Total 443 Administrative / Clerical job vacancies in Carlsbad, New Mexico

Job Scope

• Typesetting of rubber stamp artwork
• Preparation of artwork for production
• Digital print finishing
• Coordinate with customer on artwork requirement

Requirement

• Min GCE “O” level
• Basic experience with CorelDraw / Illustrator
• Bilingual (English & Chinese)
• Singapore / PR Preferred
• Able to start immediately

5 Days weeks

Working hours: Mon to Thu: 8.00am – 6.00pm; Fri 8.00am-5.50pm

We are seeking a skilled and experienced Senior Engineer to join our Facility and Admin Department. The ideal candidate will be responsible for overseeing all facilities repair and maintenance activities at our manufacturing sites. The Senior Engineer will play a crucial role in ensuring the smooth and proper operations of our facilities through regular preventive maintenance planning.

Key Responsibilities:

• Accountable for managing all facilities repair and maintenance activities at our manufacturing sites.
• Develop and implement a comprehensive Preventive Maintenance Plan to ensure efficient and uninterrupted operations.
• Coordinate with internal teams and external vendors to execute maintenance tasks effectively and in a timely manner.
• Conduct regular inspections to identify maintenance needs and address them promptly.
• Collaborate with cross-functional teams to optimize facility operations and address any arising issues.
• Maintain accurate records of maintenance activities and ensure compliance with safety regulations.
• Provide technical expertise and guidance on facility-related projects and initiatives.
  

• Bachelor's degree in Engineering or related field.
• Minimum of 3 years of relevant experience in facility maintenance and repair.
• GMP experience is preferred, but not mandatory.
• Proven track record of managing maintenance activities in diverse settings such as shopping malls, factories, pharmaceutical facilities, or property management companies.
• Strong problem-solving skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a team environment and collaborate with multiple stakeholders.
• Certification in facility management or related field is a plus.

• A career opportunity with the market leader in health product sector.
• Comprehensive health insurance from your first day at work.
• Casual wear everyday to enjoy your work.
• Free and convenient shuttles from various locations.
• Generous leave policies, including paid annual leave, birthday leave, and other special leaves
• Many opportunities to learn and grow together.
• Rapid growth opportunities for strong performers. 
• Attractive staff purchase discount from your first day at work.
• And more!!!!

Resposibilities:
- General administrative task & support
- Handling reimbursement/claims
- Handling general Accounting Tasks
- Support admin function for purchasing and invoicing
- Performing administrative and clerical tasks, filing paper works, and liaising with clients/suppliers for payment matters.

Qualification:
· Possesses at least 1-3 years of relevant experience with a Professional Accountancy qualification. Fresh Graduates are welcome too.
· Knowledge of Excel, Power Point and Word
· Good interpersonal, problem solving and leadership skills

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)

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Send me your resume via WhatsApp ❤

WhatsApp: (https://api.whatsapp.com/send?phone=6592377799) I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com EA Registration Number: R22108564 Data provided is for recruitment purposes only Business Registration Number: 201735941W. Licence Number: 18S9037

Job Description & Requirements

If you are experienced in Human Resources and Office Administration, we would love to hear from you.

The (Senior) Human Resource and Administrative Manager is responsible for overseeing the Human Resource and Administrative functions of the organization. This includes developing and implementing HR policies, programs and procedures, managing employee relations, recruitment and retention, compensation and benefits, performance management, training and development, and ensuring compliance with labor laws and regulations. The incumbent will also be responsible for overseeing the administrative functions of the organization including office management, procurement, vendor management, and budget management.

RESPONSIBILITIES:

• Partner with the leadership team to understand and execute the organization's human resource and talent strategies
• Handle full spectrum of the local HR functions (payroll, recruitment, compensation and benefits, talent management, HR policies and etc.)
• Identify, assess and hire quality talent for various roles to meet business needs, and work towards building a high-performance workforce for the organization
• Create, implement and update HR policies, procedures & SOP to meet the need of the organization- locally or globally
• Develop, implement and manage the performance appraisal system & processes and ensure that performance issues are addressed promptly
• Be the go-to person for all employee-related issues throughout the employee life cycle
• Ensure Company’s HR practices adhere to the local labour legislation
• Be the gatekeeper and the advisor for producing the contract of the global independent contractors
• Develop, enhance and implement appropriate HR policies, process flow, compensation & benefits plan, performance management & career ladder plan, learning & development plan, compensation plan and programs to facilitate optimal performance of all employees
• Working with the leadership team to ensure the effective roll out of training & development programs and support the development and retention of top talent in the organisation
• Collaborate with leadership and provide HR guidance when appropriate; including staffing, talent development, performance management, and employee relations
• Manage employee disciplinary issues and provide advice to business leaders on ways to manage each case
• Oversee the full spectrum of office administration.

