Total 9 Junior Executive level Administrative / Clerical job vacancies in Billericay, Essex, CM12 0RT

Your new company
My client is based in Laindon, Essex, in a purpose-built design, engineering and headquarters building with 70 employees at this site.
Most of the business is the design, manufacture and assembly of filling and packaging lines for aerosols, with a high proportion of them being used in the pharmaceutical and cosmetic industries.
Your new role
They are looking to appoint a Personal Assistant to the Managing Director to work in their administration department at their headquarters in Laindon, Essex.

This role directly reports to the MD and requires knowledge, experience, and soft skills to provide high-level support.
This role requires flexibility, excellent organisational skills, and the ability to handle multiple tasks simultaneously as duties may vary.
On-site: Monday - Friday
Typical Duties- Ensure the smooth operation of daily activities- Telephone communication, using TEAMS telephone system- Administrative support, calendar management, organising and maintaining appointments, meetings, and travel plans- Meeting coordination, scheduling, preparing agendas and minutes- Typing correspondence and documents- Booking, planning and coordinating travel logistics, including flights, accommodations, transportation, and itineraries- Management expenses, handling all related expenses, including reconciling receipts and preparing expense submissions.- Handling sensitive information with discretion and confidentiality- Managing personal tasks such as making appointments, running errands, and handling personal correspondence.- Planning and organising corporate and personal events, meetings, and conferences as needed- Liaising with stakeholders- Office administration- Any other ad hoc duties that may arise

What you'll need to succeed
Personal Attributes- Requires a high level of confidentiality, discretion and trustworthiness
- Confident in managing responsibilities
- Takes initiative with confidence
- Excellent interpersonal and communication skills, enabling effective interaction with stakeholders.
- Willing to listen and respond well to feedback
- Adaptable, actively embraces change
- To be able to work individually and as part of a team
- Keen attention to detail, ensuring accuracy in document preparation and scheduling tasks.

Knowledge and Experience
- Several years of experience in an administrative or executive assistant role
- Applicant must be numerate and have good written and verbal communication skills
- Understanding of office operations, including administrative procedures, filing systems, and office software (Microsoft Office 365, especially Word)
- Confidence in producing correspondence and documents
- Relevant training or qualifications
- Good touch-typing speed required
- Time management, ability to prioritise tasks effectively, ensuring deadlines are met and time is used efficiently


What you'll get in return
The successful applicant will be eligible for a pension scheme and generous other benefits. The salary will be commensurate with qualifications and experience.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job DetailsSalary: £24,212 - Pro-rata £20,830Location: Palmers Campus Hours: 36.30 hours per week, 39 weeks of the year
Contract Type: Permanent Reference: SR1657
TO APPLY FOR THIS ROLE, PLEASE HEAD TO THE USP COLLEGE WEBSITEJob Overview: Do you want to work for a forward thinking college, with the students at the heart of everything they do? Due to growth within our SEND provision at USP College, we are looking for a passionate Personal Care Assistant, ideally with a specialism of working with SEND students, you will be based at our Palmers Campus. You will be supporting a student with complex needs and physical disabilities. The role will comprise of learning support, care support and administering medication as needed. The successful candidate will be offered regular professional development. Applicants must have excellent communication and team working skills, resilience and the ability to problem solve. You will be confident in supporting students with support needs to attain their learning outcomes. We look forward to receiving your application as an enthusiastic individual who can make a real difference to the learning experience provided at USP College. You could be part of our USP team delivering a supportive, immersive and creative learning environment. Share with us your drive, ability and desire to motivate students to achieve the highest possible learning outcomes. Make an application today Job Requirements: Personal care experience Confidence to deal with epileptic seizures and administer medication as needed Specialist SEND subject knowledge Experienced industry based individuals will be considered. The right candidate will have: A detailed knowledge of the curriculum and its means of delivery High standards of communication and interpersonal skills. The ability to work as a team. A strong attention to detail. The ability to work towards deadlines. The ability to motivate both students and your peers. Highly motivated and enthusiastic. Excellent attendance and punctuality. Experience innovating to deliver the curriculum.
Why choose us:
Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail. What we offer: A dedicated and friendly team of professionals who are keen to develop and learn. Excellent pension provision Annual Staff Awards CPD days - opportunities to grow and development through mentorship and coaching Free onsite parking Staff appreciation days Eye care vouchers Onsite Starbucks & Restaurant Well-being days & activities Electric Vehicle Scheme* Discounted gym membership. Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations. Hybrid Working available. Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance. *subject to terms & conditions

What skills and experience we're looking for



At LIFE Education our Mission is 'To build great learning communities where children flourish’. To accomplish our mission, we keep our 3 core beliefs at the heart of everything we do: Courageous Optimism, Boundless Creativity and Heartfelt Compassion. We support our schools to deliver excellent pupil outcomes, create vibrant, exciting environments and offer rewarding careers for employees. To help us with this, we are looking to appoint a passionate and inspiring Administration Support Officer to join our supportive Sixth Form Team at The Frances Bardsley Academy for Girls.



