Total 68 Others level Administrative / Clerical job vacancies in Tripler Army Medical Center, Hawaii

• You will serve as the Subject Matter Expert for the Contracting Officer’s Representative (COR) program.
• You will oversee the management, implementation of, and continued compliance of COR policy, guidance, and instructions related to NSWC PCD.
• You will conduct and track COR training and certification status and provide COR retraining as required.
• You will perform data analysis, collection, interpretation, and evaluation to develop data-driven solutions that address COR program challenges.
• You will support Command Audits to include, but not limited to the Inspector General and the Procurement Surveillance Program (PSP).
• You will meet all requirements to become a NAVSEA Certified COR Trainer.

• You will create, establish and prescribe the general principles and plans for the Modernization Program.
• You will ensuring the navy maintains its technical superiority by establishing and prescribing regulations to rapidly modernize ships systems keeping the safety and security.
• You will provide technical direction to On Site Installation Coordinators (OSICs) and Alteration Installation Team (AIT) personnel.
• You will promote changes to existing maintenance procedures and ensure that modifications or new equipment pertaining to the modernization program will satisfactorily interface with existing equipment.
• You will lead and work within a team demonstrating effective verbal and written communications skills.
• You will have a working knowledge in funding management for the Modernization programs under their cognizance and be able to budget and commit agency funds directly, resulting in mission readiness for the submarine force.
• You will direct modernization oversight, to manage the financial programs for programs and personnel with a multimillion-dollar annual budget as they pertain to the modernization program.
• You will survey technology/processes developed at the command and exercise independent judgment and discretion in the planning, budgeting, funds authorizing, scheduling, policymaking and implementation of agency principles.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties and responsibilities include but are not limited to:

• Provides overall administrative management for Pharmacy Service.
• Interpreting administrative policies, developing and defining administrative requirements, providing advice on administrative systems and preparing administrative paperwork.
• Maintains employee personnel and competency folders, assessing compliance with VA, The Joint Commission (TJC) and other regulatory agency requirements.
• Develops information papers and responds to inquiries from Congressional Delegations, VISN, federal and state agencies, patients, and the public.
• Creates, develops, reviews, and evaluates completed staff actions (letters, memos, reports, studies, fact sheets, information papers).
• Serves on committees and special projects within the service and medical center as required.
• Tracks and ensures timely submission of designated pharmacy suspense responses to the appropriate individual(s).
• Works closely with the Chief of Pharmacy to collect and assemble data in support of Quality Improvement (QI) activities within the service.
• Develops supporting documentation in the recruitment process and coordinates with Chief to update position descriptions and functionals statements.
• Serves as a liaison with Human Resources Management Service to track and monitor progress of recruitments and other personnel actions.
• Performs overall budgeting and financial management of the service, including budget formulation, presentation, and execution; financial management, financial reporting, adjustments or reprogramming of funds.
• Manages procurement and contracting for the Pharmacy Service, including preparing procurement requests, evaluating proposals for work, serving as the COR (Level 2) for procurement, and/or maintaining procurement and contracting records.
• Other related duties as assigned.

• Coaches, facilitates, solves work problems, and participates in the work of the MEPS Testing Element.
• Provides input to supervisor on performance, progress, and training needs of employees, and on disciplinary problems.
• Conducts aptitude and qualification examinations at the MEPS and Military Entrance Test (MET) sites.
• Signs for inventory and receipt of, transfer of, and destruction of accountable test materials.

• You will be expected to concentrate primarily in the areas of federal acquisition law and related litigation, including acquisitions in support of research, development, test, and evaluation.
• You will provide some legal services in the areas of ethics and standards of conduct, the Freedom of Information Act and Privacy Act (FOIA), fiscal law and environmental law.
• You will be expected to provide advice and guidance in the area of federal civilian personnel and labor law, litigation at the Merit Systems Protection Board, the Equal Employment Opportunity Commission.
• You will be expected to provide advice and guidance federal district court, union grievance arbitrations, the Office of Special Counsel for whistleblower issues, and state unemployment hearings.

