Total 34 Others level Administrative / Clerical job vacancies in Stafford, ST16 3AG

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please see contact information details

For more information on working for the Trust, please see the attached Job Description and Person Specification.

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please contact Katie Preston. (see contact details)

Do you have attention to detail? Do you have the drive to succeed? Are you looking to work in a fast-paced environment? Do you want to be part of a growing award-winning technology company?

If yes, this may be the job for you.

We are seeking an Accounts Receivable Clerk to join our Finance team.

We are looking for someone to provide a professional and timely accounting service in respect of the accounts receivable ledge, and assist with administration for the department.

Key tasks will involve:

Prepare and process all cash receipts batches, posting to our accounting system and where applicable allocating to customer invoices.
Produce daily sales invoices batches, ensuring invoices are issued to customers in a timely manner.
Produce monthly statement batches, ensuring they are issued to customers in a timely manner.
Maintaining the customer emails contacts database for PDF submission of sales invoices.
Manage all aspects of the sales credit note process relating to returned goods.
Manage all aspects of the sales credit note process relating to our Ecommerce activities.
Assisting the credit control team with general administration for example raising credit notes for price errors, raising miscellaneous invoices etc.

The suitable candidate will have demonstrable experience in an Accounts Receivable position with exposure to; billing, cash allocation and sales ledger duties, strong IT skills, particularly MS Excel and a strong knowledge and ability to implement and maintain internal controls to a high standard.

It is also desired but not essential to be AAT quaalified or equivalent. To have previous experience in an Accounts Receivable position with exposure to; billing, cash allocation and sales ledger duties and experience of working within a larger business or shared service centre environment.


Job details:

This is a full time position - 37 hours per week.

The working days are Monday to Friday

Proud member of the Disability Confident employer scheme

• You will develop policies, ensure accreditation, manage security incidents, and facilitate the use of CAP information.
• You will develop CAP usage strategies, mentor and train personnel, integrate technology and cybersecurity measures, and engage with senior leadership.
• You will provide technical advice, analyze data, and identify intelligence gaps.
• You will maintain interagency relationships and represent NCIS at national and international meetings.

Starting at $139,395 Per Year (GS 14)

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

Please refer to the detailed Job Description and Person Specification that are attached to this vacancy.

What's involved with this role:

Temporary Business Services Assistant/ Admin - Resources & Waste

Reference no: Derbyshire 5258009

Pay Rate: £13.05 per hour PAYE

37 Monday – Friday, normal working hours

This opening assignment is for 43 months

City: MATLOCK

There is an expectation that the successful candidate will work from County Hall, Matlock, a minimum of 2 days per week

The County Council manages a number of Household Waste Recycling Centres across the County which have recently introduced a number of changes. You will support the Resources and Waste Team with queries from members of the public and communicate with contractors.

Good communications skills, initiative and judgement are required along with significant experience liaising with internal/external bodies and organisations and working as part of a team.

Key Responsibilities:

Process information and provide administrative support to the Resources and Waste Management department during the changes at the Household Waste Recycling Centres (HWRCs):

Charging for the Tyres/Asbestos
Changes to the HWRC opening times
Trade Waste introduction at two recycling centres
Residents Permits for the HWRCs


Support members of the public with the registration of vehicles for both the trade and residents permit schemes and assist with the input of information through the Councils Confirm system.
Answer the Resources and Waste phone line, and support members of the public with queries in relation to the changes at HWRCs or recycling queries.
Assist with maintenance and development of databases and spreadsheets to manage information relevant to Resources and Waste activities.
Ensuring records are identifiable, retrievable and are held in accordance with DCC and departmental procedures.
Build and sustain relationships with contractors, internal colleagues and service users to resolve issues and to ensure the needs of the service and service users are met.
Provide general administrative support to the section, whilst contributing to achieving departmental and team objectives.

Qualifications:

NVQ Level 2 in Business Admin or equivalent experience

Knowledge:

Knowledge of administrative practices & processes

Experience:

In administrative systems and practises
Working in a customer focussed environment

Skills & Abilities:

Good organising skills.
Excellent ICT skills including standard software packages and bespoke databases
Ability to maintain confidentiality
Ability to work flexibly across teams or functions
Good written and oral communication and customer focus


