Total 499 Administrative / Clerical job vacancies in Bukit Damansarsa

Responsibilities

1. General administrative work
2. Manage phone calls and emails
3. Liaise with customers and suppliers
4. Manage submission status
5. Prepare documentation for tender submission
6. Ad-hoc duties as assigned

Requirements

1. Minimum 2 years relevant experience
2. Proficient in MS Office
3. Able to communicate in English
4. Able to start work immediately

Job Title: Full-Time Admin/HR Manager

Location: Choa Chu Kang, Teck Whye

About Us:

At TutorJohn Learning Centre, we are dedicated to providing exceptional educational support to students, helping them achieve their academic goals. Our mission is to foster a love for learning through personalized and innovative teaching methods. We are expanding and looking for passionate professionals to join our team and grow with us.

Position Overview:

We are seeking a full-time Admin/HR Manager with at least 1 year of experience in administrative and human resources roles. This role offers excellent career progression opportunities, including advancement to Assistant Centre Manager and involvement in the expansion of TutorJohn Learning Centre.

Responsibilities:

- Oversee day-to-day administrative operations of the centre.

- Manage HR functions including recruitment, onboarding, employee relations, and performance management.

- Develop and implement HR policies and procedures in line with organizational goals.

- Maintain employee records and ensure compliance with labor laws and regulations.

- Coordinate with tutors and staff to ensure smooth running of the centre.

- Assist with the development and implementation of strategic initiatives as part of the centre’s expansion efforts.

Qualifications:

- Minimum 1 year of experience in administrative and HR roles.

- Strong understanding of HR practices and labor laws.

- Excellent organizational and multitasking skills.

- Strong communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Proficiency in HR software and Microsoft Office Suite.

Benefits:

- Competitive salary

- Mid-year and annual bonuses

- Professional development opportunities

- Career progression to Assistant Centre Manager

- Paid holidays and vacation days

- Health insurance

- Opportunities to be involved in the expansion of TutorJohn Learning Centre

How to Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their experience and why they are interested in this role to TutorJohn.sg@gmail.com

*Application Deadline:* 31 October 2024

Roles & Responsibilities

We are an established maid agency. We supply domestic helpers from Indonesia, Myanmar and India .

Seeking experience SALES ADMIN COORDINATOR to join our family orientated company.

SALES ADMIN COORDINATOR Responsibilities:

To prepare necessary documents required for Arrival and deployment

To coordinate with overseas suppliers

To assist the sales team with admin work

Able to do simple accounting

Requirements:

With experience working in Maid agency/ Sales admin will be an advantage

Knowledge with social media simple marketing

Able to do simple artwork for posters

Good PC knowledge in Microsoft Words & Excel.

Good communication skills with good customer service

Responsible and meticulous at work

Able to multi-task & meet datelines

Friendly and willing to learn attitude!

We offer attractive package for the right candidate!

The incumbent will be supporting the Finance team on Accounts Payable, Receivable and some administrative funtions.

Job Description

• Ensure timely and accurate processing of invoices
• Processing of Payment and checking of Petty Cash claim
• Checking and requisite office stationery
• Basic accounting and bookkeeping tasks
• Data entry and maintaining accurate records
• Filing and organizing documents
• Answering and directing phone calls, responding to emails
• Managing office supplies and assisting with other office tasks as needed
• Booking flights, arranging travel, and managing related documentation
• Assisting with billing processes and ensuring timely invoicing
• Performing other administrative tasks and ad hoc duties as required

Job Requirements:

• Ability to work independently with minimal supervision
• Proficiency in Microsoft Office (Excel and Word)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Attention to detail and accuracy
• Good team player
• Candidates who are immediately available will be highly preferred
• Ability to start immediately

Office Administrator

Summary:
We are seeking a detail-oriented and organized Office Administrator to join our team in Singapore, West region (BUKIT BATOK CRESCENT). The ideal candidate will have 1-3 years of experience in administrative roles, with proficiency in data entry, record keeping, invoicing, invoice processing, and Microsoft Office applications. This is a full-time, on-site position requiring a minimum qualification of secondary education or high school.

**Key Responsibilities:**
1. Perform data entry tasks accurately and efficiently.
2. Maintain organized records and files for easy retrieval.
3. Handle invoicing processes and ensure timely payments.
4. Process invoices and reconcile discrepancies as needed.
5. Assist with general administration tasks to support office operations.
6. Utilize Microsoft Office tools for documentation and communication.

