Total 21 Others level Administrative / Clerical job vacancies in Dublin, Georgia

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

As a Administrative Officer you will:

• Advise on human resource management strategies for the serviced organization.
• Recommend space allocations for the serviced organizations and provides analysis or reallocations of space.
• Advise on contracting and negotiation procedures and development of inter/intra agency agreements, reimbursable agreements, and grants management.
• Prepare travel orders, vouchers, change-of-station, and relocation travel authorizations.
• Oversee the formulation of the operating budget, activities, and program authorizations.
• Analyze and develop documentation to recommend policy regarding realignment of functions and distribution of personnel resource allocations.
• Improve productivity, effectiveness, and efficiency in program operations and/or administrative support activities.
• Establish criteria to measure and/or predict the attainment of program or organizational goals and objectives.

• Prepares or insures the preparation of military personnel actions
• Advises supported units and personnel on military personnel and pay questions
• Ensures compliance with internal controls to minimize pay problems and inquiries
• Reviews incoming regulations and directives relating to administration, military personnel and finance programs
• Distributes and balances the workload among employees
• Reports to supervisor on performance, progress and training needs of employees

• Prepares or insures the preparation of military personnel actions
• Advises supported units and personnel on military personnel and pay questions
• Ensures compliance with internal controls to minimize pay problems and inquiries
• Reviews incoming regulations and directives relating to administration, military personnel and finance programs
• Distributes and balances the workload among employees
• Reports to supervisor on performance, progress and training needs of employees

• Performs a variety of administrative and support type duties in such areas as personnel management, technical reporting, timekeeping, security, travel, training, procurement, and files management.
• Produces varied administrative reports, technical papers, correspondence or written documents which may require incumbent to modify existing or to devise new methods to integrate data from different types of software into a single document.
• Manages the departmental databases for assigned areas within clinical services of responsibility.
• Maintains knowledge of pending conferences, appointments, briefings, telephone calls to remind senior administrative staff of such commitments.
• Prepares correspondence ensuring documents have grammatical correctness, clarity of thought, and proper format.

The Chief Financial Officer is the preeminent financial advisor of the VAMC, responsible for establishing and maintaining; an integrated system of financial staff services which arc vital to effective management control over, and evaluation of, station operations. Major duties include, but are not limited to:

• Provide guidance on all financial policy changes and requirements affecting the Medical Center. Develop and implement policies and procedures governing the provision of financial service
• Apply financial costing and forecasting techniques to oversee technical processes of budget formulation
• Produce comprehensive analysis of program accomplishments in financial terms to assist management in planning and decision making
• Develop local budget instructions and policies within the framework of mandatory requirements for use of operating officials in preparing their budgets
• Provide financial advice to senior management during all stages of the planning, policy formulation and decision making of pertinent discussions. Provide the necessary analyses and interpretations of financial data to maintain maximum effectiveness, efficiency and economy
• Forecast long and short range goals for a Service that are consistent with those of the VA. Communicate financial information to other facility leaders including clinical staff
• Monitor and review managerial reports and provide assessments and recommendations to Pentad leadership
• Serve as Service Senior Liaison with the Financial Services Center (FSC), the Defense Finance Accounting Service (DFAS) and VISN CFO for all Financial related items. Lead presentations, meetings and attend conferences as the senior finance leader
• Develop and effectively be able to communicate a variety of major department financial policies to Staff, Pentad, VISN Level Leadership related to Station 509
• Conduct Quality Reviews or develop reports that involve budget forecasts, OT reports and expenditure analysis for briefings
• Develop and supervise first line supervisors within the finance department. Oversee performance management, recognition, recruitment actions
• Work with customers, general public, service chiefs, Pentad members, VISN or outside agencies to provide assistance with fiscal products/services
• Attend executive level meetings
• Oversee specialized administrative and program support for fiscal program operations

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

The major duties include but are not limited to:

• Providing assistance with a variety of problems and inquiries which are received in person, telephonically, or by referral.
• Drafts correspondence, such as routine official correspondence, social and personal acknowledgements, and routine office reports.
• Provides clerical and administrative assistance to the organization.
• Makes arrangements for meetings and contacting all personnel expected to attend.
• Arranges for transportation and lodging for participants.
• Gathers material for use in reports, presentations, and speeches/
• Assists staff in the use of office automation hardware and software.
• Utilizes software utilities and function commands to manipulate texts to accomplish formats, revisions, and additions.
• Ensures proper punctuation, grammar, spelling, and capitalization.
• Performs other duties as assigned.

