Total 24 Administrative / Clerical job vacancies in Canterbury, CT1 3NG

A Vacancy at East Kent Hospitals University NHS Foundation Trust.


We are looking for a motivated and hardworking Senior Medical Secretary, Pathway Supervisor to join the Upper Surgery, Head and Neck, Dermatology and Breast Care Group.

The role will be for a Permanent based at the Kent &Canterbury Hospital and QEQM.

Manage and monitor patients through their treatment pathway ensuring compliance to RTT, cancer pathways and local waiting time standards.

Managing Administration Teams.

Provide comprehensive administrative, clerical and audio typing support to consultants and their teams.

Linking with operational management team to ensure that RTT, Cancer and EPR letter performance standards are met. Covering Operational Management.

Key liaison between the Trust and outsourced dictation services, or voice recognition services, for the majority of clinical administration.

Work in a team based secretarial service providing support for each other and ensuring continuity of the service.

Act as a key point of liaison between patients, GPs, other staff and outside agencies.

We are one of the largest hospital trusts in England, with five
hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

‘Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.


This advert closes on Monday 18 Nov 2024

Please see the attached job description and person specification for more information about the role.

Please see the job description attached for all duties and responsibilities for this Children`s Therapies administration post.

Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below.

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

Please see the attached job description and person specification for more information about the role.

Please see the attached job description and person specification for more information about the role.

Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below.

Please see attached Job Description and Person Specification for further information regarding main responsibilities.

What skills and experience we're looking for

We are looking to appoint an administrative assistant to join our busy, friendly school office. The post is for 40 hours a week (8am – 4:30pm), 38 weeks a year and will be paid at KR5 £24,040 - 25,002 (FTE £21,974.28)or KR6 £25,127 - £26,383 (FTE £22,967.88).

You will be the first point of contact for all parents and visitors to the school, manage admissions, be responsible for ordering and monitoring stock and supporting the leadership team in the efficient running of the school.

If you feel you have the skills and experience to join our warm and welcoming school, we would love to hear from you.

The successful candidate will:

• Have recent, relevant administrative experience, in a school setting
• Show a willingness to continually improve all aspects of their role; be committed to professional development
• Have a good standard of English, maths and IT skills
• Have a positive approach, with excellent communication skills
• Have a friendly and welcoming manner
• Be able to work efficiently and effectively
• Be able to maintain confidentiality and observe data protection regulations
• Be able to work as part of a team with a good sense of humour

Informal visits are welcome - please email our School Business Manager Mrs Dawson, edawson@st-peters-canterbury.kent.sch.uk to arrange an appointment.

Our School and all its personnel are committed to safeguarding and promoting the welfare of the children. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service.

This role involves regulated activity relevant to children, it is the post holder’s responsibility for promoting and safeguarding the welfare of children and young people

The School will undertake an online check of shortlisted candidates in accordance with the requirements of Keeping Children Safe in Education.

As well as the Person Specification and Job Description, please read our Safeguarding Policy.

What the school offers its staff

St. Peter’s Methodist Primary School is a popular, successful one form entry voluntary controlled primary school located in the centre of Canterbury.

St. Peter’s is a well-resourced school. We offer our pupils a broad, topic based curriculum with a strong focus on music, sport and the arts as well as a commitment to the highest standards of academic achievement. Our school enjoys a strong relationship with the Methodist Church but our pupils come from a wide variety of backgrounds and we offer a caring, Christian ethos.

Our dedicated team of teachers and support staff work closely together, striving to continually raise standards, effect school improvement and develop creativity. All staff benefit from effective support and CPD to enable them to develop their potential. This is an opportunity to work in a well-resourced school with high expectations, enjoyment of learning, value added for all and excellence for many supported by a proactive and understanding group of Governors.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Legal Secretary - Vulnerable Client

We are recruiting for an experienced Legal Secretary to join our Vulnerable Client team. Based at both our Whitstable and Canterbury office, you will have previous experience of:

Electronic diary management, booking rooms and arranging meetings;
Telephone liaison with clients and firm's contacts;
Using digital transcription system, Bighand, to create letters, emails and documents;
Using a case management system for wills and probate matters;
Photocopying and scanning documents;
Maintaining orderly electronic files - keeping electronic filing up to date;
Attending occasional client meetings and accompanying fee earners on home visits when required.

Experience required:

An experienced Vulnerable/Private Client Secretary;
A working knowledge of Microsoft Excel would be useful but not essential;
The ability to interact sensitively with clients, face to face and on the telephone;
Fast accurate typing with attention to detail;
Ability to work as part of a team;
Flexible attitude.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

1. General duties Undertake a variety of administrative duties to assist in the smooth running of the RICE Centre including the provision of secretarial and administrative support to clinical staff and other members of the RICE Team. Offer exceptional customer and supporter care through delivering friendly and efficient assistance to the RICE team ensuring a positive and friendly experience for patients, families, supporters and other visitors either in person or via email or phone. Reception duties including greeting patients and visitors to the centre, answering the phones, and emails. Inputting data and producing reports from databases including the patient database and the fundraising database. Ensure waiting area and reception are kept clean and tidy To be flexible to the needs of the Centre to ensure the smooth running of the reception and Memory Clinic Establish and maintain effective communication and confidentiality of information 2. Patient records To provide medical secretarial services including word processing, filing, audio typing, photocopying and the composition of letters. To provide a fast and accurate copy and audio typing service to the centre, producing clinic letters and other documents. Maintain systems and process to ensure that patient information/data is available at the right time, that they are in the right place, and that they are complete and accurate Update patient information/data as required including once patients have been seen, ensuring notes are accurate and up to date. Maintain accurate confidential database records for all patients. Annual archiving of patient records following relevant policies and procedures. 3. General To support in the organisation of courses we run at RICE. Managing external booking for the meeting rooms, ensuring finance manager is aware of any invoices that are required. Setting up the meeting rooms when booked, and assisting with AV equipment as required.

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

The Breast Screening and Imaging Department are looking for a dedicated, enthusiastic, dynamic and competent individual to join their innovative, forward thinking, passionate team who strive to ensure patient care is at the forefront of our service.



The post-holder will be part of the trust wide Radiology team and will manage the day to day responsibilities for booking patients from the waiting list and maximising capacity utilisation as well as undertaking reception and other administration duties within the Kent and Canterbury Breast Screening Unit .

The post holder will be expected to provide a flexible resource to support teams in the provision of services. This includes organisation of own and other team members work. Duties may include contact with front line service users, members of the public and other external stakeholders. This post will include organisation and maintenance of effective systems (paper based and electronic).

We are one of the largest hospital trusts in England, with five
hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.

If you have further queries please don’t hesitate to contact the line manager using the contact details below.


This advert closes on Thursday 23 May 2024

Please see the attached Job Description and Person Specification for more information about the role.