Total 6 health beauty fitness job vacancies in Administrative / Clerical category in cherry point north carolina

The major duties of the Administrative Office in Facilities Management includes but is not limited to the following:

Budget Guidance and Administration
The incumbent develops the need for and maintains an awareness of available resources, and makes recommendations to FMS management regarding needs, distribution or redistribution of these resources. The incumbent is responsible for a large number of fund control points. Gathers and analyzes budget needs of FMS and initiates all phases of budgeting within administrative requirements. Plans a system of internal control that assures the fiscal management of FMS will be maintained on a sound basis. Incumbent is responsible for formulation and execution of annual budget including salaries, travel, supplies, equipment and all other general operating expenses.

Direction/Long-Range Planning
Develops both long and short-range policies and plans for FMS by coordinating with the medical administration needs of the Medical Center. Provides formularized planning direction for FMS and is responsible for development and implementation of policies and procedures. On major issues, the incumbent defines the goal to be met, envisions alternative policies, recommends a course of action, and implements the alternative chosen. The incumbent recognizes the need for new policies and brings such policies to the attention of FMS management. The policies and procedures dealt with are for all of the various aspects of FMS, including budget and fiscal management, supply, service and equipment procurement, personnel and workforce utilization, contract negotiation, construction and renovation, and space utilization.

Program Administration
Leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management. Administers space and equipment programs. Establishes Human Resources, equipment, and space policies for FMS. Incumbent serves as a key figure in staff utilization assuring recruitment and retention within approved ceilings are maintained. Responsible for personnel administration including knowledge of personnel operations. Responsible for constant surveillance, evaluation and planning to ensure efficient utilization of space based on constantly changing and ever increasing program demands. Incumbent is authorized as the certifying official for OLCS (on-line certification system) for orders of supplies, services, and equipment.

Due Process
Discusses, investigates, and provides advice and/or responds to employee grievances and dissatisfactions in order to resolve conflicts. Incumbent advises and/or may represent FMS management at labor management meetings, provides information, and helps to resolves conflicts and problems that may arise. Incumbent listens to problems and concerns of FMS employees.

Accreditation Program Administration
Administers FMS reporting and evaluation requirements associated with the accreditation of the Medical Center. Establishes procedures to meet unusual or unique standards. Incumbent is fully aware of quality assurance aspects and assembles and monitors current required materials to assist FMS management in satisfying requirements.

Quality/Productivity Goals
Administers the internal review, quality, and productivity initiatives for FMS. Establishes unique or complex quality and productivity programs. The incumbent develops, interprets, applies, and integrates objective criteria and acceptable standards for use in monitoring activities.

Performs other duties as assigned.

Work Schedule: M-F 7:30am - 4:00pm
Telework: This position offers Ad-Hoc Telework ONLY and must be approved by the supervisor.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD042340

Starting at $72,553 Per Year (GS 11)

Duties include but not limited to:

• Provides for the overall administrative management of the Health Administration Services Service Line.
• Coordinates the personnel management program for HAS service line, performing or overseeing all aspects of human resources requirements.
• Interpreting administrative policies, developing local polices, defining administrative requirements, and/or providing advice to the Chief on related issues.
• Maintains responsibility for all service correspondence.
• Prepares, edits, and archives all official correspondence requiring the Chiefs signature or approval.
• Reviews and updates all Standard Operating Procedures (SOP) related to Health Administration Services.
• Attends briefings and meetings on behalf of the Chief in his or her absence.
• Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each.
• Serves as the Contracting Officer Representative (COR) for service line contracts.
• Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directives.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8:00am - 4:30pm
Telework: This position may be authorized for telework - Ad-hoc
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD403380 and PD403370
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Starting at $49,025 Per Year (GS 7-9)

The principal function of this position is to relieve the ADPCS of as many routine, day­-to-day administrative details as possible. Independently determines office requirements and develops processes and procedures to achieve maximum results utilizing monitors to ensure on-going success. The duties include but are not limited to the following:

• Performing difficult duties using knowledge of complex subject matter with a thorough knowledge of office procedures and a general knowledge of policies and procedures.
• Coordinates closely with staff at all levels of the organization to establish, improve upon and provide continuity of office operations.