WHAT WE'RE LOOKING FOR:

• Minimum 5 years of experience in HR Operations, ability to work effectively as part of the team and also as an individual contributor
• Knowledge of HR policies, procedures, and practices, as well as employment law and regulations
• Familiar with the various types of Career Conversion Programme and Grants for SMEs
• Strong leadership, communication, and interpersonal skills
• IT savvy, good organizational skills with attention to detail
• Resourceful, creative and highly self-motivated individuals who can work in a fast-paced environment
• Disciplined Self Starter with a can-do attitude: proactive, resourceful, collaborative team player; details oriented and strong follow-through skills
• Strong problem-solving, analytical and decision-making skills
• Work experience in start-ups and the ability to work effectively within a highly ambiguous, fast-paced environment would be an advantage
• Bachelor’s Degree in Human Resources, Business Administration or related field
• Strong written and oral English & Chinese

At NUS Singapore, our people are the driving force behind our success. We pride ourselves on fostering a vibrant and inclusive community of talented individuals from diverse backgrounds.When you join NUS, you become part of a community of passionate individuals who are dedicated to driving innovation and change in education, research, and service. Our culture of inclusivity and entrepreneurship means that you’ll have the freedom to explore your ideas and make a meaningful impact. Your career at NUS is more than just a job - it’s a transformative experience that will shape your personal and professional growth.Explore the link provided to learn additional details about the available job opportunity:

https://career44.sapsf.com/sfcareer/jobreqcareerpvt?jobId=26250&company=nationalunP2&st=F000A40DAE2C0D01E74E5959AA1DB801C7D772D8

- Assists operative executive handle import export daily job

- Arrange payment to co loader

- Update daily report and cargo movement report

- Generate invoice for customer

- Chase PO from customer

- Email invoice to customer for payment

- Check and verify vendor invoice copy before pass to accounts

• Great opportunity for a proactive, experienced Personal assistant to provide professional support to management within a financial services organisation
• 9-month fixed term contract with potential to extend
• Sydney CBD location offering hybrid flexibility

OUR COMPANY

Founded in 1998 by John Williams, Lumina recognised the gap in the market and began offering specialist outsourced financial management services. For more than 25 years, Lumina has been the finance team of choice for financial services organisations, public and private enterprise, family offices and foreign owned subsidiaries in Australia. With a talented team of over 50 astute and qualified accountants, bookkeepers and support staff fully based in Australia, we operate within a highly secure control environment, using the latest in technology to deliver seamless six-star service with agility and precision.

Lumina offers a unique opportunity to work in a leading accountancy firm providing outsourced finance services based in the Sydney CBD.

THE OPPORTUNITY

We are seeking a professional, proactive Personal Assistant to join our business. This is a role for someone who is eager to apply their existing skill set by supporting management with a wide range of administrative support duties. By providing on-going administrative support to the partner and wider team, you will be a highly valued member of the business.

Reporting to the Partner of Lumina the Personal Assistant plays a vital role within the business, also providing professional support to the Head of finance, outsourcing directors and technical teams with a range of administrative and professional services to Lumina clients.

Key responsibilities:

• Assisting the partner with all diary management, ensuring the use of priotisiation, organisation and strong proactiveness.
• Ensure all meetings, appointments and travel arrangements are scheduled efficiently and accurately.
• Scheduling and monitoring the partners weekly, monthly and quarterly check in’s, cross referencing with the team’s tracker to provide visibility.
• Assistance and support to the outsourcing team, supporting with the scheduling of annual performance reviews.

Financial

• Assisting with all aspects of billing and client debtor management.
• Assisting team members to enable good budget performance and Identify cost savings where appropriate.
• Assistance with drafting and lodgement of tax documents to the ATO and the ASIC.
• Compiling of company statements, drafting of solvency resolutions, finalising for review and client signatures.
• Compilation of income tax returns for client signatures when required.

HR related tasks

• Organising and scheduling of necessary training courses across the wider team, ensuring all training sessions are accounted for and informed of.
• Maintenance of Partner leave calendar ensuring all is communicated with necessary management.
• Request client employee background checks when required.

