Total 20 Junior Executive level Administrative / Clerical job vacancies in Nottingham, NG5 6NZ

Working under the direction of the PMO System Administrator to develop skills to: Provide diary management & meeting organisation for the Trust PMO team and Key Improvement Teams. Deal with enquiries referring on as appropriate. Provide configuration management for documentation within the PMO. Assist with the preparation of documents for meetings and training events, photocopying, collating and distributing. Compile Reports for programme meetings. Attend meetings and subsequently produce & distribute notes and actions. Maintain the PMO system and produce simple reports. Provide ad hoc admin support to projects where deemed necessary. Provide admin for the PMO training programmes. Progress to more complex PMO duties to aid personal development and potential career opportunities. Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Department description

Own essential administrative work to support the activities of our field agents and schedulers. To maintain and accurately update customer accounts and internal data sources to accurately reflect the activity of a Field Debt Solutions Agent or third party field agent in a timely manner.

Responsibilities

• Completing initial and final checks on accounts to ensure suitability for Warrant execution
• Taking calls from to support scheduling activities
• Monitoring and completing work within task lists to minimise drop off and ensure we are adhering to regulatory time frames
• Monitoring and chasing allocation of payments made to field agents by cash or cheque and ensuring they are allocated no later than two working days after populating the database
• Printing and distributing Local HR letters and Local court letters
• Creating electronic court packs to either central courts or field agents attending court
• Supporting Schedulers with Court bookings and payments
• Compiling and sending Locksmith/third party 'D3' report to agents on a daily and weekly basis
• Update Agents/third party agents with Locksmith and dog handler details
• Ensuring all actions and behaviours treat our customers fairly and comply with regulations
• Working daily warrant application reports
• Provide any business updates via SMS to Field debt solutions which includes Authorisation SMS
• Providing ad-hoc support to the wider department when required
• Monitoring of Scheduler mailbox and responding to any local court requests

Qualifications

The actions and behaviours of all employees must treat our customers fairly and comply with regulations

For all customer facing roles employees must understand any regulations, policies and processes which relate to their job role and provide fair outcomes when giving service to our customers.

• Ability to spot patterns and potential risk to business and deal with this appropriately
• Self-motivated and able to complete high volumes of tasks without compromising quality of work
• A working knowledge of the debt journey and the field debt processes
• Excellent communication skills both verbal and written
• A high attention to detail, able to consistently producing accurate work of a high standard whilst working high volumes of similar tasks
• Prioritise workload and work to tight deadlines within a fast paced environment
• To be naturally positive and a problem solver
• Computer literacy (proficient in Windows, Word, Excel) and willingness to learn new skills
• Handle confidential information and customer sensitive data
• An excellent knowledge of FDS and Credit Management systems, processes and policies