Reports and Correspondence

• Monitors the flow of written communications through the Executive Office.
• Receives and personally disposes of official and personal correspondence.
• Screens all incoming correspondence and reports.
• Obtains background information on incoming correspondence, assembles and summarizes information before giving to the ADPCS or designee.
• Responsible for review and final preparation of all outgoing correspondence, reports, etc.
• Coordinates and assures timely completion of all reports, correspondence and personnel actions.
• Contacts other members of leadership to develop information and assemble data not readily available for use by the ADPCS in replying to correspondence.
• Transcribes letters, memorandums, and reports from dictated material, voice recording, and handwritten drafts into final form.

Calls and Visitors

• Receives, schedules, refers and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Receives and screens all incoming calls and visitors to the Office of the AD PCS.
• Must demonstrate tactfulness, diplomacy, and politeness to all individuals seeking assistance or information from the ADPCS.
• Communicates the ADPCS assignments, messages, and information to his/her subordinates.

Calendar and Meeting Coordination

• Maintains a calendar of appointments, meetings, conferences, and deadlines for the AD PCS.
• Ensures the ADPCS is informed of deadlines, follow-up actions, appointments, etc.
• Ensures the Executive Leadership Team is kept apprised of each other's schedules.
• Maintains pending files of material to be presented at meetings.

File System

• Establishes, maintains and dispositions the ADPCS's administrative files.
• Maintains the filing system, which includes correspondence, reports, personnel and training records, project files, publications and other directive material.

Other

• Performs office automation duties using software applications as electronic mail, desktop publishing, calendar, spreadsheet, database, and/or graphics.
• Performs other duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: M-F 0730- 1600
Telework: This position is only eligible for Ad-Hoc Telework
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD04145A

Starting at $49,025 Per Year (GS 7-8)

Major duties include but are not limited to:

• Responsible for duties related to the direct supervision of all Supervisory MSAs at the Main facility and CBOCs; second line supervision to MSAs of any grade in the assigned areas of: Customer Service, Scheduling, Insurance Card Buffer (ICB) Capture, Recall Reminder, Mission Act referrals, Electronic Wait List (EWL) management and Return to Clinic Orders management.
• Acts as liaison between MSA staff and clinical staff in the outpatient clinics, Veterans and the public.
• Oversees the daily operation of the outpatient clinics, ensures VHA directives and policies are being followed; provides feedback of performance standards; and evaluates work performance of subordinates.
• Instructs employees in assigned tasks and job techniques, conducts formal and informal on-the-job training and answers questions on procedures, policies, and directives.
• Identifies training needs and finds ways to improve production or increase the quality of work within the assigned areas.
• Coordinates the leave of Supervisory MSA's, approving time and leave as appropriated and arranging for or providing cross-coverage in order to provide adequate coverage within the Centralized Scheduling Unit within the Patient Administration section of the Business Office.
• Develops the need for and maintains an awareness of available resources, and makes recommendations to Business Office Leadership regarding needs, distribution or redistribution of these resources.
• Responsible for data collection, validation, interpretation, analysis, and reporting.
• Researches and/or analyzes issues relating to Appointment Management, Insurance Capture Buffer, performance measures, data entry requirements for administrative data, patient care data capture, and electronic workload capture.
• Extract data, using a variety of software packages and data sources, and apply analytical techniques to develop recommendations for process improvement.
• Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases.
• Interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions; identifies and provides for training needs; and finds ways to improve production or increase the quality of work within the area of authority.
• Performs other related duties as assigned.

Work Schedule: Monday through Friday, 8:00am - 4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Administrative Specialist/PD02068A

Starting at $59,966 Per Year (GS 9)

Additional Locations:

Full Time Remote - Alabama, Full Time Remote - Alabama, Full Time Remote - Arizona, Full Time Remote - Arkansas, Full Time Remote - Colorado, Full Time Remote - Florida, Full Time Remote - Georgia, Full Time Remote - Idaho, Full Time Remote - Indiana, Full Time Remote - Iowa, Full Time Remote - Kansas, Full Time Remote - Kentucky, Full Time Remote - Louisiana, Full Time Remote - Maryland, Full Time Remote - Michigan, Full Time Remote - Mississippi, Full Time Remote - Missouri, Full Time Remote - Ohio, Full Time Remote - Oklahoma, Full Time Remote - Pennsylvania, Full Time Remote - South Carolina, Full Time Remote - South Dakota, Full Time Remote - Tennessee, Full Time Remote - Texas, Full Time Remote - Utah {+ 2 more}

Job Description

Perform administrative duties for one or more departments or units and provide various office support activities.