The successful candidate will:



• Be an integral part of the Sixth Form team and help maintain a brilliant community where students flourish
• Provide efficient, professional secretarial, and administrative support to the Sixth Form Team, including Sixth Form tutors.
• Receive and deal with enquiries from parents, staff, students, governors and outside agencies
• Support students and parents by communicating with them regarding a range of matters such as attendance, punctuality and wellbeing.
• Support with student recruitment and results days
• Help monitor information and data to support the Head of Sixth Form
• Help arrange and be involved with a range of exciting events and activities in the Sixth form















The successful candidate will become part of an oversubscribed, successful girls’ school for 11 to 18 year-olds, with an ethos rooted in female empowerment, and dedicated colleagues who strive for excellence. The school is committed to providing the best learning opportunities for students in, a safe, secure and friendly environment with "Confident, courteous and articulate students".



What the school offers its staff

In return we can offer you:

• Welcoming and friendly colleagues
• A stimulating and welcoming learning environment with excellent facilities, including our purpose-built wellbeing centre, a farm, an art gallery and our own railway
• Strong links with girls' schools in the UK and abroad through the International Coalition of Girls’ Schools (ICGS)
• Access to the Schools Advisory Service (SAS), the Trust’s employee well-being support and medical programme. This includes 24-hour-a-day access to a GP helpline for you and those within your household, a counselling service, stress management, a weight loss programme, physiotherapy, menopause support and much more
• Links with the local community, including our charity partner, The Trussell Trust Food Bank
• Increased priority in admissions to our school for your child/ren
• Close proximity to the M25, Romford Railway Station (Elizabeth Line) and a main bus route















Commitment to safeguarding

At LIFE Education Trust, we prioritise the safety and welfare of our students. All staff and volunteers are expected to share our commitment to safeguarding children from abuse. Our schools comply with the 'Keeping Children Safe in Education' guidelines, which require shortlisted candidates to submit a self-declaration of their criminal record before an interview. The post is exempt from the Rehabilitation of Offenders Act 1974, and an enhanced DBS disclosure check is mandatory for the successful applicant.

What skills and experience we're looking for



At LIFE Education our Mission is 'To build great learning communities where children flourish’. To accomplish our mission, we keep our 3 core beliefs at the heart of everything we do: Courageous Optimism, Boundless Creativity and Heartfelt Compassion. We support our schools to deliver excellent pupil outcomes, create vibrant, exciting environments and offer rewarding careers for employees. To help us with this, we are looking to appoint a passionate and inspiring Administration Support Officer to join our supportive Sixth Form Team at The Frances Bardsley Academy for Girls.



The successful candidate will:



• Be an integral part of the Sixth Form team and help maintain a brilliant community where students flourish
• Provide efficient, professional secretarial, and administrative support to the Sixth Form Team, including Sixth Form tutors.
• Receive and deal with enquiries from parents, staff, students, governors and outside agencies
• Support students and parents by communicating with them regarding a range of matters such as attendance, punctuality and wellbeing.
• Support with student recruitment and results days
• Help monitor information and data to support the Head of Sixth Form
• Help arrange and be involved with a range of exciting events and activities in the Sixth form















The successful candidate will become part of an oversubscribed, successful girls’ school for 11 to 18 year-olds, with an ethos rooted in female empowerment, and dedicated colleagues who strive for excellence. The school is committed to providing the best learning opportunities for students in, a safe, secure and friendly environment with "Confident, courteous and articulate students".



What the school offers its staff

In return we can offer you:

• Welcoming and friendly colleagues
• A stimulating and welcoming learning environment with excellent facilities, including our purpose-built wellbeing centre, a farm, an art gallery and our own railway
• Strong links with girls' schools in the UK and abroad through the International Coalition of Girls’ Schools (ICGS)
• Access to the Schools Advisory Service (SAS), the Trust’s employee well-being support and medical programme. This includes 24-hour-a-day access to a GP helpline for you and those within your household, a counselling service, stress management, a weight loss programme, physiotherapy, menopause support and much more
• Links with the local community, including our charity partner, The Trussell Trust Food Bank
• Increased priority in admissions to our school for your child/ren
• Close proximity to the M25, Romford Railway Station (Elizabeth Line) and a main bus route















Commitment to safeguarding

At LIFE Education Trust, we prioritise the safety and welfare of our students. All staff and volunteers are expected to share our commitment to safeguarding children from abuse. Our schools comply with the 'Keeping Children Safe in Education' guidelines, which require shortlisted candidates to submit a self-declaration of their criminal record before an interview. The post is exempt from the Rehabilitation of Offenders Act 1974, and an enhanced DBS disclosure check is mandatory for the successful applicant.

