Total 111 Administrative / Clerical job vacancies in BOLTON, LANCASHIRE, BL6 4SD

Provision of secretarial duties and administrative support to ensure the efficient and smooth running of the Gynaecology Service. Typing of day-to-day correspondence on behalf of the Consultant/s and/or practitioner/s working in the department, ensuring that the departmental clinical correspondence targets are adhered to. Acting independently to prioritise work load. Exercise independent judgement and initiative when resolving problems. To ensure the timely production of an accurate clinical record of each patient episode using relevant IT systems and databases, including case note tracking and logging 18 week outcomes onto LE2.2 Minimising queries by ensuring letters are completed for each patient episode in a timely manner. Receive urgent dictation from Clinicians, where necessary via the Digital Dictation systems in use, and prepare the requested correspondence and, if applicable, email the information via the secure email systems.

Being an important part of the Medical Secretarial team in Long term conditions services based at Breightmet Health Centre, you will play an essential role in providing support to the Senior Medical Secretaries and covering in their absence. The ability to work under pressure whilst remaining calm is essential. The role of Support Secretary is to provide full administration and secretarial support to the clinical team. To maintain a high standard of service to meet patient needs, producing clinical correspondence. Further information on the role is outlined in the job description.

Duties will include storage, retrieval and archiving of case notes to support outpatient episodes Opening and distributing mail to relevant personnel Customer service, patient registration and data input. Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing. If casenotes are not in main storage areas use tracking system to locate and request where necessary. Update LE2.2 tracking system to show location and current status of casenotes in relation to document management. Filing confidential information away into the casenotes. Retrieving casenotes for consultants, secretaries or nurses. Assisting with any day-day admin tasks such as; printing, answering calls and Labelling General support to Medical Secretarial team ad-hoc

Duties will include storage, retrieval and archiving of case notes to support outpatient episodes Opening and distributing mail to relevant personnel Customer service, patient registration and data input. Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing. If casenotes are not in main storage areas use tracking system to locate and request where necessary. Action any telephone request from wards, departments, Accident and Emergency and other hospitals requesting information, or casenotes, either manually or electronically. Update LE2.2 tracking system to show location and current status of casenotes in relation to document management. Filing confidential information away into the casenotes. Retrieving casenotes for consultants, secretaries or nurses. Assisting with any day-day admin tasks such as; printing, answering calls and Labelling General support to Medical Secretarial team ad-hoc

The role will involve daily supervision of a team of clerical officers based at Castle hill centre, this post is a full time position over 7 days, 365 days per year, the current shift patterns are 08:00-16:00 & 09:00-17:00 (weekend shift is 08:30-16:30). The is includes working weekends, 1 in 3. Part of the job role will include yearly appraisals, one to one meetings with staff, sickness calls, return to work interviews, ensuring mandatory training is completed in line with trust policy. Completing the staff roster ensuring sufficient cover is provided for a safe service, identifying any gaps and sourcing alternative cover, sometimes at very short notice. The successful candidate will be accountable & responsible for meeting targets within Single point of Access, they must be able to demonstrate good leadership skills, ideas to improve productivity & increase employee engagement.

A Vacancy at East Lancashire Hospitals NHS Trust.


PREVIOUS APPLICANTS NEED NOT APPLY

The job is based within the Ophthalmology Admin Department at Burnley General Hospital. We are seeking an enthusiastic and hard-working individual to join a team of Band 4 Medical Secretaries to support them within their roles.

An exciting opportunity has arisen for a Clerical Officer/Audio Typist to join a very busy Ophthalmology Department to support the medical secretaries with their clinic typing etc



East Lancashire Hospital NHS Trust aims to deliver the highest quality care to its patients. We employ dedicated staff, some of which have won awards for their work and are internationally renowned. With the support of our staff and the public we have ambitious plans to continue to raise the standard of patient care and services throughout East Lancashire. The Trust offers care across three hospital sites and it is always responding to the changes in patients' needs, using state-of-the art facilities and equipment to treat three quarters of a million people each year.

Our vision is to provide the people of East Lancashire with the best up-to-date medical care, with respect, dignity and well being of all our patients at all times.

The main responsibilities of this role are to support the medical secretaries with their clinic typing. You will also be responsible for delivering and collecting case notes to and from Medical Records and Clinics. You will also be required to track in casenotes waiting to be typed and distribute casenotes to Medical Secretaries as necessary.


This advert closes on Tuesday 20 Aug 2024

Please refer to the Job Description and Person Specification for full detail of the main duties and responsibilities of the role.

We are seeking a dedicated and organized Admin Assistant to support our Service Development Manager within the children’s services sector at Holywell Children’s Homes. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle various administrative tasks to ensure the smooth and efficient operation of our services.
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Key Responsibilities: Administrative Duties:
• Handle incoming and outgoing post and manage telephone and email communications.
• Cover reception duties, including greeting and assisting visitors.
• Type up documents, update and ensure all administrative documents are current and accurate.
• Update computer records and manage data entry tasks.
• Operate office equipment such as printers and photocopiers, conduct stock takes, reorder supplies, and seek authorization for outgoing costs from the Registered Manager.
• Set up meetings, take minutes, and distribute them accordingly.
• Produce documents and reports as required.
• Restock office supplies and other small supplies within the Home.