Required Skills and Qualifications:
1. 1-3 years of experience in office administration roles.
2. Proficiency in data entry and record keeping.
3. Experience with invoicing and invoice processing.
4. Strong knowledge of Microsoft Office applications.
5. Excellent organizational and time management skills.
6. Ability to work effectively in a team environment.
7. Good communication and interpersonal skills.
8. Secondary education or high school qualification.
9. Must be able to communicate in Mandarin

Other Details:
- Job Type: Full Time
- Work Mode: On-site
- Location: Singapore, West

- Mon to Fri - 10am to 7pm.

JOB DESCRIPTION

• 50% - performs operation admin duties in a timely manner to support Country Manager back office requirements
• 50% - coordinate responses to customers to ensure high level of service is provided

REQUIREMENTS

• Willing to work with young people, under the care of Country Manager
• Proficient in Microsoft Word & Excel, willingness to learn new applications
• Training will be provided
• Retirees welcomed; flexible working hours (pre-determined)
• Please send resume to janson@rvs.com.sg

Job Description

• Answering to phonecalls, whatsapp and emails from customers for job order requests
• Responsible for operating the weighing bridge, ensuring that each vehicle can be weighed in a timely manner and recording the weight record.
• In charge of taking photo/video of disposal record for customers
• Provide supporting documentation/certificate for customers
• Planning and execution of drivers/crews work schedules
• Address and resolve scheduling issues by coordinating and managing various stakeholders to meet customer needs and requirements.
• Upkeeping of vehicle and equipment maintenance matters including vehicle/ equipment monitoring and repair, servicing, insurance, reporting etc.
• Maintain and update reports for NEA, recycle and waste etc on a timely basis.
• In-house class 3 backup driver
• Participate in yearly ISO/ OHSAS certification
• General administrative duties as assigned

Job Requirement

• Proficient in Microsoft Word & Excel
• Good command of English (read and write)
• Able to communicate English & Mandarin in view of business communication with the Mandarin speaking associates
• Organized and able to multitask
• Team player
• Able to work under pressure with good adaptability and initiative
• Class 3 driving license & knowledge on local map reading will be an added advantage
• Minimum Diploma or equivalent
• Minimum 3 years’ working experience
• 5 days’ work week with occasional work on Saturdays.

Job Highlights

• flexible hours, attractive health package,Year End Bonus.
• multitask skills.
• Read and write in english and chineses are required.
• Singaporean and PR only.

Job Description

We are looking for a skilled Senior Account Executive to undertake day-to-day office activities.

Working days: 5 days / week ( Monday - Friday)

Working Hours: 9AM until 6PM / 10Am to 7PM

Break hours: 1 hour

Daily working hours : 8 hours

Responsibilities :

• Import & Export orders , shipments and payments, commission invoice issuing and payments as instructed by the Managers.
• Quality claims & product discrepancy issues
• Reconcile bank statements with the payments of the customers.
• Participate to the seminars , trainings, or courses that Company will require to keep the staff always updated and for professional grow.
• Maintain files and records of the company
• Maintain a filing system, as requested by company
• Prepare, submit and reconcile expense reports
• Maintain updated all companies databases on daily and weekly base
• Any other ad-hoc task from the Management

Requirement :

• Required language(s): English, Mandarin (in order to liaise with the Mandarin speaking associates)
• At least 2 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): Microsoft excel . SAP
• Meticulous, responsible

Job Description

General Administration & Secretarial Support

• Provide high-level administrative and secretarial support.
• Manage the Principal’s calendar, prioritize meeting requests, and handle communications.
• Draft correspondence as requested and handle confidential information with discretion.
• Liaise with external bodies including Ministry of Education
• Organize and maintain proper filing in the office.
• Process expense claims.
• Manage the office supplies for the Principal’s Office and Board Room.

Meetings & Functions

• Ensure that the Principal has relevant files and information prior to the engagements
• Organize all arrangements and documentation necessary for the Principal’s travel, conferences, and guest meetings.
• Oversee arrangements and venue setup for meetings and events.
• Consolidate, distribute and manage agendas, meeting files and minutes.
• Take meeting minutes as assigned.

Projects & Compliance

• Conduct research, produce documents, briefing papers, reports and create presentations.
• Support the Principal and Deputy Principals in managing projects and programs as assigned, including monitoring of the Principal’s tasks and deadlines.
• Update School information with regulatory authorities as required (e.g. Ministry of Education, etc.).
• Initiate and contribute to quality improvement activities in the operation of the office of the Principal.