• Coaches, facilitates, solves work problems, and participates in the work of the MEPS Testing Element.
• Provides input to supervisor on performance, progress, and training needs of employees, and on disciplinary problems.
• Conducts aptitude and qualification examinations at the MEPS and Military Entrance Test (MET) sites.
• Signs for inventory and receipt of, transfer of, and destruction of accountable test materials.

• You will receive and review incoming correspondence and determines items that are of a routine nature.
• You will assign technical subject-matter numeric file classification to incoming correspondence.
• You will determine which documents may exist based on whatever information requester has supplied and on the history of the organization's recordkeeping procedures for the time period involved.
• You will assist with the assignment and training of section mail orderlies.
• You will edit correspondence to ensure proper format in accordance with regulations, procedures and policy.

NOTE: This is not a remote position. This position requires the employee to physically report to work at the office designated by the vacancy announcement. Periodic telework may be approved.

As an Administrative Officer in a U.S. Geological Survey Science Center, some of your specific duties will include:

• Advise Science Center Management on a variety of administrative and financial issues.
• Ensure compliance with budget/financial management laws, regulations, policies, standards or procedures.
• Monitor and track obligations and expenditures throughout the budget execution phase.
• Assist in the development of reimbursable funding agreements to facilitate cooperation with external organizations,
• Plan and conduct complex analytical studies of organizational elements to identify problems, approve resource utilization, and improve administrative support and management effectiveness.
• Oversee recruitment, selection, promotion, awards, and training activities to ensure compatibility with staffing plans, personnel ceilings, and funding levels.
• Direct, advise, and train employees engaged in providing administrative support and office services for the organization's activities involving supply and property management, mail and file services, travel, records and reports, equipment maintenance, vehicle management, and related services.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Coordinate and provide mail services for the command and branch medical clinics.
• Plan the day-to-day operations of mailroom.
• Make recommendations for changes in work to improve services rendered.
• Route incoming mail.
• Sort outgoing mail into a variety of specialized categories such as first class, registered, etc.
• Maintain an official serial log for retrieval and location of all outgoing correspondence.
• Operate a mail pickup truck to pick-up and distribute mail and mail matter of assorted size and weight between various buildings.

• Perform a wide variety of filing and records keeping, updating manuals on policy and directives, reporting and informational duties.
• Provide information and guidance to staff on procedures, forms, and documentation required to support budget estimates and requests.
• Serve as Administrative Coordinator for internal Civilian Personnel Actions.
• Use basic and advanced office automation program functions to perform management and/or program support assignments.
• Review all incoming and outgoing mail for the organization, sorting, distributing and ensuring completing and timeframe.

• Plans, organizes, and executes mission support activities for 13th Field Investigations Squadron. Serves as the consultant to the squadron commander on all administrative management activities.
• Performs systems, local area network (LAN), and computer system administration duties. Manages all Squadron communications process, computers, and information system programs in direct support of all squadron personnel in four geographically separated units.
• Serves as the AFOSI squadrons Financial Resource Advisor. Coordinates with the AFOSI Region Financial Manager with the status and availability of unit funds.
• Serves as the Squadron liaison for personnel, equipment/supply control, and vehicles. Maintain an accurate inventory of vehicles, mobility gear, and equipment used by Squadron personnel.

• You will advise others based on your extensive knowledge of Navy Working Capital Fund accounting processes. (NOTE: working capital fund environment = NT-5 having experience and NT-6 expert level experience.)
• You will independently plan and conduct a variety of assignments based on your knowledge of professional concepts, functional program characteristics, and assignments.
• You will direct other personnel, resolve conflicts, and coordinate system support personnel.
• You will collaborate with other senior personnel to adopt common practices and reporting methods, improve processes and services by developing new products/services or modifying existing processes and services.
• You will develop competencies in personnel through coaching or mentoring, recognize achievements, anticipate/manage conflicts constructively, and address formal/informal complaints.
• You will apply policies, programs, and procedures related to employee relations, safety, health including EEO, diversity, CEAP program, Federal Health and Safety Standards, timekeeping and travel.
• You will interpret policy and regulatory requirements to recommend senior leaders (within the organization) to resolve issues that may be controversial in nature with major impacts or repercussions across the organization.
• You will recognize and diagnose problems, develop alternative solutions, and act decisively including uncertain situations.