What skills and experience we're looking for



We are seeking to appoint an enthusiastic, experienced and supportive Teaching Assistant to join a team of Teaching Assistants to work closely with all staff in support of students.



The successful candidate would be expected to:



• Assist students with their day to day personal care needs




• Support students with access to the curriculum in all year groups
• Support students in class and on a 1:1 basis
• Liaise with and report to the SENCo
• Be able and willing to work as a team
• Be able to work under direction and on own initiative











What the school offers its staff



Outer Fringe Pay Scale



Employee Assistance Programme



There are excellent opportunities for professional development.



Further details about the role



We reserve the right to close the advert early if we receive a sufficient number of applications.



Commitment to safeguarding

Mayflower High School is committed to the protection and safety of its students. A DBS certificate, medical clearance and references will be required.

There is no better time to start a career within our Administration team than now!
Would you like secure employment where you can progress your career?
If you would like to build a career that gives you genuine sense of achievement and fulfilment, then look no further and apply today!
Rossendale School are recruiting for an Administrator to join a busy and professional administration team. We are looking for enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft office, excel & word. The successful candidate who be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner.
Our benefits include exclusive access to reward and discount scheme, comprehensive induction, commitment to your ongoing training and career progression, pension scheme, paid for enhanced DBS, wellbeing support, cycle to work scheme and more!
As part of Aspris Children’s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress.
The successful candidate will be able to adapt to company systems and have a good level of English and Maths to fulfil the role. If you can multitask and enjoy being part of a busy environment and have the following characteristics:
Communication – Communicating with our young people is vital to understand their needs. Positive working relationships, teamwork and communication play a key part in ensuring important information is relayed to other staff.
Organisation –You will need to be confident and organised in general office duties, minute taking and handling student records.
Attentive – No two tasks are the same, so being attentive to greet all visitors, answering telephone calls, booking in appointments, as well as scheduling reviews with other professions.
Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.
If you want to progress your career working in Education, Aspris Children’s Services will help you get there.
Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

£19,470 - £20,124 + AET Wellbeing Cash Plan + Car Scheme + Pension Scheme (LGPS) + Additional AET Benefits

Permanent, Full Time

37 hours per week, 39 weeks per year

September 2024 Start

Passionate about making a difference? Our academy is on an exciting journey towards becoming a beacon of educational excellence. Do you have the passion to make a difference?

We are looking for a Receptionist/Admin Assistant to be the first point of contact for parents, staff and visitors, ensuring a warm and professional welcome. Your role will be vital in supporting the smooth running of the Academy, providing a range of administrative and communication duties.

What a Typical Day Might Look Like:

• Deliver efficient and responsive reception service. This includes answering queries, dealing with complaints and providing referrals in a friendly and helpful manner.
• Maintain a positive and professional image for the Academy at all times.
• Undertake various administrative tasks including filing, photocopying, and managing school supplies to ensure everything runs smoothly.
• Act as a first-aider, providing basic first aid to students, staff and visitors (training provided).
• Assist with communication within the Academy, managing emails, post and switchboard calls to keep everyone connected.
• Uphold Academy policies and procedures, maintaining a safe and secure environment for all.
• Be a team player, supporting colleagues during busy periods and providing cover when needed.

Working hours are Monday - Thursday 8.00am - 4.00pm and Friday 8.00am - 3.30pm.

Tendring Technology College (TTC) is a large, 11-19 mixed comprehensive academy. With over 1,800 young people on roll we strive to be a catalyst; aiming to create not only remarkable lives for our young people, but for our community. We are an academy that offers a broad and ambitious curriculum, we inspire high aspirations for all. We have students that gain the very highest academic and vocational outcomes and we believe passionately in promoting the arts, creativity and sporting success.

We want our pupils to be happy, enjoy being engaged in their learning and challenged in their thinking. We strive to ensure they are fully prepared for the rapidly evolving future that lies ahead of them, standing shoulder to shoulder with the best in the world.

We want our staff to be highly skilled, willing to learn, feel supported and be determined to get the best outcomes for every pupil.

Closing date : 2nd June 2024

About Academies Enterprise Trust

AET was established in 2008 and is now a national network of 57 primary, secondary, and special schools. We are proud of our diverse and inclusive network which spans nearly every region in England. We want our people to be empowered to do their best work, supported by the best leadership they've ever had, so that we provide an excellent education to every child, in every classroom.

With excellent leadership and teaching in every school, we will help children go on to lead successful and happy lives. We acknowledge and appreciate the exceptional efforts of all our people.

AET Staff Benefits

Career development and training: AET offers a wide range of statutory and developmental training to help you succeed in your career.

