Total 9 Internship level Administrative / Clerical job vacancies in Long Thanh

• Being in charge of daily production monitoring and maintaining.
• Supporting in documentation control.
• Supporting engineers for data collection. Preparing report based on engineers request.
• Supporting in doing experimental tests in production floor together with engineers.
• Assisting engineers in simple admin tasks.
• Other tasks will be assigned depending on your performance.

SAP Authorization Service Request and Report:

• Fulfill authorization requests for company users.
• Support in creating training documents.
• Define authorization tracking reports.
• Assist the Local Authorization Coordinator (LAC) in governance activities.

Support for SAP Incident/Problem Management:

• Record I/P in the system.
• Follow up with SAP consultants on I/P closing.
• Provide I/P operational reports.

Other Tasks:

• Perform other assignments as directed by the supervisor.

- Support the IT Service Desk for Front-End IT Infrastructure (IT accessories & small equipment, printing services, barcode scanners, communication TVs,...): Act as the primary contact for Service Request Fulfillment and Incident Management.
- Support IT Inventory Management:

• Implement 5S and safety tracking.
• Ensure the quality of inventory data and manage stock effectively.

- Support IT Procurement & Cost Monitoring:

• Manage end-to-end Purchase Requests (PR) and Purchase Orders (PO): consolidate customer requests, collect quotations, follow up on PR/PO and process Material Goods Receipt (MIGO).
• Monitor cost tracking with meaningful reports to facilitate management decision-making.

- Support Documentation:

• Contribute to IT user guides, work instructions, manuals and knowledge articles.
• Prepare raw data and presentations for department operational reports.

- Support Department Events:

• Assist in organizing birthdays, team-building activities, roadshows, exhibitions and training sessions.

• Welcoming clients and visitors & directing them to the appropriate department and meeting room.
• Answering incoming calls and updating the telephone list.
• Instructing employees on how to fill out necessary forms (e.g., insurance claim, stationery, locker, uniform requisition, etc.).
• Maintaining the 5S standards at the reception counter and managing inventory.
• Managing stationery (delivery, order, reporting, scanning files, stocktaking).
• Handling mail services (receiving & collecting internal, external mails and packages, sorting & sending to the mailbox).
• Providing support for various events, including team building activities, year-end parties, VIP visits and other tasks as assigned.

• Close order PM in SAP
• Prepare consumable, chemistry, and spare part each day
• Support and prepare PM check sheets for technicians
• Support additional urgent task
• Joini improving work efficiency project

• Welcoming clients and visitors. Instructing them to the right department and meeting room.
• Answering the in coming calls. Updating telephone list. 
• Instructing employees to fill out necessary forms (Marsh insurance claim, Stationery, locker, uniform requisition, etc.)
• 5S at Reception counter and inventory.
• Uniform management (delivery, order, report, scan file, stocktaking).
• Locker management ( revoke, deliver, update information,..).
• Tea break order and arrangement. 
• Support mail service (receiving & collecting mails, packages internal & external, sort & send to mailbox).
• Other tasks as assigned.

• Logistics support for IT department:
  • Daily perform inventory management of IT equipment
  • Arrange delivery/receiving them from/to other locations within Vietnam
  • Prepare regular inventory and consumption reports for management
  • Manage the handover of IT equipment to Bosch employees and vice versa
• Purchasing of IT equipment:
  • Quarterly support on purchasing tasks for department such as: gathering quotations, looking for competitive pricing, negotiating the price with suppliers
  • Process the purchase steps, good received and payment procedure
  • Work with related personnel from Finance, Accounting, Logistics, Administration department to complete the payment process for all IT invoices
• Administrative Assistant for IT team:
  • Assist supervisor to prepare self-service user guide, instructions, manuals, knowledge articles and provide training to Bosch employees
  • Analyze and distribute daily tasks to IT team based on the ticketing systems
  • Be the customer front facing for IT Service Management: service request, incident report, service consulting…
  • Documentation support for supervisor: meeting minutes, expense reports, task tracking
  • Analyze SAP reports to assist and fasten decision making in IT daily operations
• Event Planner for IT events:
  • Plan and organize internal IT department monthly activities, get together events
  • Plan, organize and run roadshows, exhibitions, product launching events both internally and externally for IT department
  • Be in charge of ad-hoc task if assigned

• Supporting engineers for production data collection (Excel data processing). Preparing report based on engineer's request. 
• Supporting in doing experimental tests at production floor together with engineers. 
• Supporting in document control. Participating project to improve SQDC at production floor. 
• Assisting engineers in simple admin tasks. 
• Other tasks will be assigned depending on your performance.

• Being in charge of daily production monitoring and maintaining
• Supporting in documentation control
• Supporting engineers for data collection.
• Preparing report based on engineers' request.
• Supporting in doing experimental tests in production floor together with engineers.
• Assisting engineers in simple admin tasks.
• Other tasks will be assigned depending on your performance
• Join in project of department as a team member