are seeking an enthusiastic and self-motivated individual to undertake the role of Personal Assistant. The successful candidate will support the Senior Management Team across Mental Health and Rise Services, provide a comprehensive and professional personal office service including full administrative and secretarial support to Senior Managers in order to maintain effective and efficient services. Primary duties will include; diary management, coordinating internal and external meetings, preparation of agendas and associated documentation. You must be able to plan and manage a range of complex duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

In addition to the above, the post holder will have experience of working as a personal assistant. Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential for this post. You must be able to provide evidence of working in a busy environment, utilising secretarial and administrative skills including minute/note taking experience, as well as Microsoft packages.




This advert closes on Wednesday 1 May 2024

Proud member of the Disability Confident employer scheme

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements. The Criminal Justice Liaison and Diversion service is a an existing successful service embedded in the heart of the criminal justice system, all age/all vulnerability we support some of the most marginalised people within society with a range of health and social needs in the hope that working together we can make subsequent health gains, reduce health inequalities and reduce the cycle of re offending . We are a growing and supportive team with a number of new innovations and services to come.

Admin Support Post - Band 3

37.5 hours per week, Monday - Friday (between the hours of 08:30 - 16:30)

Based at Newfield House .

We have an exciting opportunity to recruit a Band 3 Admin Support within the Wheelchair Service based at Newfield House

We are looking for a dynamic individual with excellent communication, organisational skills to support the administration function within our Admin team for the wheelchair service .

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

The successful candidates will provide an efficient and comprehensive administration service to support the wide range of clinicians within the teams. We are looking for individuals with a positive and compassionate approach to supporting patient care. They will work within a busy integrated and skill mixed Admin Team. They will need to be confident and empathetic in dealing with sensitive telephone calls and complaints, with an excellent telephone manner. The ability to work well as part of team is vital in this role as we rely on each other for support with work load and guidance with sensitive patient queries.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support groups

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

We are looking for individuals with a positive and compassionate approach to supporting patient care. You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work. The essential requirements of this post are good telephone manner, high level communication skills, typing letters, digital dictation and attention to detail. You will have good organisational skills and the ability to work both independently and as part of a team. We have a full electronic patient record system which is central to our work, so accurate record keeping is critical and you must be able to concentrate in a busy working environment.

The successful candidate will be educated to GCSE level with an administration NVQ or QCF or equivalent experience. Excellent IT skills are essential, with experience of Word processing, excel data entry, email and audio typing. Previous experience of working within a health care setting would be desirable.

We are looking for individuals with a positive approach to change who are supportive of regular service improvements. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.


This advert closes on Sunday 24 Mar 2024

Proud member of the Disability Confident employer scheme