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
1

Job Ref: Derbyshire 5258009


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Secretary to Senior Management Team
Fulltime, Permanent
Location: Stafford College
Salary: £25,000 - £30,000 per annum
In November 2019 Newcastle and Stafford Colleges Group (NSCG) became the first further education provider in England to achieve outstanding grades in every area of Ofsted’s recently reformed Education Inspection Framework (EIF).
The inspection report praised all areas of the College’s provision and acknowledged NSCG’s ‘positive, stimulating and safe learning environment’, ‘highly motivated staff’, and ‘learners’ exemplary behaviour and attitudes to learning’. It also highlighted the fantastic partnerships the College has with industry.
As Secretary to the Senior Management Team you will be responsible for providing a professional and confidential secretarial and administrative support service.
Main duties and responsibilities will include:
Providing a full range of secretarial duties to the Senior Management Team including the production of confidential letters, emails, reports and presentations all to a very high standard.
Providing an efficient and welcoming point of contact for all visitors, students and staff.
Receiving, sorting and distributing incoming mail and dealing with routine correspondence.
Managing the diaries of members of the Senior Management Team.
Producing high quality minutes of meetings held within the College where appropriate.
Managing the bookings of internal meeting rooms as required.
The willingness to travel and work between sites is essential and you will need a current driving licence and your own transport.
Due to the nature of the role, confidentiality and diplomacy are of paramount importance, as is the ability to work to tight deadlines in a calm and professional manner.
Required Skills and Experience:
Has previous experience of working in a senior secretarial role which includes minute taking
Has excellent literacy and presentation skills
Has excellent organisational skills and the ability to meet strict deadlines on a regular basis.
Has a confident and professional manner and is able to communicate effectively at all levels.
What’s in it for you?
The college offers and excellent benefits package which includes:
Local Government Pension Scheme
Electric Vehicle Scheme (Salary Sacrifice)
Cycle to Work Scheme (Salary sacrifice)
Excellent Training and Development Opportunities (supported with a dedicated budget)
Staff parking available
Health-related benefits including subsidised health scheme
On site restaurant facilities and FREE early morning coffee/tea and toast
How to apply
To apply for the role of Secretary to the Senior Management Team, please click ‘Apply Now’ to complete an online application form.
The closing date for completed applications is Sunday 17th November 2024

Service Care Solutions are currently looking for an administrative assistant on behalf of Derbyshire County Council. This position is based within the children's services and is fully office based as the successful candidate will be required to help with providing a reception service for the team.

In this role the successful candidate will provide general administrative support to the team. Some of the duties that you can expect in this role include, but are not limited to:

- organising and management of files
- updating and maintaining spreadsheets
- monitoring of budgets and payment of invoices
- reception duties as and when required
- answering telephone and email correspondence

This role is on an initial temporary contract for 3 months with a view to being reviewed for extension following this period. The pay rate for this role is £14.24 per hour and it will be a full time position for 37 hours per week.

The benefits of working with Eilidh at Service Care Solutions:
* You will receive a dedicated and personal consultant with a vast knowledge of social work
* We are a nationwide supplier of Social Work staff to over 200 local authorities which means we have a wide variety of exclusive roles based all over the country
* We provide frequent updates of new opportunities via text and email
* We have an expert payroll service which is processed twice a week

At Service Care Solutions we also offer a £250 bonus for referrals! If you think you know someone who would be ideal for this role and they are placed in the job you will then receive £250 at the end of their probationary period.

To apply for this role, or to refer someone else, then please do not hesitate to contact Eilidh at Service Care Solutions on 01772208964.

An exciting opportunity has arisen for two Access to Personal Information Officer’s to join our Access to Children's Information team on a two year Fixed Term Contract.

The team is responsible for ensuring that the requirements of the Data Protection Act 2018 (DPA) and General Data Protection Regulations (GDPR) are met, along with our statutory obligations in sharing information.

You will join a welcoming and supportive team who are passionate about the work we do and are proud of our commitment to supporting vulnerable individuals in accessing their information.

Main Responsibilities

You will:

• Conduct and coordinate the delivery of data subject rights, including rights of access, rectification and erasure regarding children’s social care records.
• Work through a significant volume of confidential documents, using IT software to redact, whilst maintaining attention to detail.
• Deal with requests from the public in a timely and consistent way with professionalism and empathy
• Provide necessary support to the requestor receiving their information, offering guidance throughout the process and the post release of files.
• Respond to requests for information from external agencies, including court orders, local authorities and other statutory or private organisations.
• Create summaries and chronologies from records in response to statutory checks.

The Ideal Candidate

What you'll bring:

• Detailed knowledge of Data Subject Rights in accordance with the DPA and GDPR.
• Experience in understanding the needs of vulnerable children/adults and the impact social care involvement may have had on them.
• Knowledge about safeguarding, including the ability to identity potential risks in releasing sensitive data.
• Excellent communication skills, both oral and written.
• Proven computer skills including Microsoft Office packages.