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

Join Our Team as a Receptionist and Administrator!
Are you a proactive and organised administrator looking to make a real impact? Do you excel at delivering top-tier customer service in a busy office environment? If so, we want to hear from you!
About the Role
We are seeking an exceptional Receptionist and Administrator to join our school office. You will play a key role in providing outstanding service to visitors, parents, and students, while keeping our administrative operations running smoothly.
This permanent role working for 37 hours per week, in the term-time only.
About us
The Trinity Catholic School is a successful secondary school located in Nottingham. We are an Ofsted rated Good School.
We are part of Our Lady of Lourdes Catholic Multi-Academy Trust, and we bring together the 36 Catholic Primary and Secondary schools in Lincolnshire, Nottingham City and Nottinghamshire.
You will:
Have previous experience working in a busy office environment.
Be skilled in planning, prioritising, and managing your own workload.
Maintain professionalism, accuracy, and attention to detail.
Be approachable, with excellent communication skills and a positive attitude.
Thrive in a role where communication, professionalism and positivity are key.
In this role you will:
Provide excellent administrative, organisational, and communication skills.
Maintain high standards while meeting Academy deadlines.
Build positive relationships with pupils, parents, and staff.
Deliver friendly and professional customer service.
Plan and prioritise your workload with a calm and methodical approach.
Why work for us?
We offer:
A salary of £19,610 - £20,268 per annum (OLOL Band 2, NJC points 3-5).
Opportunities to make a real difference in the lives of our students.
A role that values your input and encourages personal growth.
Automatic enrolment into the Local Government Pension Scheme, with employer contributions exceeding 20%.
Access to top-tier CPD opportunities, including a specialised support staff CPD programme.
Employee Assistance Programme offering emotional, financial, and legal support for you and your family.
Health and wellbeing services through our occupational health provider.
Staff discounts and salary sacrifice schemes, including Cycle-to-Work.
Interested?
For an informal discussion or to arrange a visit to our school, please contact the school office.
We would love to welcome you for a visit!
How to Apply: Complete our online application form: Vacancies - Our Lady of Lourdes Catholic Multi-Academy Trust (ololcatholicmat.co.uk).
Closing date: Monday, 7 October 2024 at 9.00am.
We are committed to safeguarding and promoting the welfare of children and young people and we expect all staff to share this commitment. An enhanced DBS check and other pre-employment checks including online searches are required for successful applicants.
You do not need to be a catholic to work for our Trust and we warmly welcome those of different cultures, ethnicities, and beliefs. This includes those of all faiths, the Catholic faith and those without a faith who are supportive of the Trust’s Catholic character and Christian ethos. This diversity is fundamental to our values and enriches the lives of the students within our schools.
Our Trust strives to be a supportive, inclusive, caring, and positive community where every staff member has a sense of belonging. We are committed to cultivating an equitable working environment where staff treat one another with dignity and respect and where every individual can fulfil their potential.
We are a Disability Confident Committed employer and welcome applications from people with a disability or long-term health condition.
Follow us on X: @OLOLCatholicMAT
Connect with us on LinkedIn

What skills and experience we're looking for

Join Our Team as a Receptionist and Administrator!

Are you a proactive and organised administrator looking to make a real impact? Do you excel at delivering top-tier customer service in a busy office environment? If so, we want to hear from you!

About the Role We are seeking an exceptional Receptionist and Administrator to join our school office. You will play a key role in providing outstanding service to visitors, parents, and students, while keeping our administrative operations running smoothly.

This permanent role working for 37 hours per week, in the term-time only.

About us

The Trinity Catholic School is a successful secondary school located in Nottingham. We are an Ofsted rated Good School.

We are part of Our Lady of Lourdes Catholic Multi-Academy Trust, and we bring together the 36 Catholic Primary and Secondary schools in Lincolnshire, Nottingham City and Nottinghamshire.

You will:

• Have previous experience working in a busy office environment.
• Be skilled in planning, prioritising, and managing your own workload.
• Maintain professionalism, accuracy, and attention to detail.
• Be approachable, with excellent communication skills and a positive attitude.
• Thrive in a role where communication, professionalism and positivity are key.

In this role you will:

• Provide excellent administrative, organisational, and communication skills.
• Maintain high standards while meeting Academy deadlines.
• Build positive relationships with pupils, parents, and staff.
• Deliver friendly and professional customer service.
• Plan and prioritise your workload with a calm and methodical approach.

What the school offers its staff

Why work for us?

We offer:

• A salary of £19,610 - £20,268 per annum (OLOL Band 2, NJC points 3-5).
• Opportunities to make a real difference in the lives of our students.
• A role that values your input and encourages personal growth.
• Automatic enrolment into the Local Government Pension Scheme, with employer contributions exceeding 20%.
• Access to top-tier CPD opportunities, including a specialised support staff CPD programme.
• Employee Assistance Programme offering emotional, financial, and legal support for you and your family.
• Health and wellbeing services through our occupational health provider.
• Staff discounts and salary sacrifice schemes, including Cycle-to-Work.

Interested? For an informal discussion or to arrange a visit to our school, please contact us at 0115 929 6251.