• Coordinate and processes personnel actions regarding records, publications, performance appraisals in accordance with established policy and guidance.
• Locate materials in files and records to determine applicable retention and retirement schedules, and/or disposal of records in accordance with established procedures.
• Assemble data in final form for presentation, distribution, or publication.
• Prepare charts, slides, statistics, and other management aids for use in briefings or other presentations.
• Identify training requirements and request training quotas, to ensure submission of proper request forms and documentation of training is completed timely.

• Coordinate students' arrival, transportation, hotel reservations.
• Present an orientation brief to all students.
• Present welcome and departure briefings related to travel, logistics, financial, post support and other briefings, as required.
• Provide student head counts, names, flight information, and rosters to Head Quarters.
• Prepare student vouchers by extracting information from each invitational travel order (ITO).

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.

Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

• Providing administrative and clerical support to to the District Superintendent and the District staff.
• Assisting in the collection and assembly of data for reports.
• Managing the appointment calendars for management and staff.
• Receives telephone calls and visitors.
• Serves as the Secretary to the District Superintendent

Duties include but not limited to:

• Duties include involvement in planning ADP functions and telephone needs within the Service.
• Incumbent is responsible for formulating and administrating policies and developing or coordinating directive material implementing these policies.
• Incumbent assumes the responsibility for the day- to-day Service operation, providing oversight and administration, identifying areas requiring attention and recommending course of action to the service line/service leader.
• He/She is required to orient/train new professional staff members to the Service and to VA procedures and policies.
• The incumbent is responsible for developing short and long-range plans, conducting systematic reviews and assuring documentation and reporting of Service transactions, activities, workload, etc.
• Serves as the principal administrative advisor and coordinator for the numerous and varied programs within the assigned service/service line Service.
• Incumbent supports management by serving on various committees, whose investigations and finding have an impact on fiscal aspects as well as health care delivery from this Medical center.
• Incumbent will provide policy development and guidance within the sections of the Service to assist the service line/service leader in performing this task.
• Responsible to, and works with the Chief of the assigned service/service line. He/she consults with the supervisor on the establishment of policies, procedures, objectives, and modifications.
• Independently, the incumbent develops, implements, interprets, and evaluates the administrative program, policies, and objectives as it pertains to the assigned service/service line Service.
• Keeps the assigned service/service line leader informed of progress and potential controversial matters.

As a Secretary (OA) your duties will include but are not limited to the following:

• Plans, coordinates, and directs the management and the administration of the Regional Director's staff. The incumbent devises and implements effective methods to handle work details efficiently and accurately. Develops necessary plans for the office and procures materials necessary for smooth office operation. The Regional Director and Deputy Regional Director set the work schedules and deadlines to be met, with input from the incumbent.
• Supports Regional Director and Deputy Regional Director's efforts to provide guidance, coordination, and direction, both orally and in writing, to the assistant regional directors, regional supervisors, lead secretaries, and other key staff in Washington and the Region, to assure consistency and routine interaction between activity support staff and the implementation of policy and standards.
• Plans numerous and changeable itineraries and commits travel arrangements for the Regional Director, Deputy Regional Director, and Chief of Staff. Prepares necessary travel authorizations and vouchers.
• Schedules and denies meeting commitments for the Regional Director/Deputy Regional Director with the White House, state representatives and officials, other Federal agencies, congressional representatives, and private groups, using judgment as to the appropriateness of Regional Director/Deputy Regional Director involvement.
• Actively participates in Regional meetings and records, as required, documentation of information conveyed, actions taken, decisions made, and/or assignments given. Prepares, edits, and distributes meeting notes.

• You will develop administrative procedures and policies to provide for the efficient operation of a department of over 214 military and civilian.
• You will direct the preparation and assures the Department Head and Deputy receive a monthly calendar noting key appointments, conferences, social engagements, and VIP visits.
• You will maintain Department Head and Deputy's appointment calendars.
• You will coordinate arrangements for social functions and/or travel of Department Head, Deputy, and special visitors.