• Great pension | Healthcare cashback and helpline | Employee assistance programme
• Free financial advice | Salary advances | Affordable loan scheme | Electric car and bike schemes
• Lifestyle savings | Discounted gym membership | Travel and leisure scheme

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

In line with our safeguarding practices we are unable to accept CV's. Apply today.

Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Job Details Salary: £30,258 Location: Cross Campus Hours: 37 hours per week, 52 weeks of the year
Contract Type: Permanent Reference: SR1586
TO APPLY FOR THIS ROLE, PLEASE HEAD TO THE USP COLLEGE WEBSITE
Job Overview: The Personal Assistant to the Chief Finance Officer (CFO) is a pivotal role within the Executive Leadership and Senior Management Team support function. The incumbent will join an existing team to provide comprehensive secretarial support to the CFO, ensuring the efficient management of day-to-day college tasks, activities, and strategic priorities.Duties & Responsibilities Manage realistic and manageable diaries for the CFO. Schedule, moderate, and minute college committee meetings, ensuring all aspects are organised, agendas developed, and prompt minutes and actions taken. Administer college corporate bids, maintain funding and bids tracker, and manage the college tender and procurement processes. Receive, sort, and prioritise mail and emails, responding to routine correspondence with a high level of communication skills. Produce documentation such as briefing papers, reports, and presentations. Support impending work deadlines for both internal and external commitments. Proactively support CFO’s college projects, capital bids, and internal audits. Manage internal logging and reporting processes or systems as allocated within the PA team. Screen calls, enquiries, and requests in compliance with college process and policy. Meet and greet visitors, ensuring hospitality arrangements are in place. Coordinate CPD arrangements including travel and accommodation. Provide cover across the team, supporting other ELT or SMT members as required. Perform ad hoc duties as required. Personal Assistant experience with diary management at a senior level, preferably at C-suite level. Strong problem-solving ability and customer service skills. Flexible proactive approach with the ability to work on own initiative. Excellent attention to detail and time management skills. Experience dealing with sensitive information with discretion and confidentiality. Excellent IT skills including Microsoft Office package.
Job Requirements: Good level of general education to GCSE standard in Mathematics and English or equivalent. Advanced IT Skills in MS Office. Administrative or secretarial qualification. The right candidate will have: Minimum of two years’ experience as a Personal Assistant working at senior/C-suite level. Proficiency in IT systems. Data protection and confidentiality awareness. Previous experience within a college or educational institute.
Why choose us: Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail. What we offer: A dedicated and friendly team of professionals who are keen to develop and learn. Excellent pension provision Annual Staff Awards CPD days - opportunities to grow and development through mentorship and coaching Free onsite parking Staff appreciation days Eye care vouchers Onsite Starbucks & Restaurant Well-being days & activities Electric Vehicle Scheme* Discounted gym membership. Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations. Hybrid Working available. Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance. *subject to terms & conditions

We are currently looking for a Admin Assistant to join our client, a leading fitout and refurbishment company specialising in education and workspaces serving London and the surrounding areas from a head office in Colchester.

Offering an attractive salary circa £25,000 plus benefits including fantastic training and career development opportunities, this is a fantastic chance to join a business that has enjoyed double digit growth continually from 2016 and only see this continuing as they build their sales engine.

If you enjoy working in a fast-paced, dynamic team environment and are well organised with a good attention to detail and are looking at progression opportunities, we'd love to hear from you.

---

The Role
As an experienced administrator you will be primarily responsible for the day-to-day admin duties including purchasing, estimating, tender support and supplier invoice processing. The role will involve being reactive to requirements on a daily basis received from the Project Delivery team.

Key tasks will include…
- Attending Project Handover meetings and assisting with materials lists for the projects
- Raising Purchase Orders from the Materials List and emailing to Suppliers
- Processing order acknowledgements - enter data on system and investigate discrepancies / issues
- Liaising with suppliers and dealing with any queries/issues such as product availability, requesting quotations, lead times etc
- Working with the Estimating Team to assist in creating quotations / tenders

---

The Candidate
You will be a hardworking, tenacious, and dependable individual with experience providing a high standard of administrative support in previous roles. You will be highly organised with a keen eye for detail as well as a fantastic communicator, able to demonstrate strong interpersonal skills with the ability to build relationships at all levels. Strong IT skills required with Excel competency.

---

The Company
The fitout and furniture division of a highly regarded third generation family business, working with schools, colleges and offices across London and the South for over 45 years. Offering a salary circa £25,000, this is a fantastic chance to develop your career and work with a business dedicated to offering outstanding service.

---

Interested? If you think you're right for this Admin Assistant role, then click the 'Apply Now' button, send us your CV and we'll consider you for the first round of interviews. Coburg Banks Limited is acting as an Employment Agency in relation to this vacancy.