We would love to welcome you for a visit!

How to Apply: Complete our online application form: Vacancies- OurLadyofLourdesCatholicMulti-AcademyTrust(ololcatholicmat.co.uk).

Closing date: Monday, 7 October 2024 at 9.00am.

Further details about the role

We are committed to safeguarding and promoting the welfare of children and young people and we expect all staff to share this commitment. An enhanced DBS check and other pre-employment checks including online searches are required for successful applicants.

You do not need to be a catholic to work for our Trust and we warmly welcome those of different cultures, ethnicities, and beliefs. This includes those of all faiths, the Catholic faith and those without a faith who are supportive of the Trust’s Catholic character and Christian ethos. This diversity is fundamental to our values and enriches the lives of the students within our schools.

Our Trust strives to be a supportive, inclusive, caring, and positive community where every staff member has a sense of belonging. We are committed to cultivating an equitable working environment where staff treat one another with dignity and respect and where every individual can fulfil their potential. We are a Disability Confident Committed employer and welcome applications from people with a disability or long-term health condition.

Follow us on X: @OLOLCatholicMAT

Connect with us on LinkedIn

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Please find attached the Job Description and Person Specification documents attached to this advert. Please ensure that you provide evidence within your application to demonstrate the essential/ required criteria.

27.5 hours per week split between 2 or 3 staff @ £11.44 per hour.


Support workers are required Monday to Sunday and will be available to work alternate weekends (possibly working on 2 week rolling rota).


1 hour morning call x 7 days per week - 7 hours


2 hour tea call x 7 days - 14 hours


30 minute bed call x 7 days - 3.5 hours


1 hour per week domestic - 1 hour


2 hours social interaction - 2 hours


The post will include 5.6 weeks paid annual leave (pro-rata)


Enhanced Disclosure and Barring Service check will be required, but this will be paid for by the local authority.

To assist in the general efficient running of sub-specialty offices including typing, filing, retrieval and storage of patient records, handling post and dealing with telephone enquiries. To cover for other Band 2 Clerical jobs as required. To act up to Band 3 for short-term absences e.g. annual/sick leave.

Reception To provide a reception service for patients, visitors, and staff To operate the telephone system, dealing with enquiries, taking messages, and ensuring these are passed to appropriate personnel. To receive incoming mail, goods and parcels and ensure distribution. To frank all outgoing mail ready for collection. To maintain room booking diaries. Maintenance and monitoring of the key cupboard. To ensure information on notice boards and leaflets are up to date and displayed in a tidy and orderly fashion within the reception area. Administrative To check and order stationery and supplies for use within the General Office and ensure correct issue of controlled stationery. To be responsible for ensuring office equipment is maintained. To take responsibility for administrative procedures including Cremation Authorisation forms with regard to deceased patients, liaising with funeral directors, wards, and medical staff. To request and return medical case notes from/to appropriate hospitals. Secretarial To arrange Dermatology Outpatient clinic sessions and appointments, typing of clinic letters, clinic preparation and file maintenance Provide secretarial support to the Inpatient Clinical Team and Operational Services Manager Any other reasonable duties as requested by the Operational Services Manager or Personal Assistant. Finance & Banking To receive, maintain, monitor, and bank monies from charitable donations, vending machine sales and dining area*. To issue and account for petty cash expenditure and maintenance of the petty cash float. * To be responsible for checking and safekeeping of patients monies and other valuables in the hospital safe in compliance with hospital and Trust procedures. To ensure all items stored in the hospital safe are checked and logged in accordance with hospital and Trust procedures. To be responsible for undertaking administrative duties to ensure monies are banked on a weekly basis* * duties undertaken when providing staff cover. Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

What skills and experience we're looking for



We have an exciting opportunity for a full time, permanent Personal Assistant to join us at Arnold Hill Spencer Academy, we would also welcome applications from candidates seeking a Term Time position. The Personal Assistant to the Principal will support the Principal and Senior Team and will be pivotal in ensuring the smooth operation of the Academy which is always striving for improvement. The overarching purpose of this role is to provide a high-level of support to the Principal and to support other staff in a positive and proactive way demonstrating a high level of initiative, competence and confidentiality across a broad range of activities. The successful candidate must be able to work to a highly professional and organised standard and will be responsible for managing the office administration team.