Teamwork & Communication

• Work closely and effectively with the Principal and Deputy Principals to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Liaise effectively with other team members, especially the Deputy Principals, Directors and staff. Build strong relationships to support effective management and decision-making.
• Demonstrate a willingness to work constructively, flexibly and proactively
• Handle sensitive issues with diplomacy and professionalism.

Other Duties

• Organize staff events, gifts, and lunches.
• Any other duties as assigned.

Requirements

• A Bachelor’s Degree in any field.
• Experience as a Personal Assistant or in a similar administrative role is preferred.
• Excellent organizational and communication skills with strong attention to details.
• Discretion and a high level of professionalism and integrity, especially in handling confidential matters.
• Excellent interpersonal skills necessary to build rapport and collaborate effectively with various stakeholders.
• Able to work independently
• A team player
• Open mindset towards learning new skills for application and innovation.
• Tech-savvy, with proficiency in the use MS Office Suite and other office tools.

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A luxury hotel in Singapore that escapes into a quiet garden enclave in the heart of the city – steps from Orchard Road shops and entertainment, and just minutes from the financial district. Enter a world that is intimate and exclusive, yet complete in every way, with award-winning dining and 24-hour fitness center. A warm, residential ambience showcases over 1,500 Asian art pieces, and thoughtful Four Seasons care elevates every moment.

About the role:

Culinary Administrative Executive

The Culinary Administrative Executive will provide essential support to the culinary team across all kitchens at Four Seasons Hotel Singapore, including Nobu Singapore. This role involves overseeing administrative duties, managing inventory, and facilitating seamless kitchen operations. If you have a passion for hospitality, strong organizational skills, and the ability to multitask in a dynamic environment, we invite you to join us!

What you will do:

Administrative Support:

• Schedule meetings and appointments for the Executive Chef.
• Maintain and update kitchen staff schedules, ensuring appropriate staffing levels.
• Take notes during kitchen briefings and prepare meeting minutes.
• Facilitate communication within the culinary team and with other departments.
• Assist in signing and transmitting documents issued by/for the Executive Chef, including Duty Rosters, Overtime Requests and Training Checklist.

Inventory & Supply Management:

• Place general item orders for kitchen utensils and general store in internal purchasing system and handle the receiving.

Operational Coordination:

• Assist in ensuring compliance with health and safety regulations across all kitchens.
• Coordinate special culinary events and functions, liaising with event planners and the culinary team.
• Ensure reminder are sent to attend Regular/Scheduled meetings
• Review Promotion Calendar and prepare Capex New Request.
• Follow up with Interview and Food Tasting coordination and administration.

Team Support:

• Serve as the main point of contact for kitchen staff regarding scheduling conflicts and uniform needs.
• Assist in onboarding new kitchen staff, ensuring proper orientation and training coordination.
• Support the culinary team in daily operations, including light kitchen duties as needed.
• Update the organization chart regularly.

Nobu-Specific Responsibilities:

• Coordinate with the Nobu team to ensure alignment with global Nobu standards.
• Support the Nobu culinary team by managing food orders and resolving issues with purchasing.
• Assist in the preparation of Nobu-related events, including menu changes and guest chef appearances.
• Ensure timely communication between Nobu management and Four Seasons Hotel administration.

What you bring:

• Diploma in Hospitality Management or its equivalent.
• 1-2 years of experience of culinary support or administration, ideally within the hospitality industry.
• Excellent written and verbal communication skills
• Strong interpersonal skills and the ability to maintain harmonious relationships with colleagues and supervisors.
• Proficiency in Microsoft Office applications.
• Ability to work in an organised, safe, and efficient manner under pressure.
• Proactive in problem-solving and continuously seeking to improve processes and outcomes.

What we offer:

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in dedicated employee restaurant

Schedule & Hours:

This position requires the incumbent to work from Mondays to Fridays, 8.30 am to 6.00 pm, subjecting to work exigencies.

Part Time Admin (HR) Assistant

Working hours: 9am-6pm

Part-Time: 3 days - Weekdays (Fix by Executive)

Responsibilities:

Onboard and Offboard

Organise and maintain personnel files, ensuring necessary personal records are filed

Update internal databases (e.g. record medical or maternity leave)

Provide support in recruitment such as job posting, sourcing, reference checks, arranging interviews, contract signing and onboarding of new employees

Prepare HR documents, such as employment contracts and new hire guides

Liaise with external partners, such as insurance agents, and ensure legal compliances

Ensure work pass applications (WP/SPass/EP) and status including monitoring of expiry date Support the management of disciplinary and grievance issues

Assist in any ad hoc duties assigned

Requirements:

Minimum 1-2 year experience as a HR Admin, HR Admin Assistant or relevant role Diploma or above in Human Resources or relevant field MS Office literacy

Thorough knowledge of MOM laws Excellent organisational skills, with an ability to prioritize important projects

Strong communication, interpersonal and negotiation skills Good with time management and problem-solving

Meticulous and keen eye for details

Roles & Responsibilities

We are an established maid agency. We supply domestic helpers from Indonesia, Myanmar and India .