Service Development Support:
• Assist with the development and implementation of up-to-date service policies and procedures in compliance with current regulations.
• Implement guidelines from the Children’s Homes Regulations Including the Quality Standards (April 2015), The Children’s Homes (England) Regulations 2015, the Homes Statement of Purpose, and the Children Act 1989.
• Support the Registered Manager in maintaining compliance with statutory requirements and obligations (e.g., Children’s Homes Regulations 2015, Mental Health Act 1983, Mental Capacity Act 2005, NHS & Community Care Act 1990, Protection of Vulnerable Groups Act 2006, Disability Discrimination Act, Human Rights Act).
• Assist in ensuring the smooth and effective running of all operational procedures, and record keeping.
• Communicate and collaborate with Holywell’s partners, including local authorities, ICHA, PCSO’s, other professionals, and families as instructed by the Service Development Manager.

Supporting the Service Development Manager:
• Assist the Service Development Manager in managing the Registered Care Home and staff in the absence of a Registered Manager.
• Help in achieving and maintaining high standards of governance and ensuring compliance with legislative, professional, and quality standards to achieve a GOOD or OUTSTANDING rating by OFSTED.
• Support the Service Development Manager in working closely with Commissioners, families, and advocates for children to maintain Holywell’s interests and reputation.
• Assist in keeping Holywell’s policies and procedures up to date, ensuring all staff are familiar with and understand them.
• Support in developing a database of contacts with key commissioners of children’s services and preparing documentation for service registration with regulatory authorities (OFSTED).
• Assist in preparing annual budget forecasts and managing staff teams effectively to deliver full support to children and achieve compliance with statutory requirements and Holywell’s standards.

Organizational Responsibilities:
• Make autonomous decisions within the scope and role of professional practice, adhering to organizational guidelines and responsibilities.
• Assist and advise Holywell Children’s Services Limited on resource utilization and the development of high-quality services.
• Support Holywell’s status as an Investor in People and a Preferred Provider of social care services.

Essential Skills and Qualifications:
• Excellent organizational skills and time management.
• IT literate
• Computer literacy and proficient keyboard skills. Word processing / data processing/ spreadsheets/ presentations
• NVQ level 3 or equivalent in literacy and numeracy or equivalent
• Willingness to undertake training to develop skills to take a proactive role in administration and software, i.e., forward planning, negotiation, monitoring, making recommendations.
• Strong communication skills and the ability to work well as part of a team.
• A good level of English spelling and grammar.
• Good numeracy skills with accuracy and attention to detail.
• The ability to use initiative and work independently when required.

Experience
• Experience in organising and managing administrative systems and procedures in an office environment
• Experience of working as part of a team
• Experience of working on own initiative
• Skills, Knowledge and Ability.
• Ability to undertake a wide range of administrative tasks including word processing and filing
• Ability to collate statistical data and present both orally and in written reports
• Ability to apply information communications technology to the responsibilities of the job
• The ability to take accurate minutes
• Good understanding of issues associated with working in Social Care.
• Ability to respect confidentiality.
• Ability to deal with contentious / difficult situations and resolve conflicts.
• Ability to work to a high level of autonomy under limited direct supervision, including determining and organising information; to manage own workload, to work under pressure and with initiative
• Ability to work successfully as a member of a team
• As an employee of Holywell, you will be required to pursue actively with Holywell’s policies on equal opportunities and race relations and to undergo any training associated with this.
• Willingness to learn or knowledge of using computerised systems for budget management.
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DISCLOSURE – Barring Systems
This post is subject to an enhanced disclosure under the DBS.

For further information regarding the key responsibilities of this role please see the attached job description and personal specification. If you have any further questions regarding this role please do not hesitate to contact us via the information below

Full time 37.5 hours per week. Permanent post.

We are looking for a highly organised medical secretary, with previous experience in a similar setting, who will work alongside other Senior Medical Secretaries, to carry out clinical typing, co-ordination of patients’ case notes/test results, appointments, assistance with theatre listings, telephone messages amongst other general office duties. The post holder will be based in the offices for the Urology Secretarial Team at Royal Bolton Hospital.

Candidates should be articulate, capable of undertaking a demanding workload and must be able to demonstrate a significant level of initiative. Candidates should possess advanced keyboard skills including a high standard of word processing skills to RSA III or equivalent level qualification /experience, also GCSE English Language and Maths grade C or above. Previous medical secretarial experience, knowledge of medical terminology and audio typing is essential. You must be able to demonstrate excellent communication and interpersonal skills, the ability to prioritise workload. You should be able to integrate well with the existing team and have a genuine desire to provide a quality service to all patients and knowledge of the NHS are desirable.

Interviewees may be asked to complete a typing test.

Previous applicants need not apply

The post holder will be responsible for providing an efficient secretarial service to the Urology and Head and NeckTeam. The post holder will provide cross cover for fellow secretaries when required.