The ideal candidate will be a highly organised, forward looking, flexible and provide a high standard of secretarial and administrative support. This is a busy role, and you will be required to work flexibly to meet the needs and priorities of the Principal. The role will suit someone with excellent time management, communication and IT skills and a proven track record of providing high level PA support at a senior level, preferably in a school.



Essential

• Fully competent in the use of Microsoft Office programs – Word, Outlook, PowerPoint, Publisher and Excel.
• Numerate and literate with a minimum of 2 years’ experience of working in a busy office
• Excellent Customer Service Skills; the ability to use discretion, patience, tact and respect for confidentiality in all circumstances; a good command of the English Language; an empathetic approach to different cultures
• A high level of computer skills. Familiarity with Microsoft applications, including: Word, Excel, PowerPoint, Publisher and Outlook, and have internet skills.
• Excellent organisational skills and ability to prioritise workload, use initiative and be self-motivating
• Excellent interpersonal and communication skills, in person, telephone and written

Desirable

• Previous experience of working in a school, with knowledge of SIMS, education processes and procedures would be highly advantageous

What the school offers its staff



SAT is an educational charity, Multi-Academy Trust and Sponsor of Academies. We have approaching 18000 children and young people in our academies and employ more than 2500 teachers, leaders and educational support professionals across the East Midlands. We aspire to be a leading regional high performing Trust, with a national reputation for excellence.



We currently have 17 primary academies, 8 secondary academies and 1 primary aged special school in our family of schools. All of our schools benefit from the collaboration and added value that being a member of our Trust offers, and share our values and beliefs. Spencer Trust academies share an ambition to deliver results that compete with the very highest performing schools in the country, and deliver a curriculum for students that is underpinned by breadth, opportunity and quality: one that seeks to give young people the opportunity to develop into well rounded global citizens that believe they can influence positive change in the world.



Mission



Our Mission is to deliver the best possible outcomes for children and young people.



Vision



Spencer Academies Trust is an exceptional Trust, providing an outstanding education for local children.



We Believe:



All children have a right to a quality education regardless of background or ability, and have an entitlement to the opportunity of a secure progression route in their learning and development.



Schools are stronger when they work in collaboration with each other, operate within a ‘family’ and are open to a true sense of partnership.



We grow the effectiveness and sustainability of our schools by developing the people within them, and that through shared and equitable responsibility for quality and outcomes; we achieve more.



Applicants would be expected to share the Trust’s high aspirations and expectations for pupils and staff.



If you would like to discuss the role, or have any queries, please contact Ashley Brown on abrown@arnoldhillspencer.org.uk



How to Apply:



Please email your CV directly to Ashley Brown, HR Administrator at abrown@arnoldhillspencer.org.uk. Your submission should set out, in brief, the skills and relevant experience you have to meet the demands of the position of Personal Assistant to the Principal.



Upon shortlisting for interviews, you will be asked to complete an application form for this position. In line with safer recruitment policies references will be called for prior to interview, unless specifically requested not to at this stage.



Closing date for applications: 11:59pm Friday 12 July 2024



Interviews will take place on W/C 15 July 2024



Early application is strongly encouraged as we reserve the right to interview and close the advert ahead of the closing date.



You can also additionally submit an application form if you wish to do so by using our Every Candidate Portal.



Commitment to safeguarding

Spencer Academies Trust is committed to safeguarding and promoting the welfare of all our students and all posts are subject to enhanced DBS with children’s barred list checks and completion of Level 2 safeguarding training.

What skills and experience we're looking for

Strong working knowledge of Microsoft Office packages. Excellent user of Excel.