If you would like to discuss the role further please contact Emma O’Brien on 01785 278090 or email emma.obrien@staffordshire.gov.uk

Potential Interview Date: week commencing 25 November 2024.

About Staffordshire County Council

We are no ordinary county council:

Our Values:

The core of who we are as an organisation. Just like we all have personal values that shape our thoughts and behaviour, organisational values drive how we think and act collectively.

Our values were created and shaped by colleague feedback and national best practice and they sit at the heart of People Strategy:

We have a real sense of community spirit that brings our people together. This feeling of belonging means we are all connected to what we do and take pride in the difference we make every day for Staffordshire people. We are ambitious and our sights are set firmly on a better future.

We look forward and race ahead - that goes for your career too.

Our benefits:

We recognise that it is our employees that are central to everything we do. We aim to create a supportive working environment where employees can achieve their full potential and achieve a healthy work-life balance.

In addition to your salary, as a member of staff, you will have access to Our rewards and benefits - Careers at Staffordshire

Our recruitment process:

As an Authority we are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment.

Staffordshire County Council is an equal opportunities organisation and Disability Confident employer. We encourage applications from all background and communities

As part of our commitment as a Disability Confident employer, a Gold Award Armed Forces employer and our commitment to supporting care leavers - we offer a guaranteed interview as long as your application meets the minimum criteria for the post.

As you’ll know safeguarding and promoting the welfare of our children and young people/vulnerable adults is important to us and that’s why this position is subject to a criminal record check from the Disclosure and Barring Service. If applicable you should disclose details of unspent and unfiltered spent reprimands, formal warnings, cautions and convictions in your application form.

Proud member of the Disability Confident employer scheme

The post holder will be required to undertake duties as appropriate including reception, attending patients for their appointments, making appointments, answering telephone enquiries, and clinic preparation. The post holder will undertake other admin duties deemed appropriate within the department.

Cross Office Support Role - (Secretarial/Office Administration/Reception)
£25K, Open to negotiation DOEStafford, Occasional request to cover reception in Rugeley office.Monday - Friday, 9am - 5pm
Main Tasks/ Responsibilities:

• Reception Duties: Cover reception, process calls, log messages, and handle visitors, especially new clients.
• Client Service: Be considerate towards client needs, providing timely and professional service.
• Post and Email Management: Monitor incoming post, list and receipt cash, and distribute general emails.
• Administrative Support: Undertake clerical duties, maintain reception area tidiness, and provide cover for Rugeley reception.
• Document Preparation: Prepare accurate correspondence and documents swiftly using audiotyping and word processing.
• Filing and Mail: Administer daily filing, manage client files, and prepare mail for dispatch.
• Meeting and Diary Management: Arrange meetings, maintain diaries, and prepare meeting rooms.
• Training and Development: Undertake training, promote self-development, and guide junior staff.
• Confidentiality and Efficiency: Maintain confidentiality, seek economies with office supplies, and adapt to changes in working practices.
• IT and Accounts Knowledge: Understand the firm's IT systems, request training if needed, and follow accounts procedures.

Skills / Attributes

• Accurate audio and copy typing with experience.
• Efficient keyboard skills.
• Proficient in Microsoft Word and Outlook.
• Strong organisational and diary management skills.
• Clear communication and pleasant telephone manner.
• Literate and numerate with neat handwriting.
• Adaptable and able to work in a team.
• Good knowledge of the firm's business and ability to learn new software.

Benefits

• 34 days holiday (This includes 8 days bank holiday, 4 contractual leave days during the Christmas period) Increasing by one day per year to up to 5 years of service.
• 5%, employer contribution, 3% of employee contribution, totalling a combined 8% contribution
• Career development opportunities
• Investments and Savings
• Financial advice/support
• Retail Discount Scheme - vouchers/discounts
• Childcare vouchers

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

You will need to be competent with Microsoft Office, ideally have experience working with Careflow and iPortal. You must be enthusiastic, hardworking and flexible. You will be a self-starter, organised, reliable and an excellent communicator who is able to work with a variety of staff. Previous experience in a hospital would be an advantage though not essential. You will need good verbal and written information with patients, staff and carers with tact and diplomacy, taking account of data protection requirements. To Promote an environment conducive to good communication, welcoming patients and visitors to the area and promoting confidence. You must also ensure that communication with other departments required for the efficient management of patient care takes place in a timely fashion, liaising appropriately with the member of staff caring for the patient. And demonstrate a telephone manner conducive to good customer care, dealing the enquiries efficiently and effectively. Record calls of enquiry from patients or relatives post discharge on the ward log. Please see JD

For more information about this vacancy please see job description and person specification or contact the hiring manager.