Core/Key areas will include:-
• To provide a full medical secretarial and administrative support
• General office duties including e-mail and computer systems, word processing.

Bolton NHS Foundation Trust provide services across the north west side of the Greater Manchester area ranging from hospital services in Bolton to community services across Bolton, Salford, Ashton, Leigh and Wigan. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 5,700 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.

The Family Division aims to deliver the highest standards of care for maternity, sexual health, gynaecology and a range of acute and community children’s services. The Division is a Centre of Excellence for Women’s and Children’s services and has a credible and enviable reputation. We deliver over 6,000 babies and carry around 1500 gynaecological procedures each year, making us a specialist provider of health services for women, babies and their families in the North West sector of Manchester and beyond.

For detailed job description and main responsibilities please see the attached job description and person specification for the role, alternative please see contact details below.


This advert closes on Thursday 8 Aug 2024

Proud member of the Disability Confident employer scheme

For detailed job description and main responsibilities please see the attached job description and person specification for the role, alternative please see contact details below.

The post holder will be responsible for the Management of the Local Services Senior Management PA team, and provide admin support for specified Senior Managers.

The ideal candidate will be approachable and confident with outstanding organisational skills and lots of initiative.

The Trust provides excellent opportunities for training and development and this post would be ideal for a recent graduate who is looking to develop an interest in working in the NHS or someone with NHS administrative experience looking for the next stage in their career development

Annual Leave starts at 27 days a year plus bank holidays.

Flexible working

NHS Pension



Admin Team Leader key responsibilities:

· To line manage and supervise the day-to-day work of the administrators & PAs within Local Services that support the Senior Management Team (SMT).

· To ensure adequate administrative cover is maintained at all times.

· To work with the Deputy Head of Administration to look at digital solutions to streamline and standardise support for meetings and other PA duties.

PA to Senior Manager responsibilities:

· To manage the electronic diaries as required designated members of the Local Services SMT to ensure that various commitments are arranged to achieve effective time-management.

· To support key meetings for the Local Services SMT, including:
• • preparing and circulating the agenda with minutes & other supporting documents
• Minuting and typing the minutes within reasonable timescales
• Produce and follow up action logs
• Undertake any actions arising from the meeting

West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.

The Trust is rated as ‘Good’ overall by the Care Quality Commission. Forensic services are rated as ‘Outstanding’.

The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.


This advert closes on Sunday 4 Aug 2024

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Legal Secretary
Mon-Fri
Bolton
£26,000

The Company:

Our client is a well renowned and successful law firm based in Bolton. They are looking for someone to join their department as a legal secretary. As long as you have past secretarial experience or past PA experience, this role could be a great fit.

What we are looking for within the role:

* Secretarial experience is essential; experience within the legal sector is also
desirable.
* Basic secretarial skills with an eye for detail.
* Great customer service skills both via email and phone, with experience using a
switchboard being a preference.
* Dictation and Audio Typing Experience is beneficial

The Package:

* A competitive salary of up to £26,000.
* Exceptional state of the art office
* Full time Mon-Fri. 9-5 with 1 hour lunch

Please apply today with your latest CV to be booked in for an immediate telephone interview.

Time Recruitment Solutions Ltd is acting as an Employment Agency in relation to this vacancy.

Your new company

A well-established organisation is currently recruiting an experienced Legal Secretary to join our Personal Injury department in their Bolton office. This is an exciting opportunity for someone who is passionate about the work they do, the service they provide and getting the best results for their clients. If you have got drive and determination, ambition and are looking for a stimulating career, then we would love to hear from you.This role is fully office-based Monday to Friday, working 9am - 5pm.

Your new role

As Legal Secretary within the Personal Injury department you will be working with a pool of secretaries, working together to support fee earners with audio typing and the preparation of documents and correspondence. You will use your excellent interpersonal skills.Along with administrative tasks such as photocopying and scanning documents and being able to use Proclaim case management system.

What you'll need to succeed

To be successful in securing this position you should have GCSE's or equivalent / typing and audio skills or experience in the legal industry as an audio typist / secretary.Preferably will have used digital dictation and proclaim but not essential as this will be part of the training. You must be skilled at multi-tasking and possess exceptional communication, along with interpersonal abilities, being detail oriented and possess great people skills.

• Efficient - in the legal setting, there are many important deadlines to meet involving legal documentation that must be accurate and organised appropriately.
• Flexibility and Adaptability - the ability to adapt to changing conditions is key to success.
• Friendliness - possess a positive attitude and demeanour.
• Patience - working in a demanding environment can lead to many challenges. You must be able to maintain composure and navigate through problems with patience and ease.

What you'll get in return

In return, you will be paid a salary of £24,000 and will be joining a successful growing business during an exciting period. You will be working within a clean professional office working environment with fantastic facilities, along with 23 days holiday allowance plus 8 bank holidays.
Employee Assistant Programme.

• Workplace pension scheme.
  
  
• Free onsite Gym, weekly classes and wellbeing programmes.
• Discounted onsite Restaurant, Coffee Shop / Café.
  
  
• Secure bike storage.
• Discounted local parking.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk