Total 440 Administrative / Clerical job vacancies in New Jersey

A regional heathcare company of Japan has a vacancy for an "Administrative Executive".

1) To organise and compile dossiers for registrating Shofu Dental

Products as medical device in the Asia-Pacific Region.

2) To maintain registered products licenses to ensure compliance.

3) To support processing of orders, prepare of shipments and control

back orders for Customers.

4) Proficiency in Microsoft office (Words & Excel).

5) Other Administrative duties.

6) Training will be provided.

7) Attractive salary packaging package and benefits.

Qualifications :

Polytechnic Diploma / Advanced / Specialist / Management / Graduate Diploma / Master Degree or equivalent.

Job Description:

We are seeking a detail-oriented Accounts Receivable Specialist to join our team in F&B business. The ideal candidate will be responsible for managing customer accounts, processing invoices (maintaining records), and ensuring timely collection of payments.

Key Responsibilities:

• Monitor and manage accounts receivable aging reports.
• Collect payments timely and efficiently.
• Generate and send monthly statements of accounts to B2B customers.
• Process and issue invoices accurately and promptly.
• Communicate with customers regarding outstanding balances and payment arrangements.
• Monitor overdue accounts and take necessary actions to minimize bad debts.
• Reconcile accounts and resolve discrepancies.
• Perform account and bank statement reconciliations.
• Assist with month-end closing and reporting.
• General administrative duties

Qualifications:

• High school diploma or equivalent.
• Previous experience in accounts receivable or related field.
• Proficiency in accounting software SAP B1.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work under pressure during peak season.

Job Description.
To support the implementation of the Group's overall human resources strategy in support of the Company's business objectives and growth plans.
Implementing talent recruitment and team building to ensure that the right people are attracted and selected, while optimizing recruitment channels and methods.
Promote branch office registration, employee visa and other administrative work.
Responsible for overall human resources management including employee performance management, training and development, employee relations and compensation and benefits.
Promote the landing and implementation of the Group's human resources system, process and system.
Work closely with business teams to provide HR related consulting and solutions.
Job Requirements.
Bachelor degree or above, more than 5 years of HR related work experience, preferably in the Internet and financial industries;
Specialized in recruitment and overall manpower management, with strong executive and professional skills.
Familiar with Singapore's labor laws and related compliance, knowledge and competence in human resources, and familiarity with human resources management processes.

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Send me your resume via WhatsApp ❤

WhatsApp: (https://api.whatsapp.com/send?phone=6592377799)

I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com

EA Registration Number: R22108564

Data provided is for recruitment purposes only

Business Registration Number: 201735941W.

Licence Number: 18S9037

This role provides support to essential business activities including daily operational activities, generating invoices, and other support to the Novogene NGS business.

Responsibilities

• Provide administrative support for local and international shipment activities, including inbound and outbound courier booking and tracking, ensuring shipment compliance.
• Support commercial activities and local despatch coordination, facilitating delivery or collection between the customers and service providers.
• Handle the receiving of biological samples, ensuring compliance with protocols.
• Understand and adhere to temperature requirements for samples. following established protocols.
• Handle customer enquiries through calls & emails.
• Support commercial activities, such as generating invoices and delivery order.
• Any other tasks as assigned.

Requirements

• Able to commit to a duration of 9-12 months.
• Strong computer literacy, with proficiency in Microsoft Excel.
• Prior working experience in the logistics industry is preferred.
• A team player.
• Details oriented, meticulous, and conscientious in work.
• Able to handle stress and adapt to changing priorities.
• Good coordination skills.
• Good communication skills, both verbal and written.
• Good phone etiquette, with the ability to communicate effectively with customers.
• Committed to supporting month-end business activities.
• Flexible and willing to accept ad-hoc and urgent tasks as needed.

WHO YOU’LL WORK WITH

This role will be reporting to the Senior Director, GPS APAC based in Singapore and represent the APAC team. The role will work closely with the members of the GPS APAC Leadership team, members of the broader GPS teams, key country stakeholders, teammates in the GPS locations around world and engagements across Nike’s global functions such as Procurement, Communications and Technology. This role will partner with a large, diverse team of Nike employees both in person and remote, as well as engagements with outside suppliers and vendors.

WHO WE ARE LOOKING FOR

We are seeking an administrative assistant to join our GPS APAC team, Singapore based. Our executives and senior leadership owe their success to the incredible people in this role who handle all the details. Our ideal candidate is a great teammate who is well organized, self-driven, flexible multitasker and prides themselves on high attention to detail. The candidate is expected to have highly effective communication skills, and enjoy working in a fast-paced, competitive environment.