Client relationship

• Maintaining clear, professional and respectful communications with clients.
• Ensuring full confidentiality throughout all transactions within this role.

Personal

• Ability work within a high volume and fast paced environment, managing conflicting schedules.
• Delivery of a high standard of work within specified deadlines, and management of competing deadlines.
• Develop strong working relationships with team members; based on integrity and professionalism.
• Always maintaining high professional standards of behaviour, enthusiasm, flexibility and resourcefulness.
• Excellent written and verbal communication skills.
• Timely identification of potential issues.
• Ability to utilise office systems and resources to complete tasks efficiently.

Lumina values

• Excellence in everything
• Integrity is our value
• Luminary in finance
• Great vibes
• Respect for all
• Professional excellence

WHAT YOU NEED TO SUCCEED

• Demonstrated commitment to professionalism, integrity and open communication.
• Intuition to deliver work on time and to a consistently high standard.
• Ability to perform as an effective member of a team.
• Contribute to maintenance of excellent client relations: generate positive client feedback and zero negative feedback.
• Strong interpersonal skills, bubbly and enthusiastic

YOUR EXPERIENCE

• Strong experience in a Personal Assistant role supporting at Partner level.
• Strong skill set with all Microsoft suit- Excel, word, PowerPoint.
• Exposure to financial services industry is preferred but not required.

HOW TO JOIN US

You may apply using your LinkedIn profile, however, we would love to know more. Therefore, we welcome the inclusion of a CV and/or attached a cover letter. For further information, please contact our Internal talent acquisition Chloe at cbaker@partaletalent.com.au

No Agencies.

About Us

Founded in 1980, Hong Food has established itself as a leading seafood wholesaler in Singapore. Our mission is to provide top-quality seafood and food products while maintaining the highest standards of service and sustainability. Our dedication to excellence has made us a trusted partner for a variety of clients, including restaurants, retailers, and food service providers.

As part of Hong Food, we're a dynamic and supportive team. We encourage open communication and value your contributions to our mission. Regardless of your role, your work plays a crucial part in our continued success.

Job Responsibilities:

Order Processing & Inventory Management:

• Receive and review orders for accuracy.
• Submit orders into the system.
• Confirm details with customers (specifications, quantities, delivery dates).
• Monitor and manage inventory levels.
• Coordinate reorders with the inventory team.

Customer Communication & Order Fulfillment:

• Address inquiries and provide updates on order status.
• Resolve issues related to orders.
• Coordinate with the warehouse for timely shipping.
• Generate and process shipping documents.

Data Entry and Documentation & Coordination/Collaboration:

• Maintain accurate order records.
• Update customer information and prepare reports.
• Work with sales and logistics for smooth processing.
• Provide feedback for process improvements.

Compliance & Admin Support:

• Ensure adherence to policies, regulations, and confidentiality.
• Assist with reports, correspondence, and special projects.

Job Requirements:

• Strong organizational and multitasking skills.
• Attention to detail and accuracy in data entry.
• Proficiency in order management systems and Microsoft Office Suite.
• Proficiency in accounting software such as AutoCount.
• Excellent communication and customer service skills.
• Ability to work independently and as part of a team.

Work location: 181 Pandan Loop Block W, Singapore 128372
Nearest MRT Station: Clementi
Work Arrangement: 6 days per week

XPS, a subsidiary of The Star Performing Arts Centre, specializes in delivering comprehensive technical production solutions. Our services encompass staging and production design, equipment rental, and video production and editing.

Job Duties and Responsibilities

• Assist Production Coordinator with costings and estimates.
• Ensure compliance with company’s procurement policy in transactions with vendors.
• Ensure timely administration of freelancer timesheets.
• Keep track of company’s expenses and ensure payments are made in a timely manner.
• Keep track of accounts payable.
• Assist Production Coordinator with post event financial report.
• Maintain company’s software systems.

Requirements:

• Diploma in any discipline or A-levels.
• At least 2 years of experience in technical/film production or finance related roles preferable.
• Possess good interpersonal and communication skills, meticulous and display excellence in work.
• Well-versed in Microsoft Word, Excel, Outlook.
• Experience working with project management software such as Monday.com.
• Able to work independently with minimal supervision.

Job Summary:

We are currently looking for a candidate to join our established and dynamic Pastoral Team. The appointee will aid the daily workings of Pastoral and Safeguarding Team to provide frontline support to students, parents, and staff.

The role reports to Director of Pastoral Care.