Strong accounting knowledge and understanding legislation and standards.

Understanding of good practice controls within the finance area.

An eye for detail being able to analyse financial data, identify areas where errors may have been made.

An ability to work flexibly in a team situation whilst being able to prioritise, show initiative and work independently, ensuring key routine tasks are achieved within specified deadlines and financial control cycles.

What the school offers its staff

Archway benefits to include shopping discounts and competitions

A free and confidential employee assistance programme offering counselling and advice

Access to generous pension scheme

Access to discounted travel schemes

Cycle to work scheme

Comprehensive training and support

Opportunities to develop new skills and progress your career

Eye care voucher scheme

Free flu vaccine

Access to e-learning and development

Further details about the role

For more information about Archway Learning Trust and the vacancy, please visit www.archwaytrust.co.uk/vacancies. To apply for the role click apply which will take you to the application form for the post. We would encourage you to refer to the job description and person specification, demonstrating your suitability for the role.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.

We are looking to appoint an administration assistant to join our school at the start of September. You would be joining an exceptional and supportive team of professionals, who are relentless in our pursuit of excellence and our mission to make every day count for the children. Each of our individual roles has an impact on the future of our children and so, we put them at the heart of the decisions we make and the services we provide.
At the heart of Stanstead are our Stanstead Values and our LEAD curriculum principles. These were acknowledged as a real strength in our recent OFSTED. ‘The values and visions for the school drive the curriculum well.’ Ofsted January 2022.The school believes children learn best when they feel happy, secure, confident and valued, irrespective of their ability or disability, social background, culture or gender.
Stanstead Flying High Academy, is part of The Flying High Partnership. Our Flying High family work hard to deliver the best possible opportunities to our children. Through this partnership we are proud of our achievements and are recognised as one of the highest performing Multi Academy Trusts (MAT) in the country.
We can offer you:
A fantastic working environment, in a team that works together for the benefit of children in our schoolA happy, dedicated & supportive staff teamSupport to develop you within this role, to be the best you can be, and to help you develop for your next career stepAn opportunity to be part of a supportive, developmental partnershipThe opportunity for quality Continuous Professional LearningA varied job where no day is the same!The opportunity for flexible working and generous holiday entitlement.Pensions scheme with generous employer contributions.An organisation committed to supporting and enabling all staffWe are looking for someone who:
Is passionate about working with children.Is interested in education and its impact on the lives of children.Is self-motivatedHas excellent communication, interpersonal and organisational skills.Can work effectively with and without direction.Enthusiasm, energy, integrity, and professionalism.Is a team player.Has an eye for detail.Is willing to roll up their sleeves and get stuck in.For further information about Flying High Partnership, visit our website or have a look at our Recruitment Information Booklet where you can hear from our CEO, Staff, and Children from across the Partnership.
Early application is strongly encouraged as we reserve the right to close the advert ahead of the closing date.
We welcome applications from both internal and external candidates. Our organisation is committed to safeguarding and promoting the welfare of children and expects all staff and post-holders to share this commitment. We are committed to equality of opportunity for all staff and applicants. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Hospital and Home Education Learning Centre (HHELC)
HHELC is a school based in Nottingham City which caters for pupils and young people with a range of medical or mental health needs. The school is located on four sites.
We are seeking an experienced and professional Administrator for our Castle Road site reception to work term time only.You will be based at our Castle Road office and will be the first port of call for our busy reception. Along with general reception duties, you will be responsible for recording daily attendance including liaising with parents, teachers, home schools and alternative providers and updating student records; arranging student transport; greeting all visitors and stakeholders and ensuring our safeguarding processes are followed.
Do you have what it takes?
excellent communication skills, including the ability to deal with staff, pupils, parents and visitors with empathy, tact and confidentially
experience in a busy reception
experience of Microsoft Office, particularly Word and Excel
the ability to multitask in a busy environment
accuracy and attention to detail
We can offer you:
The chance to join a unique provision with a committed and supportive leadership and admin team
A warm and friendly working environment where everyone is valued
Commitment to supporting continuous professional development
We strongly encourage visits to our school therefore if you would like to arrange a visit to Castle Road, or would like further information, please get in touch.
Interviews will take place at our Castle Road site on Monday 1st July 2024.
To apply please send completed applications and supporting covering letter demonstrating how you meet the requirements in the advert, Job Description and Person Specification.HHELC takes the safeguarding of its pupils and staff very seriously and this post will be subject to an enhanced DBS check and receipt of satisfactory references, which are sought prior to interview. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