The candidate needs:

• 3+ years of supporting experience with regional/international exposure with diploma or degree in Business administration or other relevant degree
• Strong interpersonal and highly developed communication skills in verbal/written and collaboration skills to engage with user groups and to build networks with GPS and other key Nike partners.
• A proven track record of collaborating and influencing in a highly matrixed organization across a variety of internal and external suppliers as well as cross-cultural awareness and sensitivity.
• Proficient in the MS Office.
• Always maintain the strictest confidentiality on all matters

WHAT YOU’LL WORK ON

As the Administrative Assistant, GPS APAC, you will work closely with Nike teammates across the region. While creating and maintaining relationships with Nike business, you will be responsible for coordinating APAC administrative engagement planning across the APAC teams, guiding and supporting GPS country leads for effective administrative communication. You will act as a first point of contact, dealing with correspondence and queries as well as liaising with stakeholders, vendors and clients.

Your accountabilities and tasks will include, but not limited to:

• Support the leader day-to-day activities to ensure their team success.
• Assess priorities of work and assist in organizing the leader priorities and complete other work tasks as arranged by the leader.
• Managing diaries and organizing meetings and appointments, with access to shared calendars.
• Booking and arranging travel, transport & accommodation and collating/ filing expenses.
• Managing databases and platforms, compiling and preparing reports, and correspondence.
• Implementing and maintaining procedures / administrative systems.

Presentations:

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources and maintains and updates on-going reports or databases.

Job Description

• Provide general clerical, data entry and administration support in sections of the Marina.
• Perform secretarial duties for the Marina Executive and Manager.
• Assist with organizing, formulating and co-ordinating book-keeping procedures for the profit center.
• Maintain and distribute Marina personnel documents.
• Responsible for mail distribution of both incoming and outgoing material to their respective departments.
• Order office supplies through the correct procedures.
• Maintain the display of all necessary license requirements according to legal requirements.
• Perform any other related duties as assigned by the management.

Requirements:

• At least 2 years of admin support work experience.
• Friendly and service-oriented personality.
• Good English communication skills.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.

Other Information

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park.
• Company transport provided (Clementi MRT Station).
• Meals provided.

Mode: Full-time

Location: Singapore

Role Overview:

Administrative Assistant is integral to the smooth operation of our office. Your role will involve a variety of administrative tasks, including but not limited to, document management, communication handling, and liaison with external parties. The ideal candidate possesses a high level of professionalism, attention to detail, and efficiency in all aspects of their work.

What You Will Do:

• Prepare, file, and organise various company documents and records, including HR, billing, expenses, internal equipment, and corporate files, ensuring accuracy, completeness, and that all information is current
• Maintain confidentiality of all company information
• Handle incoming communications via phone and email, ensuring timely and professional responses
• Liaise on behalf of the company with external parties, including but not limited to, government departments, auditors, vendors, and associations, building and maintaining good relationships.
• Address staff queries
• Staff onboarding and offboarding
• Coordinate schedules, meetings, and appointments for company management and leadership, ensuring optimal time management and avoidance of scheduling conflicts
• Distribute agendas and prepare minutes for meetings
• Monitor office supplies inventory, place orders, and manage budgets
• Provide administrative support to other teams and projects as needed

The Must-Haves Qualifications:

• Bachelor’s degree
• At least 1 year of experience in administrative or secretarial roles.
• Excellent written and spoken English
• High proficiency in Adobe Suite, MS Office and other office productivity tools
• Tech-savvy, with the aptitude to learn new software
• Key attributes: meticulousness, discretion, and exceptional time management skills

Bonus Points If You Possess:

• Professional certifications
• Proficiency in written and spoken Chinese

Responsibilities:

1. Provide safe and efficient transportation services to the client in a timely manner.
2. Maintain a clean and well-maintained vehicle, ensuring it is in good working condition.
3. Plan routes and navigate using GPS or maps to ensure the most efficient and timely travel.
4. Assist the client with getting in and out of the vehicle and handling any luggage or packages.
5. Maintain a professional and courteous demeanor when interacting with the client and other passengers.
6. Adhere to all traffic laws and regulations, prioritizing the safety of the client and other road users.
7. Maintain confidentiality and discretion regarding the client's personal information and activities.
8. Perform routine vehicle inspections and report any maintenance or repair needs promptly.
9. Handle basic vehicle maintenance tasks, such as refueling, checking tire pressure, and cleaning the vehicle.
10. Keep track of mileage and maintain accurate records of trips and expenses.

Requirements:

1. Proven experience as a personal or chauffeur driver.
2. Valid driver's license with a clean driving record.
3. Familiarity with local traffic laws and regulations.
4. Excellent knowledge of navigation systems and GPS devices.
5. Ability to adapt to different road and weather conditions.
6. Strong communication and interpersonal skills.
7. Ability to prioritize safety and security.
8. Good physical stamina and a neat personal appearance.
9. High level of integrity and professionalism.

I regret to share that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R21100604

Data provided is for recruitment purposes only

Business Registration Number: 201735941W.

Licence Number: 18S9037

Responsibilities:

1. Personal Protection: Safeguard the client from potential physical threats, such as attacks, harassment, or kidnapping. This involves being vigilant and ready to react swiftly in dangerous situations.
2. Risk Assessment: Constantly assess environments for potential dangers, including venues, travel routes, and public spaces, ensuring all security risks are minimized before the client arrives.
3. Surveillance and Monitoring: Maintain close observation of surroundings and crowds, using specialized equipment if necessary to detect any suspicious activities or individuals.
4. Planning and Coordination: Develop detailed security plans, including exit strategies and emergency protocols. Coordinate with local authorities, security staff, or other team members to ensure seamless protection.
5. Travel and Escort: Accompany clients during travel, whether it's by car, airplane, or public transport, ensuring the client’s safety from departure to arrival.
6. Confidentiality and Discretion: Maintain confidentiality about the client’s personal and professional affairs. A high level of professionalism and discretion is crucial.
7. Crisis Management: Be trained in first aid and emergency response procedures, able to manage unexpected incidents and provide immediate assistance in emergencies.
8. Physical Defense: Be skilled in hand-to-hand combat, firearms, or other self-defense techniques, prepared to neutralize threats if necessary.

If you are interested, kindly apply through mycareersfuture.

I regret to share that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R21100604

Data provided is for recruitment purposes only

Business Registration Number: 201735941W.

Licence Number: 18S9037

Position Summary:

Project Administrator to coordinate project activities, including simple tasks and larger plans. Responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.

Roles and Responsibilities:

• Coordinate with department teams to collect reports to compile into an overall management report. Perform analyst on the reports and resolve reports mistakes and challenges, and any other matters related to the report.
• Managing meetings including driving the meetings, prepare meeting minutes, following up of outstanding tasks, calendaring, attendance and documentation, and any other matters related to the meeting.
• Assist to track issues and follow-up with GDs/PDs/PMs. Ensure issues are closed within timelines.
• Need to have basic IT knowledge to understand problems and suggest improvements.
• Assist on project and department administration tasks.
• Calendar Management – Coordinate/Schedule meeting(s) with internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary
• Formal Minute-taking for meetings
• Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting
• Project tracking, reporting and follow-up actions
• Work closely with Central Project Management Office (PMO) on project related matters
• Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required (Using excel)
• Consolidation of data for Director’s approval and submission to the relevant departments
• Consolidate slides for project meetings and sending out of slides prior to the meeting
• Provision of project administrative support
• Maintain project filling structure/ repository (SharePoint)
• Act as the SPOC for project team and facilitate communications

Requirements/ qualifications:

• Minimum Diploma holder in Business Administration/ computer related
• Strong knowledge of MS Office Applications (Word, Excel, PowerPoint)
• Supported on Infrastructure project before
• Knowledge of some fundamental of infrastructure
• Able to use Vlookup and Pivot table
• Experience in the usage of M365
• Good communication skills and reliable team player
• Willing to learn new things and take on challenges/task proactively
• Ability to adapt to a fast-changing environment
• Result and customer oriented with multi-tasking capabilities

• Full-time, Permanent employment in a prestigious Single-Family Office
• Hybrid Role: 80% Accounts + 20% Personal Assistant duties
• 1 day per week WFH arrangement available

Our client is a Single-Family Office dedicated to preserving and growing the family’s wealth for future generations through disciplined, risk-adjusted returns.
It is a private entity established by a local wealthy family to manage and oversee its financial affairs, investments, and often other aspects of family wealth, such as estate planning, tax strategy, and philanthropy.

It primarily focuses on managing assets across a range of investments, including Direct Investments, Private Equity, Venture Capital, and Liquid Securities.

Key Responsibilities

• Maintain accurate financial records and reports for assigned entities
• Prepare annual Financial Statements and assist with audit schedules
• Coordinate with Bankers and Advisors to ensure smooth execution of financial transactions
• Liaise with outsourced providers on corporate secretarial matters
• Assist in tax computations for Estimated Chargeable Income (ECI) and final tax filing purposes
• Provide administrative support to the family office, including scheduling appointments, managing travel arrangements, and handling personal tasks
• Support general operations, including HR, IT, Grants, and Corporate Communications (for example, manage Insurance and Road Tax matters for the family’s fleet of vehicles)
• Plan and execute programs and events in alignment with the SFO's mission; with direct access to communicating with stakeholders
• Engage with third-party vendors or potential partners to foster relationships, as needed
• Perform additional duties as assigned

Additional Information

• Salary: $3,000 - $5,000 Basic
  *Please note that our client does not offer guaranteed annual bonuses
• Comprehensive Benefits Package: 18 days Annual Leave, WFH 1-day per week, Medical Insurance, and Annual Health Screening and Dental Claims

Requirements

• Singaporeans ONLY (candidates who require Work Visa need not apply)
• Well-spoken and articulate character
• Minimum Diploma in Finance/Accountancy or its equivalent
• Minimum 2-3 years of experience in an Accounts Payable or Accounts Receivable role (entry-level candidates with an Accounting qualification are welcome to apply)
• Proficient in the use of accounting software (ABSS experience is advantageous), Microsoft Office suite, and other relevant technology
• Discretion and a strong sense of confidentiality when handling sensitive information

Interested?
Submit your application via the "Quick Apply" button or connect with Mr. Wein Ng at 8837 5170 for a confidential career chat.

We regret that only shortlisted candidates will be notified.

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705

EA Personnel Name: Ng Weineng
EA Personnel No: R1985639
EA License No: 02C4944

• Location: Next to One North MRT
• 5 days work in office
• 10mins of work to generate report at home on Sat

The Challenges:

• Handling Same Day Order
• Handling Shopee / TikTok Shop Order processing,
• Submit e-invoice and monitor the progress
• Remind Finance on the Corporation payment with credit term
• Collect Petty Cash recipe and tally and bank in the cash
• Submit and follow up on Director’s claim
• Filing
• Run preorder report Mon to Sat
• Support Finance to scan invoice
• Manage the company email
• Key same day invoice into xero system
• Others HR, Finance and admin duties that are assigned by the supervisor

What it Takes:

• Minimum 1-year customer service / Sales Admin experience preferred in a F&B or Retail Industry
• Able to handle Multi-task
• Able to problem solving and think out of the box
• Strong Communication skills
• Working knowledge of Microsoft Outlook (email), Words and Excel
• Relevant experience in procurement, invoice processing and contract management
• Follow schedule to meet processing cut-off dates
• A person who is responsible to follow through the allocated job and willing to go extra miles to ensure the task is done

*We regret to inform that only shortlisted candidate will be notified. Thank you.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Prepare schedule letters quotations for customers and follow up
• Coordinate with internal and external stakeholders to ensure work success.
• Input and maintain data in systems
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and file documents according to established procedures.
• Any other duties assigned from time to time

Requirements

• Diploma in Business or related discipline
• Minimum 1 year of relevant experience
• Comfortable in communicating with clients
• Able to work well independently and in a team
• Comfortable working in an engineering environment
• Well-versed with Word, Excel, and process systems
• Attention to detail and accuracy.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Responsibilities:

• Plan, schedule, update, and follow up on machinery servicing records to ensure optimal performance.
• Liaise with in-house mobile mechanics, the warehouse department, and site in charge regarding machine servicing schedules and parts availability.
• Any other ad-hoc duties as and when assigned

Requirements:

• 1 years relevant experience
• 5-day work week
• Company transport provided

Responsibilities:

• Processing of applications for Hire Purchase
• Data entry in Hire Purchase software
• Preparation of documents for Hire Purchase
• Submission of documents to banks for Hire Purchase
• Submission of GIRO collection
• Updating of receipts in system
• Following up on payments for Hire Purchase
• Managing and tracking of accounts receivable for Hire Purchase
• Preparation of installment and debtors reports

Requirements:

• GCE O’/N’ levels and its equivalent
• Proficient in Microsoft Office
• Able to work in a fast-paced environment
• Meticulous and able to prioritise work and manage datelines
• Prior experience in the automotive industry will be an advantage
• Possess Class 3 driving license is a plus.

Benefits:

• Competitive salary and work-benefit package
• Friendly and supportive work environment
• On-The-Job training will be provided