Requirements:

• Minimum Diploma or equivalent with relevant working experience
• Prior experience in therapeutic or educational support role will be an advantage
• Have basic understanding of Counselling/safeguarding, and/or willingness to engage in relevant CPD
• Experience in using a variety of relevant software e.g. Canva, PowerPoint, google slides, Teams
• Calm and composed in a crisis
• Able to work cohesively in a team-based environment as well as independently.
• Able to manage confidentiality and discretion in handling information
• Possess excellent interpersonal, intrapersonal, and organizational skills
• Attention to detail
• Must be warm, compassionate, flexible and approachable with a good sense of humor genuine interest in wellbeing
• A self-directed learner, who demonstrates initiative and can work with minimum supervision effectively. Willing to engage in ongoing CPD

Key Responsibilities

· Build, collate, proofread, and maintain pastoral, safeguarding and CWS electronic resources, website, infographics, presentations, simple video editing and correspondence.

· Compile and manage pastoral, safeguarding and CWS resources such as books, art supplies and therapeutic games.

· Responsible for report generation and distribution

· Responsible for procurement and ordering of safeguarding, pastoral or CWS resources and requests for payment of invoices to our finance department.

· Support for CWS, pastoral and safeguarding team in liaising with internal/external CPD/networking opportunities.

· Logistical/organisational support for CWS, pastoral or safeguarding training or ParentWise events, and staff/student workshops.

· Recording minutes of meetings.

· Adhere and be accountable to The School and Pastoral Team, safeguarding and CWS departmental policies and procedures.

· Be point of emergency contact for social worker on home visits, checking in at end of appointment time

· Support the whole school DSL with the administration and input of safeguarding data relating to new students.

· Input Temporary Guardianship information into CPOMS

· Co-ordinate the dissemination of the DSL poster each time it is updated

· Monitor the Pastoral Support email address and check time-out sign-ins, communicating to relevant staff

General

· Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead.

· Embrace the School’s commitment to creating a diverse and inclusive environment.

Personal Attributes

· Calm and composed in a crisis.

· Able to work cohesively in a team-based environment as well as independently.

· Understanding of the need for confidentiality and discretion in handling information.

· Excellent English (written and spoken) interpersonal, intrapersonal, and organizational skills.

· Attention to detail.

· Must be warm, compassionate, flexible and approachable with a good sense of humor genuine interest in wellbeing.

· A self-directed learner, who demonstrates initiative and can work with minimum supervision effectively. Willing to engage in ongoing CPD.

· Strong commitment to safeguarding of young people, to the DEIJ agenda and to ‘Team Tanglin.’

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

5-day week with annual leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

You can contact the HR department at hr.recruit@tts.edu.sg for any enquiries regarding the role.

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

At NUS Singapore, our people are the driving force behind our success. We pride ourselves on fostering a vibrant and inclusive community of talented individuals from diverse backgrounds.When you join NUS, you become part of a community of passionate individuals who are dedicated to driving innovation and change in education, research, and service. Our culture of inclusivity and entrepreneurship means that you’ll have the freedom to explore your ideas and make a meaningful impact. Your career at NUS is more than just a job - it’s a transformative experience that will shape your personal and professional growth.Explore the link provided to learn additional details about the available job opportunity:

https://career44.sapsf.com/sfcareer/jobreqcareer?jobId=1832&company=nationalunP2

Primary Responsibilities

• Reports directly to the Director of Operations ibis & ibis Styles Hotels India & General Manager ibis New Delhi Aerocity. 
• To assist and responsible for administrative and general assignments from the General Manager and of the department.
• To ensure efficiency of the administration of the department.
• To cooperate with other departments in order to ensure the smooth operation and the management of the hotel.
• Ensure that the day-to-day administrative needs of the department are fulfilled.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information Confidential.
• Responsible for rendering secretarial for the General Manager as required.
• To prepare respective schedules and reports that will be internally
• Distributed or submitted to Accor Head Office laid down by the General Manager.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
• To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.
• Input data into computer system as required.
• To arrange appointments for the General Manager, reminds him of appointments and meetings.
• To handle incoming/ outgoing telephone calls and faxes.
• To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc. 
• To create self-appearance both on the telephone and in person with an excellent image of the hotel.

Job Scope

• Typesetting of rubber stamp artwork
• Preparation of artwork for production
• Digital print finishing
• Coordinate with customer on artwork requirement

Requirement

• Min GCE “O” level
• Basic experience with CorelDraw / Illustrator
• Bilingual (English & Chinese)
• Singapore / PR Preferred