The Communications, Marketing and Corporate Social Responsibility (CMCSR) vision expands the scope of marketing as a shared service for the enterprise and better aligns and integrates our corporate responsibility footprint. We seek to be a world-class Communications, Marketing and CSR team focused on driving results for the business and for our purpose. Serving the company in optimizing new market opportunities, strengthening the Blue Cross NC brand, delivering business value for sustainable growth, and integrating social and philanthropic initiatives into our corporate footprint, this division is laser focused on our purpose of improving the health and well-being of our customers and communities. Our Blue Cross NC Foundation is solely funded by Blue Cross NC and seeks to improve the health and wellbeing of everyone in North Carolina so that our state will be one of the healthiest in the nation, within a generation.  Blue Cross NC and the Blue Cross NC Foundation work together towards these goals. The work this role supports includes CM&CSR and the Blue Cross NC Foundation.

In your role as an Administrative Assistant, Senior Specialist, your primary duties will include the day-to-day support of two high-level executives – providing guidance for executive calendar needs, travel coordination and scheduling, meeting attendance, planning and coordination of events, and managing executive correspondence as needed. You will have an innate willingness to pitch in as needed for events and projects for the CM&CSR team and Foundation to support organizational success; a collaborative mindset to support emerging administrative needs of the division. You will also provide coverage for other Administrative Assistants in the division as needed and work as a team to provide seamless leadership support. On-site opportunities at our Durham campus will range between 6-8 times per year.

What You’ll Do

• Oversee Leader’s workflow including mail, calendar, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Support Leader and other staff by scheduling, planning, and attending meetings as necessary.  Provide support to include expense reporting and travel planning.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Exercise considerable discretion and independent judgment and analyzes complex information request and determines complex trends.
• Maintain distribution lists and organizational charts.
• Coordinate activities and events in support of the department.
• Coordinate departmental moves and serve as liaison for IT services and upgrades.
• Assemble and analyze information to facilitate decision making.  Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.

What You Bring

• High school diploma or GED
• 5+ years of experience in related field.

What We Like

• Prior experience supporting multiple executives with competing priorities for calendar scheduling
• Knowledge of travel scheduling, both NC-based and out-of-state
• Strong focus on customer service, to provide a high level of service to internal and external stakeholders
• Technical proficiency in Workday and MS Office suite

Job Description:

Baptist Health Medical Group

The following is a summary of the major functions of this individual's job. This position may perform other duties, both major and minor, which are not mentioned below, and specific functions may change from time to time.

• Able to respond to patient call backs and phone in prescription refill requests. Overdue results, patient encounters.

• Proactively obtains any missing information from the patient to ensure that medical records are accurate and up to date, which helps to ensure better care is being provided.

• Upon arrival, captures patient’s vital signs, past medical, social and family history, medication usage and preferred pharmacy information.

• Able to administer medication and injections, as directed by Physician/Provider

• Able to perform phlebotomy on patients, as directed by the Physician/ Provider

• Able to perform EKG’s, PFT’s spirometry, nebulizer treatments and ear irrigations, and other procedures, as required by the practice and directed by the Physician/Provider

• Able to perform in-office lab testing such as glucose testing, strep screens, pregnancy tests, urinalysis, and HgA1c as directed by the physician/provider.

• Able to perform sterilization on instruments used for minor procedures/surgeries according to the CDC recommended guidelines.

• Maintains all certifications/licensures as required by the scope of the role being performed.

• Ensures compliance with all state and federal regulatory requirements including HIPAA/OSHA compliance.

Minimum Education, Training, and Experience Required

• High School Diploma or General Education Equivalency plus:

• Basic computer skills, specifically with navigating within databases containing highly confidential information, plus.

• Basic Life Support and other advanced training as appropriate to be received within 90 days, plus one of the following

• Prior working experience as a C.N.A, EMT, Phlebotomist, Athletic Trainer or other healthcare discipline that provides direct patient care.

• Or a Certified MA from the National Health Career Association (NHA).

• Or completed any MA education program but has not received certification as of yet.

Medical Assistant, Clinic, Administrator Assistant, Scheduler, Coordinator, Billing, MA Admin, Practice, LPN, EMT, Phlebotomist, AT, Athletic Trainer, Healthcare, NHA, Medical Administrator, CMA, Certified Medical Assistant, Office Administrator, Patient Access, Clinical, Full Time, Benefits

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.