Seeking experience SALES ADMIN COORDINATOR to join our family orientated company.

SALES ADMIN COORDINATOR Responsibilities:

To prepare necessary documents required for Arrival and deployment

To coordinate with overseas suppliers

To assist the sales team with admin work

Able to do simple accounting

Requirements:

With experience working in Maid agency/ Sales admin will be an advantage

Knowledge with social media simple marketing

Able to do simple artwork for posters

Good PC knowledge in Microsoft Words & Excel.

Good communication skills with good customer service

Responsible and meticulous at work

Able to multi-task & meet datelines

Friendly and willing to learn attitude!

We offer attractive package for the right candidate!

• Assist in daily administration work and answers phone calls
• Liaising and coordinating with workers/supervisors and/or other relevant party on foreign workers related matters
• Assist in updating and maintaining employees' personal records
• Responsible to administer employee leave and attendance
• Assist in all new application of work passes including renewal and cancellation work passes matters.
• Assist in updating all daily records into company system.
• Assist to follow up company insurance renewal.
• Other ad-hoc as required.

PT Sales Coordinator cum Admin Accounts Assistant

3 days a week (The day for work will confirm again)

Job Description:

Responsibilities:

* Coordinate sales activities and liaise with customers

* Manage customer calls/messages/email and follow up all activities

* Maintain and update the customer database

* Generate and prepare sales reports

* Assist with account receivable and payable tasks

* Perform general accounting tasks such as data entry, reconciliations

* Collaborate with the sales team to achieve sales targets

* Communicate with suppliers to obtain quotes and place orders

* Support other administrative tasks as assigned

Requirements:

* Minimum 1 year relevant experience

* Min. GCE 'O' Level

* Customer Oriented with good interpersonal and communication skills

* Must be fast learner and pro-active

* Good organizational and time management skills

* Ability to think strategically

* Pleasant and friendly personality

* Strong problem solving capabilities

* Computer Literacy

如果你认真、细致、有耐心，喜欢将事情安排得井井有条，乐于接受新鲜事物，厌倦一成不变并喜欢在快速发展和变化的环境中接受挑战，欢迎你加入我们！

南洋社会科学学院是新加坡教育部私立教育理事会批准注册的高等教育机构，致力于构筑融汇东西方优质高等教育资源的终身学习平台。学院分别与中国顶尖高校、西方杰出高等教育机构合作，解析和传播支撑中国成功高速发展的理论与经验，研究和传授西方社科领域教研的最新发展方向与成果，培养兼具东方智慧与全球视野的复合型人才。

学院与中国知名高校合作举办 MBA硕士学位项目，中文教学，在职学习，在新加坡招生和授课。

学院现开放 教务行政专员 岗位，负责学院日常行政工作及教学项目相关行政工作。

我们希望你具有以下特质：

1. 强自驱力和责任心
2. 细心稳重，注意细节
3. 善于多任务处理

工作职责：

1. 独立完成学院日常行政工作，提供各类行政/后勤支持，例如文件管理、设备管理、采购管理、库存管理、会议安排、场地预定、活动组织等；
2. 协助处理教学项目相关行政工作，例如考勤、教室安排、教学设备管理、教师后勤支持、各类活动支持等；
3. 完成岗位相关的其他日常工作。

岗位要求：

1. 具备良好的中文口语、书面表达能力，英文水平（书面及口语）需满足商务沟通的要求；
2. 具备踏实认真、稳重细致、有耐心的特质，工作态度积极主动，拥有极强的责任心；
3. 具备组织协调和解决问题的能力，能在多任务的环境下独立且积极主动地工作，善于时间管理，执行力强，能够灵活应对各种工作挑战；
4. 具备良好的沟通和协调能力，能够与团队成员和外部合作方有效沟通；
5. 具备较好的知识结构，学习和接受新业务能力强；
6. 熟练使用Word、Excel、PowerPoint等办公软件；
7. 有办公室行政、教学管理、多任务工作经验者优先考虑。

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