HHELC - Working together to nurture life-long learners
HHELC is a school based in Nottingham City which caters for pupils and young people with a range of medical or mental health needs. The school is located on four sites.
We have an exciting, new opportunity for an administrator to join our team.
We are looking for someone with a positive, can-do attitude who is approachable, friendly and professional.
You will be based at our Primary Pathways provision at Sherwood Education Centre, and occasionally support across our other provisions if required.
You will be the first port of call at our Primary Pathways site and be joining a vibrant and dedicated admin team based across our other sites. Along with general office duties, you will be responsible for recording daily attendance including liaising with parents, home schools and alternative providers; updating student records and assisting with school census; liaising with our site manager or external contractors for site issues; raising orders on FMS.
Do you have what it takes?
office experience including Microsoft Office, specifically Excel, Word and Outlook. Knowledge of SIMS would be ideal but training will be provided for the right applicant.
excellent interpersonal skills, including the ability to deal with staff, pupils, parents and visitors with empathy, tact and confidentially
To ‘read the room’ and adapt accordingly
the ability to work using your own initiative with a ‘can do’ attitude.
Multitask and be able to prioritise
Accuracy and attention to detail
comply with the appropriate Government, Local Authority (LA) and the school policies, procedures and systems
We can offer you:
The chance to join a unique provision with a committed and supportive leadership and admin team
A warm and friendly working environment where everyone is valued
Commitment to supporting continuous professional development
We strongly recommend visits to the Primary Pathways site in Sherwood where the role will be based, as the interviews will be held at our Castle Road site. For more information or to arrange a visit please contact us.Interviews will take place on Monday 1st July 2024.To apply please send completed applications and supporting covering letter demonstrating how you meet the requirements in the advert, Job Description and Person Specification.HHELC takes the safeguarding of its pupils and staff very seriously and this post will be subject to an enhanced DBS check and receipt of satisfactory references, which are sought prior to interview. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Accounts Admin Assistant
Langar
Permanent
£25kpa
Full time or part time hours
Our well-established client in the Langar area, is seeking an accounts admin assistant to join their small accounts team. They are happy to accommodate both full time and part time hours for this role between 9am – 5pm Monday to Friday

The successful candidate will be processing invoices and providing ledger support to the Company accountant so attention to detail, accuracy, and the ability to work independently is essential for this role.

Duties for the Accounts Admin Assistant include:
• Matching, batching, and processing of invoices.
• Resolving invoice queries.
• Set up new supplier accounts, confirming bank details, credit card statements, receipt allocation.
• Entering data on to SAGE 50 system and Excel, dates, values etc
• General accounts admin tasks to help the team, answering phones, filing and general office admin.

Skills: Basic experience as an all-round accounts assistant, alongside excellent organisational skills and strong data processing skills are required for the role. Must have experience with SAGE 50 and excel.

Benefits: 25 days holiday + Stats, Christmas shutdown (paid), casual dress, canteen area, Pension, Wellness referral scheme, Christmas events, part time hours to suit either 3 full days or school hours over 5 days, or full time hours 9am – 5p, hot rolls bought by the client weekly.

Owner/Driver required for rural client location.

To apply for the accounts admin assistant role please email your up to date cv to us or call 01476 577248.

This is being advertised on behalf of Travail Employment Group acting as an agency in this instance.

In addition to the above summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert